Collegiate Parents & Friends Association Committee Agenda

Transcription

1 Collegiate Parents & Friends Association Committee Agenda Monday 7 May 2018, 7:00pm Café 1892, Senior School Campus, St Michaels Collegiate School 1. Welcome Leiz Moore Introductions & apologies 2. Confirmation of previous P&F minutes 3. Actions arising from previous minutes & correspondence Jane Pederson 4. President s report Leiz Moore 5. Treasurer s report Jason Reeves 6. Principal s report Dr Adam Forsyth 7. General Business: All input welcome Student feedback and ideas for use of funds raised at the Fair Emma McCulloch School and P&F Association communications Leiz Year Group activities and ideas Year Group Reps Other P&F activities: All o Term 2 Father s Event Date: TBA Coordinator: Brett Harris o Term 2 Proposed date: 16 Sep Coordinator: Janet Manley & Bianca Shannon

2 o Term 3 Father-Daughter Bush Walk Proposed date: TBA Coordinator: Adam Forsyth o Term 3 Quiz Night/Mid-winter Celebration Proposed date: TBA Coordinator: TBA o Term 4 Mother-Daughter Bike Ride Proposed date: 11 November Coordinator: Gaye Rutherford 8. Other business: Draft guidelines for expenditure of P&F funds and submission of funding requests Leiz Moore Feedback and questions about the P&FA and School All 9. Next meeting: Monday 4 June 2018, 7:00pm

3 ACTIONS ARISING FROM PREVIOUS MEETINGS MEETING DATE NAME(S) ACTION ITEM STATUS 5 March 2018 Leiz School Fair Arrange a Thank you to each of the Houses and girls noting the $100 donation for each house 5 March 2018 Leiz, Jason & Cawley School Fair arrange transfer of funds into the House accounts 5 March 2018 Cawley Positive Psychology Professional Learning Funding to arrange invoice for payment 5 March 2018 Brett Other P&F activities Father s Event date TBA To liaise with Cawley regarding possible dates 5 March 2018 Brett & Adam Other P&F activities Father-Daughter Bush Walk 5 May 2018 To confirm date with Cawley 5 March 2018 Leiz Other Business provide draft/dot points to Amanda for an Ancanthe article to include: a list of the $25K of P&FA funded items 17/18 Marketing photos of items purchased Encouragement of the School Community to forward funding suggestions 9 April 2018 Cawley Other Business Obtain feedback from feedback from Head Girls and Adam to be provided at P&FA meeting 7 May April 2018 Leiz P&F Association communications invite Amanda to the P&FA meeting on 7 May to discuss communications and answer any questions 9 April 2018 Cawley P&F Association communications follow-up missing information from the Calendar 9 April 2018 Year Group P&F Association communications Representatives familiarise themselves with the new features of the app and portal, and actively share this information with their year group parents and friends

4 Father s Event arrange for event to be added to the Calendar and P&FA web page dates Father-Daughter Bush Walk arrange for event to be added to the Calendar and P&FA web page dates 9 April 2018 Janet & Bianca Other P&F activities confirm numbers required for the event to be viable 9 April 2018 Janet & Bianca Other P&F activities arrange with Amanda for Save the date notices for events to be published through the various communications channels arrange for this to be added to the Calendar and P&FA web page dates 9 April 2018 Phoebe & Bianca Year Group activities and ideas contact Angelsea families for the formation of a subcommittee to report to the PF&A on Angelsea activities 9 April 2019 Jane School Fair Advertise Fair subcommittee meeting with the circulation of the May agenda 9 April 2018 Cawley & Rachael Other business provide details and estimated costs of items annually funded by the PF&A to the Treasurer 9 April 2018 Committee Other business review the Guidelines for Expenditure of P&FA Funds and provide feedback to Leiz 9 April 2018 Jane Other Business Coordinate with Amanda to include the P&F minutes on the MyCollegiate Portal as appropriate

5 MEETING DATE NAME(S) ACTION ITEM STATUS Leiz Other P&F activities: New idea: St John s Ambulance First Aid Kits Fundraiser Circulate information for consideration by the Committee for progression at next meeting Leiz Other Business liaise with Amanda McKinnon to include article in Ancanthe to promote and communicate their work, fundraising and funding to parents Cawley Other Business approach to Year 12 group to arrange for a presentation at an upcoming P&F meeting Leiz Other Business Draft a Framework with school (Adam and Cawley) by April for agreement by the Committee Jane Other Business Coordinate with Amanda to include the P&F minutes on the MyCollegiate Portal as appropriate