2016 Official Participation & Rules Book

Transcription

1 2016 Official Participation & Rules Book Pageant: October 17 th Homecoming Week: October 16th-22nd hc.fiu.edu Rules & Regulations Chairpersons Lissy Perera Kimberly Pizarro Assistant Director of Administration Eliany Padilla Overall Director Jordan Thompson Advisor Ayana Wilson 1

2 Final Team Participation Deadline: September 16th, 2016 Table of Contents Participation Guidelines Homecoming Obligations Page 3 Homecoming Calendar of Events Page 4 Expectations of Participating Teams Page 5 General Information Page 6-7 Competition Information: Team Captains Pages 8-9 Banner Guidelines Page Page 10 Panthers Got Talent Page Bonus Points: Homecoming Ticket Frenzy Page 14 #HashtagContest Page 15 Frequently Asked Questions Page 16 2

3 Homecoming Obligations Pre-Homecoming Wednesday, September 7th Location: GC 316 Wednesday, September 14th Location: WUC 159 Wednesday, September 21st Location: GC 316 Friday, September 16 th MMC General Rules meeting at 3:00pm (Mandatory for Team Captains) BBC General Rules meeting at 1:00pm (Mandatory for Team Captains) MMC General Rules meeting at 3:00pm (Mandatory for Team Captains) Team Registration and Rosters due by 11:45pm Monday, October 3rd Monday, October 3rd Music deadline Banner deadline Tuesday, October 18 th Location: TBD Wednesday, October 19 th Location: GC Computer Lab BBC Court Voting 9:00AM - 5:00PM MMC Court Voting 9:00AM - 5:00PM General Rules Meetings serve to inform the teams and their participants of upcoming dates and events they need to be aware of. All team captains must attend ONE of the three informational meetings listed above. 3

4 Homecoming 2016 Calendar of Events August-September General Rules Meeting at MMC Campus General Rules Meeting at BBC Campus All participant applications close General Rules Meeting at MMC Campus September - October Music & Banner Deadline Music Revision Deadline Panthermonium 17 Blue and Gold: Unleashed / Unleash the Crown 18 Caribbean BBC 19 Panther Prowl 20 Panthers Got Talent 21 LXV Lounge: A Blue and Gold Affair 22 Parade/Game Day 4

5 Expectations of Participating Teams An organization that chooses to participate in Florida International University Homecoming represents the University and will abide by the FIU Student Code of Conduct at all times. By registering to participate in any Homecoming events, organizations agree to abide by the Student Code of Conduct and to follow the rules and regulations set forth in the Rules and Regulations packet for Homecoming Paired organizations will also be held responsible for the actions of their partner organizations. Penalties incurred due to failure to attend events or failure to comply with the rules set forth by the Homecoming executive council will affect both organizations. Unruly or disruptive behavior or intoxicated participants will not be tolerated. If any member of a participating organization is found to be intoxicated or acting inappropriately during a Homecoming event, the executive board reserves the right to remove that person and disqualify their organization from the event without warning. The Homecoming council reserves the right to deny any participants or organizations entry into any Homecoming event or competition, within reason. The Homecoming executive board reserves the right to disqualify any inappropriate designs or performances. Panthers Got Talent performances, banners, or floats deemed to be inappropriate will be disqualified and not allowed to be displayed or permitted to participate in the parade. Political propaganda, profanity, and nudity are expressly forbidden for all Homecoming week events and pre-events. All decisions made by the Homecoming executive board are final. Any and all rules and regulations are subject to change at the discretion of the Homecoming executive board. Any modifications or additions to the rules and regulations will be announced appropriately. Lack of awareness and acknowledgment of the Homecoming Rules and Regulations do not excuse participants of deviant behavior. All questions or concerns should be directed to the Rules and Regulations Chairpersons, Lissy Perera and Kimberly Pizarro hcrulesreg@gmail.com 5

6 General Information Homecoming Mission Statement: The purpose of the Florida International University Homecoming promotes Panther pride with the goal of uniting administration, alumni, faculty, staff, and students, along with the local community, in an effort of unison and school spirit. The Homecoming Council reminds everyone that enthusiasm and enjoyment are the main goals of all Homecoming events! Application requirements: Team eligibility requires one active FIU student taking nine credits in the fall semester. All participants must be students or faculty/staff of Florida International University. Must have a full understanding of the rules and regulations. Any single participant or team can win any of the events based on their ranking at the end of each event. Total points awarded to teams or participants will determine the overall winner at the end of the week. Participation and attendance at all the events of Homecoming week will be crucial to deciding the Overall Winner. The Florida International University Homecoming Council reserves the right to keep scoring confidential. Scoring will be kept private until a cumulative total is reached at the end of Homecoming week. At this time team captains can inquire as to their respective team scores. Participation will earn more points than attendance, but certain events will reward attendance as well. That includes events outside of Homecoming week. It is strongly recommended that you choose a team captain; the team s captains will have to be present at one of the three Homecoming Rules meetings. Any material that is to be submitted to the Homecoming council (including registration forms, sketches, rosters, banners, and music) must be turned in digitally via or at any of the Rules and Regulations meetings. The Team Registration Form needs to be submitted in by September 16 th, 2016 at 11:45pm. This form can be found online at hc.fiu.edu. The team s representatives are responsible for conveying any and all information discussed at the Rules and Regulations meetings to their teams. A team may choose whether to participate in one or more events. They are not limited to the number of events they may participate in. All students must abide by the University Policies and Procedures, FIU Student Code of Conduct, and by the Environmental Health and Safety contained in the student handbook. 6

7 If a team is participating in an event that requires a roster, the roster must be submitted by September 16 th at 11:45pm to hc.fiu.edu. The roster form requires the name of the participants and their Panther IDs. Team Captains must attend at least ONE General Rules Meeting in order to participate in any Homecoming 2016 event. If any participant of a competing team violates any of the rules listed here in the 2016 Homecoming Rules & Regulation Packet he/she will be removed from the competition roster as well as their group/organization. All team captains are responsible for attending all pre scheduled team meetings. All team members should be familiar with all the rules and regulations outlined in this packet. 7

8 Team Captains For the 2016 Homecoming, the Team Captain will hold a small but important role. The team captain will be trusted to complete the following tasks: Panthers Got Talent Waiver Pick-Up/Drop-Off For those teams participating in the Panthers Got Talent event, waivers must be signed BY EVERY PARTICIPANT that is eligible to participate in the event itself. Team captains will receive a list of dates and times where they can sign-out for their teams waiver folder. The team captain must have their ENTIRE team sign the spaces required by the Homecoming Council. Team captains will need to return the folder to the Homecoming Office and a schedule will also include drop-off dates. Failure to complete this task will result in the disqualification of your team/organization. Attending Team Captain Meetings The Rules & Regulations Chairpersons alongside the AD of Administration will conduct a series of meetings closer to the time of Homecoming. These meetings will provide an overview of the Homecoming festivities. Failure to complete this task will result in the disqualification of your team/organization. Wednesday, September 7th (Mandatory for Team Captains) Location: GC 316 MMC General Rules meeting at 3:00pm Wednesday, September 14th (Mandatory for Team Captains) Location: WUC 159 Wednesday, September 21st (Mandatory for Team Captains) Location: GC 316 BBC General Rules meeting at 1:00pm MMC General Rules meeting at 3:00pm Please Note: Team Captains only need to attend ONE meeting. 8

9 Waivers Waivers will be collected electronically. All participants must sign a waiver in order to participate in Panthers Got Talent and Parade. The Parade waivers will be available on the Parade Packet, as well as a link at hc.fiu.edu. All waivers must be submitted prior to the start of said event. Failure to submit the documents will result in the disqualification of your team. PANTHERS GOT TALENT WAIVER Provide Your Team with Time Management Supervision The Homecoming Council trusts team captains to ensure that their team is present and prepared for the event. Failure to complete this task will result in the disqualification of your team/organization. Any question pertaining to the Team Captain Responsibilities should be directed to Lissy Perera and Kimberly Pizarro, Rules and Regulations Chairpersons. 9

10 Banner Guidelines Team member minimum: 1 Description: The banner should be a representation of your team as well as a representation of FIU spirit! Rules: Banners deemed by the judges and/or Homecoming council as racist, sexist, slanderous, offensive, vulgar, etc. will be disqualified. All banners must be no larger than 3ft x 4ft. The banner must not be more than 3 inches in depth. The banner can be vertical or horizontal and must have holes on the top of the banner in order for the banner to hang in the Atrium. All banners must have the team name placed on it. Printed banners will not be submitted for judging. Banners will be judged based on the use of creativity, originality, and school spirit. Banners will not be returned to the teams unless specifically requested. The use of Roary, FIU logos and non-fiu trademarked logos is prohibited. Banners may not have any type of frame or pole attached to them when they are submitted. Banners must be made out of fabric, cloth or canvas. NO PAPER BANNERS WILL BE ACCEPTED. Banners must come with holes already placed so they can be hung. Banners without holes run the risk of being damaged. During the day of the parade, a maximum of 50 team members can walk in the parade with the banner. Banners disqualified for any reason will not be allowed to appear in the parade. Enclosed with any entry must be the following information: team captain, phone number, , team name, and organization. If not included with the entry, it will be disqualified. Banners will be turned into the Homecoming office along with the above information by Monday, October 3rd at 5PM. Any question pertaining to the Banner Guidelines should be directed to Lissy Perera and Kimberly Pizarro, Rules and Regulations Chairpersons. 10

11 Panthers Got Talent Guidelines Division Categories: Solo: 1 Participant Blue Division: 2-6 Participants Gold Division: 7-20 Participants Rules: Categories: Each team is allowed 7 to 20 participants for Gold division, 2 to 6 for Blue, and 1 for the solo division. The names and Panther ID s of the participants must be turned in through the admission page at hc.fiu.edu. Each team in the Solo Division will have 5 minutes, including set up and breakdown. A performer must cue the DJ when to start the music. Time begins once contestant steps on stage. Time ends when performer and any props are off the stage. Points will be deducted after the 5-minute period is over. Each team in the Blue Division will have 7 minutes, including set up and breakdown. A performer must cue the DJ when to start the music. Time begins once a contestant steps on stage. Time ends when all performers and any props are off the stage. Points will be deducted after the 7-minute period is over. Each team in the Gold division will have 7 minutes, including set-up and breakdown. A performer must cue the DJ when to start the music. Time begins once a contestant steps on stage. Time ends when all performers and any props are off the stage. Points will be deducted after the 7-minute period is over. Each team can enter ONE team in each division; a team cannot enter more than three performances into Panthers Got Talent. Participants in the solo division do not require a team in order to register. Participation: Participants in any division do not have to be registered with a team to compete in this Homecoming event. Anyone interested in participating is welcomed to register. Performers must all check in at the time of their rehearsal (the rehearsal time will be announced at the meeting) and arrive at the event 1 hour and 30 minutes before Panthers Got Talent. Performers are responsible for presenting a valid Panther ID at check in. There will be a limited number of performances; the more prompt you are with turning in your registration, the more likely you will be ensured your spot. Team representatives MUST be present in order to receive additional information regarding Homecoming events. 11

12 The last day to make any edits to the performance roster is October 17th. If any alternatives are to be used, send ONE detailing the names and Panther IDs of those replacements. Up to two replacements may be utilized. All participants must be dressed appropriately or the team will be disqualified. Questions about appropriateness may be directed toward Lissy Perera and Kimberly Pizarro, the Rules and Regulation chairpersons, at Any performances deemed inappropriate by the judges may cause the team to be disqualified. Other clubs/organizations or teams may not be negatively portrayed on stage. While teams are performing, performers may only be on stage or on the side. Performers CANNOT stand in front of the stage or run through the audience. Any liquid, glitter, and/or powder-like material will not be allowed because of potential safety hazards. The stage must be left in the same condition as it was found. Teams/participants may use props, but all props must be taken off the stage at the end of the performance. Please note: set-up and breakdown count toward on-stage time. Props CANNOT be thrown from the stage during or after the performance. Props CANNOT be stored in the arena. The Homecoming Council reserves the right to keep/throw away any props left behind. All dates and times are FINAL; no rescheduling, every person on the team must be available during performance time or your performance slot will be cancelled. No exceptions. Music Submission: There is no limit on the number of songs a team may perform. Songs used in the performance must be edited for content and lyrics. An edited version of the music being used for competition must be turned in for review by 5pm on October 3rd to the contacts listed below. The music must be submitted in both CD format and an mp3 format. The mp3 format needs to be sent by to the Rules and Regulation chairpersons at hcrulesreg@gmail.com. The CD must be submitted to the Homecoming Office in GC (A schedule of office hours will be distributed.) Once a team has turned in the first original draft, songs and format can NO longer be changed UNLESS deemed inappropriate by the Rules and Regulations chairs and /or AD of Administration. If a team is asked to change any music, it must be done by Friday, October 14th and turned in by 5pm to GC 2214 and ed to hcrulesreg@gmail.com. Once the music has been approved it can no longer be changed. 12

13 Registration and Points: The registration form must be submitted through the admission page at hc.fiu.edu. Any props not removed from the premises an hour after the show will receive appropriate deductions. The use of alcohol/drugs by participants/team members before or during the competition will result in the disqualification of that team. Panthers Got Talent will be judged in the following categories: originality, technicality, attire, visuals, uniformity, and FIU spirit. Winners will be announced following the judges decision. The Rules & Regulations Chairpersons, along with the AD of Administration, are the ONLY persons allowed to make executive decisions in regards to any special changes, directions, rules, timing, etc. on the day of Panthers Got Talent, in consultation with the HC Advisor. If you are planning on doing a dry run before your performance, you must hcrulesreg@gmail.com for a time slot. DISCLAIMER: Every team is NOT guaranteed a rehearsal/dry run time. If the team receives a time that does not fit their schedule, their slot will be given away to the next organization in line. All participants must be signed in and present at the event one (1) hour and (30) minutes before the show begins. If there are performers who cannot meet these criteria, an , including the name, team affiliation, panther ID, and reason for tardiness must be submitted to hcrulesreg@gmail.com by October 14 th at 5pm. Dress Code/Uniforms: All performance uniform pieces will be submitted to the Administration committee for approval no later than ONE WEEK prior to Panthers Got Talent. If a uniform is changed and deemed inappropriate the day of the show, the team will be removed. Any questions or concerns to Panthers Got Talent should be directed to the Rules and Regulations Chairperson, Lissy Perera and Kimberly Pizarro hcrulesreg@gmail.com 13

14 HC Ticket Frenzy Description: Those registered to compete in this year s homecoming competitions can receive points for promoting exclusive floor tickets. This competition is designed to have FIU students help promote two of the largest traditional Homecoming events hosted every year, the Panther Prowl Comedy Show and the Panthermonium Concert. Having registered teams promote ticket sales, your team can earn points every time your team is listed as the reason someone has purchased a ticket. FIU students receive free student tickets to all events. For Panthermonium, free tickets are located in the bleachers of the FIU Football Stadium. Floor tickets are available to be purchased by FIU students and community members. Competition Rules: Tickets must be purchased within the time frame of the competition. Any tickets sales made after the closing/tallying of sales will therefore not be counted. FIU students or members of the community can purchase tickets. Panther Prowl tickets are only sold to the Miami Community (FIU students receive free general admission tickets that can be uploaded to their FIUOne Card). Promoting Guidelines: When a customer proceeds to purchase a 2016 Panthermonium Ticket or 2016 Panther Prowl Ticket, they will be prompted to enter the name of the Team they are purchasing under. You must use your official Homecoming Team Name to receive credit (use of Greek organizations, student organizations, etc. will not be counted). In the event a customer purchases several tickets during a single transaction, the purchased amount will reflect the points earned. Ex. 12 tickets purchased = 12 sales for the listed team. Competition starts: September 16th, 2016 at 5:00 pm Competition ends: October 14th, 2016 at 11:45 pm (or when tickets sell out) Please Note: Homecoming ticket sales are FINAL and refunds are not issued for any reason. 14

15 #HashtagContest Description: Those registered to compete in this year s homecoming competitions can receive points by sharing Homecoming s promotional event flyers for bonus points. Competition Rules: Each team will be assigned a hashtag representing their team. Points will be rewarded for the amount of flyers your team posts on Instagram. You may post as many times as you want from a personal account. Team Captains will receive links for all Homecoming flyers. No secondary account s posts will be counted to the team total o If a post is seen from a Rho Gamma, fake account, or any account that was created for the sole purpose of posting said flyers, your team may be eliminated from this contest. Account must be made public for the post to count. All accounts must follow FIUHC and accept FIUHC to follow back. All posts must include: o Team hashtag o Hashtag #FIUHC and o Event hashtag All posts will be accounted for at the end of Homecoming week. Any posts deleted before then will not be counted. o Competition starts: October 3 rd, 2016 at 12:00 pm o Competition ends: October 21 st, 2016 at 11:45 pm 15

16 Frequently Asked Questions When is the final due date for rosters? The final date for rosters will be September 16th. We won t be allowing people to sign up past that date. What events are counted for overall? The Homecoming council reserves the right to keep scoring confidential. Consider every event mandatory and important in regards to points. When is Overall Winner announced? The overall winner will be announced at halftime of the Homecoming game. When are general rules meetings? General rules meetings will take place on the following dates: September 7 th, September 14 th, and September 21 st. Team captains are required to attend one of the three General Rules Meetings. Can somebody replace me on the roster for Panthers Got Talent? Yes, absolutely. The Homecoming council understands that injuries may cause certain participants to drop out. For that purpose, teams have until October 17th to change their roster. If any alternatives are to be used, send ONE detailing the names and panther ID s of those replacements. Up to two replacements may be utilized. How do I join a team? The bare requirement for a roster is one person. A solo team can win Homecoming so we absolutely encourage making a team even if you re not a part of any organization. If you re looking to get involved in Homecoming, and you want to join a team with an established pedigree, joining an organization on campus that has taken a part in Homecoming in the past (SPC, BSU, Greek organizations, etc.) may be the best option. It s entirely up to you, and the Homecoming council fully encourages you to take the opportunity to demonstrate your Panther pride! Can I include any song in my Panthers Got Talent performance? You can include any song you want, but it must be edited for content and lyrics. Questions about appropriateness may be directed toward Lissy Perera and Kimberly Pizarro, Rules and Regulation Chairperson, at hcrulesreg@gmail.com. 16