Walker Youth Hockey Board Meeting Minutes At Lucky Moose in Walker Thursday, January 20, 2016 Present: Lori Kuhlman, Joe Arndt, Carolyn Arndt, Nate

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1 At Lucky Moose in Walker Thursday, January 20, 2016 Present: Lori Kuhlman, Joe Arndt, Carolyn Arndt, Nate Gustafson, Jody Ball, Erica Strandlie, Chris Strandlie, Adam, Byron Sagen Audit Games Games were audited December minutes MSP Erica/Carolyn Gambling report Gambling Report was given by Erica. Income Statement summary was provided for December. MSP Lori/Carolyn Current fund balance is $10, Treasurer s report Treasurer s report was given by Carolyn MSP Erica/Chris Current fund balance is $ * Approve and pay outstanding invoices MSP Erica/Chris Fundraising H&R Block is offering referral program. Lori will out information and referral code. Any new client to H&R Block can use the referral code, and WYHA will receive $20. Old Business FNB Payment No payment this month, $22,000 balance. Zamboni still limping it along. Working so far, need to keep resetting points. * Try Hockey Free day No kids showed for the last Dec date. There is only one final ad running. Cancelling for rest of season. * Volunteer hours & logging of hours worked PR is having good results. Nate will quiz them out to see if they do anything differently from us. * Dasher boards about $3500 should be coming in from this year s dasher board ads. New Business Mites Feb 5 th Varsity game, have a Mite player skate out with each Varsity player as they are introduced. Skate 5 min during periods 1 and 2 also. * An anonymous donor donated $60,000 to the hockey club to be distributed as such: $800 for new equipment, $40,000 towards new Zamboni, $10,000 towards heaters above the bleachers, $5000 to the financial aid program, and $1,000 to a new digital scoreboard. We will have something from the kids to say Thank you. Need a committee to research new/used Zamboni options.

2 At the Chase in Walker Thursday, February 11, 2016 Present: Joe Arndt, Erica Strandlie, Chris Strandlie, Russ Link, Lori Kuhlman, Adam Nason, Leslie Sagen, Nate Gustafson Audit Games Games were audited November minutes approved MSP Chris/Erica Gambling report Gambling Report was given by Erica. Report and anticipated monthly expenses approved. MSP Russ/Leslie Current fund balance is $11,000 Treasurer s report Treasurer s report was given by Joe MSP Erica/Lori Current fund balance is $1, Fundraising Old Business Leslie volunteered to write a request for a grant from Itasca Mantrap for equipment needs. Grants are usually given in an amount around $300. Give opportunity for local businesses to sponsor a tournament. Business would then be mentioned throughout the tournament and logo would appear on tournament t-shirts. Golf Tournament fundraiser will be May 22 nd. This is a required fundraiser and everyone is expected to take part in helping that day, collecting donations, or entering a team. A new Zamboni presents new opportunity for ad space to be sold. Pricing would be similar to dasher boards at $250 per side. FNB Payment $22,000 balance due. Holding off on payment this month. Zamboni committee committee will consist of Chris Strandlie, Mike Rice, Byron Sagen, Joe Arndt, Jon Stewart, and Bob Freeman. Committee will research used Zambonis available for purchase, if propane or electric is best, and if purchasing or leasing is the best option. Budget is $40,000. Donation money o Adam will research heaters to go above the stands and above the officials on the other side. Budget for heaters is $10,000. o Russ will research a new scoreboard control board. o The equipment room will need to be sorted again. Old and outdated equipment will need to be picked out, thrown away, or donated as needed. o A Thank-you letter went into the Pilot Independent. A Letter to the Editor will also be written and submitted by Russ as a thank-you to the donor. New Business Year-end banquet March 6 th from 5-7:00pm with pizza, drinks, and cake. T-shirts with name on the back will be handed out to each player. PR Discussions Need full co-op next year. Requesting co-op for the girls high school team as well. Need to set a date in March to discuss and finalize with them.

3 2016/2017 Tournaments Idea to hold a girls Holiday Tournament. Any other future tournaments depend on the co-op agreements and what teams we have. To be determined at a later date. Need to negotiate more cleaning duties from the WACC staff for before and after games, such as the bathrooms and halls. We are renting the space and are very good at cleaning up the arena, locker rooms, concession stand, and beyond. The cleaning of common areas, replacing toilet paper and paper towels, etc. should be the responsibility of the WACC staff. Mentor Program High school players could spend a day with a Mite, have lunch with them, read at school, etc. Gives them someone to look up to, strengthens the program. Future ideas o Players would pay registration fee up front, but could earn it back based on volunteer hours. o Recruitment bonus recruit another player and play for free, or receive the next year free.

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6 At Bayside in Walker Thursday, April 14, 2016 Present: Joe Arndt, Carolyn Arndt, Erica Strandlie, Lori Kuhlman, Adam Nason, Leslie Sagen, Nate Gustafson Audit Games Games were audited March minutes approved MSP Erica/Lori Gambling report Gambling Report was given by Erica. Report and anticipated monthly expenses approved. MSP Lori/Carolyn Current fund balance is $10, Treasurer s report Sylvia resigned as assistant to the Gambling manager. Val Shultz was hired in her place. To keep things consistent and to prevent miscommunication and issues, procedures need to be written out for our gambling establishments along with contact numbers they can call if issues arise. Treasurer s report was given by Carolyn MSP Erica/Lori Current fund balance is $3, Fundraising Old Business New Business Golf Tournament fundraiser will be May 22 nd. This is a required fundraiser and everyone is expected to take part in helping that day, collecting donations, or entering a team. FNB Payment $22,000 balance due. Holding off on payment until after golf tournament fundraiser. Zamboni committee Chris, Joe, Mitch, Jon: research in progress. PR Discussions waiting for Norita on when is a good time to meet. 2016/2017 Tournaments Joe will be meeting with Mitch to get the tournament dates scheduled and into the papers. MSP Erica/Lori to have a 4 game minimum for all tournaments. Stand Heaters Adam Nason: Research started with Solar Radiant and Solaronics. Pricing depends on heating source (Solar, LP, electric, etc) and size. Considering solar or electric. Asking if they will come our and measure for an estimate. Scoreboard key pad Russ: researching High School Co-op meeting June 1 the new contract will be out to review & sign. The Walker girls would like Park Rapids to consider a co-op for the girls team as well. There have been no checks received from Laura or Lindsey in the last month. Erica will check up on it.

7 At Charlies in Walker Thursday, May 12, 2016 Present: Russ Link, Jason & Jody Ball, Nate Gustafson, Jon & Lara Stewart, Joe Arndt, Chris & Erica Strandlie, Lori Kuhlman, Adam Nason, Audit Games Games were audited April minutes approved MSP Chris /Jody Gambling report Current fund balance is about $12,000 Treasurer s report Approve Anticipated Monthly Expenses: Wait until June for HS co-op bill, pay workers comp and gambling license fees now. MSP Russ/Nate Treasurer s report was given by Joe MSP Nate/Russ Current fund balance is $4, Fundraising Old Business New Business Golf Tournament fundraiser will be May 22 nd. There are 12 teams signed up so far. This is a required fundraiser and everyone is expected to take part in helping that day, collecting donations, or entering a team. FNB Payment $22,000 balance due. Holding off on payment until after golf tournament fundraiser. Zamboni committee Chris, Joe, Mitch, Jon: research Mighty Ducks grants, propane vs electric, leasing vs buying PR Discussions Looking at meeting together May th sometime to discuss co-op of PeeWee and Bantam teams. Stand Heaters Adam Nason: Nothing new to report right now. Scoreboard key pad Russ Link: Its about $500 for a new used one. He recommended that we hold off until we can get the new scoreboards/get the current scoreboards fixed. High School Co-op Meeting: Same co-op as last year. Same # of games Possible Coach buses for really far games, stopping in Bagely to drop Walker kids off instead of all the way to PR and then to Walker. WACC / Condenser: Jon Stewart took a look at the condenser that is not working. It is not fixable. It will cost approx. $18,000 to replace the unit, plus installation and shipping. Will need 300 lbs of refrigerant which will be about $4,000. All together we re looking at about $30,000 total to replace it. A 6 week lead time is needed for installation. A water softener will also be needed to prevent scale build-up ruining the condenser again. Goalie Gear is needed for PeeWee and Bantam level. The current gear is too small and getting old; needs replacing. Jody thought there is a grant for gear that we can apply for. Combined with using some of the donated money that the club received, we should be able to purchase new gear. Chris Strandlie is looking into new gear.

8 At Horseshoe Bay Resort in Walker Thursday, June 9, 2016 Present: Russ Link, Nate Gustafson, Jon Stewart, Chris Strandlie, Lori Kuhlman Chair: Chris Strandlie Audit Games Games were audited April minutes approved MSP Russ/Nate Gambling report given by Chris Current fund balance is about $6500 Treasurer s report Fundraising Approve Anticipated Monthly Expenses: About $5500 total No treasurer s report this meeting Golf Tournament fundraiser had a smaller turnout than in previous years, but still raised about $8,000 Old Business New Business The question was brought up if the club will be selling calendars again this coming year. More will have to be discussed at a future meeting with more board members present. FNB Payment $22,000 balance due. Holding off. Zamboni committee Chris, Joe, Mitch, Jon: Nothing new to report PR Discussions The new PR president is in favor of the co-op. They discussed the Bantam level co-op, but haven t discussed the PeeWee level yet. Stand Heaters Adam Nason: Nothing new to report. Russ suggested that we hold off on purchasing stand heaters until we know the status of the hockey club in the next coming years. Maybe make a request to the donator to put the funds towards the Zamboni purchase, or maybe towards the condenser and repairs. WACC / Condenser: Jon Stewart received a quote totaling $24,210 to replace the condenser, including delivery, approx. 200 #s of refrigerant, fittings, misc parts, installation, and a water softener for the system. o MSP Russ/Nate Request 5 year loan from First National Bank to cover spending, not to exceed $25,000.00, for the new condenser per Jon Stewart s quotes. o MSP Russ/Nate Request $5,000 reduction in ice fees from the WACC each year for the next 5 years with the understanding that the WYHA will retain ownership of the condenser and water softener system until the bank note is paid in full, at which time it will then be gifted to the WACC. Dewey: In the past, Dewey has been paid $3500 per season from the city of Walker, and $1000 per season from the WACC. This past season, Dewey did not receive the $1,000 from the WACC. It is believed that Dewey should be compensated for his time he spends on the outdoor rink, maintaining it, and watching out for the kids that are out there. MSP Russ/Nate to pay Dewey $1,000 to cover last season, and check with the City of Walker and surrounding area to see if they will chip in/donate to cover the $1,000 in future seasons.

9 Walker Youth Hockey REGULAR BOARD MEETING Bayside July 14th, 2016 Pursuant to due call and notice thereof, a regular meeting of the Walker Youth Hockey was duly held at the Bayside on July 14 th, The following members were present: Joe Arndt, Carolyn Arndt, Nate Gustafson, Ericka Strandlie President Arndt called the meeting to order at 5:35 PM. 1. Games Audited 2. February Minutes: minutes from June were distributed and read. Motion: A motion to approve the June minutes was made by Ericka and seconded by Nate. All in favor. 3. Gambling Report: Erika advised the gambling account had a balance of $ Ericka s CNA bond needs to be renewed for $ Also parts were needed for the machine at Horseshoe Bay in the amount of $ A new GCB license is needed for $ A new machine may be necessary for The Big Tap. Motion: A motion to approve the gambling report was made by Nate and seconded by Carolyn. All in favor. 4. Treasurer s Report: Carolyn advised of a variance in the G1 carry over. Also, the bill for the coop came. Motion: A motion to approve the treasure s report was made by Ericka and Seconded by Nate. All in favor. 5. Fundraising: Tabled 6. Old Business: There was not any old business from last month. a. No payment will be made to First National Bank this month. -- Tabled b. Zamboni Committee Joe advised of a couple Zamboni options he found. Both are used units and would need new paint jobs. Joe advised he would send an requesting a motion and votes to purchase a new Zamboni. c. Golf Tournament Update The committee noted that even with less teams it was still a very successful fund raiser. d. PR Coop Payment Ericka made a motion to pay, second Nate all in favor. e. WACC Condenser John has purchased the necessary R-22 as it continues to increase in cost. Joe is going to send an to rest of the board requesting a motion to approve the purchase of the new condenser. 7. New Business: a. PR Youth Coop Meeting Joe and Nate met with three members of PR board in Nevis. Conversation focused on numbers for the two cooped teams. b. Registration Date / Process / Fees / Etc During the coop meeting with PR they advised that they charge an additional $ for those players who are late to register. This seems like a good idea, but will need to be follow through if implemented. c. Coaches & Clinics Joe advised that Byron and Mike are no longer going to help with the bantam team when they practice in Walker. A team effort by Chris Strandlie, Nate Gustafson, and Joe Arndt should be able to help cover this practice time. d. 4 th of July 5 & 10K Mitch will have a donation to WYH once all bills are finalized. e. Player Movement During the coop meeting the movement of players from bantams to high school was discussed. The PR board advised that it is written in their policy that players are not allowed to move up until their age dictates. f. WACC User Agreement 2016/2017 Season Joe provided an updated agreement. The present board members didn t find any issues. Joe will sign and provide back to the WACC. g. FNB Condenser Loan Joe has been in touch with FNB and the paper work is in process. Once a motion is made Joe will notify those board members that need to sign. h. Equipment Joe will be making a trip to St. Cloud and was advised to buy helmets and other equipment he deemed necessary. i. Calendar Fundraising All present board members agreed that the Association needs to continue selling the calendars. Better communication with parents will help the process. It was suggested that the coupons are good for the calendar year. Adjournment: Motion was made by Joe Arndt and seconded by Nate to adjourn. All in favor. Motion carried. Meeting was adjourned at 7:45PM. Respectfully submitted, Nathan Gustafson

10 At Stompin Grounds in Walker Thursday, August 11, 2016 Present: Joe Arndt, Carolyn Arndt, Nate Gustafson, Melanie Rice, Lori Kuhlman, Atom Nason Audit Games Games were audited July minutes approved MSP Carolyn/Melanie Gambling report given by Joe Current fund balance is about $11,000 Approve Anticipated Monthly Expenses: About $7500 total, MSP Nate/Atom Treasurer s report given by Carolyn Current fund balance $21, Fundraising Old Business New Business Melanie Rice presented to option of going to coupon books instead of the calendars as in previous years. The amount of printing would be far less and the amount of ads and coupons would be quite a bit more, making the estimated profit to be about $ more than what we would make with the calendars. A motion was made to switch to a coupon book instead of the calendars. MSP Lori/Carolyn 4 th of July 5 and 10K profited $2500 for WYHA. FNB Payment holding off on payment until the loan is adjusted to include the amount for the condenser. Zamboni committee Chris, Joe, Mitch, Jon: nothing new to report WACC condenser & FNB North condenser loan: The bank note should be ready to be signed in a few days. Once the note at the bank is signed, we can sign the WACC agreement also. PR Youth Co-op: Lance Crandall will be coaching the Bantam team. John Hoscheid will be coaching the PeeWee team. PR High School coach only one application was received, interview will be next week. Coaches & Clinics: Nate & possibly Ben will be coaching the Mites. There will be no Walker co-coach for the Bantam or PeeWee teams. Joe Arndt, Nate Gustafson, and Chris Strandlie will take turns helping coaching when they are practicing on Walker ice. Registration Date/ Process/ Fees: October 1 st is the deadline for registering. $100 fee will be added if registered after that date. Equipment: none has been purchased yet. The sales that were looked at didn t have what we need. Melanie Rice was asked to update the website with the new season, take of any old out-dated stuff, and update the news. WYHA was asked to Buy a Brick to help fund the new playground in town. We would then have a brick at the city park that says Walker Youth Hockey. MSP Nate/Lori to buy a brick. With the purchase of a newer Zamboni, we have the opportunity to paint new sponsors on it as well. An idea of a Premium Sponsor Package was brought up to maybe include a Zamboni spot, dasher board, coupon book ad, golf team spot, ad in programs, a free WYH t-shirt or hat, etc. Cost for this package was discussed at around $1500. Will discuss further in the future.

11 At Lucky Moose in Walker Thursday, September 8, 2016 Present: Carolyn and Joe Arndt, Russ Link, Nate Gustafson, Erica Strandlie, Leslie Sagen, Lori Kuhlman, Kim Audit Games o Games were audited August minutes approved MSP Erica/Russ Gambling Report given by Erica o Current fund balance $17, o Approve report and anticipated monthly expenses MSP Russ/Nate Treasurer s report given by Carolyn o Current fund balance $58, including $25,000 loan for the condenser o Approve report MSP Russ/Erica o Pay $5850 from account to Gambling account to zero out balance for Gambling Control Board MSP Russ/Lori Fundraising o Order 700 coupon books to cover at least 20 books per family and 5 books per mite family, as well as some extras to have a WACC, concession stand, tournaments, etc. Books will need to be paid for up front by families with checks held until Jan 15 th - MSP Erica/Russ o Leslie will apply for Itasca Mantrap Grant for goalie equipment. Old Business o FNB Payment 5 Annual payments of $9600 are required beginning Dec 2016 and includes the $25,000 for the condenser. MSP Erica/Carolyn to pay $5,000 out of the Gambling fund. o WACC Condenser MSP Russ/Erica to pay $ for the R22 needed. New Business o Registration Ad in the Pilot with mention that all new skaters are free and contact info for Jody Ball. MSP Lori/Erica o Erica will be training in Kim and Jody on the pull tab machines and offering them $15/hour to monitor and maintain them. MSP Lori/Carolyn o Concessions Gretchen will no longer be ordering the food for us. Carolyn is considering taking over the ordering of the food supplies. o Tournament dates and managers are as follows 12/09/16-12/11/16 PeeWee B tournament Boys and Girls Varsity will be in charge of running. 01/06/17-01/08/17 Bantam B tournament Lori Kuhlman / Bantams will be in charge of running. 01/20/17-01/22/17 Squirt C tournament Arndts / Squirts will be in charge of running. 01/27/17-01/29/17 Squirt B tournament Arndts / Squirts will be in charge of running. o Busing to Park Rapids for Walker girls Byron is asking WYHA to help pay for bussing for the girls like we do for the boys. Need to find out the cost of a Suburban for 5 days a week. Erica will put together numbers to see if it is feasible. Will compare to what we pay for the boys, less contribution from registration fees, and see if we can match it for the girls. Will decide by before next meeting. o Have not receive any further payments from Laura or Lindsey since February of Need to follow up with that.

12 At Charlie s in Walker Thursday, October 13th, 2016 Present: Russ Link, Joe and Carolyn Arndt, Chris Strandlie, Lori Kuhlman, Leslie Sagen, Jon Stewart Audit Games * Games were audited September minutes approved MSP Chris/Leslie Gambling report given by Chris * Current fund balance is about $24,000 * Approve Report and Anticipated Monthly Expenses: About $8000 total, MSP Lori/Carolyn * Erica requested an increase in pay for the extra time it is taking to run back and forth to the new site in Cass Lake. Jody Ball has been too busy to take over that site. MSP Russ/Chris to increase Erica s pay by $200/month, retroactive to when she starting taking care of the new Cass Lake site. MSP Russ/Leslie to also reimburse Erica $216 for mileage when setting up the Cass Lake site. Treasurer s report given by Carolyn Fundraising * Current fund balance $33, * MSP Lori/Chris to approve the report and payment of invoices. * Coupon books are handed out to families and are being sold. The association will be making over $14,500 profit, which is twice as much as was made with the calendar format. Old Business * FNB Payment MSP Russ/Chris to pay $10,000 on the loan. * Zamboni update: o Advertising will be offered at the rate of $300 per side of the Zamboni o The Zamboni will cost $37,750 less $5000 for our trade-in, to be paid with the money that was donated for that purpose. There is also a $700 delivery fee. MSP Russ/Lori to offer the $700 to Freeman s, instead of the shipping company, to bring the old Zamboni in for trade and pick up the new one. * WACC condenser : o A letter of authorization is needed to Andrew s Plumbing to be a buyer s agent for is. Russ will write up the letter. A copy of our tax exempt / non-profit status is needed also. o We are short a can of R22, and will ask the WACC if they would be willing to pay all or part of it. * Girls bussing MSP Russ/Leslie to reimburse the girls team up to $7,000 towards their transportation budget. Leslie will approach the school to make sure that will work with the transportation costs, schedule, etc. We will also approach Park Rapids to make an official co-op for next year, and bring the girls registration fees back to Walker. New Business * MSP Russ/Carolyn to create a dasher board for DQ as a thank-you to Jon Stewart for all his time spent researching and repairing the condenser. * Teams/Registration Update: o There are currently 12 Squirts, 1 PeeWee, 4 Bantams, and 9 JV/Varsity players

13 o o Only two of the high school home games were scheduled to be played in Walker which violates the 60/40 co-op, and no Bantam home games were scheduled to be played in Walker which violates the 50/50 co-op. MSP Russ/Erica to offer to drop the PeeWee co-op, while still having Amani pay fee and volunteer time to Walker, but push the schedule issue with the PR president and scheduler to honor the signed 50/50 co-op agreement. * Ice Arena the lights have not been replaced yet per the agreement with the WACC * Concessions MSP Erica/Lori to look back at what Lee was paid in the past and offer that amount to a new concession manager. Lara Stewart or Carolyn Arndt may be interested in the position. * $1, was donated by Joe Arndt s father to be designated for scholarships * Clothing MSP Russ/Lori, OK for Joe to order more clothing and tournament clothing to sell.

14 At the Big Tap in Cass Lake Thursday, December 8th, 2016 Present: Jody Ball, Carolyn & Joe Arndt, Nate Gustafson, Russ Link, Lori Kuhlman Audit Games * Games were audited October minutes approved MSP Nate/Russ Gambling report given by Joe * Current fund balance is about $23, * Approve Report and Anticipated Monthly Expenses of around $6500: MSP Russ/Lori Treasurer s report given by Carolyn Fundraising * Current fund balance $27, * MSP Russ/Lori to approve the report and payment of invoices. New glass $399.19, $103 for tournament trophies, $700 for medic and ref checks. * Cherrie Landt and Meg Naugle were researching doing a raffle for a Polaris Ranger or ATV. No official info was brought to the board. Some thoughts are that there is not enough info, cost/profit ratio may not make it worth the work, it may be too risky to put out that kind of money with the hope to sell enough tickets to pay for it and make a profit, and we can t make parents participate in a new additional fundraiser in the middle/end of the season. MSP Lori/Russ to table this for now until Cherri and/or Meg can come to a board meeting with info and discuss the logistics and requirements for a raffle like this. Old Business * FNB Payment $28, payoff amount. We will wait to make another payment until January 2017 after tournament money comes in, when we know where our bottom line is. * Zamboni update MSP Russ/Lori to pay the Zamboni bill in full. * Teams Great Mite and Squirt numbers, need to work on retention for future years. Ideas are: have JV/V skate with the Mites and Squirts a couple times each season, more Jamborees and home games. Need to keep the kids, and parents, having fun to retain membership. * Registration update: We currently have 51 players registered in the association vs 53 players last year. * Tournament Updates/ Refs /Concessions: PeeWee tournament is this coming weekend. Bantam tournament Jan 6-8, Squirt tournaments are last two weekends in January. * High School Co-op Agreement: signed and sent off. Will revisit co-op agreement again by March and include the girls team as a co-op. * Clothing: all clothing is in and ready for the tournaments, price list is up to date. New Business * Bonuses: Erica s bonus should be about 7% of net income + payroll taxes tabled until January meeting when we will know what Erica s net income is. MSP Russ/Lori Holiday bonus for Roger is $250, $75 bonus for Kim, No bonus yet for Chrissy as she is a new employee. * Zamboni Advertising / Dasher board advertising: Joe will be the contact for businesses wanting to advertise on the new Zamboni. DQ will be put on the front as a Thank-you to Jon Stewart for help on the new condenser.