Region V DIVISION OF CA.\lAKIJ.ES SUK

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1 Regin V DIVISION OF CA.\lAKIJ.ES SUK Freedm Sprts Cmplex, Sim Jse, Pili, Camarines Sur ' ' * 7 k, : V U.M1 \ i 5 V. C f. 1 W l y lq, DIVISION MEMORANDUM L* flv / 1 N. 0-}'^' s c;> qlyh",, * *«:' $ '*&?-$ v ' PREPARATION OF COMPREHENSIVE SCHOOL SAFETY MONITORING TOOL T: Assistant Schls Divisin Superintendents Chiefs, CID and SGOD Public Schls District Supervisrs Elementary and Secndary Schl Heads All Others Cncerned Frm. CECILLE BERNADETTE P. RIVERA, CESO V Schls Divisin Superintendent Date: July 19, The schl level Cmprehensive Schl Safety Mnitring Tl is aligned with the and the glbal Cmprehensive Schl Safety (CSSF) develped by the UN Internatinal Strategy fr Disaster Reductin (UNISDR), The Philippine Gvernment is expected t reprt t the UNISDR its accmplishment in implementing the SFDRR. 2. In line with this, the Department f Educatin is required t reprt its accmplishment in implementing DRRM/ schl safety t the Natinal DRRM Cuncil (NDRRMC) as a member f the said cuncil, and in accrdance t RA (Philippine DRRM Act f 2010) which reflects the cuntry s cmmitment t the SFDRR. 3. The schl level Cmprehensive Schl Safety Mnitring Tl aims t: a. establish the baseline with respect t the implementatin f the 3 pillars f Dep Ed's Cmprehensive DRRM in Educatin (DO 37, s.2015); b. set the schl DRRM targets fr 3 years, based n the baseline; c. track the annual prgress f the schl with respect t its targets. 4. This is primarily fr the use f the Schl DRRM Team whse member are expected t facilitate the cmpletin f the mnitring tl. 5. Attached in this memrandum are the fllwing dcuments; a. Pillar 1: Safe Learning Facilities b. Pillar 2: Disaster Risk Management c. Pillar 3: Risk Reductin and Resilience Educatin 6. The Head f the SDRRM Team shall submit the cmpleted frms with the signature f the Schl Head t the District DRRM Crdinatr. The District DRRM Crdinatrs is expected t cnslidate the results f all schls using the template. 7. Herewith attached is a cpy f the Cmprehensive Schl Safety Mnitring Tl. The cnslidated results shall be submitted by the District Crdinatr t the Divisin DRRM Crdinatr n August 03, Fr mre infrmatin, please cntact Mr. Dennis Mijares at CP# Immediate and wide disseminatin f this memrandum is desired. DepEd CamSur: Caring, Engaging and Serving With United Heart

2 Enclsure t Div. Mem 7 s dated July 19, 2018 COMPREHENSIVE SCHOOL SAFETY MONITORING TOOL This schl level Cmprehensive Schl Safety Mnitring Tl is aligned with the and the glbal Cmprehensive Schl Safety (CSSF) develped by the UN Internatinal Strategy fr Disaster Reductin (UNISDR). As a signatry t the SFDRR, the Philippine Gvernment is expected t reprt t the UNISDR its accmplishment in implementing the SFDRR. In line with this, the Department f Educatin is required t reprt its accmplishment in implementing Disaster Risk Reductin and Management (DRRM)/Schl Safety t the Natinal DRRM Cuncil (NDRRMC) as a member f the said cuncil, and in accrdance t RA (Philippine DRRM Act f 2010) which reflects the cuntry s cmmitment t the SFDRR. This schl lew: Cmprehensive Schl Safety Mnitring Tl aims t: 1) establish the baseline with respect t the implementatin f the 3 pillars f DepEd's Cmprehensive DRRM in Educatin (DO 37, s 2015); 2) Set the schl s DRRM targets fr 3 years, based n the baseline; 3) Track the annual prgress f the schl with respect t its targets. This is primarily fr the use f the Schl DRRM Team whse members are expected t facilitate the cmpletin f this mnitring tl. The Head f the SDRRM Team shall submit the cmpleted frms with the signature f he Schl Head t the Divisin DRRM Crdinatr. The Divisin DRR Crdinatr is expected t rient the SDRRM Team n hw this tl is ging t be filled-up, mnitr the cmpletin f schls and cnslidate the results f all schls using the template als prvided by the DRRMS Central Office. The cnslidated results shall be submitted by the Divisin DRRM Crdinatr t the DRRMS Central Office in f the current schl year. The 1st clumn indicates the particular Actin in the SFDRR that are related t the Targets f the glbal CSSF in the 2nd clumn. The 3rd clumn indicates DepEd s Cmprehensive Schl Safety indicatrs at the schl level that are related t clumns 1 and 2. The schl level DepEd indicatrs are based n the Department's Disaster Risk Reductin and Management (DRRM) plicies and the Schl DRRM Manual (SDRRM). The 4th clumn sets the baseline f the schl with respect t DepEd s indicatrs in the 3rd clumn. Supprting evidences, such as dcuments, shuld be prvided by the Schl DRRM Team t the Divisin DRRM Crdinatr. The 5th clumn sets the targets/plans f the schl based n its baseline. The remaining clumns will be accmplished by the schl n an annual basis t indicate prgress against the targets set fr 3 years. Name f Head/Fcal Persn f Schl DRRM Team: Designatin: Schl ID: Name f Schl: Municipality/City: Name f Divisin DRRM Crdinatr: Date the Divisin DRRM Crdinatr Oriented the SDRRM Team: Actin 1 TARGET AREAS Legal s & Plicies Organizatinal arrangements, leadership, and crdinatin fr risk reductin and resilience Integratin f risk reductin and resilience int educatin sectr strategies, plicies and plans Funding fr risk reductin and resilience f educatin sectr ENABLING ENVIRONMENT 1 Adpted/Adapted/lcalized existing plicies relating t DRRM in educatin/schl safety 2 Designated Schl DRRM Fcal Persn 3 Frmed Schl DRRM Team, cnsisting f persnnel frm different ffices; with defined membership and rles and respnsibilities/functins 4 Has a cmprehensive Schl DRRM Plan, which includes CCA and EiE measures, cvering risk assessment, risk reductin, and rehabilitatin and recvery 5 Students participated in the planning prcess 6 Integrated DRRM int the Schl Imprvement Plan (SIP) 7 100% cmpletin f DRR related questins in the EMIS/EBEIS 8 Regular DRRM activities are supprted by schl budget 9 Funding surces fr interventins in the aftermath f a disaster r emergency exist and can easily be tapped. 10 Schl has partnerships that culd be tapped t supprt its DRRM prgrams and activities, including thse after a disaster YES NO Divisin/Regin: Page 1 f 2

3 Actin 1 TARGET AREAS Child-centered Risk Assessment Mnitring and Evaluatin ENABLING ENVIRONMENT 11 Cnducted student-led schl watching and hazard mapping (DO 23 s 2015) 12 Incrprated results f student-led schl watching and hazard mapping in the Schl DRRM Plan and SIP 13 Linked student-led schl watching and hazard mapping with the cmmunity hazard maps f LGUs prvided by DOST 14 Schl Planning Team have linked the cmmunity hazard maps with educatin data t better understand the schl s risk 15 Schl submitted Rapid Assessment f Damage Reprt (RADAR) t the DRRMS Central Office, within 72 hurs after the nslaught f a hazard in the area 16 Data cllectin and cnslidatin f prgrams and activities n DRRM, cvering the 3 Pillars, t mnitr results and impact exist Page 2 f 2

4 COMPREHENSIVE SCHOOL SAFETY MONITORING TOOL PILLAR 1: SAFE LEARNING FACILITIES Existing schls art being made safer, systematically Assessment and 1 # f schl buildings that has been inventried priritizatin fr retrfiting 2 # f schl buildings with risk assessment Actin 1 and replacement f unsafe schls 3 # f unsafe schl buildings identified NO. Actin 4 Resurces and Plan t address unsafe schl buildings Maintenance t increase safety and prtectin f investments in schls Planning fr limited use f schls as evacuatin centers, during the schl year Every new schl built is safe Guidance and regulatins fr safe schl cnstructin Mnitring f safe schl site selectin, design and cnstructin 4 Systems fr mnitring and quality assurance f schl building cnstructin exist 5 Financial resurces are allcated fr cmpletin f needed actin t address unsafe schl buildings within a specified perid 6 # f unsafe schl buildings with apprpriate actin undertaken by the Schl Head (e.g. upgraded, retrfitted, nn-usage, etc.) 7 Cnducted regular schl inspectin and maintenance f facilities cnducted (state hw ften) 8 Undertaken regular repair f minr classrm (including facilities) damages 9 Rles and respnsibilities fr maintenance are defined, dcumented and assigned 10 Schl Heads have alltted budget fr rutine maintenance f schl facilities fr safety and t prtect investments, with transparent mnitring versight at the schl level 11 Schl Heads have identified thse schls that are expected t be used as temprary evacuatin centers fr disasters 12 Schl Heads are clear with the rles and functins f the schl in camp management vis-a-vis the LGU and DSWD as per Jint Memrandum Circular N. 1, series f 2013 "Guidelines n Evacuatin Center Crdinatin and Management" and RA "Children's Emergency Relief and Prtectin Act" and its crrespnding IRR 13 Guidance and regulatins n the fllwing are fllwed: safe schl site selectin resilient design, and resilient cnstructin 14 New schl cnstructin is mnitred fr cmpliance with: safe schl site selectin safe schl design safe schl cnstructin YES NO Page 1 f 1

5 COMPREHENSIVE SCHOOL SAFETY MONITORING TOOL Actin 4 Actin 4 Existence f natinal and sub-natinal plans fr preparedness and respnse, educatinal cntinuity, and prtectin f educatin sectr investments Annual review f schl disaster risk reductin and management measures (e.g. as part f schl-based management and/r schl imprvement) PILLAR 2: DISASTER RISK MANAGEMENT YES Schl has a Cntingency Plan, i.e. Preparedness Plan turned int 1 respnse actins when a disaster strikes (This culd be a separate sectin/chapter in the DRRM Plan) Schl has available, accessible, and adequate first aid kit in every 2 instructinal classrm Schl has at least 2 necessary and functining equipment, in case 3 f a disaster (e.g. fire extinguisher, handheld/base radi, generatr, etc.) Schl has pre-identified spaces fr putting up Temprary Learning 4 spaces/shelters in the aftermath f a disaster Schl has ready resumptin strategies and alternative delivery 5 mdes t ensure educatin cntinuity Schl has ensured that students cmpleted the Family Earthquake 6 Prepareness Plan; and schl has reprted cmpletin t DepEd DRRM at the Central Office Schl has established a schl persnnel tracking system/prtcl 7 in the event f a disaster Schl has trained persnnel t administer first aid t students and 8 persnnel 9 Schl has psychscial interventins fr persnnel and students Schl has trained teachers and ther persnnel wh culd prvide 10 psychscial supprt t students Schl DRRM Plan and SIP with DRRM integratin are reviewed 11 annually Cnducted Brigada Eskwela t ensure schl safety and 12 preparedness measures are in place as per DO Students, teachers, parents and ther stakehlders participated in 13 Brigada Eskwela NO Actin 4 Cnduct f regular simulatin drill, at all levels, t practice respnse preparedness and t review respnse plans (i.e. Cntingency Plan) Schl has established functinal early warning system t infrm students and persnnel f hazards and emergencies (prtcl, 14 warning signs, devices, IEC), cnsidering natinal and LGU warning systems and prtcls Schl cnducted regular hazard-specific drills (at least 3 hazards) 15 with participatin f stakehlders (BFP, Medic, LGUs, NGOs, cmmunity, PTA, alumni, and thers) 16 # f students wh participated in the drills 17 Schl has an evacuatin plan and prcedures Schl has a student-family reunificatin plan that is clearly 18 disseminated t students, teachers and parents Page 1 f 2

6 ^eeds assessment, strategy, and implementatin plan t develp staff and student capacity fr participatin in schl based DRRM PILLAR 2: DISASTER RISK MANAGEMENT Schl Head has received DRRM training frm divisin r regin r 19 partners Schl DRRM Team has received DRRM training frm divisin r 20 regin r partners (indicate hw many) Schl has cnducted awareness and capacity building fr families 21 and learners Schl participated in the different DRRM/CCA/EiE activities f the 22 LGU Page 2 f 2

7 COMPREHENSIVE SCHOOL SAFETY MONITORING TOOL Integratin f cmmn risk reductin and resilience messages in the curriculum Intergratin f risk reductin and resilience in extra-curricular activities PILLAR 3: RISK REDUCTION AND RESILIENCE EDUCATION 1 Schl has integrated key DRR and CCA cncepts in the curriculum based n the Natinal Curriculum Guide 2Year when DRR and CCA integratin in the curriculum started 3 Grade levels and subjects where DRR and CCA been integrated Skills and cmpetencies f students are assessed thrugh measurable learning and risk reductin (RR) utcmes 4 Percentage f students actively participating in varius DRRM/CCA/EiE activities! z l Capacity building fr and persnnel n risk reductin and resilience educatin 5 Schl has a DRRM capacity building plan fr teachers and schl persnnel 6 Number persnnel trained n DRRM and/r CCA NO Mnitring and Evaluatin 7 Schl has available and accessible quality and up-t-date DRRM materials 8 Presence f DRRM crner, with updated IEC materials psted in it, in every classrm 9Schl carries ut mnitring and evaluatin t assess sustainable implementatin NO n Page 1 f 1