2016 Auction Tag Sponsorship Applicants

Transcription

1 2016 Auction Tag Sponsorship Applicants Organization Chapter p.# Choice 1 Choice 2 Choice 3 Foundation for North American Wild Sheep Oregon 1 Combo Deer 2016 Tag Request Event Date Elk 4/16 Previous 3 Deer/Elk Auction Events Year Tag Sale Ann. Avg~ 2015 Elk $32,000 $27, Deer $11,000 $23, Elk $24,000 $23, Deer $32,000 $32,375 Mule Deer Foundation National 6 Deer Elk 2/ Deer $22,000 $23, Deer $27,500 $23,875 Linn-Benton 11 Deer Elk 3/ Deer $32,500 $32,375 National Wild Turkey Federation Central OR 16 Deer Elk Combo 4/ Deer $31,000 $32, Deer $21,000 $23, Deer $21,000 $26, Combo $68,000 $68,000 State 22 Combo Elk Deer 5/ Elk $33,000 $30,000 Oregon Hunters Association Rocky Mountain Elk Foundation Union/Wallowa County Columbia Basin Bend 2013 Deer $30,000 $23, Elk Deer Pronghorn 3/12 N/A N/A N/A N/A 32 Deer Elk Pronghorn 2/ Deer $28,000 $25, Elk $24,000 $22, Elk Deer Pronghorn 4/ Elk $16,000 $17, Elk $13,250 $23,150 Tillamook 42 Elk Deer Pronghorn 2/ Elk $25,000 $23,000 Safari Club International SW Washington 47 Combo Elk Deer 4/ Combo $42,000 $42, Elk $19,000 $23, Deer $26,500 $25,625 Unlimited Pheasants * Oregon 54 Deer Elk 2/ Deer $26,000 $23, Deer $27,000 $23, Elk $24,000 $22,563 Wild Sheep Foundation ^ Eastern Chapter 59 Elk Deer Pronghorn 2/19 N/A N/A N/A N/A ~ The average sales price for all auction tags for that species, that year. * Organization does not currently meet all Applicant Requirements ^ Organization does not meet all Applicant Recommendations

2 2016 Auction Tag Sponsorship Applicants Sorted by Banquet Date and Location Organization Event Date Banquet Location Page # Choice 1 Choice 2 Choice 3 RMEF - Tillamook 2/6 Tillamook 42 Elk Deer Pronghorn MDF - National 2/12 Salt Lake City, UT 6 Deer Elk OHA Columbia Basin 2/13 Pendleton 32 Deer Elk Pronghorn WSF - Eastern Chapter ^ 2/19 Lancaster, PA 59 Elk Deer Pronghorn Unlimited Pheasants * 2/20 Klamath Falls 54 Deer Elk MDF - Linn-Benton 3/12 Albany 11 Deer Elk OHA - Union/Wallowa County 3/12 La Grande 27 Elk Deer Pronghorn SCI - SW Washington 4/2 Vancouver, WA Combo Elk Deer NWTF - Central OR 4/9 Bend 16 Deer Elk Combo RMEF - Bend 4/9 Bend 37 Elk Deer Pronghorn OR FNAWS 4/16 Hood River 1 Combo Deer Elk OHA - State 5/21 Canyonville 22 Combo Elk Deer * Organization does not currently meet all Applicant Requirements ^ Organization does not meet all Applicant Recommendations

3 2016 Auction Tag Sponsorship Applicants Sorted by Tag Choice Organization Choice 1 Choice 2 Choice 3 Event Date Banquet Location Page # SCI - SW Washington Combo Elk Deer 4/2 Vancouver, WA 47 OR FNAWS Combo Deer Elk 4/16 Hood River 1 OHA - State Combo Elk Deer 5/21 Canyonville 22 MDF - National Deer Elk 2/12 Salt Lake City, UT 6 OHA - Columbia Basin Deer Elk Pronghorn 2/13 Pendleton 32 Unlimited Pheasants * Deer Elk 2/20 Klamath Falls 54 MDF - Linn-Benton Deer Elk 3/12 Albany 11 NWTF - Central OR Deer Elk Combo 4/9 Bend 16 RMEF - Tillamook Elk Deer Pronghorn 2/6 Tillamook 42 WSF - Eastern Chapter ^ Elk Deer Pronghorn 2/19 Lancaster, PA 59 OHA - Union/Wallowa County Elk Deer Pronghorn 3/12 La Grande 27 RMEF - Bend Elk Deer Pronghorn 4/9 Bend 37 * Organization does not currently meet all Applicant Requirements ^ Organization does not meet all Applicant Recommendations

4 Oregon Big Game Auction Tag Sponsorship Application Organization Information Name of Organization: Oregon Foundation for North American Wild Sheep Number of Members: 300 Membership Area: Oregon, Idaho, Washington (primarily Oregon) Name: Title: Address: Applicant Contact Information for application and contract correspondence David Geelan 1 st Vice President 1640 Barnes Ave S.E. City: Salem State: Or Zip: Primary Phone: Secondary Phone: dgeelan@comcast.net Auction Event Contact Information Name and telephone (for sponsoring organizations) will be published in 2016 Big Game Regulations Name: Title: Address: David Geelan 1 st Vice President 1640 Barnes Ave. S.E. City: Salem State: Or Zip: Primary Phone: Secondary Phone: dgeelan@comcast.net Fundraising Event Information Fundraising Event Date: Location: Hood River Or City State Was a fundraising event held last year: Yes No If yes, how many people attended event: 181 Gross funds raised: $ 118, Big Game Auction Tag Requested First Choice: Statewide Deer and Elk Second Choice: Statewide Deer Third Choice: Statewide Elk Available Tags: Statewide Deer (4 tags) Statewide Elk (4 tags) Statewide Deer & Elk Combo (1 tag) Bighorn Sheep (1 tag) Pronghorn Antelope (1 tag) Page 1 of 64

5 Oregon Big Game Auction Tag Sponsorship Application Organization Objectives/Goals: Mission Statement: Putting Sheep on the Mountain in Oregon Oregon FNAWS is vigorously involved in the conservation, propagation, and intensive management of wild sheep and mountain goat populations and their habitat in Oregon. Applicant Requirements To be considered for selection, applicants must confirm that they meet each requirement by checking the respective box. Applicant must: Provide organization and facilities to conduct a live auction between December 1, 2015 and May 31, Provide cellular phones and staff to accept phone bids for the auction. Advertise the auction where feasible, including organization publications. Provide up to two ODFW/A&H representatives with a ticket to the fundraising event at the Government per diem rate (currently $23 for most of Oregon) Allow members of the public to access the banquet for the big game tag auction in person or via telephone (free of charge, if so requested). Have space available (minimum 8 table) for ODFW/A&H information exhibit, free of charge. Sponsoring organization is a not is a for not profit for profit organization in accordance in accordance with with IRS IRS statutes statutes 501(c)(3). 501(c)(3). Federal Federal Tax Tax Identification Number: Number: Provide certificate of insurance for the term of agreement showing compliance with: a) Commercial General Liability, with a combined single limit, or the equivalent of $1,000,000 each occurrence for bodily injury and property damage. b) Worker s Compensation, as required by ORS 656 Applicant Recommendations Preference will generally be given to organizations that meet the following criteria. Please check each box that applies: Auction proceeds retained by sponsoring organization (up to 10% of sale price) will be spent in a manner that benefits Oregon hunters or Wildlife through access or habitat improvements. Sponsoring organization based in the state of Oregon or is a national chapter of an organization with membership in Oregon. For deer and elk tags: Applicant will be represented (in person or via telephone) at July A&H Board Meeting. Page 2 of 64

6 Additional Evaluation Considerations Fund Raising Ability Oregon Big Game Auction Tag Sponsorship Application Expected attendance at 2015/16 auction event (for date of auction only): Has your organization received an Oregon auction tag in the past: Yes No If so, list the year and sale information below for the five most recent tags: Year Auction Tag Sell Price Average Price ODFW USE ONLY 2015 Statewide Elk 32, Statewide Deer 11, Statewide Elk 24, Statewide Elk 28, Statewide Elk 26,000 Note: If additional space is needed for the following questions, please use a separate sheet and reference question numbers. 1) Describe your organization s fund raising and live auction experience. Include number of years of experience as a group and specific information about the organization/facilitation of the auction event itself. he Oregon Chapter finished its 16th year of fund raising in The previous A&H tags we have sold for above average price except for the 2013 Deer tag. We have sold 3 previous desert bighorn sheep tag's for 53,000, 72,000, and 52,000 dollars. We represented ODFW at the 2014 and 2015 Wild Sheep Foundation national banquet in Reno to promote the Governors Sheep tag, this included talking to the interested bidders at the show, talking the tag on stage the night of the auction and promoting the A&H raffle tags at the show. Our team has extensive knowledge of sheep and goats in oregon and are able to share this knowledge with the public.. 2) Describe the specific methods your organization will use to contact individual bidders regarding the auction tag: Telephone call(s) Follow-up (second) invitation mailings Individual invitations Flyers Other methods/additional information: Page 3 of 64

7 Oregon Big Game Auction Tag Sponsorship Application 3) Describe the specific efforts your organization will make to promote, market, and advertise the auction tag: Radio/TV Newsletter Website Newspaper/magazine ad Mailings/flyers Sportsman s shows/expos Press Release Posters Other methods/additional information: Advertise in the OHA magizine, our news letter and other state chapters news letters. We would also run adds in the national Wild Sheep Foundation magazine. Weused WSF's text messages to their membership in ) Describe the opportunities for ODFW/A&H to participate in the promotion and sale of the auction tag both prior to and during the event: Contributions to Oregon Hunters and Wildlife 5) Quantify your organization s contributions to big game, game birds, or hunter access in Oregon during the previous three years: Funding Type Value Cash Contributions. 90,000 In-kind contributions: volunteer contribution = $20/hr. 50,000 Match Funding: Include all partner cash and in-kind 150,000 Total Contribution.. 290,00 Total # of Projects ) Describe specific activities tag proceeds retained by your organization would support: Auction tag proceds are distributed durring our grant in aid (GIA) process, we vote on projects to fund twice a year. Projects inclube disease reasearch between domestic sheep and bighorns, Fence removal, 7) Additional information that you would like to be considered (optional): Page 4 of 64

8 Oregon Big Game Auction Tag Sponsorship Application Application Procedures: 1) All applications must be received at address listed below by June 5, ) Deer and Elk auction tag sponsorship will be determined by the Access and Habitat Board during their July meeting in Salem. Applicants are encouraged to attend the meeting or call in; contact the A&H Coordinator at number listed below for details. The Board will select alternate applicants to sponsor either a deer or elk auction tag if a selected organization is unable to hold an auction event. 3) Pronghorn and Bighorn auction tag sponsorship will be determined by ODFW staff before July 21; contact Don Whittaker at the number listed below for details. Scheduling Notes: Two tags for the same species will not be auctioned on the same day. No three tags will be auctioned on the same day ODFW will notify applicants of schedule conflicts within two business days of the application due date. Applicants will have three business days to submit an application for a different auction event (i.e. different chapter), or select an alternate date, if they so choose. Signature: Date: Name: David Geelan Title: 1 st Vice President Applications must be received by June 5, Please mail, , or fax to: For Deer and Elk Auction Tags: For Pronghorn and Bighorn Auction Tags: Roblyn Brown Access and Habitat Program Coordinator Don Whittaker Ungulate Coordinator 4034 Fairview Industrial Dr. SE 4034 Fairview Industrial Dr. SE Salem, OR Salem, OR Tel: Tel: Fax: roblyn.brown@state.or.us Fax: don.whittaker@state.or.us For further information on the Oregon Big Game Auction Program or instructions on completing the application contact appropriate ODFW staff listed above. Page 5 of 64

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19 Oregon Big Oregon Game Auction Big Game Tag Auction Sponsorship Tag Application Sponsorship Application Organization Information Name of Organization: National Wild Turkey Federation - Central Oregon Chapter Number of Members: 500 (250,000 nationwide) Applicant Contact Information for application and contract correspondence Membership Area: Central Oregon - Bend/Redmond/Sisters (and nationwide) Auction Event Contact Information Name and telephone (for sponsoring organizations) will be published in 2016 Big Game Regulations Name: Mikal Moore Title: Regional Biologist Address: 1021 NE Bennington Ln City: Bend State: OR Zip: Primary Phone: Secondary Phone: mmoore@nwtf.net Name: Mikal Moore Title: Regional Biologist Address: 1021 NE Bennington Ln City: Bend State: OR Zip: Primary Phone: Secondary Phone: mmoore@nwtf.net Fundraising Event Information Fundraising Event Date: 9 April 2016 Location: Bend, OR City State Was a fundraising event held last year: Yes No If yes, how many people attended event: 120 Gross funds raised: $ 30,000 Big Game Auction Tag Requested First Choice: Statewide Deer Second Choice: Statewide Elk Third Choice: Combo Available Tags: Statewide Deer (4 tags) Statewide Elk (4 tags) Statewide Deer & Elk Combo (1 tag) Bighorn Sheep (1 tag) Pronghorn Antelope (1 tag) Page 16 of 64

20 Organization Objectives/Goals: Founded in 1973, the National Wild Turkey Federation is the leader in upland wildlife habitat conservation in North America. We are a non-profit organization dedicated to conserving the wild turkey and preserving our hunting heritage. Working closely with state, federal, and provincial wildlife agencies and other partners, our volunteers and staff restored wild turkey populations throughout North America, spending more than $331 million to conserve nearly 16 million acres of habitat. Additionally, The NWTF introduces approximately 100,000 people to the outdoors through outreach programs such as: Women in the Outdoors, Wheelin' Sportsmen, and JAKES, our youth program. Our new initiative, Save the Habitat, Save the Hunt, has set goals to conserve 4 million acres of habitat, increase hunter numbers by 1.5 million nationwide, and increase public hunting access by 500,000 acres over the next 10 years. Applicant Requirements To be considered for selection, applicants must confirm that they meet each requirement by checking the respective box. Applicant must: Provide organization and facilities to conduct a live auction between December 1, 2015 and May 31, Provide cellular phones and staff to accept phone bids for the auction. Advertise the auction where feasible, including organization publications. Provide up to two ODFW/A&H representatives with a ticket to the fundraising event at the Government per diem rate (currently $23 for most of Oregon) Allow members of the public to access the banquet for the big game tag auction in person or via telephone (free of charge, if so requested). Have space available (minimum 8 table) for ODFW/A&H information exhibit, free of charge. Sponsoring organization is a not is a for not profit for profit organization in accordance in accordance with with IRS IRS statutes statutes 501(c)(3). 501(c)(3). Federal Federal Tax Tax Identification Number: Number: Provide certificate of insurance for the term of agreement showing compliance with: a) Commercial General Liability, with a combined single limit, or the equivalent of $1,000,000 each occurrence for bodily injury and property damage. b) Worker s Compensation, as required by ORS 656 Applicant Recommendations Preference will generally be given to organizations that meet the following criteria. Please check each box that applies: Auction proceeds retained by sponsoring organization (up to 10% of sale price) will be spent in a manner that benefits Oregon hunters or Wildlife through access or habitat improvements. Sponsoring organization based in the state of Oregon or is a national chapter of an organization with membership in Oregon. For deer and elk tags: Applicant will be represented (in person or via telephone) at July A&H Board Meeting. Oregon Big Game Auction Tag Sponsorship Application Page 17 of 64

21 Additional Evaluation Considerations Fund Raising Ability Oregon Big Game Auction Tag Sponsorship Application Expected attendance at 2015/16 auction event (for date of auction only): Has your organization received an Oregon auction tag in the past: Yes No If so, list the year and sale information below for the five most recent tags: Year Auction Tag Sell Price Average Price ODFW USE ONLY 2015 Deer $31, Deer $21, Deer $21, Deer $34, Deer $34,000 Note: If additional space is needed for the following questions, please use a separate sheet and reference question numbers. 1) Describe your organization s fund raising and live auction experience. Include number of years of experience as a group and specific information about the organization/facilitation of the auction event itself. The Central Oregon NWTF Chapter has hosted 19 Hunting Heritage Banquets. Each banquet includes a live auction including core package and donated items. We hire a professional auctioneer for the event. Our regional director will be present to oversee the banquet and make sure everything goes smoothly. The live auction typically takes place after dinner and includes approximately 20 of the highest value items. Volunteers members help with bid tickets and spotting. The event will be held at the Bend Elks Lodge where we held a successful banquet the past 3 years. The Elks staff provides the catering and waitstaff. 2) Describe the specific methods your organization will use to contact individual bidders regarding the auction tag: Telephone call(s) Follow-up (second) invitation mailings Individual invitations Flyers Other methods/additional information: We will primarily rely on direct contact with the potential bidders through phone calls, s, and directed advertising. Page 18 of 64

22 3) Describe the specific efforts your organization will make to promote, market, and advertise the auction tag: Radio/TV Newsletter Website Newspaper/magazine ad Mailings/flyers Sportsman s shows/expos Press Release Posters Other methods/additional information: The local country radio station donates a PSA where we can include mention of the auction tag. The Bend Bulletin will mention the banquet in the paper. We will make mention on our Oregon-NWTF Facebook page which has over 600 followers. We will have a booth at the Central Oregon Sportsmen's Show prior to the event where we can advertise the auction tag by word of mouth. Our headquarters will do an "e-blast" communication to members notifying them of the auction tag. 4) Describe the opportunities for ODFW/A&H to participate in the promotion and sale of the auction tag both prior to and during the event: ODFW/A&H could attend the Central Oregon Sportsmen's Show prior to the event to promote the auction tag. We will welcome ODFW to the actual event where they can have plenty of microphone time to talk about the tag, plus room to set up a table. Contributions to Oregon Hunters and Wildlife 5) Quantify your organization s contributions to big game, game birds, or hunter access in Oregon during the previous three years: Funding Type Value Cash Contributions. $170,138 In-kind contributions: volunteer contribution = $20/hr. $400 Match Funding: Include all partner cash and in-kind $1,136,893 Total Contribution.. $1,307,431 Total # of Projects ) Describe specific activities tag proceeds retained by your organization would support: Tag proceeds would be used to fund forest restoration projects in Oregon that will benefit numerous game and non-game species. Specifically, the NWTF is currently under agreement with the USFS to deliver 523 acres of ponderosa pine and aspen enhancement on the Ochoco National Forest. Additionally, the NWTF is halfway through a 4400 acre pine thinning and juniper removal project on the Deschutes National Forest and another 4000 acres of juniper removal on the westside Crooked River National Grasslands. Proceeds from an ODFW A&H auction tag would go towards meeting our 20% matching requirement on these projects 7) Additional information that you would like to be considered (optional): Page 19 of 64

23 Oregon Big Game Auction Tag Sponsorship Application Last year was the second year in a row the Central Oregon NWTF chapter hosted an A&H statewide deer auction tag. We contacted every past bidder on the list multiple times and were able to get 4 competitive bidders. Ours was the last deer tag auctioned in 2015 and bidding was competitive. Eventually, a bidder who attended the banquet in person purchased the tag. We would be pleased to host another tag for ODFW in Thank you for considering our application. Page 20 of 64

24 Application Procedures: 1) All applications must be received at address listed below by June 5, ) Deer and Elk auction tag sponsorship will be determined by the Access and Habitat Board during their July meeting in Salem. Applicants are encouraged to attend the meeting or call in; contact the A&H Coordinator at number listed below for details. The Board will select alternate applicants to sponsor either a deer or elk auction tag if a selected organization is unable to hold an auction event. 3) Pronghorn and Bighorn auction tag sponsorship will be determined by ODFW staff before July 21; contact Don Whittaker at the number listed below for details. Scheduling Notes: Two tags for the same species will not be auctioned on the same day. No three tags will be auctioned on the same day ODFW will notify applicants of schedule conflicts within two business days of the application due date. Applicants will have three business days to submit an application for a different auction event (i.e. different chapter), or select an alternate date, if they so choose. Signature: Date: Name: Title: Applications must be received by June 5, Please mail, , or fax to: For Deer and Elk Auction Tags: For Pronghorn and Bighorn Auction Tags: Roblyn Brown Access and Habitat Program Coordinator Don Whittaker Ungulate Coordinator 4034 Fairview Industrial Dr. SE 4034 Fairview Industrial Dr. SE Salem, OR Salem, OR Tel: Tel: Fax: roblyn.brown@state.or.us Fax: don.whittaker@state.or.us For further information on the Oregon Big Game Auction Program or instructions on completing the application contact appropriate ODFW staff listed above. Page 21 of 64

25 Oregon Big Game Auction Tag Sponsorship Application ization Information Name of Organization: Oregon Hunters Association - State Number of Members: 11,000 Membership Area: State of Oregon Name: Title: Applicant Contact Information for application and contract correspondence Duane Dungannon State Coordinator Address: P.O. BOX 1706 City: Medford State: OR Zip: Primary Phone: Secondary Phone: dd@oregonhunters.org Auction Event Contact Information Name and telephone (for sponsoring organizations) will be published in 2016 Big Game Regulations Name: Title: Duane Dungannon State Coordinator Address: P.O. BOX 1706 City: Medford State: OR Zip: Primary Phone: Secondary Phone: dd@oregonhunters.org Fundraising Event Information Fundraising Event Date: May 21, 2016 Location: Canyonville, Oregon City State Was a fundraising event held last year: Yes No If yes, how many people attended event: 430 Gross funds raised: $ $215,000 Big Game Auction Tag Requested First Choice: Statewide Deer & Elk Combo Second Choice: Statewide Elk Third Choice: Statewide Deer Available Tags: Statewide Deer (4 tags) Statewide Elk (4 tags) Statewide Deer & Elk Combo (1 tag) Bighorn Sheep (1 tag) Pronghorn Antelope (1 tag) Page 22 of 64

26 Oregon Big Game Auction Tag Sponsorship Application Organization Objectives/Goals: Our mission; To Provide an abundant huntable wildlife resource in Oregon for present and future generations, enhancement of wildlife habitat and protection of hunter's rights. OHA's current focus is ensuring sound and scientific management of all huntable wildlife species as well as striving to increase hunter access to private lands statewide. Applicant Requirements To be considered for selection, applicants must confirm that they meet each requirement by checking the respective box. Applicant must: Provide organization and facilities to conduct a live auction between December 1, 2015 and May 31, Provide cellular phones and staff to accept phone bids for the auction. Advertise the auction where feasible, including organization publications. Provide up to two ODFW/A&H representatives with a ticket to the fundraising event at the Government per diem rate (currently $23 for most of Oregon) Allow members of the public to access the banquet for the big game tag auction in person or via telephone (free of charge, if so requested). Have space available (minimum 8 table) for ODFW/A&H information exhibit, free of charge. Sponsoring organization is a not is a for not profit for profit organization in accordance in accordance with with IRS IRS statutes statutes 501(c)(3). 501(c)(3). Federal Federal Tax Tax Identification Number: Number: Provide certificate of insurance for the term of agreement showing compliance with: a) Commercial General Liability, with a combined single limit, or the equivalent of $1,000,000 each occurrence for bodily injury and property damage. b) Worker s Compensation, as required by ORS 656 Applicant Recommendations Preference will generally be given to organizations that meet the following criteria. Please check each box that applies: Auction proceeds retained by sponsoring organization (up to 10% of sale price) will be spent in a manner that benefits Oregon hunters or Wildlife through access or habitat improvements. Sponsoring organization based in the state of Oregon or is a national chapter of an organization with membership in Oregon. For deer and elk tags: Applicant will be represented (in person or via telephone) at July A&H Board Meeting. Page 23 of 64

27 Additional Evaluation Considerations Fund Raising Ability Oregon Big Game Auction Tag Sponsorship Application Expected attendance at 2015/16 auction event (for date of auction only): 500+ Has your organization received an Oregon auction tag in the past: Yes No If so, list the year and sale information below for the five most recent tags: Year Auction Tag Sell Price Average Price ODFW USE ONLY 2015 Statewide Deer & Elk Combo $68, Statewide Elk $33, Statewide Deer $30, Statewide Deer $24, Statewide Deer $25,000 Note: If additional space is needed for the following questions, please use a separate sheet and reference question numbers. 1) Describe your organization s fund raising and live auction experience. Include number of years of experience as a group and specific information about the organization/facilitation of the auction event itself. The Oregon Hunters Association has been holding fund-raising events since Our State Convention features two live auctions conducted by a professional auctioneer who is familiar with the A&H program and the A&H Statewide Deer and Elk hunts. The OHA Convention has been the venue for the annual A&H Raffle Tag drawings for over a decade; we provide over 400 square feet of banquet room space and tables to the A&H crew at no charge. Our 500+ banquet guests all pay $150 or more to attend the event and bid on high quality trips from a week long family vacation in Cabo San Lucas, Mexico to trophy hunts like a Black Buck hunt in La Pampa, Argentina. 2) Describe the specific methods your organization will use to contact individual bidders regarding the auction tag: Telephone call(s) Follow-up (second) invitation mailings Individual invitations Flyers Other methods/additional information: We will work closely with the A&H coordinator to identify possible bidders. We will spend countless hours phoning bidders for the statewide A&H tag. Page 24 of 64

28 Oregon Big Game Auction Tag Sponsorship Application 3) Describe the specific efforts your organization will make to promote, market, and advertise the auction tag: Radio/TV Newsletter Website Newspaper/magazine ad Mailings/flyers Sportsman s shows/expos Press Release Posters Other methods/additional information: The tag will also be advertised in the Oregon Hunter magazine where 19,000 copies are printed and distributed. 10,000 copies go to OHA members and 9,000 copies are sold on news stands statewide. 4) Describe the opportunities for ODFW/A&H to participate in the promotion and sale of the auction tag both prior to and during the event: A&H will have the opportunity to distribute literature about the program as well as hunt details the evening of the event. An A&H representative will also have the opportunity to describe the hunt at the mic just prior to the auction. Contributions to Oregon Hunters and Wildlife 5) Quantify your organization s contributions to big game, game birds, or hunter access in Oregon during the previous three years: Funding Type Value Cash Contributions. $599,650 In-kind contributions: volunteer contribution = $20/hr. $1,152,400 Match Funding: Include all partner cash and in-kind $948,956 Total Contribution.. $2,701,006 Total # of Projects ) Describe specific activities tag proceeds retained by your organization would support: Proceeds from this tag will go towards wildlife, habitat and or hunter access in the state of Oregon. 7) Additional information that you would like to be considered (optional): At the 2015 OHA State Convention we set a new record for the sale of the Statewide Combo Deer & Elk tags raising the bar from $48,000 to $68,000. OHA has a proven track record at working for wildlife and hunter access in the state of Oregon. Working towards the greater good for wildlife and habitat with other great organizations and state agencies. We appreciate the opportunity to work with the A&H board to foster the future of hunting in Oregon. Page 25 of 64

29 Oregon Big Game Auction Tag Sponsorship Application Application Procedures: 1) All applications must be received at address listed below by June 5, ) Deer and Elk auction tag sponsorship will be determined by the Access and Habitat Board during their July meeting in Salem. Applicants are encouraged to attend the meeting or call in; contact the A&H Coordinator at number listed below for details. The Board will select alternate applicants to sponsor either a deer or elk auction tag if a selected organization is unable to hold an auction event. 3) Pronghorn and Bighorn auction tag sponsorship will be determined by ODFW staff before July 21; contact Don Whittaker at the number listed below for details. Scheduling Notes: Two tags for the same species will not be auctioned on the same day. No three tags will be auctioned on the same day ODFW will notify applicants of schedule conflicts within two business days of the application due date. Applicants will have three business days to submit an application for a different auction event (i.e. different chapter), or select an alternate date, if they so choose. Signature: Date: June 1, 2015 Name: Duane Dungannon Title: State Coordinator Applications must be received by June 5, Please mail, , or fax to: For Deer and Elk Auction Tags: For Pronghorn and Bighorn Auction Tags: Roblyn Brown Access and Habitat Program Coordinator Don Whittaker Ungulate Coordinator 4034 Fairview Industrial Dr. SE 4034 Fairview Industrial Dr. SE Salem, OR Salem, OR Tel: Tel: Fax: roblyn.brown@state.or.us Fax: don.whittaker@state.or.us For further information on the Oregon Big Game Auction Program or instructions on completing the application contact appropriate ODFW staff listed above. Page 26 of 64

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35 Oregon Big Game Auction Tag Sponsorship Application ization Information Name of Organization: Oregon Hunters Association - Columbia Basin Chapter Number of Members: 200 Membership Area: Columbia Basin Name: Title: Address: Applicant Contact Information for application and contract correspondence Terry Becktold Chapter secretary Conestoga, City: Pendleton State: OR Zip: Primary Phone: Secondary Phone: terrybecktold@gmail.com Auction Event Contact Information Name and telephone (for sponsoring organizations) will be published in 2016 Big Game Regulations Name: Title: Duane Dungannon State Coordinator Address: P.O. BOX 1706 City: Medford State: OR Zip: Primary Phone: Secondary Phone: dd@oregonhunters.org Fundraising Event Information Fundraising Event Date: February 13, 2016 Location: Pendleton, Oregon City State Was a fundraising event held last year: Yes No If yes, how many people attended event: 150 Gross funds raised: $ $33,800 Big Game Auction Tag Requested First Choice: Statewide Deer Second Choice: Statewide Elk Third Choice: Antelope Available Tags: Statewide Deer (4 tags) Statewide Elk (4 tags) Statewide Deer & Elk Combo (1 tag) Bighorn Sheep (1 tag) Pronghorn Antelope (1 tag) Page 32 of 64

36 Oregon Big Game Auction Tag Sponsorship Application Organization Objectives/Goals: Our mission; To Provide an abundant huntable wildlife resource in Oregon for present and future generations, enhancement of wildlife habitat and protection of hunter's rights. OHA's current focus is ensuring sound and scientific management of all huntable wildlife species as well as striving to increase hunter access to private lands statewide. Applicant Requirements To be considered for selection, applicants must confirm that they meet each requirement by checking the respective box. Applicant must: Provide organization and facilities to conduct a live auction between December 1, 2015 and May 31, Provide cellular phones and staff to accept phone bids for the auction. Advertise the auction where feasible, including organization publications. Provide up to two ODFW/A&H representatives with a ticket to the fundraising event at the Government per diem rate (currently $23 for most of Oregon) Allow members of the public to access the banquet for the big game tag auction in person or via telephone (free of charge, if so requested). Have space available (minimum 8 table) for ODFW/A&H information exhibit, free of charge. Sponsoring organization is a not is a for not profit for profit organization in accordance in accordance with with IRS IRS statutes statutes 501(c)(3). 501(c)(3). Federal Federal Tax Tax Identification Number: Number: Provide certificate of insurance for the term of agreement showing compliance with: a) Commercial General Liability, with a combined single limit, or the equivalent of $1,000,000 each occurrence for bodily injury and property damage. b) Worker s Compensation, as required by ORS 656 Applicant Recommendations Preference will generally be given to organizations that meet the following criteria. Please check each box that applies: Auction proceeds retained by sponsoring organization (up to 10% of sale price) will be spent in a manner that benefits Oregon hunters or Wildlife through access or habitat improvements. Sponsoring organization based in the state of Oregon or is a national chapter of an organization with membership in Oregon. For deer and elk tags: Applicant will be represented (in person or via telephone) at July A&H Board Meeting. Page 33 of 64

37 Additional Evaluation Considerations Fund Raising Ability Oregon Big Game Auction Tag Sponsorship Application Expected attendance at 2015/16 auction event (for date of auction only): 200+ Has your organization received an Oregon auction tag in the past: Yes No If so, list the year and sale information below for the five most recent tags: Year Auction Tag Sell Price Average Price ODFW USE ONLY 2012 Statewide Deer tag $28,000 Note: If additional space is needed for the following questions, please use a separate sheet and reference question numbers. 1) Describe your organization s fund raising and live auction experience. Include number of years of experience as a group and specific information about the organization/facilitation of the auction event itself. The group as a whole has 7+ years conducting banquents. Each banquet has had a live proffessional auctioneer. 2) Describe the specific methods your organization will use to contact individual bidders regarding the auction tag: Telephone call(s) Follow-up (second) invitation mailings Individual invitations Flyers Other methods/additional information: We will work closely with the A&H coordinator to identify possible bidders. We will spend countless hours phoning bidders for the statewide A&H tag. Page 34 of 64

38 Oregon Big Game Auction Tag Sponsorship Application 3) Describe the specific efforts your organization will make to promote, market, and advertise the auction tag: Radio/TV Newsletter Website Newspaper/magazine ad Mailings/flyers Sportsman s shows/expos Press Release Posters Other methods/additional information: The tag will also be advertised in the Oregon Hunter magazine where 19,000 copies are printed and distributed. 10,000 copies go to OHA members and 9,000 copies are sold on news stands statewide. 4) Describe the opportunities for ODFW/A&H to participate in the promotion and sale of the auction tag both prior to and during the event: A&H will have the opportunity to distribute literature about the program as well as hunt details the evening of the event. An A&H representative will also have the opportunity to describe the hunt at the mic just prior to the auction. Contributions to Oregon Hunters and Wildlife 5) Quantify your organization s contributions to big game, game birds, or hunter access in Oregon during the previous three years: Funding Type Value Cash Contributions. $11,178 In-kind contributions: volunteer contribution = $20/hr. $10,820 Match Funding: Include all partner cash and in-kind Total Contribution.. $21,998 Total # of Projects ) Describe specific activities tag proceeds retained by your organization would support: Proceeds from this tag will go towards wildlife, habitat and or hunter access in the state of Oregon. 7) Additional information that you would like to be considered (optional): OHA has a proven track record at working for wildlife and hunter access in the state of Oregon. Working towards the greater good for wildlife and habitat with other great organizations and state agencies. We appreciate the opportunity to work with the you to foster the future of hunting in Oregon. Page 35 of 64

39 Oregon Big Game Auction Tag Sponsorship Application Application Procedures: 1) All applications must be received at address listed below by June 5, ) Deer and Elk auction tag sponsorship will be determined by the Access and Habitat Board during their July meeting in Salem. Applicants are encouraged to attend the meeting or call in; contact the A&H Coordinator at number listed below for details. The Board will select alternate applicants to sponsor either a deer or elk auction tag if a selected organization is unable to hold an auction event. 3) Pronghorn and Bighorn auction tag sponsorship will be determined by ODFW staff before July 21; contact Don Whittaker at the number listed below for details. Scheduling Notes: Two tags for the same species will not be auctioned on the same day. No three tags will be auctioned on the same day ODFW will notify applicants of schedule conflicts within two business days of the application due date. Applicants will have three business days to submit an application for a different auction event (i.e. different chapter), or select an alternate date, if they so choose. Signature: Date: June 4, 2015 Name: Duane Dungannon Title: State Coordinator Applications must be received by June 5, Please mail, , or fax to: For Deer and Elk Auction Tags: For Pronghorn and Bighorn Auction Tags: Roblyn Brown Access and Habitat Program Coordinator Don Whittaker Ungulate Coordinator 4034 Fairview Industrial Dr. SE 4034 Fairview Industrial Dr. SE Salem, OR Salem, OR Tel: Tel: Fax: roblyn.brown@state.or.us Fax: don.whittaker@state.or.us For further information on the Oregon Big Game Auction Program or instructions on completing the application contact appropriate ODFW staff listed above. Page 36 of 64

40 Oregon Big Game Auction Tag Sponsorship Application Organization Information Name of Organization: Rocky Mountain Elk Foundation - Bend Chapter #37019 Number of Members: 205,000 Membership Area: International Name: Title: Address: Applicant Contact Information for application and contract correspondence Chad Klinkenborg Regional Director 3889 Fairview Dr City: Hood River State: OR Zip: Primary Phone: Secondary Phone: cklinkenborg@rmef.org Auction Event Contact Information Name and telephone (for sponsoring organizations) will be published in 2016 Big Game Regulations Name: Title: Address: Dave Fuller - Bend Chapter Chapter Chair 2281 NE Sunrise Acres City: Prineville State: OR Zip: Primary Phone: Secondary Phone: youngfuller@crestviewcable.com Fundraising Event Information Fundraising Event Date: 04/09/2016 Location: Bend, OR City State Was a fundraising event held last year: Yes No If yes, how many people attended event: 431 Gross funds raised: $ 211, Big Game Auction Tag Requested First Choice: Statewide Elk Second Choice: Statewide Deer Third Choice: Statewide Antelope Available Tags: Statewide Deer (4 tags) Statewide Elk (4 tags) Statewide Deer & Elk Combo (1 tag) Bighorn Sheep (1 tag) Pronghorn Antelope (1 tag) Page 37 of 64

41 Oregon Big Game Auction Tag Sponsorship Application Organization Objectives/Goals: The mission of the Elk Foundation is to ensure the future of elk, other wildlife and their habitat. In support of this mission the Elk Foundation is committed to: - Conserving, restoring and enhancing natural habitats - Promoting the sound management of wild, free-ranging elk, which may be hunted or otherwise enjoyed - Fostering cooperation among federal, state, tribal and private organizations and individuals in wildlife management and habitat conservation - Educating members and the public about habitat conservation, the value of hunting, hunting ethics and wildlife management. Applicant Requirements To be considered for selection, applicants must confirm that they meet each requirement by checking the respective box. Applicant must: Provide organization and facilities to conduct a live auction between December 1, 2015 and May 31, Provide cellular phones and staff to accept phone bids for the auction. Advertise the auction where feasible, including organization publications. Provide up to two ODFW/A&H representatives with a ticket to the fundraising event at the Government per diem rate (currently $23 for most of Oregon) Allow members of the public to access the banquet for the big game tag auction in person or via telephone (free of charge, if so requested). Have space available (minimum 8 table) for ODFW/A&H information exhibit, free of charge. Sponsoring organization is a not is a for not profit for profit organization in accordance in accordance with with IRS statutes IRS statutes 501(c)(3). 501(c)(3). Federal Federal Tax Tax Identification Number: Number: Provide certificate of insurance for the term of agreement showing compliance with: a) Commercial General Liability, with a combined single limit, or the equivalent of $1,000,000 each occurrence for bodily injury and property damage. b) Worker s Compensation, as required by ORS 656 Applicant Recommendations Preference will generally be given to organizations that meet the following criteria. Please check each box that applies: Auction proceeds retained by sponsoring organization (up to 10% of sale price) will be spent in a manner that benefits Oregon hunters or Wildlife through access or habitat improvements. Sponsoring organization based in the state of Oregon or is a national chapter of an organization with membership in Oregon. For deer and elk tags: Applicant will be represented (in person or via telephone) at July A&H Board Meeting. Page 38 of 64

42 Additional Evaluation Considerations Fund Raising Ability Oregon Big Game Auction Tag Sponsorship Application Expected attendance at 2015/16 auction event (for date of auction only): 440 Has your organization received an Oregon auction tag in the past: Yes No If so, list the year and sale information below for the five most recent tags: Year Auction Tag Sell Price Average Price ODFW USE ONLY 2011 Staewide elk $24, Statewide elk $16, Statewide elk $13,250 Note: If additional space is needed for the following questions, please use a separate sheet and reference question numbers. 1) Describe your organization s fund raising and live auction experience. Include number of years of experience as a group and specific information about the organization/facilitation of the auction event itself. General Fundraising Experience: For the 2013 fiscal year, the gross revenue from various Elk Foundation activities to include membership was more than $50 million. To date, the Bend Chapter has raised more than $2,368, These fundraising efforts include 15 successful life auctions head in conjunction with their annual fundraising banquet. 2) Describe the specific methods your organization will use to contact individual bidders regarding the auction tag: Telephone call(s) Follow-up (second) invitation mailings Individual invitations Flyers Other methods/additional information: Information will be in their electronic event invitation. Permits are listed on the RMEF website: elknet.org Page 39 of 64

43 Oregon Big Game Auction Tag Sponsorship Application 3) Describe the specific efforts your organization will make to promote, market, and advertise the auction tag: Radio/TV Newsletter Website Newspaper/magazine ad Mailings/flyers Sportsman s shows/expos Press Release Posters Other methods/additional information: 4) Describe the opportunities for ODFW/A&H to participate in the promotion and sale of the auction tag both prior to and during the event: ODFW/A&W is welcome to promote the tag just before it is auctioned. They can do this by speaking about the tag from the podium and/or provide RMEF a video (in advance) to be shown on the screen(s) before the tag is auctioned. Contributions to Oregon Hunters and Wildlife 5) Quantify your organization s contributions to big game, game birds, or hunter access in Oregon during the previous three years: Funding Type Value Cash Contributions. $1,027,754 In-kind contributions: volunteer contribution = $20/hr. $57,800 Match Funding: Include all partner cash and in-kind $9,758,432 Total Contribution.. $10,843,996 Total # of Projects ) Describe specific activities tag proceeds retained by your organization would support: Habitat Enhancement, conservation education, research, land acquisition, conservation easements. 7) Additional information that you would like to be considered (optional): Page 40 of 64

44 Oregon Big Game Auction Tag Sponsorship Application Application Procedures: 1) All applications must be received at address listed below by June 5, ) Deer and Elk auction tag sponsorship will be determined by the Access and Habitat Board during their July meeting in Salem. Applicants are encouraged to attend the meeting or call in; contact the A&H Coordinator at number listed below for details. The Board will select alternate applicants to sponsor either a deer or elk auction tag if a selected organization is unable to hold an auction event. 3) Pronghorn and Bighorn auction tag sponsorship will be determined by ODFW staff before July 21; contact Don Whittaker at the number listed below for details. c Scheduling Notes: Two tags for the same species will not be auctioned on the same day. No three tags will be auctioned on the same day ODFW will notify applicants of schedule conflicts within two business days of the application due date. Applicants will have three business days to submit an application for a different auction event (i.e. different chapter), or select an alternate date, if they so choose. Signature: Date: 06/04/2015 Name: Kristy Bosworth Title: Donations Manager Applications must be received by June 5, Please mail, , or fax to: For Deer and Elk Auction Tags: For Pronghorn and Bighorn Auction Tags: Roblyn Brown Access and Habitat Program Coordinator Don Whittaker Ungulate Coordinator 4034 Fairview Industrial Dr. SE 4034 Fairview Industrial Dr. SE Salem, OR Salem, OR Tel: Tel: Fax: roblyn.brown@state.or.us Fax: don.whittaker@state.or.us For further information on the Oregon Big Game Auction Program or instructions on completing the application contact appropriate ODFW staff listed above. Page 41 of 64

45 Oregon Big Game Auction Tag Sponsorship Application Organization Information Name of Organization: Rocky Mountain Elk Foundation - Tillamook Chapter #37235 Number of Members: 205,000 Membership Area: International Name: Title: Address: Applicant Contact Information for application and contract correspondence Chad Klinkenborg Regional Director 3889 Fairview Dr City: Hood River State: OR Zip: Primary Phone: Secondary Phone: cklinkenborg@rmef.org Auction Event Contact Information Name and telephone (for sponsoring organizations) will be published in 2016 Big Game Regulations Name: Title: Address: Dave Stephens - Tillamook Chapter Chapter Chair Bayside Gardens Rd City: Nehalem State: OR Zip: Primary Phone: Secondary Phone: dstephens@nehalemtel.net. Fundraising Event Information Fundraising Event Date: 02/06/2016 Location: Tillamook, OR City State Was a fundraising event held last year: Yes No If yes, how many people attended event: 389 Gross funds raised: $ $209, Big Game Auction Tag Requested First Choice: Statewide Elk Second Choice: Statewide Deer Third Choice: Statewide Antelope Available Tags: Statewide Deer (4 tags) Statewide Elk (4 tags) Statewide Deer & Elk Combo (1 tag) Bighorn Sheep (1 tag) Pronghorn Antelope (1 tag) Page 42 of 64

46 Oregon Big Game Auction Tag Sponsorship Application Organization Objectives/Goals: The mission of the Elk Foundation is to ensure the future of elk, other wildlife and their habitat. In support of this mission the Elk Foundation is committed to: - Conserving, restoring and enhancing natural habitats - Promoting the sound management of wild, free-ranging elk, which may be hunted or otherwise enjoyed - Fostering cooperation among federal, state, tribal and private organizations and individuals in wildlife management and habitat conservation - Educating members and the public about habitat conservation, the value of hunting, hunting ethics and wildlife management. Applicant Requirements To be considered for selection, applicants must confirm that they meet each requirement by checking the respective box. Applicant must: Provide organization and facilities to conduct a live auction between December 1, 2015 and May 31, Provide cellular phones and staff to accept phone bids for the auction. Advertise the auction where feasible, including organization publications. Provide up to two ODFW/A&H representatives with a ticket to the fundraising event at the Government per diem rate (currently $23 for most of Oregon) Allow members of the public to access the banquet for the big game tag auction in person or via telephone (free of charge, if so requested). Have space available (minimum 8 table) for ODFW/A&H information exhibit, free of charge. Sponsoring organization is a not is a for not profit for profit organization in accordance in accordance with with IRS statutes IRS statutes 501(c)(3). 501(c)(3). Federal Federal Tax Tax Identification Number: Number: Provide certificate of insurance for the term of agreement showing compliance with: a) Commercial General Liability, with a combined single limit, or the equivalent of $1,000,000 each occurrence for bodily injury and property damage. b) Worker s Compensation, as required by ORS 656 Applicant Recommendations Preference will generally be given to organizations that meet the following criteria. Please check each box that applies: Auction proceeds retained by sponsoring organization (up to 10% of sale price) will be spent in a manner that benefits Oregon hunters or Wildlife through access or habitat improvements. Sponsoring organization based in the state of Oregon or is a national chapter of an organization with membership in Oregon. For deer and elk tags: Applicant will be represented (in person or via telephone) at July A&H Board Meeting. Page 43 of 64

47 Additional Evaluation Considerations Fund Raising Ability Oregon Big Game Auction Tag Sponsorship Application Expected attendance at 2015/16 auction event (for date of auction only): 400 Has your organization received an Oregon auction tag in the past: Yes No If so, list the year and sale information below for the five most recent tags: Year Auction Tag Sell Price Average Price ODFW USE ONLY 2006 Statewide elk $25,000 Note: If additional space is needed for the following questions, please use a separate sheet and reference question numbers. 1) Describe your organization s fund raising and live auction experience. Include number of years of experience as a group and specific information about the organization/facilitation of the auction event itself. General Fundraising Experience: For the 2013 fiscal year, the gross revenue from various Elk Foundation activities to include membership was more than $50 million. To date, the Tillamook Chapter has raised more than $1,360, These fundraising efforts include 13 successful life auctions head in conjunction with their annual fundraising banquet. 2) Describe the specific methods your organization will use to contact individual bidders regarding the auction tag: Telephone call(s) Follow-up (second) invitation mailings Individual invitations Flyers Other methods/additional information: Information will be in their electronic event invitations. Permits are listed on the RMEF webiste: elknet.org Page 44 of 64

48 Oregon Big Game Auction Tag Sponsorship Application 3) Describe the specific efforts your organization will make to promote, market, and advertise the auction tag: Radio/TV Newsletter Website Newspaper/magazine ad Mailings/flyers Sportsman s shows/expos Press Release Posters Other methods/additional information: 4) Describe the opportunities for ODFW/A&H to participate in the promotion and sale of the auction tag both prior to and during the event: ODFW/A&W is welcome to promote the tag just before it is auctioned. They can do this by speaking about the tag from the podium and/or provide RMEF a video (in advance) to be shown on the screen(s) before the tag is auctioned. Contributions to Oregon Hunters and Wildlife 5) Quantify your organization s contributions to big game, game birds, or hunter access in Oregon during the previous three years: Funding Type Value Cash Contributions. $1,027,754 In-kind contributions: volunteer contribution = $20/hr. $57,800 Match Funding: Include all partner cash and in-kind $9,758,432 Total Contribution.. $14,369,436 Total # of Projects ) Describe specific activities tag proceeds retained by your organization would support: Habitat Enhancement, conservation education, research, land acquisition, conservation easements. 7) Additional information that you would like to be considered (optional): Page 45 of 64

49 Oregon Big Game Auction Tag Sponsorship Application Application Procedures: 1) All applications must be received at address listed below by June 5, ) Deer and Elk auction tag sponsorship will be determined by the Access and Habitat Board during their July meeting in Salem. Applicants are encouraged to attend the meeting or call in; contact the A&H Coordinator at number listed below for details. The Board will select alternate applicants to sponsor either a deer or elk auction tag if a selected organization is unable to hold an auction event. 3) Pronghorn and Bighorn auction tag sponsorship will be determined by ODFW staff before July 21; contact Don Whittaker at the number listed below for details. c Scheduling Notes: Two tags for the same species will not be auctioned on the same day. No three tags will be auctioned on the same day ODFW will notify applicants of schedule conflicts within two business days of the application due date. Applicants will have three business days to submit an application for a different auction event (i.e. different chapter), or select an alternate date, if they so choose. Signature: Date: 06/04/2015 Name: Kristy Bosworth Title: Donations Manager Applications must be received by June 5, Please mail, , or fax to: For Deer and Elk Auction Tags: For Pronghorn and Bighorn Auction Tags: Roblyn Brown Access and Habitat Program Coordinator Don Whittaker Ungulate Coordinator 4034 Fairview Industrial Dr. SE 4034 Fairview Industrial Dr. SE Salem, OR Salem, OR Tel: Tel: Fax: roblyn.brown@state.or.us Fax: don.whittaker@state.or.us For further information on the Oregon Big Game Auction Program or instructions on completing the application contact appropriate ODFW staff listed above. Page 46 of 64