Ontario Cup Cyclo-Cross Series Overview. Cyclo-Cross Sanctions. Series Schedule. Regional Race. Ontario Cup Race. Sanctioned Event Fees

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1 Ontario Cup Cyclo-Cross Series Overview The Ontario Cup Cyclo-Cross Series is Ontario s premier series within the sport of Cyclo-Cross. Minimum standards have been set by the OCA Events Department, to assist race organizers and ensure that events are run to the highest standard. The following is a brief overview of the series as well as guidelines for all organizers to follow. Organizers that bid for an Ontario Cup event but did not receive the sanction will run a Regional level event. This level of sanction will run close to or at the same standard as an Ontario Cup, in order to be considered for an Ontario Cup level sanctioned in the following season. Series Schedule Series will not start until the final Road Provincial Championship (ITT, Road Race, Criterium, or Hill Climb) has been completed. Races following the Cyclo-Cross Provincial Championship can be included within the Series. Cyclo-Cross Sanctions Regional Race A regional sanctioned race runs with the same category structure as an Ontario Cup, and upgrade points are awarded. Beginner and/or Sportif categories may be considered. New for 2018, events previously classified as citizen now fall within the Regional sanction. Ontario Cup Race An Ontario Cup sanctioned race must run with ability based categories (see License Requirements below). Sanctioned Event Fees All sanctioned events have the following associated costs: Event Permit Insurance Coverage Levies Page 1 of 9

2 Event Permit Fee Levies Non-Member Permit Insurance Regional Race 2018 Cyclo-Cross Fees Ontario Cup Series Provincial Championship Weekly Series National Event $118 + HST $146 + HST $168 + HST $130 + HST $118 + HST $ HST per rider $ HST per rider $ HST per rider $ HST per unique rider $ HST per rider On Application Not Permitted Not Permitted Not Permitted Not Permitted Please contact the OCA Included in Event Permit Fee Included in Event Permit Fee Please contact the OCA Please contact the OCA Guidelines: Ontario Cup & Regional Events Entry Fees In an effort to keep the barrier of entry as low as possible to existing and prospective participants, there is an entry fee cap in place for all Ontario Cup and Regional sanctioned events. Experience has shown that entry fees that are too high will discourage athletes from participating in an event. Secondary event entry fee is at the discretion of the organizer, should an athlete request to participate within various categories (i.e. single speed). All organizers must follow the following fee schedule as follows: Entry Fee Caps U19 Maximum 19+ Maximum Online Registration 2 Weeks Out from Event $ Fees $ Fees Online Registration 1 Week Out from Event $ Fees $ Fees Registration at Event Organizer s Discretion *Please note that Day of Registration is not permitted at Provincial Championships + Fees refers to HST and CCN administrative fees Please Note: U23 categories must fall within the U19 pricing. This can be prearranged with CCN to ensure athletes are offered the U19 pricing. In addition, should a U19 register within an older category, the U19 entry fee would still apply. Page 2 of 9

3 Categories & Start Times Each Regional and Ontario Cup sanctioned race must have the following start times and categories: Ontario Cups & Regional Events Start Time Category Approximate Duration 9:30 AM M3 Men* 10:10 AM Gap 20 minutes 10:30 AM E4 Men* 11:10 AM Gap 20 minutes 11:30 AM U17 / U15 / U13 30 minutes 12:00 PM Gap 30 minutes 12:30 PM M2 / E3 / U19 Men 45 minutes 1:15 PM Gap 30 minutes 1:45 PM Elite / Master Women 2:20 PM Gap 30 minutes M1 / E1 / E2 Men 60 minutes 2:50 PM Single Speed 45 minutes *Exemption of M3 and E4 Men split may be considered, if less than 80 pre-registered participants Provincial Championship must have the following start times and categories: Provincial Championship Start Time Category Approximate Duration Master C Men (50-59 with Master UCI) 9:30 AM Master D Men (60+ with Master UCI) 9:31 AM Sportif Men (19+ years of age) non-championship 10:10 AM Break 20 minutes 10:30 AM U17 / U15 / U13 Men U17 / U15 / U13 Women 30 minutes 30 minutes 11:00 AM Break 30 minutes 11:30 AM U19 Men (17-18 years of age) 45 minutes 11:31 AM Master B Men (40-49 with Master UCI) 45 minutes 11:32 AM Master A Men (30-39 with Master UCI) 45 minutes 12:15 PM Break 30 minutes 12:45 PM Elite Women (17+ years of age) 45 minutes 12:46 PM Master A Women (30-39 with Master UCI) Master B Women (40-49 with Master UCI) Master C Women (50+ with Master UCI) Sportif Women (19+ years of age) non-championship 1:30 PM Break 30 minutes 2:00 PM Elite Men (19+ years of age) 60 minutes Singlespeed (19+ years of age) non-championship 45 minutes Page 3 of 9

4 Online Registration Each Regional and Ontario Cup sanctioned race must offer pre-registration through the OCA online registration system (CCN Bikes). CCN Bikes is the sole provider of online registration services. It is the responsibility of the Organizer to setup the online registration and inform CCN that the OCA requires access to monitor registrations (in case of any license issues that can be resolved prior to the event). Prior to registration going live on CCN, the following guidelines must be followed: Registration cannot go live until the technical guide is approved by the OCA. OCA shall be given access to CCN registration to monitor licensing issues. Registration must close on the Wednesday prior to the race at midnight. Out of province and out of country riders, must sign an OCA waiver. In an effort to streamline waiver capture, it is recommended that this be built into the registration system for riders to sign off on. Officials Organizers shall pay the cost of all officials. A minimum of two (2) commissaires are required for all Ontario Cup and Regional sanctioned races, and three (3) commissaires are required for Provincial Championship events. Technical Guide Organizers are required to provide a technical guide to the OCA upon request, or 60 days in advance of the event. An OCA approved technical guide must be made available to riders, 45 days in advance of the event. The OCA logo and Ontario Cup logo must be displayed within the technical guide. The following items must be included within the technical guide: Ontario Cup & OCA logo Direction to venue Licensing Information Registration Information & Pricing Awards / Prize Lists Course Map Category Distances Rules & Regulations Course Setup Regional and Ontario Cup sanctioned races should adhere as closely as possible to the UCI regulations found in the UCI handbook, Part 5. In addition, the following items are mandatory and must be followed without exception: Course length should result in lap times between 7 to 9 minutes. Course width must be at least 3 metres throughout. (UCI ) Entire course must be taped or protected on both sides. (UCI ) Barriers must conform to UCI standards. (UCI ) Double Pit Area. (UCI & ) o two single pits can be used with prior approval but requires an additional Commissaire. Page 4 of 9

5 Call Up Zone must be marked off behind the start line to facilitate organizing the riders into starting order. Eight lanes with a width of 75cm and length of 10m. (UCI ). Sheltered area, equipped with table, chairs, lap cards, bell at finish line for scoring. (UCI ) Registration/Sign-On, and Start/Finish areas shall be in a sheltered area, within short walking distances of each other (maximum 100m). Proper podium protocol must be followed as outlined in the Awards/Prizing section of this document. The time and location of podiums must be indicated within the Tech Guide. On a best efforts basis, podiums should occur shortly after the race has finished. Racetiming.ca has been contracted to provide timing services for Ontario Cups, subject to availability. Registration must be setup within 100m of the timer. The Start/Finish area must be controlled at all times. Depending on the venue, this may mean that metal connecting barriers are required or stakes and tape may be suitable. As a reminder all course crossing needs to be marshaled at all times. First Aid In addition to first aid coverage outlined in a fully completed Emergency Action Plan (E.A.P.) form, an onsite first aid person provided by Odyssey Medical or approved equivalent must be provided. The designated First Aid person must be readily identifiable at the event. Odyssey Medical is the expected medical service provider at O-Cup events, however if another approved service is being used, there must be an event representative (organizer volunteer) to note all incidents/accidents/crashes/injuries. At a minimum we expect to know name (if possible to attain), bib number, wave of race, and suspected injuries. Accident/Incident Reports Organizers are responsible for the timely completion of Accident Reports. All Reports must be submitted to the OCA by the organizers within 72 hours of the completion of their event. Cancellation Policy If an event must be cancelled, the Calendar fee is non-refundable and non-transferable. Insurance permits are for a specific date and may not be transferable. Awards / Prizes Prizing is at the discretion of the organizer, however prize lists must be listed within the technical guide as well as published at race registration. The organizer must provide a three-place podium, for the presentation of awards following the race. Medals & Jerseys At Provincial Championships, only riders with Ontario issued UCI licenses will be awarded championship status. Please refer to the provincial championship awards breakdown below. Page 5 of 9

6 To receive a provincial medal there must be N+1 starters in the category, even if there are mixed categories on the course at the same time. To be awarded a provincial championship jersey there must be at least five (5) starters in the category. To be awarded a Gold Medal To be awarded a Silver Medal To be awarded a Bronze Medal To receive a champion jersey for 1 st place There must be at least two (2) starters in the category There must be at least three (3) starters in the category There must be at least four (4) starters in the category There must be at least five (5) starters in the category Provincial Championship Awards Breakdown is as follows: Categories Provincial Medal Provincial Jersey U13 Women (9-12 years) U13 Men (9-12 years) U15 Women (13-14 years) U15 Men (13-14 years) U17 Women (15-16 years) U17 Men (15-16 years) U19 Men/Junior Men (17-18 years) Elite Men (19+ years) Elite Women (17+ years) Master A Men (30-39 years with Master UCI) Master B Men (40-49 years with Master UCI) Master C Men (50-59 years with Master UCI) Master D Men (60+ years with Master UCI) Master A Women (30-39 years with Master UCI) Master B Women (40-49 years with Master UCI) Master C Women (50-59 years with Master UCI)* Master D Women (60+ year with Master UCI)* Sportif Women (19+ years) Sportif Men (19+ years) Singlespeed (19+ years) *Master C & D Women s categories to be broken out, if five (5) or more participants Upgrade Points The point structure below only applies to Regional and Ontario Cup sanctioned races, with the ability based category system (i.e. M3, M2, M1, Elite 1/2, Elite 3, Elite 4, etc.). Please note that only races that occur on Saturday and/or Sunday will count. Races that are run under age based categories will not have upgrade points associated with them. Page 6 of 9

7 The upgrade point structure will be based on the combined field size (similar to road). Points will no longer be awarded based on how a rider finished in their own category but rather their placing in the combined field. Points will be based on the following criteria: Category Size of 30+ Riders Category Size of Riders Category Size of 6-14 Riders Category Size of 2-5 Riders 1 st Place 15 Points 1 st Place 13 Points 1 st Place 10 Points 1 st Place 6 Points 2 nd Place 13 Points 2 nd Place 11 Points 2 nd Place 7 Points 2 nd Place 3 Points 3 rd Place 11 Points 3 rd Place 9 Points 3 rd Place 5 Points 4 th Place 10 Points 4 th Place 7 Points 4 th Place 3 Points 5 th Place 9 Points 5 th Place 5 Points 6 th Place 8 Points 6 th Place 3 Points 7 th Place 7 Points 7 th Place 2 Points 8 th Place 6 Points 8 th Place 1 Point 9 th Place 5 Points 10 th Place 4 Points 11 th Place 3 Points 12 th Place 2 Points 13 th Place 1 Point 14 th Place 1 Point Mandatory upgrades are required at 35 points. Optional upgrades begin once a rider obtains 20 points. Points will be carried over for one (1) season. Any points earned in 2018 (unless the rider is upgraded or reaching the mandatory cut-off) will be what the rider begins with for the next Cyclo-Cross season. The OCA Upgrade/Downgrade Committee reserves the right to review category numbers at the end of the season, and should allocation of members be required, can implement a system prior to the Cylco-Cross season to achieve this. Categories Exempt from Mandatory Upgrade For Master Male riders who have a racing age of 50 years or older (Master C or Master D), there will be no Mandatory Upgrade to M1. Riders in this age bracket who achieve enough upgrade points to upgrade to M1 may still choose to upgrade but it will not be mandatory. Upgrades to M2 will still be enforced. Upgrading Without Required Points Anyone without the points required to upgrade, or who are looking to downgrade, may submit a formal request to the OCA Upgrade/Downgrade Committee. We ask, because of the condensed cross schedule, that all requests for the following weekend be submitted prior to NOON each Tuesday of the season. This will allow the committee time to review and communicate a decision prior to the weekend race (s). Page 7 of 9

8 Series Points Series points will be awarded as follows for all Ontario Cups: Finish Position Series Finish Position Series Finish Position Series in Category Points in Category Points in Category Points 1 st Place 25 Points 6 th Place 10 Points 11 th Place 5 Points 2 nd Place 20 Points 7 th Place 9 Points 12 th Place 4 Points 3 rd Place 16 Points 8 th Place 8 Points 13 th Place 3 Points 4 th Place 13 Points 9 th Place 7 Points 14 th Place 2 Points 5 th Place 11 Points 10 th Place 6 Points 15 th Place 1 Point Note: Series points are only available to those who hold an OCA Citizen Permit or UCI license. Riders shall retain series points in previous categories, even after upgrading. Licensing Requirements Ontario Cup & Regional Categories Citizen Permit UCI License U13 Women (9-12 years) U13 Men (9-12 years) U15 Women (13-14 years) U15 Men (13-14 years) U17 Women (15-16 years) U17 Men (15-16 years) U19 Men/Junior Men (17-18 years) Elite Men (19-34 years) Elite Women (17+ years) Elite 3 Men (19-34 years) Elite 4 Men (19-34 years) Master Women (35+ years) Master 1 Men (35+ years) Master 2 Men (35+ years) Master 3 Men (35+ years) Singlespeed (19+ years) ** Non Member Permits are no longer available Page 8 of 9

9 Licensing Requirements Provincial Championship Categories Citizen Permit UCI License U13 Women (9-12 years) U13 Men (9-12 years) U15 Women (13-14 years) U15 Men (13-14 years) U17 Women (15-16 years) U17 Men (15-16 years) U19 Men/Junior Men (17-18 years) Elite Men (19+ years) Elite Women (17+ years) Master A Men (30-39 years with Master UCI) Master B Men (40-49 years with Master UCI) Master C Men (50-59 years with Master UCI) Master D Men (60+ years with Master UCI) Master A Women (30-39 years with Master UCI) Master B Women (40-49 years with Master UCI) Master C Women (50-59 years with Master UCI) Master D Women (60+ year with Master UCI) Sportif Women (19+ years) Sportif Men (19+ years) Singlespeed (19+ years) ** Non Member Permits are no longer available Note: There will be a reduced Cyclo-Cross only UCI license that will be offered. This will be made available only in August prior to the start of the first Cyclo-Cross race. Page 9 of 9