AGENDA REPORT. 2. Location of Catch Basins

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1 Meeting Date: August 3, 2010 Item Number: To: From: c li AGENDA REPORT Honorable Mayor & City Council Ara Maloyan, Deputy City Engineer/u Vincent Chee, Civil Engineer Subject: ACCEPTANCE OF THE CONTRACT WORK FOR THE INSTALLATION OF DEBRIS SCREEN DEVICES AT STORM WATER CATCH BASINS WITHIN CITY OF BEVERLY HILLS, BY WEST COAST STORM, INC. IN THE FINAL AMOUNT OF $246,400 AND AUTHORIZATION OF CITY CLERK TO RECORD THE NOTICE OF COMPLETION Attachment: RECOMMENDATION 1. Notice of Completion 2. Location of Catch Basins Staff recommends that the City Council accept the described work with West Coast Storm, Inc. (WCS) and authorize the City Clerk to record the attached Notice of Completion. INTRODUCTION This report provides information to the City Council for acceptance of the contract work in the final amount of $246,400 and authorization for the recordation of the Notice of Completion by the City Clerk with the Los Angeles County Recorder. The project is part of the City Capital Improvement Program for the Fiscal Year DISCUSSION On February 2, 2010, a contract in the amount of $247,500 was awarded to WCS on the basis of sealed competitive bids received after public advertising for the Installation of Debris Screen Devices at Storm Water Catch Basins. This project was implemented by the City to attain compliance with the Trash Total Maximum Daily Load (TMDL) of the Ballona Creek Watershed. Under the National Pollution Discharge Elimination Permit (NPDES), the State of California Regional Water Quality Control Board, Los Angeles Region requires each Local Permittee (CITY) to reduce the trash deposit into the Ballona Creek Watershed to minimize the pollution to Page 1 of 2 7/27/2010

2 Meeting Date: August 3, 2010 Santa Monica Bay. 10% each year. The Trash TMDL requires each CITY to reduce trash deposit by The debris screen device is made of Grade 304 stainless steel approximately 6-inch in height mounted on the side entrance of the storm water catch basin. The screen is normally in close position during dry and low flow conditions to prevent the trash deposit into the catch basin. The screen will open automatically under high storm runoff condition to prevent flooding in the street. Each storm water catch basin requires 3 to 5 screens depending on the width of the catch basin. WCS mobilized and construction commenced on April 19, WCS installed 896 screens at 382 storm drain catch basins within the City of Beverly Hills as shown on the attached location map. Engineering Division personnel inspected the work and are satisfied that the work was completed according to the contract documents approved for this project. FISCAL IMPACT The original contract purchase order, which included a $25,000 contingency allowance, was $272,500. A decrease in the specified bid item quantities resulted in a decrease in expenditures of $1,100. Therefore, the total revised contract amount is $246,400 as noted below: Original Contract Amount $ 247,500 Bid Item Quantity Decreases ($ 1,100) Final Contract Amount $ 246,400 The current amount paid on the contract is $221,760 with a balance of $24,640 due to be paid 35 days after the recordation of the Notice of Completion. Funds for the project were provided in Account: the following Fiscal Year Funds PROJECT DEPT FUND NUMBER SUB- PROJECT FUNDING SOURCE AMOUNT NUMBER Storm Water Enterprise Fund $246,400 TOTAL $246,400 David Gustavson Approved By Page 2 of 2 7/27/2010

3 Attachment 1 Notice of Completion

4 THIS DOCUMENT IS OFFICIAL BUSINESS OF THE CITY OF BEVERLY HILLS AND ENTITLED TO FREE RECORDING UNDER SECTION 6103 OF THE GOVERNMENT CODE Requested by AFTER RECORDING MAIL TO: CITY CLERK S OFFICE Room 290, City Hall 455 North Rexford Drive Beverly Hills, CA Space above this line for recorder s use NOTICE OF COMPLETION Notice is hereby given that: 1. The undersigned is owner of the interest or estate stated below in the property hereinafter described. 2. The full name of the undersigned is City of Beverly Hills 3. The full address of the undersigned is 455 North Rexford Drive, Beverly Hills, CA The nature of the title of the undersigned is: In fee. 5. The full names and addresses of all persons who hold title with the undersigned are: None 6. A work of improvement on the property hereinafter described was completed on August The name of the contractor, if any, for such work of improvement was West Coast Storm Inc. 8. The property on which said work of improvement was completed is in the City of Beverly Hills, County of Los Angeles, State of California, as is described as: Installation of 896 Debris Screen Devices at 382 Storm Drain Catch Basins at Various locations Within City of Beverly Hills. California. 9. The street address of said property is None Dated: STATE OF CALIFORNIA } Signature of } COUNTY OF LOS ANGELES } Owner or Owners } Byron Pope, being duly sworn, says: That he is the City Clerk of the City of Beverly Hills, the corporation that executed the foregoing notice as owner of the aforesaid interest or estate in the property therein described; that he makes this verification of behalf of said corporation; that he has read said notice and knows the contents thereof, and that the facts therein stated are true. Signature of Corporate Officer Named Above X -~-~

5 Attachment 2 Location of Catch Basins

6 Street Location City I. 0. Screen Rexford & Olympic NW Doheny & Olympic NW Doheny & Olympic NE Doheny & Olympic NE Doheny & Olympic WN Swall & Olympic NE Swall & Olympic NE Clark & Olympic WN Clark & Olympic NW Clark & Olympic NE Robertson $ Olympic NW Clark & Olympic NE Clark & Olympic NW Rexford & Olympic WN La Peer & Olympic NE La Peer & Olympic NE La Peer & Olympic NW La Peer & Olympic WN Almont & Olympic NW Almont & Olympic NE Almont & Olympic NE Almont & Olympic NW Almont & Olympic WS Wetherly & Olympic WN Wetherly & Olympic WN Wetherly & Olympic NE Wetherly & Olympic NE Wetherly & Olympic NW Linden & Olympic NE Peck & Olympic NE Peck & Olympic NW Roxbury & Olympic NW Roxbury & Olympic NE Peck & Olympic WN Roxbury & Olympic WN Roxbury & Olympic WN Roxbury & Olympic NW McCarty & Olympic NW McCarty & Olympic NE McCarty & Olympic WN Linden & Olympic NW Linden & Olympic WN Beverly Green & Hillgreen WS Beverly Green & Hillgreen SW Bedford & Olympic NE ATTACHMENT 2 1

7 Bedford & Olympic NW Bedford & Olympic WN Spalding & Olympic NW Spalding & Olympic NW Spalding & Moreno NW Spalding & Moreno NE Arnaz & Wilshire NW Arnaz & Wilshire NE La Cienega & Wilshire WN Le Doux & Wilshire NW Le Doux & Wilshire WN Stanley & Wilshire NW Stanley & Wilshire NE Stanley & Wilshire WN Carson & Wilshire NW Carson & Wilshire NE Carson & Wilshire WN Willaman & Wilshire NE Hamel & Wilshire NW Hamel & Wilshire NE Hamel & Wilshire WN Hamilton & Wilshire WN Hamilton & Wilshire NW Hamilton & Wilshire NE Hamilton & Wilshire EN Hamilton & Wilshire ES Gale & Wilshire NW Gale & Wilshire NE Gale & Wilshire EN Gale & Gregory EN Gale & Gregory ES Gale & Gregory NE Gale&Gregory NW Hamilton & Gregory NW Hamilton & Gregory NE Hamilton&Gregory EN McCarty & Charlieville WN Bedford & Charlieville WS Bedford & Charlieville NE Bedford & Charlieville NW Peck & Charlieville WN Peck & Charlieville WS Linden&Gregory NE Linden&Gregory NW Linden & Gregory WN

8 Linden&Gregory WS McCarty&Gregory NE McCarty&Gregory NW McCarty&Gregory WN McCarty&Gregory WS Roxbury&Gregory WN Roxbury&Gregory WS Roxbury&Gregory NW Roxbury&Gregory NE Bedford&Gregory WN Bedford & Gregory WS Santa Monica & Merv Griffin WN Santa Monica & Merv Griffin WS Santa Monica & Merv Griffin EN Santa Monica & Merv Griffin EN S Santa Monica & Charlieville ES S Santa Monica & Charlieville WS Peck & Charlieville NE Peck & Charlieville NW Lasky & Charlieville WS Durant & Moreno NW Bedford & Gregory NW Bedford&Gregory NE Peck & Gregory NW Peck&Gregory NE Peck&Gregory WS Peck&Gregory WN McCarty & Charlieville WS McCarty & Charlieville NE McCarty & Charlieville NW Roxbury & Charlieville WN Durant & Moreno WN Roxbury & Charlieville WS Spalding&Gregory NE Spalding & Charlieville NW Spalding & Charlieville NE Linden & Charlieville NW Linden & Charlieville WN Linden & Charlieville NE Durant & Charlieville NE Durant & Charlieville NW Durant & Charlieville EN Durant & Charlieville WS Roxbury & Charlieville NE Palm & Wilshire WN

9 Doheny & Wilshire NW Wetherly & Wilshire NE Wetherly & Wilshire NW Wetherly & Wilshire WN Almont & Wilshire NE Almont & Wilshire NW Almont & Wilshire WN La Peer & Wilshire NE La Peer & Wilshire NW La Peer & Wilshire WN Swall & Wilshire WN Swall & Wilshire NE Clark & Wilshire WN Clark & Wilshire NW Clark & Wilshire NE Rexford & Clifton NW Bedford & Wilshire WN Rodeo & Brighton NE Bedford & Wilshire NE Camden & Wilshire/Dayton NE Camden & Wilshire/Dayton NW Beverly & Wilshire WN Beverly & Wilshire WN Beverly & Wilshire NW Beverly & Wilshire NE Canon & Wilshire NE Canon & Wilshire NW Canon & Wilshire WN Crescent & S Santa Monica NE Crescent & S Santa Monica NW Bedford & S Santa Monica EN Bedford & S Santa Monica WS Camden & S Santa Monica ES Canon & Clifton NE Crescent & S Santa Monica WN Camden & Wilshire/Dayton NE Roxbury & Wilshire WN Dayton & Crescent WN Dayton & Crescent WS Canon & Brighton NW Canon & Brighton WN Canon & Brighton NE Canon & Brighton WS Canon&Dayton NE Canon&Dayton NE

10 Dayton&Rodeo WN Dayton & Beverly NE Dayton & Beverly NW Dayton & Beverly WN Wilshire & Rexford WN Wilshire & Rexford WN Linden & Wilshire NE Civic Center & Beverly Blvd WS Civic Center & Beverly Blvd WN Civic Center & Maple WS Hillcrest & Carmelita NE Hillcrest & Carmelita NW Hillcrest & Carmelita WN Hillcrest & Carmelita WS Arden & Carmelita NE Arden & Carmelita NW Arden & Carmelita WN Arden & Carmelita WS Arden & N Santa Monica WN Arden & N Santa Monica ES Palm & N Santa Monica WS Sierra & Carmelita WN Doheny & Carmelita WN Doheny & Carmelita WN Doheny&Elevado WS Doheny & Elevado WN Oakhurst & Elevado WS Oakhurst & Elevado WN Sierra & Elevado WN Sierra & Elevado WS Sierra & N Santa Monica WN Elm & Carmelita NW Hillcrest & N Santa Monica WN Palm & N Santa Monica WN Doheny & Carmelita NW Doheny & Carmelita SW Palm & Carmelita WS Alta & Carmelita WN Alta & N Santa Monica NE Alta & N Santa Monica WN Alta & Carmelita NW Alta & Carmelita NE Alta & Carmelita WS Alta & Elevado WN Alta & Elevado WS

11 Arden&Elevado WN Arden & Elevado WS Palm & Elevado EN Palm & Elevado ES Maple & Carmelita WS Rexford & Carmelita WS Beverly & Carmelita NE Beverly & Carmelita NE Beverly & Carmelita NW Beverly & Carmelita NW Rodeo & Carmelita NW Rodeo & Carmelita NE Elm & Carmelita WS Foothill & Carmelita WS Maple & N Santa Monica WN Elm & N Santa Monica WN Foothill & N Santa Monica WN N Santa Monica & Alpine WN Rodeo & N Santa Monica NW Rodeo & N Santa Monica ES N Santa Monica & Camden NE N Santa Monica bet. Bedford & Camden & Camden S N Santa Monica & Camden ES Roxbury & N Santa Monica NE Roxbury & N Santa Monica WN Roxbury & N Santa Monica WS Wilshire & Carmelita WN Wilshire & Carmelita WN Wilshire & N Santa Monica WS Wilshire & N Santa Monica WN Doheny&Elevado NW Alta&Elevado NE Alta & Elevado NW Arden & Elevado NE Arden & Elevado NW Palm & Elevado NW Palm & Elevado NW Palm & Elevado NE Hillcrest & Elevado NW Hillcrest & Elevado NE Hillcrest & Sunset EN Hillcrest & Sunset NE Hillcrest & Sunset NW Hillcrest & Sunset NW

12 Loma Vista & Mountain WN Loma Vista & Mountain NE Loma Vista & Mountain NE Hillcrest & Monte Leon Dr NW Alpine & Lomitas NW Alpine & Lomitas NE Alpine & Sunset WN Alpine & Sunset NW Elm & Elevado NW Beverly & Sunset EN Beverly & Sunset NE Rexford&Sunset NW Beverly & Sunset ES Rexford & Sunset EN Rexford & Sunset NE Benedict Canyon & Sunset WS Benedict Canyon & Sunset WN Schuyler &ca lie Vista WS Schuyler between El Retiro & Stonewood & Stonewood SW Schuyler & Stonewood EN Alpine & Lexington WN Schuyler & Doheny Rd EN Calle Vista & Doheny Rd NE Beverly & Coldwater Canyon WN Beverly & Coldwater Canyon NE Coldwater Canyon E Coldwater Canyon W South of Coldwater Canyon WS ColdwaterCanyon WN Coldwater Canyon WS Coldwater Canyon EN Coldwater Canyon ES Schuyler & Stonewood NE Schuyler & Stonewood NW Schuyler & Stonewood NE Schuyler & Stonewood NW Schuyler & Stonewood NW Schuyler & Stonewood NW Schuyler & Stonewood SW Schuyler & Doheny Rd NE Schuyler & Doheny Rd NW Across 1119 Coldwater Canyon W Schuyler & Miradero WS Schuyler & Miradero NW

13 Schuyler & Miradero NE Schuyler & Miradero SE Schuyler between Miradero & Calle Vista NE Hartford &GlenWy NW Hartford &GlenWy NE Benedict Canyon & Ambassador WN Benedict Canyon & Tower Rc~ NE Hanover Dr N Benedict Canyon & Angelo NW Benedict Canyon & Angelo WN Benedict Canyon & Chevy Chase NE Benedict Canyon & Summit NE Benedict Canyon & Summit NW Benedict Canyon & Chevy Chase NW Benedict Canyon & Chevy Chase SE Benedict Canyon & Chevy Chase SW Benedict Canyon Benedict Canyon Laurel Way W Benedict Canyon & Ambassador NW Benedict Canyon & Ambassador NW Benedict Canyon & Ambassador NE Benedict Canyon & Ambassador NE BenedictCanyon&TowerRd NW Benedict Canyon BenedictCanyon Loma Vista & Wallace Ridge NE Loma Vista & Wallace Ridge Loma Vista & Wallace Ridge NE Loma Vista & Wallace Ridge ES Loma Vista & Wallace Ridge EN Hillcrest north of Drury Ln W Hillcrest & Drury Ln NW Hillcrest south of Wallace Ridge Hillcrest south of Wallace Ridge Hillcrest south of Wallace Ridge Hillcrest & Robert Ln NW Loma Vista & Dabney NE Loma Vista & Trousdale EN Loma Vista & Trousdale ES Loma Vista & Arkell NE Loma Vista & Arkell NW La Cienega & Wilshire NE La Cienega & Wilshire NE Lasky & Charlieville WN

14 Spalding & Charlieville WN Spalding & Charlieville WS Lasky & Charlieville NE Lasky & Charlieville NW Roxbury & Charlieville NW Bedford & Charlieville WN Doheny & Wilshire NE Doheny & Wilshire WN Oakhurst & Wilshire NE Oakhurst & Wilshire WN Dayton & Rexford NW Dayton & Rexford NE Rexford&Clifton NE Wilshire & Rexford NE Linden & Wilshire WN Chevy Chase Dr Loma Linda Dr 510 Doheny Rd - east of Schuyler Dr 510 Doheny Rd - east of Schuyler Dr Alley bet. Alpine/Foothill &Carmelita/Santa Monica Carmelita/Santa Monica Alley bet. Alta/Sierra & Carmelita/Santa Monica /Santa Monica Alley bet. Bedford/Camden &Carmelita / Santa Monica Carmelita/Santa Monica Alley bet. Crescent/Rexford & Camelita/Carmelita &Santa Monica Carmelita/Santa Monica Alley bet. Elm/Maple & Park Way/ Santa Monica Park Wy/Santa Monica Alley bet. Foothill/Elm & Carmelita /Santa Monica Carmelita/Santa Monica Alley bet. Hillcrest/Arden & Carmelita/Santa Monica Alley bet. Rexford/Alpine & Carmelita /Santa Monica & Carmelita/Santa Monica Alley bet. Roxbury/Bedford & Carmelita / Santa Monica Carmelita/Santa Monica Alley bet. Sierra/Oakhurst & Carmelita/Santa Monica Alley between Maple/Palm & Carmelita/Santa Monica Alley between Palm/Oakhurst & Alden/Third Alley between Palm/Oakhurst & Beverly/Alden Alley between Shirley & Spalding Alley between Smithwood & Beverly Dr. Beverly Dr AIm ont & Olympic 9

15 Almont & Olympic Alpine & Carmelita Alpine & Carmelita Alpine & Carmelita Alpine & Carmelita Alpine & Carmelita Alpine & Lomitas WN x 2 Alpine & Lomitas WS x 5 Alpine & Sunset Arden & Carmelita Bedford & Santa Monica EN x Bedford & Brighton Bedford & Brighton Bedford & Brighton Bedford & Lomitas Bedford & Lomitas Bedford & Olympic Benedict Canyon & Ambassador Benedict Canyon & Angelo Benedict Canyon & Summit Beverly & N Santa Monica Beverly Drive alley between Gregory & Olympic Beverwil & Olympic Beverwil & Olympic Beverwil & Olympic Calle Vista & Doheny Rd Camden & Wilshire/Dayton Camden & Wilshire/Dayton Canon & Santa Monica WN x Civic Center & 3rd SW x Civic Center & Burton NW x 2 Civic Center between Maple & Palm Clark & Olympic Clark & Olympic Clark & Olympic Crescent & Brighton NW 2 Crescent & Wilshire Crescent & Wilshire Crescent & Wilshire Crescent & Wilshire Doheny & Gregory Doheny & Gregory Doheny & Wilshire Durant & Charlieville WN x 2 Elevado Ave - Btn Elm & Maple 10

16 Elevado Ave - Btn Elm & Maple Elm & Elevado Elm & N Santa Monica Elm & N Santa Monica Elm & N Santa Monica Foothill & N Santa Monica Foothill & N Santa Monica Foothill & Sunset Foothill & Sunset Foothill & Sunset Foothill & Sunset Glen Wy off Hartford Gregory & La Cienega Hanover Dr. - rear of 1025 Ridgedale Dr Hanover Dr. - rear of 1025 Ridgedale Dr Hillcrest & Carmelita Hillcrest & Carmelita Hillcrest & Carmelita Hillcrest & Carmelita Hillcrest & N Santa Monica Hillcrest & Robert Ln WS x 2 Hillcrest & Robert Ln Hillcrest & Sunset Hillcrest & Sunset Hillgreen Dr alley Hillgreen P1 & Beverly Green Linden & Charlieville Linden & Wilshire Loma Vista & Dabney Loma Vista & Doheny Rd Loma Vista & Drury Loma Vista & Drury Loma Vista between Dabney & Wallace Ridge Maple & Carmelita Maple & Civic Center Maple & Whitworth Maple & Whitworth Maple & Whitworth Moreno & N Santa Monica Mountain & Sunset Mountain & Sunset Mountain & Sunset Mountain & Sunset N Santa Monica & Hillcrest NE Spalding & Olympic 11

17 NW Spalding & Olympic NW Spalding & Olympic Oakhurst & Carmelita Oakhurst & Carmelita Oakhurst & Wilshire Off of Sunnyvale Off of Sunnyvale Rexford & S Santa Monica Robertson & Wilshire Robertson & Wilshire Robertson & Wilshire Rodeo & Brighton Rodeo & N Santa Monica Rodeo & N Santa Monica Rodeo & N Santa Monica Roxbury Roxbury Roxbury & N Santa Monica Roxbury & N Santa Monica S. Santa Monica bet Bedford & Camden Sierra & Carmelita Sierra & Carmelita SwaN & Olympic Swall & Olympic Whittier & Wilshire Whittier & Wilshire Whittier Dr & Ladera Dr. alley 1000 BI Wilshire & Elevado Wilshire & Elevado Wilshire & Elevado Wilshire & N Santa Monica TOTPI