Area 1C Agenda, September 26, 2013 The Hamlet, 7pm

Transcription

1 Area 1C Agenda, September 26, 2013 The Hamlet, 7pm 1. Call to Order Jane Approve minutes for August 2. Upper Division Peter Schedule 3. Referee Report Scott 4. Coach Update Mike 5. Area Report Women s Advocate Sef Eayso RIF make inactive as it keeps history Update on Access rights Security of player information Website branding 6. Section News No longer an Online Treasurer Course Old. Webinars still Inter Section play???? 7. Regional Reports: Reports attached Additional comments 8. New Business 9. Adjourn Being a Volunteer is not an excuse for doing a lousy job John Trino Calender and Due Dates to Area Next Meeting: October 31, 2013 Playoffs U16 U19/VIP Chino November 23/24 U10 U14 League Riverside February U10 U14 All Stars TBD March EXTRA TBD March 1/2

2 Area 1C September 26, 2013 Minutes Attendance: Marco Quezada (AAD), Steve Bickel (13), Art Ponce (40), Anne Louit (214), Jacob Mathew (2), Craig Dunkin (Post Season Coord), Aldo Maccheroni (88), Frank Bagheri (Atreas), Tom Regan (VIP), Dave Lemos (98), Scott Davis (ARA), Sef Motearefi (A. Womens Advocate), Jane Mason (AD), Sandy Ponce (1304), Juan Campo (908), Lisa Durcharme (908). Meeting called to order at 7:10 once we had a corium for Regional Commissioners. Introductions: Jacob Mathew (2) Treasurer attending for Ken Joe, and Sef Motearefi, she has agreed to join Area Staff in a new role as Women s Advocate. Motion to approve August minutes made by Steve (13) and second by Aldo (88). Motion approved Upper Division Peter (Written report) Have ID cards for Sandy, Anne and Art. Season is going fine, so far no problems with blackouts, lost fields etc. With Rob, Jane and Al Prado s help we finished the full schedule for the remainder of the season. U16 11 games, U19 10 games. Five double yellows (all boys) and one season suspension in GU19 for threatening language. Season ends 11/3 (Assuming no rainouts) Playoffs: U16 8 teams, U19, 4 teams. Medals ordered 3 forfiets because of no coach ID s Referees are doing an excellent job reporting scores, thank you. Referee Report Scott 6 sendoffs 2 straight reds, 4 double yellows GU19 send off, possible appeal 50 cautions Referee coverage, by and large all regions below target, 2 72%, 13 92%, 40 42%, 60 48%, 98 99%, %, %, %. Scott has encouraged assigners to reach out beyond their regions for help. Biggest issues would be coach ID s. Not a lot of assessments requested, Craig Dunkin to be assessed this Weekend. Main problem has been because of lack of schedule, so hard to plan a game for assessments. Region 88 volunteered their games for assessment, if needed. Scott has an initiative to create a hybrid referee scheduling program, using a combination of Region 2 and Arbiter. Hope to use for YDP season. Please can we get turf rules posted on Area website. Coach Update Mike (nor present) Request by Mike Shintaku regarding coach mentoring, would like to see some guideline for coach mentoring. Jane has asked Mike Stiles and Mike Shintaku to talk to maybe come up with some Area guidance on how this would look.

3 Discussion: Anne would recommend they be at least U12, if not intermediate certified at least to be mentored for UD play. That agrees assessments should continue after certification on team management, sideline behavior, substitution etc. Treasurer Report Frank See financials attached Frank separated out the finances for Freeway Jam, and the money raised was $17,233.85, thanks you Craig. Frank recommends getting player count from end of September, will send out invoices to all regions and fees will be due by next meeting. If numbers change Frank will reconcile. Jane requested that we stay current with National and not be more than 1 30 days past due. Area Report Jane Women s Advocate: This is a new position on the Area board, and Sef has kindly agreed to head this up. David Lans from Region 88 came up with the idea, so now we have to come up with ideas on how to define the purpose. Request that each Region identify an active Women in their region who would willing to be on a committee or at least like to have some input on what this could look like. One idea and with enough women, we could have a women s day in each region, women referee on games and an information tent. Lynn Berling Manuel (National Office) is supper excited and would love to get involved and help with Marketing ideas. eayso RIF To not delete board members when term is up, but to make inactive, this way it keeps the board history intact. eayso Access rights Starting next year once someone s term expires in eayso, their access rights will automatically disappear, saving RC s a lot of time in cleaning out all the rights that are out there. Security of Player Info Please be careful when you are using dropbox or google docs or any of those platforms, that you do not put documents there that talk about disciplinary items or have any player information. Need to be very always when we share player information or databases. Website: we all have our own region logos on our websites, but please consider using the AYSO original logo as important branding of AYSO as it is a National program and we want that to be recognized by all. Treasurer Course There is no longer an online treasurer curse it has become to old and information is no longer current. Training is still held by webinar once a month and also can be done in person. Inter Section Play: Jane was under the impression that this was not allowed and has been re educated on this. As long as you are not losing the integrity of the Region or Area program there is no reason why you cannot play across Area and Section boundaries. Regional Reports: See attached Going to try reports sent in advance, RC s can disseminate more information and it gives us more time to talk about other issues and get good feedback and share ideas. Additional Regional Info Aldo (88) they are having an LA Galaxy clinic this week and will send out to all of the regions, if you would like to participate. Anne had a bench mark question: When you draft teams do you try to spread out the referees to those teams. Discussion and ideas shared. Meeting adjourned 9:10pm Submitted by : Marco Quezada, Typed by Jane Mason

4 Regional Reports September 2013 Region 2 Ken Joe We have 1730 kids enrolled which is about the same as the year before (1736 in 2012) 541 Registered volunteers (194 are new, 64 youth) We have a Legends LA Galaxy Clinic on October 3 at City Hall (space available see details on ayso2.org) LA Galaxy Game Oct 6 ($20 tickets available if anyone reading this and interested!) ChivasUSA vs Portland Game on October 26 ($25 midfield tickets includes bus transportation from Arcadia County Park) New Year's Region 2 Board retreat in Hawaii, TBA Región 1304 Sandy Ponce Region BH 1304 as of today we have 246 players participating in our program. We are currently inter locking 3 teams with San Gabriel/Rosemead. Thank you for working with us. We have Picture Day on October 12, Currently working on recruiting for board positions and volunteers (Referees). BH 1304 has a wish list for with corner flags with a base that we can use on turf fields are there anyone that can help us? Region 88 Aldo Mascheroni Region 88 s season is going well, except for the usual bumps along the road. As of today, we have 3,706 players participating in our program, including a record 66 VIP players. We re working with Region 13 to provide them with players they might need in divisions we have filled and vice versa. It s working out well. Our Landon Donovan clinic went smoothly, with 112 players participating. We also have the LA Galaxy doing a set of clinics every Thursday for 8 weeks and 95 have signed up for that. Clint Mathis is heading that effort. We now have a Facebook page, we re on Twitter, and on all those other social media places I can t even pronounce or don t know anything about. David Lans is now our new CVPA (fully certified) and Craig Dunkin (you may know him) is our new Secretary. Region 908 Lisa Ducharme All is well, We have 350 players We have our permits for Madrid until July 30, We will close Madrid in August to re seed and open it back up in the middle of September 2014.

5 We are interlocking with Temple City (U10, U12, and U14). With Alhambra, San Gabriel and Boyle Hts( U14 girls). Everything is going well. Will be sending approx. 4 to 6 board member to Tri Section Meeting We have approx. 8 new referees will be training them with U8 games. thank you all. Region 40 Art Ponce Registration Registered Players * (several in process late reg) expect 518 Dropped (BU16/GU19 no teams**) esignature (not completed) 16 0 (100% esignature Players) Volunteers *** esignature (not completed)??? 25 ( 89% esignature Volunteers) *flat enrolment despite losing over 90 players to club/other sports Large increase in Lower Divisions! **18 total players in BU16 (Constanza not coaching) and GU19 not enough players *** focused this year on updating Volunteer Positions in eayso, had not in past 2013 Fall Registration post mortem key take aways In person registration still key for recruiting 100% online registration/100% esignature NO PAPER REGISTRATIONS Sign up volunteers again 100% online registration/100% esignature Asking all families to submit one volunteer application at registration (do s/don ts) for Spring and 2014 Fall Registration, WIP Early registration key R40 historically allowed late registrations Plan for fall 2014, Apr May registration, June 30 late registration and cut off, and wait list players registered after June 30 Fields Looking to see if we can get Gabrielino again on Sundays UD field at Rosemead Monday nights now available Working with Schools/Parks for Play through and All Star permits (tentative will confirm) o UD Gabrielino??? (don t count on it) o U12 Jefferson MS new turf field o U10 Encinita ES/Coolidge ES Training Referee training still an issue.

6 Several U8/U10 team w/o certified referees Informing all parents and coaches of courses held in the area Holding another Basic Companion Course 9/29 All Stars and Tournament teams will be formed with Cert Volunteers as a priority in Selection process Spring Season 2014 as well. Coaches working hard to get all coaches age appropriate certified Oct 4 Officially R40 Training Day Rosemead Park dark (no games (U5/6/8 and U10) and will take advantage to hold basic referee and coaches courses (U8 U10) Board Positions Open Referee Assessor/Referee Instructor (Art Ponce holds these two positions) 32 total 22 active Board Members Opening Day/Picture Day Well attended, great feedback New Website, Blue Sombrero replaced ClubSpaces and new Webmaster/Auditor Jeremy Arrighi joined the Board Interlock scheduling a challenge (as usual), but got through it. Thank you Rolando, Sandy and Lisa and Hugo C. U10 BHts U12 BHts and El Monte (working with El Monte to play on Bye games) U14 BHts/Alhambra/El Monte All Star and Tournament Teams policies revisited and Board Approved Revisit U8 Grad Series Jamboree / NON Tournament format Region 60 Report Rolando Morales 1. We have 921 kids playing soccer 2. That's 89 teams including VIP 3. We had a successful picture day on Sunday 9/23 4. We will also have a Galaxy Night on 10/6 5. We received an official invitation to the National Games for our VIP team. We intend to participate. I will not be at the meeting on Thursday and will not be able to have a representative attend. My apologies.

7 Region 98 Dave Lemos We have 872 Registered Kids. Slight increase from last year. 148 Registered Volunteers. Started the Season 2 weekends ago and have heard everything from "The Snack Bar Food, isn't FREE, Oye!" to I didn t know that you have to practice with the Team, I just want to play the games". What did I get myself into? No wonder everyone grabs a drink at these Area meetings. LOL My Registrar quit about 10 times but finally settled in. Uniforms from Score were backed up had a heck of a time getting everything I needed from them but ALL good now. Lastly, trying to Get Prado to do a 2 segment/split day basic referee course for those Coaches / Parents that can do an 8 hour course. I should know more later this week. Made some changes in our Guidelines on the way we pick our Coaches for All Stars/Tournament Teams. Basically following National Rules rather than allowed to have first choice if you come in First during Fall Season. Interlocked with 908 and that's been going great! That's it for now! Region 214 Anne Louit 2050 Players Registered. We still have a FEW spots in GU7 and GU10. Have them contact me directly Volunteers Registered. We only register the Main Volunteers (Coaches, Referees, Team Managers and key Field Personnel) Our GU14 EXTRA Team was selected for the National Games in the Second Round. The Commissioner is already unable to control the region: legal issues, fields, parents, coaches... Region 13 Steve Bickel Fall 2013 Registration: 2727 registered players 99 Drops 40 incomplete esignature applications. Registered Volunteers: 1076 registered 35 incomplete esignature applications Opening Ceremonies were held on September 7 th in the Rose Bowl

8 Picture Day was held on September 14. Make up day will be held on October 5. MST application has been submitted and will be held at the Rose Bowl s Area H, Brookside and Muir High School. We will be setting dates for try outs and coach selection at our October 3 rd Board meeting. SBT dates not confirmed. Entered discussions with the Rose Bowl to hold an SBT VIP Tournament on that Saturday inside the Rose Bowl with Upper Division finals in the Rose Bowl on Sunday. MLS/Region 13 night will be on October 20 th ; last game of the season against the San Jose Earthquakes. New Board shirts with ayso13.org and Everyone Plays on the back of each shirt. Next Region 13 Board meeting scheduled for October 3 rd. This complete Region Reports

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