MINUTES MCC Committee Meeting Manchester Canoe Club, Club Site, Dale Road, Marple, SK6 6NL. Monday 15th December 2008 (19:15 for 19:30)

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1 MINUTES MCC Committee Meeting Manchester Canoe Club, Club Site, Dale Road, Marple, SK6 6NL. Monday 15th December 2008 (19:15 for 19:30) 1 Committee Meeting General Details Called By: Chair Meeting Type: Committee Meeting Attendees: Ian Carpenter (IC) Dave Bradshaw (DB) Ashlee Dack (AD) Mark Davies (MD / Chair) Gill Davies (GD / Training Officer) Richard Scaife (RS) / Hon. Treasurer Clive Williams (CW Site Maintenance) Apologies: Simon Harper (SH / Hon. Secretary) Kelly Paddock (KP) Andy Emuss Held At: Manchester Canoe Club, Club Site, Marple. Held On: Monday 15th December 2008 Beginning: 19:30 Ending: 22:00 (Actual) 2 Minutes of Last Meeting (MD) Required corrections to the date held and an additional comment Required for Top Club award for CO7 3 Matters Arising (MD) CARRIED OVER ITEMS MD04 29/10/2007 RUNNING (Mark Davies / Ian Carpenter) Comment: River work Angus Davidson and Peter King both interested. All information being collated and environment agency to contacted. Actions: Lance to be contacted and IC to look for information. (MD/IC Next Meeting). Aqua levies not yet placed, to be experimented with.

2 C01 CLOSED Comment: Dave Higson has reported that Alan Webb no longer wishes to continue with any of the maintenance of the club site. Also suggested that either gardening or Mark's & Spencer's vouchers should be given as a gift for thanks. Also agreed to offer life membership to the club. ACTION: IC to buy 50 M&S vouchers. C02 CLOSED Comment: Manchester University Canoe Club wants to store 8 K1's, 2 C1's and a C2 at the club site. The committee decided that an additional container would be required and because of this the response will be no. ACTION: MD to contact Manchester University Canoe Club. C03 CLOSED Comment: Manchester University Canoe Club wishes to use the MCC site. Committee decided that group membership would be required. The fee would be 1 Full member and 6 junior member. ACTION: MD to contact Manchester University Canoe Club. C04 CLOSED Comment: Agreement formalised with Brookbank Canoes and Kayaks that club members could hire boats at half price for club organised trips. ACTION: MD To be added to year book. C05 CLOSED Comment: Agreement formalised with Kayak's Northwest (Pyranha mouldings) that MCC members would receive 15% discount. ACTION: MD To be added to year book. C06 CLOSED Comment: Possibility of acquiring a trailer from the prison service for a donation. Unfortunately it will come with a collection of Dancers. The committee are interested and suggested a donation of up to 100. ACTION: MD to contact to arrange viewing. C07 CLOSED Comment: MD has created a Development plan identifying 'What training we are going to deliver', 'The number of river trips'. This highlights the the required coaching requirements. Required for the 'Paddle Power Package'. Required for the top club award. T01 CLOSED Comment: Financial end of year if anyone has outstanding accounts to settle with RS to do so before year end. ACTION: All to settle year end accounts with RS. SM01 OPEN Comment: The slope put on the path down to the river is to slippery. ACTION: CW to cut groves into it. Yet to be done. SM02 OPEN Comment: CW has started work on the steps down to the river (4 so far). To be continued in the spring on the next working day. ACTION 3 or 4 working days to be added to the calender. SM04 CLOSED Comment: CM has priced up address signs containing emergency contact details. One for the inside of the club house A2 size on foam board. One for the exterior also A2 size on aluminium which will not contain the words 'Emergency Contact Details. DB suggests that the club symbol should be included. ACTION: DB to provide an image of the club symbol. CW to order. T04 OPEN Comment: Morris Rothwell Trust. The current trustees (Percy Whitehead & Co) are returning the money to the club. RS has been in contact with Mike Chambers (MC) (Lawyer who

3 dealt with the legal side for the club site). He suggests keeping it in funds as widely spread as possible and use the same trustees currently used for the club site. MC also suggests we need advice from a professional financial advice firm and suggests one in Manchester. Current Trustees are Pete Mansel, Peter King, David Cooke and Roy Bradshaw. ACTION: RS to current trustees. RS informed the committee that Roy Bradshaw wishes to stand down as a Trustee. Possible replacements are David Bradshaw and Richard Scaife. 15 th December 2008, Motion the committee following the latest communications from Percey Whitehead & Co. The committee decided that subject to advice from Mike Chambers (MC) would proceed to set up an account with the stockbrokers Arnold, Stansby & Co in the name of 'Manchester Canoe Club'. So they can continue to hold the investments in the nominee account in the clubs name. This will enable the club to set up a trust to manage the investment in the longer term. 3 OFFICERS REPORTS Chairman (MD) C01 Concern over an incident on the 14 th December where following a swim at the club a club boat was lost but was recovered at Chadkirk bridge. IC gave report of the incident. Also commented that it is not common knowledge where the throw lines are kept. We now have 2 people on duty on Sunday mornings. ACTION: Define the role for the 2 nd person AD/MD. C02 15 went missing from the table by the club house front door during the above incident. An has been sent out to the duty officers from MD via AD. C03 Top club folder has been submitted. GD commented that it is missing 'Equity in your coaching' C04 A letter from Andy Goodsell (NW coaching) was read out. Treasurer (RS) T01 Main account Savings account Competition (DB) Mike Shaughnessy attended the Slalom AGM on behave of MCC. MCC has events at Marple on April 25/26 and September 5/6. MCC is also running an event at HPP on June 6/7. Goyt Feburary river race has been confirmed along with the November Mersey race. Quinzaine Result have been sent to DB and MD. Touring /TPC () no report, no officer

4 Training () no officer GD provided the following. T01 Coach training funding policy has been agreed. ACTION: to add it to the MCC hand book MD. T02 Coaching resource pack to be purchased from the BCU at a cost of 160. Agreed by the committee. T03 Grants received from Sports Match for training and projects. 500 from Greater Manchester Police for kayak ergo machine from Awards for all for 3 C1's, 2 c2's and related kit. T04 Need new open boats for the 2 star award. This would require a grant for 4 boats and a trailer. The boats would also require storage but we can not place any more containers at the club site. Committee agree to go ahead for a grant and find storage even if it means evicting current member open boats from the container. RS commented that we charge the same to store both kayaks and open boats. Suggested that 1 open boat takes 4 kayak spaces. Building Maintenance (IC) Received the bill for empting the cess pit. Site Maintenance (CW) Ian Keogh wishes to look after the club site grounds. Newsletter (KP). I am finding it harder and harder to get write ups from anyone. The current newsletter is late, as it should have gone out at the beginning of December and it is now the 15th, but I am waiting for the chairs chat, which should have the notice for the AGM in it. I would have sent it without one otherwise but I am sure this newssheet needs the AGM notice in it Mark could you please send this to me, or let me know if I am wrong. You may have all noticed that I did put a note on the bulletin board and Pete King I think is the only one who seems to have replied, stating that it is important the newsletter remains paper format as well as electronic, which I am not objecting too but it is getting extremely difficult! :( I was also infomred by Georgina yesterday that one of the od members who has renewed has said that she doesn't find the newsletter very informative, of which she discussed with Mark, which was not good to hear. Could I ask that if any of you go on trips or organise trips or if anyone asks you about organising trips themselves if it could be mentioned to them that it would be good of them if they could either send me something about the trip or ask someone who attended on the trip to write something. I know I keep bringing this up lately but it does make the job very difficult, and it isn't through lack

5 of asking...unfortunately people just don't have them time! 4 New Members Group members: Omskirk Scouts Peak Paddlers New members to be agreed at next committee meeting. NM01 Concerns have been raised regarding University of Manchester using the club site without paying. ACTION MD to chase Georgina. 5 AOB (MD) AOB1: AGM date set Friday 23 rd January. Positions to be advertised are Secretary, Training Officer and Volunteer Coordinator. These positions do not have to be part of the committee. IC, KP and AE are leaving the committee. ACTION MD to add notice in the news letter. Motion 1 Fees for non BCU MCC members should be passed on to the annual subscription. 6 Next meeting To be set at AGM.