Cambridge Isanti Hockey Association Board Meeting Agenda

Transcription

1 Cambridge Isanti Hockey Association Board Meeting Agenda Attendance: Brad Boughton Kyle Perreault Mark Townswick Ryan O Donovan Jeremie Reinhart John Klossner Lisa Lovering Kari Terhell Mike Bergloff Called to Order: 7:21 p.m. Next Meeting: July 19, 2017 at 7:00 p.m. I. Guests: II. Monthly Reports A. Secretary (John Klossner): a) Approval of last month s Meeting Minutes i. Motion Townswick ii. Boughton iii. Motion passes unanimously b) Recording of electronic votes since last regular meeting: a. Approval of quote from RT to install synthetic ice, June 12, 2017 i. Motion: Perreault ii. Second: Klossner iii. Ayes: Boughton, Bergloff, Townswick, iv. Motion Passess b. Approval of Little Miss Cambridge Donation, June 10, 2017 i. Motion: O Donovan, $150 ii. Second Lovering iii. Ayes: Klossner, Townswick, Boughton, Bergloff, Perreault iv. Motion Passess c. Approval of Gift to Callahan family June 1, 2017 i. Motion: Perreault $200 ii. Second: Lovering iii. Ayes: Klossner, Bergloff, O Donovan, Boughton, Terhell iv. Motion Passes d. Approval of donation to rink for fundraiser, June 2, 2017 i. Motion: O Donovan for $500 donation ii. Second: Perreault iii. Ayes: Klossner, Boughton, Lovering, Terhell, Townswick iv. Abstaining: Terhell v. Motion Passes B. Treasurer (Kari Terhell): a. Discussion of pre buy ice per hour b. Motion, Townswick

2 c. Second O Donovan d. Motion Passes unanimously C. Gambling Report (Donna Gibb): a. Low numbers time of year b. Compliance review this summer c. Moting Boughton d. Lovering e. Motion Passes unanimously III. President updates (Jeremie Reinhart): -Girls and Boys HS coaches conversation with Jeremie -Boys Head Coach, Chris Sylvester, will take the 9PM ice hours -No official word from Solberg on the matter yet, however -Christianson Waiver (daughter open-enrolling in Andover) Assuming we will offer the appropriate waiver to fit the scenario when needed -Dryland room update: -The week after the 4 th of July, the synthetic ice will be installed by RT -Tryout Coordinator: Checking with Rich Brown, Jarad Ziebarth, Steve Lindell, Kyle Roddy? -Have someone in place by July meeting -Vote: to have HS coaches do 2017 Evals -Yay: Ryan, Mike, Brad, Jeremie, John -Nay: Mark, Kari, Lisa -HS coaches and assistants to be tryout evaluators, Upon donation to the Blueliners -1,500 donation to the Blueliners donation to the Redliners -Goalie evaluator to be sent from Premier Goalie Clinics ***Bolded minutes taken by Mark Townswick IV. ACE and level directors A. ACE Coordinator (Brad Boughton): i. Advertisement in Let s Play Hockey for non-parent coaches ii. Discussion of family moving back to town getting them back into hockey here iii. No movement on HOC iv. Coaches mentors discussion and possible options for mentors B. Girls Coordinator (Kyle Perreault): C. Co-ed Coordinator (Ryan O Donovan): i. Discussion of projections for each level ii. Discussion of possible transfers and goalies iii. PCA update working on dates and getting USA hockey grant D. In-House Mite Coordinator ( ) E. Traveling Mite Director: Mark i. Evals scheduled 10/7 and 10/8 V. Program Directors A. Ice Scheduler ( ): i. Greg is agreeing to do it for this year

3 ii. Courtney Pope is willing to be assistant ice scheduler ii B. Mite ice scheduler (Dannielle Ziebarth): C. Equipment (Mike Bergloff): i. Working on transition with Kyle D. Goalie Coordinator (Ray Miller): ii. Discussion of goalie numbers E. Assistant Goalie Coordinator (Luke Blees): F. SKATE/End of the year/5000 puck (Tara Hallberg Jodi Foster): i. proposal from Tara 1. Have SKATE banquet at 6:00 then have annual meeting start at 7:00 2. Consensus to agree to this 3. T-shirts for 5,000 puck kids G. Fundraising/Sponsorship (Lisa Lovering): 1. Draft of sponsorship flier to next meeting 2. Fundraisers later in the season H. Communications (Shawn Garvey): I. Tryout coordinator ( ): J. Manager Coordinator (Courtney Pope): 2. Discussion of kit of stuff for managers for each traveling team i. Binders ii. Bags iii. First aid kits K. Dryland (Kyle Perreault): L. CIHA Squirt-Bantam Tournament scheduler (Courtney Pope): M. Northern Exposure Coordinator: (Ryan O Donovan): 1. Dates are out N. Recruitment Coordinator: (Katie Asmussen): 1. She purchased hockey box game for jubilee days 2. Should CIHA buy one for use at jubilee days i. Motion O Donovan

4 ii. Second Townswick iii. Motion passes unanimously O. Jersey/Apparel Manager: (Nicole Simoneau): 1. Approval to use CI logo as long as we don t sell profit 2. Can use for parade gifts as well as well as long its clear from hockey association 3. Discussion of jerseys and apparel from tough jersey and Lettermen s i. Choice two on Lettermen s was liked the most with some changes 1. Decided to go with option two from Lettermen s ii. Discussion of keeping of new jerseys or keeping jerseys iii. Discussion of colors and squirts and above home away and two practice iv. Mites traveling white and blue each v. D-Mites colors as needed vi. Discussion of sponsors on the jersey or not and how many 1. Pricing and numbers of sponsors discussed as well P. Grant Writer: (Lisa Lovering): 1. No new information to report vii. Discussion of different sweatshirt options because of price as well viii. Discussion of pants and jackets as well 1. Bauer has changed their jackets ix. Discussion of adding old flag logo to jerseys for next year, decided to leave it off x. Helmet stickers, and stick stickers VI. Old Business 1. Christiansen waiver 2. High School weekday hours update 3. Dryland room update 4. Fill open positions a. Try out coordinator b. ice scheduler c. assistant treasurer i. still looking d. In house Mite coordinator i. Still looking 5. Reconcile Girls coop and sign agreement i. 2 year agreement vs three year ii. sponsorship changes iii. changes to tryout and move up process iv. add language that says CIHA will try and do a tournament v. co-op stay as is 10u and up vi. discussion of reaching out to Pine City to possibly co-op in future 6. 10U, 12U, or 15U Home tournament? i. had a successful 12u tournament last year ii. most of the 12u girls move up iii. perhaps want to host 15u tournament this year 7. Decision on tryout judges 8. Decision on Acceleration North

5 i. discussion of pros and cons ii. not doing it again 9. Decision on Jackets-Hats-Apparel 10. Hours for the year to the Arena i. can t do it at this time VII. New Business 1. Change signature requirements for treasurer for checks under certain dollar amount 1. proposal by Jeremy for only one signature at a certain dollar amount 2. motion Boughton for less than $500 or less checks one signature all checks over $500 three signers remain 3. second Lovering 4. Motion passes unanimously VIII. Other work items Motion to adjourn: Lovering Second: Townswick 10:37 p.m. 1. Association allowance for goalie training? a. tabled to investigate what we are doing with this