MINUTES OF THE DAWLEY PHOENIX BADMINTON CLUB AGM HELD AT 21:00 ON 4 July 2017 IN THE HADLEY LEARNING CENTRE. Present Michael Whitham Chairman

Size: px

Start display at page:

Download "MINUTES OF THE DAWLEY PHOENIX BADMINTON CLUB AGM HELD AT 21:00 ON 4 July 2017 IN THE HADLEY LEARNING CENTRE. Present Michael Whitham Chairman"

Alison Davidson
5 years ago
Views:

1 Club Members 5 July 2017 MINUTES OF THE DAWLEY PHOENIX BADMINTON CLUB AGM HELD AT 21:00 ON 4 July 2017 IN THE HADLEY LEARNING CENTRE Present Michael Whitham Chairman Terry Gill Treasurer Dave Taylor Match Secretary Richard Chan Tony Chan Graeme Hughes Asvin Patel Celia Rawlings Dave Rock Bobby Singh Michael Watts Clive Roscoe Secretary APOLOGIES ACTION 1.. Ruth Darricott, Almas Mansurali, John Lee. ITEM 1 MINUTES OF PREVIOUS MEETING 2. The minutes were accepted as an accurate record of the previous meeting with no objections being raised. Proposed by Michael Watts ITEM 2 CLUB OFFICERS 3. The current committee members were asked if they would re-stand. Dave Taylor announced that he was stepping down as Fixture Secretary after 42 years in the role. Anna Vickers has not been to the club for many months and has not contacted anyone about remaining in the role of Social Secretary. 4. The Chairman thanked Dave on behalf of the club for all his hard work and support for the club over the last four decades. The Chairman was unanimously supported in his praise for Dave s work.

2 5. Dave Rock volunteered to become the new Fixture Secretary. 6. It was felt that at present the club could run without a Social Secretary. 7. Ruth Darricott said that she would continue to control the supply of shuttle cocks. It was suggested that this should be made a committee post. Ruth will be consulted on this and any amendments added to the minutes. Secretary This was unanimously accepted by all. So for 2017/2018 the committee will be: Chairman Michael Whitham Treasurer Terry Gill Fixture Secretary Dave Rock Secretary Clive Roscoe Proposed by Dave Taylor Seconded by Graeme Hughes ITEM 3 FINANCES 8. Terry Gill gave the Treasurer's Report outlining expenditure of and income of The club had a healthy closing balance of This is a mid-year figure and several hundred pounds worth of shuttles are currently held by the club. Overall the club remains in a healthy position. The full report is attached to the AGM Minutes. 9. Due to restructuring by Badminton England (BE) the fee system has been amended for next season. BE membership will now run from 1 September to 31 August. The club will have to pay a membership fee and senior players will have to pay a 10 individual fee. There is no individual fee for juniors. 10. As members have paid up to 31 October 2017 it has been decided that the club registration/membership fee will be paid for 10 months (November to August) on a pro rata basis. Individual fees will be due by 1 Sept The fees are outlined in the attached Treasurers Report but in summary are as follows:

3 2017/2018 Season. Membership Fee: Senior Junior Due on 1 November Individual Fee: Senior 10. Junior Due on 1 September Weekly Fees: Senior Member: 5.00 weekly or monthly. Junior Member: 3.00 weekly or 9.00 monthly. Senior Visitor: 6.00 Junior Visitor: Changes as of 1 November After discussion it was also agreed that anyone playing in an away team match on a Tuesday (club night) should pay that nights attendance fee either weekly or as part of the monthly fee. Juniors (those born after 1 January 1998). Anyone who can prove BE membership until 31 August 2018 need only pay the membership fee component. Provisional Members can play for a probationary 3 sessions then must join the club provided both parties agree. Visitors who can produce proof of current BE membership can visit any number of times. This is required to maintain the BE insurance for club members. Club policy is still No Food but captains have discretion. Proposed by Clive Roscoe ITEM 4 TEAMS AND MATCHES 12. Dave Taylor stated that we had entered 2 teams, 1 men s and 1 mixed. The Mixed Team came 2 nd in their Division and the Men s Team came 3 rd, so there will not be any changes to divisions entered. 13. Dave Rock will canvass members to see who wishes to play in next seasons leagues. The number and make up of teams along with team captains will then be decided. Dave Rock

4 This needs to be completed before the end of August Proposed by Terry Gill ITEM 5 ANY OTHER BUSINESS 14. Ruth Darricott asked if the club members were happy to continue using the Yellex shuttles. This was unanimously accepted. Ruth will continue to purchase shuttles as required. 15. Etiquette. Yet again a member was forced to sit out whilst players who had just come off court were chosen to play again. Whilst this is within the rules of the Peg Board it is not the inclusive spirit we are trying to create. The idea of picking yourself and 3 from the next 7 players was to introduce variety into the games, and when enough people were there to allow mixed and ladies games to be played. It was never intended as a means for one group to exclude others. It is again requested that when picking a game consideration be given to those who have been sat out during the previous games (as opposed to those coming off court). If this cannot be achieved the peg board system will have to be reviewed. People are still arriving at club night, going straight on court and expecting someone else to sort out their peg. Each member is responsible for ensuring that their peg is on the peg board upon arrival. Whoever picked the game on court should remove the pegs at the end of the game, however, it is everyone s responsibility to ensure their pegs are removed before practice starts on a court. 16. A question was raised over what BE insurance covered. The Chairman will contact BE to seek clarification. Michael Whitham Proposed by Clive Roscoe Seconded by Michael Whitham

5 ITEM 6 DATE OF NEXT MEETING 17. Next meeting will be in July 2018, location to be notified. Meeting closed at 21:40. Original signed Clive Roscoe Club Secretary Distribution: All Club Members Annexes: Treasurer s Report

CLUB CONSTITUTION RULES

Harpenden Badminton Club Home Venue: St. Albans Girls School Affiliated to BAoE No.1805/5123 CLUB CONSTITUTION RULES Rule 1. Club Name....2 Rule 2. Aims and Objects of the Club...2 Rule 3. Annual General