KIWANIS de AMIGOS BOARD of DIRECTORS MINUTES November 27, ADMINISTRATION - BOARD of DIRECTOR MEETING

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1 KIWANIS de AMIGOS BOARD of DIRECTORS MINUTES November 27, 2018 ADMINISTRATION - BOARD of DIRECTOR MEETING CALLED to ORDER by President Anita Mola (7:50 A.M.) at the IHOP. ATTENDANCE: Present: Dean Sipe, Barb Herrick, Bill Corr, Anita Mola, Alan Tonelson, Dave Bertagnoli, Greg Cook. Absent: Kathy Bayer, Linda Greenwood, Doug Meriwether A quorum was present. Guests: Ed Verburg, Jo Ann Daly. MINUTES: Minutes from the October 16, 2018 Administration Board meeting were approved. TREASURER S REPORT: Greg Cook presented the Treasurer s Report (attached). There is $3, in the Administration account. Dean Sipe moved that the report be accepted, Dave Bertagnoli seconded the motion and the motion was approved. OLD BUSINESS: None. NEW BUSINESS: The Finance Committee presented the Administrative Budget for the fiscal year. A copy is attached to this report. The budget was reviewed and discussed, a few changes were recommended and George Mitcham agreed to incorporate the changes. The budget will be voted on at the next Board Meeting. Alan Tonelson moved that Dave Green of Big Brothers/Big Sisters be made an honorary member of the club. The motion was approved, Anita Mola will invite him to the next meeting where he will be presented with a Membership Certificate. Bill Corr will record the membership with Kiwanis International. ADJOURNMENT: At 8:10 AM, Bill Corr moved that the meeting be adjourned. Alan Tonelson seconded and the motion carried. The next Board Meeting will be December 18, 2018 at the IHOP on N. Oracle Road. Minute(s) Submitted by: Bill Corr, Secretary

2 KIWANIS de AMIGOS BOARD of DIRECTORS MINUTES October 16, 2018 SERVICE & FOUNDATION - BOARD of DIRECTORS MEETING CALLED to ORDER by President Anita Mola (8:10 A.M.) at the IHOP. ATTENDANCE: Present: Dean Sipe, Barb Herrick, Bill Corr, Anita Mola, Alan Tonelson, Dave Bertagnoli, Greg Cook. Absent: Kathy Bayer, Linda Greenwood, Doug Meriwether A quorum was present. Guests: Ed Verburg, Jo Ann Daly. MINUTES: Minutes from the October 16, 2018 Service & Foundation Board meeting were approved. TREASURER S REPORT: Greg Cook presented the Treasurer s Report (attached). There is $2, in the Service account. As of October 31 there is $72, in the Foundation account. Dean Sipe moved that the report be accepted, Alan Tonelson seconded the motion and the motion was approved. OLD BUSINESS: It was decided that money raised through the Tucson Marathon will be put in the Service Budget as it has in past years. NEW BUSINESS: The Finance Committee presented the Service Budget for the fiscal year. A copy is attached to this report. The budget was reviewed and discussed, a few changes were recommended and George Mitcham agreed to incorporate the changes. The budget will be voted on at the next Board Meeting. The Finance Committee presented the Project Application from the ASUA Youth Cheer and Basketball League. A copy of the Application is attached. The Finance Committee recommended that we make a $500 donation to this league and that we volunteer to assist them with the tournament. The league s activities are considered to be consistent with the service projects provided by our Club and some of the participants are the same participants that are key to making our projects successful. The Board voted to approve the recommendation and George Mitcham will meet with league representatives to explore how best to strengthen the relationship. We will also attempt to get Circle K involved. ADJOURNMENT: At 8:45 A.M., Bill Corr moved that the meeting be adjourned, Alan Tonelson seconded and the motion carried. The next Club Board Meeting will be December 18, 2018 at the IHOP on North Oracle Road. Minute(s) Submitted by: Bill Corr, Secretary

3 Treasurer s Report

4 Foundation Report

5 Admin Budget

6 Service Budget

7 Kiwanis de Amigos Foundation Fund Project Application Project Name: A SUA Youth Cheer and Basketball League Organization Non-Profit - Y ES or NO (circle)...please provide non-profit EIN _ or specify school name (K-12) How does the project benefit the children? Our league offers a free program for the youth of Tucson. Through the sports of basketball and cheer, our goal is to promote sportsmanship, leadership, and higher education. Through our program youth between the ages of 8-13 are able to learn the basics of basketball and cheer as well as all of the benefits that come along with being part of a team. Overview of event: Our league runs for 4 weeks with a tournament at the end. The basketball teams are divided by age group. They practice during the week and have games on Saturday s. Our cheer program is run cheer-camp style with practices and small performances on Saturday s. During the championship game, our cheerleaders perform at half-time to showcase what they have learned. This program is completely free to parents. How many children will participate in the project? We typically have around 100 children participate in our league. Manpower required (number of people and sources of volunteers, specific skills): o Club Members o Volunteers All of our coaches are volunteer students from the University of Arizona. Facility, equipment and supplies needed: None Governmental/school involvement (if any): Our program is run through the University of Arizona and is advertised at the local schools. Does the project have the potential to be an annual event or one-time even only? Our league is put-on every year to best support the community. Financial Profile: o Initial Annual Cost: $6,140- you can find an outlined budget attached at the bottom of this page. o Total cost projection over five years - Explain We expect our costs to stay the same over the next 5 years, or slightly increase in order to purchase more jerseys for the increasing number of participants. o Potential of monetary return to de Amigos; i.e. Rummage Sale collection resource or monetary donations from extended participants family. o What other funding sources are at your disposal? We do receive some funding from ASUA (Associated Students of the University of Arizona), but it is very limited. We also received some support from the El Conquistadors. Profile of children s needs social and financial: Our goal is to support children in the Tucson area and provide an opportunity for

8 them to grow through sports. It has been proven that by participating in extracurriculars, children succeed socially and are often more successful in school. By participating in our league, athletes learn time management, work ethic, dedication, teamwork, and other valuable skills that are taught through participation in sports. The children that we recruit often do not have the opportunity to participate in other more expensive extra-curricular activities. That is why we do a majority of our advertising at the Boys and Girls Club and schools within the Tucson Unified School District. Potential to teach leadership skills? By being involved in sports, children develop valuable leadership skills. They can learn how to be a positive leader on a team and how to interact with others in an appropriate and positive manner. Participating in sports is how many successful adults first learned leadership and teamwork. Through our program, young athletes will learn these valuable skills. Improve self-esteem? By participating on a team, children feel connected with their peers and teammates. When they feel connected and have stronger social ties, self-esteem dramatically increases. When players participate they can develop lasting friendships. Being part of a team creates a sense of belonging and importance that goes along with self-esteem. This sense of belonging comes whether they are the best player on the team or the worst. All that matters is that they have a social connection. Another resource to the young athletes is their college coach. All of the coaches in our program are students at the University of Arizona. They act not only as coaches but as mentors and supporters of their team and players. Part of their job is to support self-esteem and help their players if they are struggling. Project Timing (Dates/Times/Place): Our league registration begins in December and we hope to run games through February. Practices take place at various locations near the University and games are played in the UA Rec Center. The tournament at the end of the season is held in McKale. Other character improvements: Having been involved in sports my whole life, I can testify that being involved at a young age dramatically improved my character. During practices and games, I learned teamwork, communication skills, leadership skills, work ethic, and how to deal with frustration when things were not going my way. I also learned self-worth, in a sense that I was important and mattered to the team; even if I was not necessarily the best player on the court. Outside of practice, being involved taught me time-management so that I could be successful in school while still being involved in sports. My goal with this program is to enhance our participants lives by teaching them these valuable and important skills. ASUA League Budget Item/Facility Expense Notes Facilities (Rec Center & McKale) $2000 Jerseys/Shirts $1500 Medals $140

9 Referees $2000 $25/game; 2 officials/game Championship Pizza Party $500 Total $6140