FINAL APPROVED Minutes Nuthurst Cricket Club AGM 19 th March 2015 White Horse PH, Maplehurst (To be approved at 2016 AGM

Transcription

1 FINAL APPROVED Minutes Nuthurst Cricket Club AGM 19 th March 2015 White Horse PH, Maplehurst (To be approved at 2016 AGM Present:- Kevin Barnes (Chair), Richard Walter, Jonny Willis, Bob Samways, Graham Prior, Gail Weeks, Keith Greenwood, John Gleaves, Bob Weston, Roy Taylor, Rod Merry, Jeremy James, Don Burstow, Stuart Catterall, Nick Sherliker and Guy Ekins Item 1 Apologies for absence Dave Boorman, Raggy Singh, David Thompson, Mike Neilson, John Lindfield, John Guest, Mike Spence, Janet Barnes, Will Morris, Robina & Robert Arbuthnot Item 2 Minutes of 2013 AGM Taken as true record Item 3 Chairman s report KB gave a summary of the year (see attached) Item 4 Treasurer s report JW gave a fulsome report on club finances broken down under three headings and under the three bank accounts. (see attached spreadsheet) JW pointed out that the position looked better than last year but this was due to last year straddling two financial years. Income from subs and match fees were sufficient to enable us to transfer 2.5k to the fundraising account. 6.5k in donations also came into current account and was transferred. The income from the Sainsburys scheme was shown as but would break the 1k mark this year.

2 Item 5 Election of officers Dave Boorman expressed his desire to step down from holding any further formal office for the club. John Lindfield sent his regrets that he could no longer be a committee member due to his move to Germany. OFFICE PROPOSER SECONDER APPOINTEE President KB SC Richard Walters Chairman GP JW Kevin Barnes Deputy Chair KB GW Jonny Willis Hon Sec. BW KG Gail Weeks Hon Treasurer BW KG Graham Prior Fixture Sec. BW KG Bob Samways Club Captain BW KG Bob Samways Vice Captain BS JW Guy Ekins Groundsman/Assts. KB JW Keith Greenwood/James & Peter Mellor Comms, Director GW KB Bob Weston Welfare Officer Guy Ekins/Jan Barnes Executive Committee Selection Committee All Officers voted in en-bloc KB Vice Presidents As fixture list KB Life Members As fixture list KB GW Kevin Barnes Jonny Willis Bob Samways Guy Ekins Graham Prior Keith Greenwood Gail Weeks Richard Walter Bob Samways/Guy Ekins/Keith Greenwood/Nick Sherliker RW suggested Val Court should be invited to become a VP, this was met with approval from those present. JW said that we needed a good lot of VP s to underpin income. He has been approached by people in the village wanting to know how they could be involved in the club. He suggested that everyone could come up with suggestions and the club should hold an event to sign people up en masse. Suggestions put forward from the floor included Val Court, Steve Wright, Tony Read, and John Le Rossignol all who have given valuable support to the club. (Action JW to compose piece to send out and progress event)

3 Item 6 Annual subscriptions and match fees It was recognised that we need to build a reserve of funds to cover issues such as damage to local properties. This season we had to find 650 to replace broken tiles. It was agreed that subs would be raised from 45 to 55 per season. This would be reduced to 50 if paid before 30 th April. Players who had not paid subs would not be picked for matches. A lot of time was spent chasing subs last year. Other subscriptions agreed were:- Student playing subs 20 Associate playing member 25 Non playing member 10 Match fees would be raised from 7.50 to 10, 5 for juniors Teas raised to 50 Juniors coaching 25 For first child 20 for others to include a logo d polo shirt. It was noted that various people were happy to do teas but had not been approached. It was decided that introducing a rota for teas would be a food idea (Action BS). JW suggested that local families may also be happy to do teas. SC suggested there could be a Tea of the year award. Item 7 Youth cricket and coaching BS reported that 47 juniors had signed up with the club last season. 45 were from the village. 30 signed up on the first day. This showed there was a real demand for coaching BS felt that parents would be expecting their children to play matches and tournaments. GE had agreed to take the level 2 coaching and Nick Sherliker had offered to help but we will need more volunteers to help at sessions (Action BS set up rota) The sign up for the 2015 season was scheduled for the first Friday in May. BS would be trying to encourage more parent involvement. Coaching sessions would run through until the end of August. There would be no session on 12 June due to the nutters Walk.

4 RW asked for registration forms and information for the Village stores as people were already asking for details (Action BS to supply) JW reported he was still bottoming out the shirt deal which were to be included in the juniors signing up fee. The Rotary Club Making a Difference fund were making a generous donation of 250 which would go towards costs of shirts. Item 8 New Pavilion/Fund raising committee This was covered under item 4 report (see attached Fund Raising Summary and Fund Raising Report produced by JW) JW reminded all that we would be unable to play at Mannings Heath while work was underway. He added a Web and Walt golf day to the list of offers of help. Feedback had been received that the drive for the new pavilion was the most exciting initiative in the parish for years KB confirmed he would be in charge of taking the building works forward if the Parish council gave us the go ahead. We would be using the plans from Aston Ingham with an open meeting of the club to discuss space allocation and get feedback. It may be that costs would be greater if we had concrete foundations. We would be looking for volunteers for electrical works and preparing the Bills of quantities. Whereas it is the Parish Council who agree to the change to the lease, planning permission will come from Horsham District Council. RW said he had contact with Paul Yellop, ex Mayor of Worthing who had connections with local charities and a wood yard that would be capable of building a pavilion. It might be possible something would come out of discussions.

5 JW said that we need commitment to bring over three streams of income, 49ers, Sainsburys and subs to cover future finance of running the club. The golf day realised 5k this year but a more modest annual event could bring in 1k a year. JW would send out an seeking sponsorship so we could initiate a sinking fund so the club would never be in the same position again. We would also look at obtaining a liquor licence so we would be able to hold small events without having to obtain a licence each time. It was hoped that RW could help with this. Item 9 (Existing) Pavilion The leak in the roof was the only issue of note. KG pointed out that there was a weight restriction for climbing on the roof which meant putting on extra sheeting was risky. It is planned for the works party in April to tackle this or, as an alternative just put buckets to catch the water as we don t know where the water is actually getting in. Item 10 Ground, machinery, equipment. All machines are about to be serviced. It was agreed that there should be a grounds maintenance rota this season the spread the work load (Action KG) There would be a works party in April for a general tidy up and give the pavilion a lick of paint and replace some dust sheets. A roller would be hired for the wicket. It was acknowledged that we should ensure the playing area was well kept to show we were upholding the agreement. Item 11 Any other business It was noted that in the absence of Dave Boorman someone was required to get a team together for Presidents Day playing team which is booked for 5 th July. Volunteers were requested. Meeting ended at 9.27