Meeting Notes. FYHA Board of Directors Meeting. Date September 12, Attendees Leo McGee Chris Kane. Meeting called to order: 7:41 p.m.
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1 Meeting Notes Topic FYHA Board of Directors Meeting Date September 12, 2017 Attendees Leo McGee Chris Kane Allison George Brian Huempfner Jon Pirrong Shawn Dennett Theresa Cinq Mars Jason Cinq Mars Nick Sebastiano Wayne Garrett (guest) Meeting called to order: 7:41 p.m. Member Reports President: Leo McGee Spoke with Gary Schneider by 8/22, as promised. Reiterated FYHA s position on the situation discussed last month. Indicated B. Shaughnessy has been in communication with the MA Hockey CORI contact re: the process for coaches. Motion to accept by C. Kane; seconded by A. George. Report accepted. Vice President: Chris Kane Finalizing DL teams + schedule; there will likely be two brackets for Squirts and one for PeeWee. Deadline to commit is 9/15. At least one board member must be present at all games, along with additional volunteers to assist with fundraising efforts. Motion to accept by J. Pirrong; seconded by S. Dennett. Report accepted. Secretary: Allison George Discussed and approved August minutes. Motion to accept by A. George; seconded by C. Kane. Report accepted. Treasurer (acting): Jeff Brown Financial update: o Checking: $272, o Savings: $1, o Tuition Assistance: $5,835.44, which includes General Donations of $5,532 Six families have requested and will receive assistance. Four additional families have requested assistance. Recent payments:
2 o SSC: $33, Payments to be made, awaiting J. Pirrong approval: o FMC Franklin, ice for September 2017: $34,730 o FMC Hopedale, ice for September 2017: $5,270 Sent Bill Dunk at Yankee Conference an invoice for ice purchases in December 2017 and January hours for $2,300. Motion to accept by C. Kane; seconded by A. George. Report accepted. Registrar: Shawn Dennett Submitted Bantam, Midget and U/16 rosters to Mass Hockey. Registered Bantams for Playdowns; awaiting confirmation if they would like to participate. o Also confirmed Playdown submissions are now done by the registrar (a change in process from last season when coaches handled it). Deadline is in October. Continued collection efforts for prior year tuitions: o Contacted each family via . o Contacted four current year programs of players who owe money, all of which have been helpful and requested financial releases from the subject families. o To date, one has paid; one is on a payment plan; one is setting up a payment plan. Awaiting response from the final family. Set a final deadline for Midget tuition of 9/14 (original deadline was 8/1) on track to have all monies collected or on a payment plan. Closed registration for IH Mites at 48 registered participants. Continued arranging the Bruins Academy program. o Attended Fan Fest where participants were fitted for gear. o Expect to receive participant contact information from the Bruins this week to coordinate attendance. Continued contact with Jeff Brown, the Mass Hockey Discipline Chair about revising our Discipline Policy. His suggestion is to adopt the Mass Hockey Discipline Policy (see New Business section below for additional detail). Received several tuition reimbursement requests and an inquiry regarding how FYHA will handle tuition reimbursement if a Bantam player decides to drop because of safety concerns related to the single team s tier. Received and acted on three requests for Tuition Assistance. Registered FYHA for USA Hockey s 2 and 2 Challenge. Motion to accept by L. McGee; seconded by C. Kane. Report accepted. Discussed a tuition reimbursement request from a Squirt alternate family given the number of full time players on the team. J. Pirrong suggested further conversation with the family to understand the reason for departure.
3 Discussed additional tuition reimbursement requests (1 Squirt; the remaining Bantam). The existing FYHA Tuition Refund Policy will be applied to each case. S. Dennett will communicate this decision to each family. J. Cinq Mars received an inquiry from a Mite parent who would like his son to leave the Medfield town hockey program and play for FYHA. Given Medfield s proximity to Franklin, S. Dennett contacted the Medfield registrar who indicated they would release him. N. Sebastiano moved to accept the player, J. Pirrong seconded. Motion accepted. S. Dennett received an inquiry from a PeeWee parent who would like her son to leave the Natick town hockey program and play for FYHA. S. Dennett will arrange an evaluation by L. McGee and other coaches (TBD) during upcoming PeeWee practices to determine placement if there is continued interest. Director of Fundraising: TBD: Jason Cinq Mars Ordered DL trophies and medals. Waiting for final brackets to be set before finalizing t shirts; considering including all registered teams on the graphic. A Pay roll out is postponed until the IH teams are set; likely the beginning of October. Finalizing prizes with the Adrenaline contact expect every player to get 10 cards; the goal is to sell a minimum of five. Scheduling the Santa skate; considering two dates in December. Confirmed a new cross board sponsorship with Bartlett Tree Experts. Scheduled a transition meeting with E. Henderson. Motion to accept by L. McGee; seconded by S. Dennett. Report accepted. In discussion with pro shop representatives in Franklin and Norfolk, as well as at Hockey Monkey and Direct Team Sports, to sell FYHA apparel. J. Cinq Mars to research opportunities and pricing to secure an optimal deal. J. Cinq Mars to discuss jersey requests with E. Henderson for new PW2 and Bantam players. Assistant Director, Fundraising: TBD Program Director, South Shore Conference (SSC): Dave Moses Assistant Program Director, Yankee Conference (YC): TBD Discussed contacting YC after games were scheduled for Squirt 3 during the DL tournament weekend, despite a previously requested bye.
4 Assistant Program Director, In house Mites: Brian Huempfner Held a coaches meeting on 8/30 discussed program overview, vision and responsibilities. Currently there are 48 registered players. Provided coaches with updated Coaching Requirements for season. Sent Consent to Treat forms to IH families; in the process of collecting. Expect to divide the IH players into four equal teams in early October, after which Sunday games will start. Motion to accept by L. McGee; seconded by C. Kane. Report accepted. B. Huempfner, C. Kane, S. Dennett and L. McGee to meet re: development of a timeline of communications. Also discussed expanding login access for social media accounts. Discussed the possibility of scheduling Mite scrimmages with KP Walpole later in the season. Head Coach: Bill Shaughnessey. Publicity Director: Bill Owens. Equipment Manager: TBD Game jerseys, practice jerseys and socks have been distributed to all teams. Midget jerseys have been delivered; LTS/Intro to Hockey and IH Mite jerseys are in the container. All equipment has been delivered. Coaches were informed that some of this equipment must be returned after the season. Picked up/delivered all custom apparel orders. Received a rebate check from Pure Hockey ($114.07); delivered to J. Brown. FYHA has a $408 credit on file at Kleen n Hard that can be used to buy coaches equipment or for a player in need of financial assistance. Contacted the Norfolk Rink, Richie Lovell (Franklin pro shop) and Hockey Monkey to discuss being our custom apparel & equipment supplier. J. Cinq Mars and C. Kane finalize any deal. Gave more pucks (50) and a puck bag to C. Kane for PW2 team practice. Gave one more set of goalie leg pads to Greg Kuykendall (Girls U10) for the season. Ordered three more sets of jerseys for the following players; delivery expected on/around 10/20: o Jason Drake (Squirt 1) o Lucas Franco (Squirt 1) loaned a #51 jersey in the interim, along with a pair of socks
5 o Matthew Carroll (Peewee 1). Put old goalie pads and gloves back in the container; all can be sold. Scheduled a transition meeting with J. Cinq Mars. Motion to accept by A. George; seconded by C. Kane. Report accepted. Learn to Skate Director: Nick Sebastiano Team Manager: Theresa Cinq Mars In contact with Providence Bruins to set up a Mite night (considering having the travel teams play before the game; IH during intermission). Confirmed all six teams will participate in the Lobster Pot. Researching hotel options. Motion to accept by A. George; seconded by J. Pirrong. Report accepted. A. George to send Providence Bruins contact info to T. Cinq Mars. Ice Director: Jon Pirrong All weekday practices have been entered for 10/1 11/16; weekend practices will be added soon. Mites will keep the most consistency. Indicated there are three hours of ice currently available Sundays on from 6 9 PM in Franklin considering power skating/skills and other possibilities to make best use of the time. Motion to accept by C. Kane; seconded by S. Dennett. Report accepted. Received an inquiry about buying ice for the JV program. New Business S. Dennett made a motion to adopt the Mass Hockey Discipline Policy, by reference, so we are consistent and our policy automatically incorporates any future changes Mass Hockey makes; seconded by J. Pirrong. Motion approved. S. Dennett made a motion that we adopt the USA Hockey code of conduct, by reference, so we are consistent and our policy automatically incorporates any future changes USA Hockey makes; seconded by J. Pirrong. Motion approved. S. Dennett made a motion to use the USA Hockey 2 and 2 Challenge $250 reward check (for the season) at Pure Hockey for raffle type giveaways; C. Kane seconded. Motion approved. L. McGee appointed Wayne Garrett to the position of Assistant Program Director, Yankee Conference.
6 Meeting adjourned: 10:22 p.m.
Jen and Charles Follet (guests) Gary Schneider (guest)
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