ICE HOCKEY ACT Board MEETING MINUTES 21 January :00pm ACTSPORT Sport Hub, University Drive, Bruce

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1 21 January :00pm ACTSPORT Sport Hub, University Drive, Bruce Minutes recorded by L Slattery. Attendees Position Attended Apologies Allan McLean President X Joel Davis Vice President X David Cassar Secretary X Luke Slattery Assistant Secretary X Luke Power Treasurer X Elaina Wood Senior Delegate X Diane Doornbos Junior Delegate X Dean Klemick Media Officer X Scott Marshall Referee-in-Chief X Andrea Robold Director of Women s Programs X Rocky Padjen Director of Coaching X Donald MacDonald IHACT Member X Justin Mendham IHACT Member X 1 Welcome, apologies Action Due 1.01 The Chair welcomed attendees to the Board meeting. The Board noted apologies from L Power and A Robold. The meeting commenced at 7.15pm. 2 Approval of previous minutes 2.01 The minutes from the 17 December 2015 Board meeting were approved without amendment. 3 Actions from previous meeting 3.01 The Board noted action items for A McLean and E Wood to look into sponsorship from specific businesses they have dealt with previously and for L Slattery to draft correspondence to some other local businesses seeking sponsorship are ongoing (Item 3.01 of 11 October 2015 refers). The Board noted L Slattery is working with J Whitworth on development of a sponsorship prospectus which needs to be finalised before correspondence can be distributed to local businesses. L Slattery A McLean E Wood Feb 16 Action: A McLean and E Wood to look into sponsorship from specific businesses they have dealt with previously. Action: L Slattery to draft correspondence to some local businesses seeking sponsorship to assist purchasing jerseys for junior members The Board noted an action item for E Wood to talk to Senior B players about ensuring senior B teams remain as evenly matched as possible has been completed (Item 3.12 of 11 October 2015 refers) The Board noted an action item for E Wood to develop an academy-like program to assist with the development of people interested in trying out for IHACT senior league teams in 2016 is ongoing (Item 3.16 of 11 October 2015 refers). D Cassar Feb 16 ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN:

2 21 January :00pm ACTSPORT Sport Hub, University Drive, Bruce Action: D Cassar to book the ice for the academy and provide details for the booking to E Wood The Board noted an action item for A McLean to check the condition and price of some used ice hockey equipment that had been offered to IHACT is ongoing (Item 3.17 of 11 October 2015 refers). Action: A McLean to follow up with the seller of the equipment to check condition and price of items The Board noted an action item for D Klemick to check if there is a reserve list for registration for a stall at the 2016 Multicultural Festival has been completed (Item 4.02 from 4 November 2015 refers) The Board noted an action item for E Wood to contact attendees of the 2015 women s come and try day has been completed (Item 4.03 of 4 November 2015 refers). The Board also noted 20 February 2016 has been pencilled in for a further women s come and try day The Board noted an action item for D Cassar to enquire about venues for 2016 coach and officials courses is ongoing (Item 4.07 of 4 November 2015 refers). Action: D Cassar to enquire about potential venues for 2016 coach and officials courses The Board noted action items for D Doornbos and E Wood to develop input for the final IHACT newsletter for 2015 has been completed (Item 5.2 of 4 November 2015 refers) The Board noted an action item for L Power to provide IHACT financial information to G Whitworth for inclusion in the IHACT sponsorship prospectus under development is ongoing (Item 4.01 of 17 December 2015 refers). Action: L Power to provide financial information to G Whitworth as required to assist in development of a sponsorship framework The Board noted action items for E Wood and D Cassar to provide input into the 2016 schedule to J Davis have been completed. The Board noted an action for D Doornbos to provide input into the 2016 schedule to J Davis is ongoing (Item 4.02 of 17 December 2015 refers). A McLean Feb 16 D Cassar Feb 16 L Power Feb 16 D Doornbos Feb 16 Action: D Doornbos to provide junior scheduling input to J Davis The Board noted an action item for D Cassar to notify J Kennett of the Board s decision concerning summer registration fees has been completed (Item 4.03 of 17 December 2015 refers) The Board noted an action item for A McLean to inform relevant IHACT members selected to represent Australia overseas on national teams of the Boards decision to provide support has been completed (Item 4.04 of 17 December 2015 refers) The Board noted an action item for E Wood to talk to relevant people about coordinating Senior D and Women s leagues in 2016 has been completed. The D Doornbos E Wood ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN: Feb 16

3 21 January :00pm ACTSPORT Sport Hub, University Drive, Bruce Board noted an action item for E Wood to provide the Board with suggestions for coordinators for Senior C and B, and for D Doornbos to provide the Board with suggestions for coordinators for junior leagues are ongoing (Item 4.06 of 17 December 2015 refers). Action: D Doornbos and E Wood to provide the Board with suggestions for coordinators for Juniors, and Senior C and B leagues The Board noted an action item for E Wood to provide specific details of the upcoming women s come and try day to D Cassar to enable him to book the oval and ice rink has been completed (Item 4.08 of 17 December 2015 refers) The Board noted an action item for D Klemick to put details of the upcoming second hand hockey gear sale in the next IHACT newsletter has been completed (Item 4.11 of 17 December 2015 refers) The Board noted an action item for L Power to investigate the requirement for IHACT to be registered for GST is ongoing. L Power Feb 16 The Board noted an action item for D Cassar to speak with the ACT Broomball Association concerning investment in a new scoreboard has been completed (Item 5.2 of 17 December 2015 refers). Action: L Power to investigate the requirement for IHACT to be registered for GST The Board noted an action item for L Slattery to investigate grants IHACT might be eligible to apply for has been completed (Item 6.1 of 17 December 2015 refers). L Slattery Feb 16 Action: L Slattery to distribute details of grants IHACT may be eligible to apply for to the Board for comment/consideration. 4 General Business 4.01 Scheduling update The Board noted an update from J Davis concerning progress on development of the 2016 schedule. The Board noted as ice sports in the ACT are expanding, some IHACT sanctioned games and training sessions may need to be booked on weeknights, or later at night than they were in J Davis D Cassar Feb 16 Action: J Davis to send D Cassar information to support a discussion about further ice bookings if necessary ACT in NSW League The Board discussed matters concerning administration of ACT teams travelling to play in NSW leagues. The Board agreed to pay an administrative fee charged by IHNSW out of fees already collected from relevant IHACT members. A McLean Feb 16 Action: A McLean to respond to an concerning ACT teams playing in NSW. ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN:

4 21 January :00pm ACTSPORT Sport Hub, University Drive, Bruce 4.03 Ausplay survey The Board agreed A McLean would handle this matter and liaise further with the Board if necessary Media team The Board discussed a proposal from D Klemick to seek volunteers from the IHACT membership to assist with media related tasks such as taking pictures at games, setting up video cameras and distributing score updates. The Board agreed D Klemick should prepare an expression of interest for the Board s consideration ahead of distribution to IHACT s members. D Klemick Feb 16 The Board agreed that electronic copies of scoresheets should be provided by scorers to an IHACT inbox. This will assist with electronic records management, and assist the Media Officer to publish relevant information from scoresheets for IHACT members information. The Board also discussed the need to give further consideration to how social media is used for sharing of relevant information like photos and scores by IHACT members. The Board noted hash tags have not worked well in the past, but in conjunction with advertising of the IHACT hash tag, and other recent media initiatives, there might be more success. Action: D Klemick to develop an expression of interest for media assistants and run past the Board for consideration. Action: D Klemick to design an signature block advertisement for the Board to use for official s, and publishing on social media which advertises IHACT s hash tag, and asks IHACT members to share relevant information Facebook page and group The Board discussed a proposal to change the name of the IHACT Facebook page and group so the two can be more easily distinguished. The Board noted the page is the official social media forum for IHACT to distribute messaging to members, while the group is more for relevant discussion between members. D Cassar Feb 16 After some discussion on the matter, the Board agreed the IHACT Facebook group should continue to have access controlled by IHACT to ensure that forum remains an ice hockey forum, and does not get spammed. Action: D Cassar to change the name of the IHACT Facebook group to distinguish it from the Facebook page Call for coaches and managers for 2016 tournaments The Board discussed matters concerning acquiring coaches and managers for 2016 tournaments. Action: D Doornbos and D Cassar to develop a proposal for the Board s consideration. D Cassar D Doornbos Feb 16 ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN:

5 21 January :00pm ACTSPORT Sport Hub, University Drive, Bruce 4.07 Level 1 coaching course The Board discussed several matters concerning running a level 1 coaching course, including potential dates for the course. The Board discussed the need for IHACT coaches to have working with vulnerable people checks, and keep the card on them. This will be emphasised in the upcoming level 1 coaching course Retention of officials The Board welcomed J Mendham, a registered IHACT official, to the meeting to discuss several matters concerning retention of officials. The Board also discussed several matters under consideration for trial in 2016 to assist bring down the number of PIMs in the regular season. The Board agreed to consider some adjustments to the training that is provided to IHACT officials, including providing guidance on writing reports. The Tribunal Director will likely be involved in the preparation of future official s courses to assist with this Goalie clinics The Board discussed matters concerning future coaching clinics. The Board welcomed D MacDonald to the Board meeting, who attended to discuss future coaching clinics for IHACT Goal Tenders. Clinics held in 2015 were very well received by participants, and D MacDonald has already had high levels of interest from Goal Tenders on AIHL teams that will play double headers in Canberra in 2016 to assist with future clinics. The Board discussed the utility of marketing 2016 clinics in a way that encourages return attendance, and also attendees from interstate. Providing a discount for prepayment for all 2016 clinics and distinguishing the focus of each clinic might assist with this. The Board agreed D MacDonald could commence preparation for holding the clinics on AIHL double header weekends, and provide information to D Cassar about necessary ice bookings. The Board thanked D MacDonald for his ongoing efforts developing IHACT s Goal Tenders Women s premier league The Board discussed several matters concerning the upcoming IHA Tier 2 league mini tournament for women. This is booked at the ACT Ice Rink on 19 and 20 March L Slattery Feb 16 The Board also discussed matters concerning a AWIHL council meeting, which will be held in Melbourne on 6 and 7 February A Robold may need to ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN:

6 21 January :00pm ACTSPORT Sport Hub, University Drive, Bruce represent IHACT at this meeting. Action: L Slattery to write to A Robold about arrangements for the upcoming AWIHL council meeting Women s come and try day E Wood gave the Board an update on preparations for the upcoming women s come and try day, to be held at the ACT Ice Rink on 20 February Second hand gear sale E Wood gave the Board an update on preparations for the upcoming second hand gear sale, which will be held on 20 February Women s survey feedback E Wood gave the Board a report on a survey recently distributed to attendees of a previous women s come and try day and also to women who had previously played in the women s league sanctioned by IHACT who have not returned in subsequent seasons. The Board noted there was interest in an academy for prospective female members Proposal for new accounting software The Board discussed a proposal prepared by L Power concerning a new accounting system for IHACT. The Board discussed the many benefits of the proposal before agreeing to implement the system for use in A McLean L Power Feb 16 Action: A McLean to IHNSW to enquire about their use of Xero for paying officials, and provide information to L Power. Action: L Power to register for Xero Canberra Pirates The Board discussed several matters concerning the Canberra Pirates acceptances into AWIHL tier 2. A McLean Feb 16 Action: A McLean to seek a meeting with the Canberra Pirates to discuss the most effective way to enable communication between IHACT and the Canberra Pirates going forward AJIHL The Board discussed several matters concerning the upcoming AJIHL tournament to be held in Canberra in January A McLean L Power Feb 16 Action: A McLean to get details of accommodation arrangements for the tournament and provide L Power Senior A Tournament 2016 The Board discussed several matters concerning a 2016 Senior A Tournament. The Board agreed if ACT was to participate, there would need to be upfront payment by participants. The Board noted officials may be difficult to organise for such an event. J Davis Feb 16 Action: J Davis to provide the senior IHACT member who enquired about the ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN:

7 21 January :00pm ACTSPORT Sport Hub, University Drive, Bruce tournament with information concerning the cost for ice time and officials, and seek a list of interested players for the event Appointed director positions The Board discussed the merits of applications for Appointed Director positions for 2016, and agreed to a candidate for each role. The Board noted D Doornbos is still finalising a list of candidates for junior coordinator roles for the Board s consideration. The Board noted E Wood is yet to identify Senior B and C coordinator candidates for the Boards consideration. This will be raised at the next committee meeting for each group before being presented to the Board for consideration. J Davis D Cassar D Doornbos E Wood Feb 16 Action: J Davis to talk to a candidate for the Medical Officer role about their nomination. Action: D Cassar to talk to an applicant for the Equipment Officer role about their nomination. Action: D Doornbos to provide a list for junior league coordinators to D Cassar. Action: E Wood to talk to senior B and C committees about a coordinator for each and report back to the Board on who will assist her in each role in Action: D Cassar to write to all candidates for Appointed Director roles to advise them of the Board s decision with respect to the role they applied for. 5 Reports 5.01 Referee-in-Chief The Board discussed matters concerning holding a referee course in The Board noted a February course might be best at this stage. E Wood Feb 16 The Board noted E Wood has told Senior C and B committees the Board plans to reintroduce the rule that there must be 2 current qualified officials on each team. Action: E Wood to talk to encourage Senior D players to do officials courses Junior Delegate The Board noted a report by D Doornbos on recent junior camps. The Board noted a second junior hockey academy is still in development Senior Delegate The Board noted a report from E Wood that a candidate for the position of women s league coordinator plans to prepare a proposal for new women s league jerseys for the Board s consideration. 6 Other business 6.01 The Board noted recently purchased junior Goal Tender equipment is being safely stored by an IHACT member while rink storage is being improved. ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN:

8 21 January :00pm ACTSPORT Sport Hub, University Drive, Bruce 7 Next meeting 7.01 The next meeting of the IHACT Board will be held on 18 February The meeting closed at 10:47pm. ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN:

9 16 February :00pm The Tradies, Woden Minutes recorded by L Slattery. Attendees Position Attended Apologies Allan McLean President x Joel Davis Vice President x David Cassar Secretary x Luke Slattery Assistant Secretary x Luke Power Treasurer x Elaina Wood Senior Delegate x Diane Doornbos Junior Delegate x Mark Rendall Registrar x Dean Klemick Media Officer x Scott Marshall Referee in Chief x Andrea Robold Director of Women s Programs x Mike Sargeant Director of Coaching x John Green Equipment Officer x Nathan Robertson IHACT Member x 1 Welcome, apologies Action Due 1.1 The Chair welcomed attendees to the Board meeting. The Board noted apologies from D Doornbos, S Marshall, A Robold and M Sargeant. The meeting commenced at 7.14pm. 2 Approval of previous minutes 2.1 The minutes from the 21 January 2016 Board meeting were approved without amendment. 3 Actions from previous meeting 3.01 The Board noted action items for A McLean and E Wood to look into sponsorship from specific businesses they have dealt with previously and for L Slattery to draft correspondence to some other local businesses seeking sponsorship are ongoing (Item 3.01 of 11 October 2015 refers). The Board noted L Slattery is working with J Whitworth on development of a sponsorship prospectus which needs to be finalised before correspondence can be distributed to local businesses. Action: A McLean and E Wood to look into sponsorship from specific businesses they have dealt with previously. Action: L Slattery to draft correspondence to some local businesses seeking sponsorship to assist purchasing jerseys for junior members The Board noted an action item for E Wood to develop an academy like program to assist with the development of people interested in trying out for IHACT senior league teams in 2016 has been completed (Item 3.16 of 11 October 2015 refers). L Slattery A McLean E Wood Mar 16 ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN:

10 16 February :00pm The Tradies, Woden 3.03 The Board noted an action item for A McLean to check the condition and price of some used ice hockey equipment that had been offered to IHACT is ongoing (Item 3.17 of 11 October 2015 refers). Action: A McLean to follow up with the seller of the equipment to check condition and price of items The Board noted an action item for D Cassar to enquire about venues for 2016 coach and officials courses has been completed (Item 4.07 of 4 November 2015 refers) The Board noted an action item for L Power to provide IHACT financial information to G Whitworth for inclusion in the IHACT sponsorship prospectus under development has been completed (Item 4.01 of 17 December 2015 refers) The Board noted an action for D Doornbos to provide input into the 2016 schedule to J Davis is ongoing (Item 4.02 of 17 December 2015 refers). A McLean Mar 16 D Doornbos Mar 16 Action: D Doornbos to provide junior scheduling input to J Davis The Board noted an action item for E Wood to provide the Board with suggestions for coordinators for Senior B, and for D Doornbos to provide the Board with suggestions for coordinators for the junior league are ongoing (Item 4.06 of 17 December 2015 refers). D Doornbos E Wood Mar 16 Action: D Doornbos and E Wood to provide the Board with suggestions for coordinators for Juniors, and Senior B leagues The Board noted an action item for L Power to investigate the requirement for IHACT to be registered for GST is ongoing. The Board noted that as IHACT s turnover is over a certain amount, registration for GST status is required The Board noted an action item for L Slattery to investigate grants IHACT might be eligible to apply for has been completed (Item 6.1 of 17 December 2015 refers). Action: L Slattery to distribute details of grants IHACT may be eligible to apply for to the Board for comment/consideration The Board noted an action item for J Davis to send D Cassar information to support a discussion about further ice bookings has been completed (Item 4.01 of 21 January 2016 refers) The Board noted an action item for A McLean to respond to correspondence concerning ACT teams playing in NSW has been completed (Item 4.02 of 21 January 2016 refers) The Board noted action items for D Klemick to develop an expression of interest for media team assistants and to design an signature block advertisement for official IHACT correspondence are ongoing (Item 4.04 of 21 January 2016 refers). L Slattery Mar 16 D Klemick Mar 16 ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN:

11 16 February :00pm The Tradies, Woden Action: D Klemick to develop an expression of interest for media assistants and run past the Board for consideration. Action: D Klemick to design an signature block advertisement for the Board to use for official s, and publishing on social media which advertises IHACT s hash tag, and asks IHACT members to share relevant information The Board noted an action item for D Cassar to change the name of the IHACT Facebook group so it may be better distinguished from the IHACT Facebook page is ongoing (Item 4.05 of 21 January 2016 refers). D Cassar Mar 16 Action: D Cassar to change the name of the IHACT Facebook group The Board noted an action item for D Cassar and D Doornbos to develop a proposal for acquiring coaches and managers for 2016 tournaments for the Board s consideration is ongoing (Item 4.06 of 21 January 2016 refers). D Cassar D Doornbos Mar 16 Action: D Doornbos and D Cassar to develop a proposal for the Board s consideration The Board noted an action item for L Slattery to write to A Robold about arrangements for the upcoming AWIHL council meeting has been completed (Item 4.10 of 21 January 2016 refers) The Board noted an action item for A McLean to write to IHNSW concerning their use of the Xero accounting system has been completed. The Board noted an action item for L Power to register for the Xero accounting system is ongoing (Item 4.14 of 21 January 2016 refers). Action: L Power to register for Xero The Board noted an action item for A McLean to meet with the executive of the Canberra Pirates concerning a range of matters is ongoing (Item 4.15 of 21 January 2016 refers). L Power Mar 16 A McLean Mar 16 Action: A McLean to seek a meeting with the Canberra Pirates to discuss the most effective way to enable communication between IHACT and the Canberra Pirates going forward The Board noted an action item for A McLean and L Power to arrange accommodation assistance for South Australian and Queensland teams who travelled to the ACT for the recent AJIHL tournament is ongoing (Item 4.16 of 21 January 2016 refers). A McLean L Power Mar 16 Action: A McLean to get details of accommodation arrangements for the tournament and provide L Power. Action: L Power to arrange reimbursement for accommodation for families that travelled to the ACT for a recent AJIHL tournament The Board noted an action item for J Davis to provide information to an IHACT member interested in running Senior A games in the ACT in 2016 has been completed (item 4.17 of 21 January 2016 refers). ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN:

12 16 February :00pm The Tradies, Woden 3.20 The Board noted action items for J Davis and D Cassar to write to candidates for the Medical Officer and Equipment Officer roles respectively, and for D Cassar to write to all other applicants for Appointed Director positions in 2016 have been completed. The Board noted action items for D Doornbos to talk to junior league coordinators and for E Wood to talk to the Senior B committee about finding a Senior B league coordinator for 2016 are ongoing (item 4.18 of 21 January 2016 refers). D Doornbos E Wood Mar 16 Action: D Doornbos to provide a list for junior league coordinators to D Cassar. Action: E Wood to talk to senior B and C committees about a coordinator for each and report back to the Board on who will assist her in each role in The Board noted an action item for E Wood to encourage Senior D players to undertake the officials course in 2016 is ongoing (item 5.1 of 21 January 2016 refers). E Wood Mar 16 Action: E Wood to talk to encourage Senior D players to do officials courses. 4 General Business 4.1 Schedule Update The Board noted a report on the status of the 2016 schedule by N Robertson and J Davis. N Robertson undertook to incorporate some minor feedback from the Board before circulating the draft schedule to league coordinators in the coming weeks Senior Team Recruitment The Board discussed various matters concerning recruitment into senior IHACT teams in The Board noted E Wood and J Davis are meeting with the Senior B Committee this week to discuss a range of relevant matters, as well as some proposed changes to the Senior B Rules of Engagement (ROE). The Board also discussed a proposal to affiliate a current social hockey arrangement in the 2017 offseason. The merits of the matter will be discussed again later in the 2016 regular season. E Wood J Davis Mar 16 Action: E Wood and J Davis to report back to the Board on their discussion with the Senior B Committee concerning team recruitment and the Senior B ROE. 4.3 IHA AIHL Affiliation The Board discussed a matter concerning advertising the 2016 AIHL All stars game. The Board agreed to assist to advertise the event. D Klemick Mar 16 Action: D Klemick to advertise the 2016 AIHL All stars game when the relevant material is available. ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN:

13 16 February :00pm The Tradies, Woden 5 Reports 5.1 Media and Public Relations The Board noted a report by D Klemick concerning a range of matters including the 2016 Capexpo, and the next IHACT newsletter. 5.2 Equipment Manager The Board noted a report from J Greene concerning the IHACT equipment room. J Greene has commenced sorting the contents of the room, and has identified a range of items to be sold at the upcoming IHACT second hand gear sale. D Cassar Mar 16 Action: D Cassar to speak with the leasee of the IHACT skate sharpener concerning IHACT s ice skates. 5.3 Registrar The Board noted a report by M Rendall concerning a range of administrative matters relating to his commencement as Registrar. 5.4 Secretary The Board noted a report from D Cassar concerning his recent discussion with the ACT Broomball Association concerning assistance with procurement of a new scoreboard for the users of the ACT rink. The ACT Broomball Association will discuss options for in kind assistance. 5.6 Treasurer The Board discussed a proposal to find a bookkeeper for managing IHACT s MYOB input. The matter will be investigated further. 5.7 Senior Delegate The Board noted a report from E Wood on a range of matters, including jerseys for seniors, the upcoming come and try day and the second hand gear sale. Action: E Wood to speak with the Women s League Coordinator about the number of women s league members who are likely to purchase new jerseys and the number who would be more likely to rent them. 6 Other business No other business was raised. 7 Next meeting 7.1 The next meeting of the IHACT Board will be held on 10 March The meeting closed at 10:48pm. ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN:

14 9 March :00pm Yamba Room. Minutes recorded by L Slattery. Attendees Position Attended Apologies Allan McLean President X Joel Davis Vice President X David Cassar Secretary X Luke Slattery Assistant Secretary X Luke Power Treasurer X Elaina Wood Senior Delegate X Diane Doornbos Junior Delegate X Mark Rendall Registrar X Dean Klemick Media Officer X Scott Marshall Referee in Chief X Andrea Robold Director of Women s Programs X Mike Sargeant Director of Coaching X John Green Equipment Officer X 1 Welcome, apologies Action Due 1.01 The Chair welcomed attendees to the Board meeting. The Board noted apologies from L Power, M Sargeant and J Green. The meeting commenced at 7.12pm. 2 Approval of previous minutes 2.01 The minutes from the 16 February 2016 Board meeting were approved without amendment. 3 Actions from previous meeting 3.01 The Board noted further work on an IHACT sponsorship prospectus is required prior to further attempts being made to secure sponsorship from the community. L Slattery Apr 16 Action: L Slattery to finalise IHACT sponsorship prospectus and distribute to the Board for consideration The Board noted an action item for A McLean to check the condition and price of some used ice hockey equipment that had been offered to IHACT has been completed with no further action required (Item 3.17 of 11 October 2015 refers) The Board noted an action item for D Doornbos to provide input into the 2016 schedule to J Davis has been completed (Item 4.02 of 17 December 2015 refers) The Board noted an action item for E Wood to provide the Board with suggestions for a coordinator for Senior B, and for D Doornbos to provide the Board with suggestions for coordinators for the junior league are ongoing (Item 4.06 of 17 December 2015 refers). Action: D Doornbos and E Wood to provide the Board with suggestions for coordinators for Juniors, and Senior B leagues. D Doornbos E Wood Apr 16 ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN:

15 9 March :00pm Yamba Room The Board noted an action item for L Slattery to investigate grants IHACT might be eligible to apply for has been completed (Item 6.1 of 17 December 2015 refers) The Board noted an action item for D Klemick to develop an signature block advertisement for official IHACT correspondence is ongoing. The Board also noted that several members have already expressed interest in assisting with media activities and therefore an expression of interest for assistance with media activities will not be required (Item 4.04 of 21 January 2016 refers) Action: D Klemick to design an signature block advertisement for the Board to use for official s, and publishing on social media which advertises IHACT s hash tag, and asks IHACT members to share relevant information The Board noted an action item for D Cassar to change the name of the IHACT Facebook group so it may be better distinguished from the IHACT Facebook page is ongoing (Item 4.05 of 21 January 2016 refers). D Klemick Apr 16 D Cassar Apr 16 Action: D Cassar to change the name of the IHACT Facebook group The Board noted an action item for D Cassar and D Doornbos to develop a proposal for acquiring coaches and managers for 2016 tournaments for the Board s consideration is ongoing (Item 4.06 of 21 January 2016 refers). D Cassar D Doornbos Apr 16 Action: D Doornbos and D Cassar to develop a proposal for the Board s consideration The Board noted an action item for L Power to register for the Xero accounting system is ongoing (Item 4.14 of 21 January 2016 refers). Action: L Power to register for Xero The Board noted an action item for A McLean to meet with the executive of the Canberra Pirates concerning a range of matters is ongoing (Item 4.15 of 21 January 2016 refers). L Power Apr 16 A McLean Apr 16 Action: A McLean to seek a meeting with the Canberra Pirates to discuss the most effective way to enable communication between IHACT and the Canberra Pirates going forward The Board noted an action item for A McLean and L Power to arrange accommodation assistance for South Australian and Queensland teams that travelled to the ACT for the recent AJIHL tournament is ongoing (Item 4.16 of 21 January 2016 refers). A McLean L Power Mar 16 Action: A McLean to get details of accommodation arrangements for the tournament and provide L Power. Action: L Power to arrange reimbursement for accommodation for South Australian and Queensland teams that travelled to the ACT for a recent AJIHL tournament. ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN:

16 9 March :00pm Yamba Room The Board noted an action item for E Wood to encourage Senior D players to undertake the officials course in 2016 is ongoing (item 5.1 of 21 January 2016 refers). E Wood Apr 16 Action: E Wood to encourage Senior D players to undertake official courses when they are booked The Board noted a report by E Wood and J Davis on their recent meeting with the Senior B Committee to discuss a range of relevant matters, including proposed changes to the Senior B Rules of Engagement (ROE) (Item 4.2 of 16 February 2016 refers) The Board noted an action item for D Klemick to advertise the 2016 AIHL All stars game has been completed (Item 4.3 of 16 February 2016 refers) The Board noted an action item for D Cassar to speak with the leasee of the IHACT skate sharpener concerning IHACT s ice skates has been completed (Item 5.2 of 16 February 2016 refers) The Board noted an action item for E Wood to speak with the Women s League Coordinator about the number of women s league members who are likely to purchase new jerseys and the number who would be more likely to rent them has been completed (Item 5.7 of 16 February 2016 refers). 4 General Business 4.01 Official schedule of fees 2016 The Board agreed to the schedule of fees for M Rendall awaits finalisation of the schedule to confirm the final fee for each league, and will finalise the 2016 fee structure as soon as the schedule is finalised Confirmation of 2016 ice fees, discounts and payments The Board agreed to the proposed structure for ice fees, discounts and payments distributed by D Cassar prior to the meeting. The Board agreed to some arrangements for discounts for 2016, including the goalie discount, which will be by refund in 2016, rather than automatically applied at the time of registration Scoreboard installation update The Board noted a report by D Cassar on the status of the new scoreboard, including details for its installation Merchandise The Board discussed various matters concerning official merchandise. The Board agreed a range of IHACT clothing and other merchandise would be a good way for officials, players and volunteers to promote IHACT at official events and other community activities such as the Connect and Participate Expo. D Klemick Apr 16 Action: D Klemick to survey some IHACT members to gauge interest and suggested types of official merchandise before presenting the Board with a proposal. ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN:

17 9 March :00pm Yamba Room Gear supplier policy The Board discussed a range of matters concerning equipment supply, including the development of a preferred supplier list and associated purchasing policy. The Board noted some benefits of the proposal, but also saw the merits of a case by case approach to ensuring the best quality and cost effective purchases in the future. The Board agreed to consider including policy on this in the handbook in the future Youth Week The Board discussed a proposal to participate in Youth Week activities in The Board agreed that as the activities were scheduled to occur in business hours during the school semester, it would be very difficult to find sufficient volunteers and junior members to participate in D Klemick Apr 16 Action: D Klemick to respond to organisers of 2016 Youth Week to inform them IHACT will be unable to participate in Public Engagement plan The Board discussed a number of matters concerning the formation of an IHACT handbook. The Board noted that IHACT have a number of policies which need to be consolidated and published. The Board noted this should only be a priority once the 2016 schedule and registration process are finalised. Action: A McLean to send some things to D Klemick to get this started Senior B and C Draft The Board discussed a low number of registrations for the Senior C draft, and nil for Senior B draft. The Board agreed to cancel the 2016 Senior C and Senior B drafts, with alternative recruitment options in place. The Board also discussed imposing a minimum number of registered and financial players on each team to ensure the maximum possible number of registered players in senior leagues. The Board agreed in 2016 a minimum of 14 players (including goal tender) must be registered on each senior team. A McLean D Klemick E Wood D Klemick Apr 16 Apr 16 Action: E Wood to inform registered participants for the Senior C draft that the draft has been cancelled. Action: D Klemick to remove advertisements for the Senior C and Senior B drafts Equipment room The Board agreed to a proposal by E Wood to improve existing IHACT storage at the ACT Ice Rink. The Board noted the preliminary estimate of $600 for the proposed work, and approved expenditure to a maximum of $1000 if necessary. E Wood Apr 16 Action: E Wood and appropriately skilled volunteers to commence improvements to storage at the IHACT Ice Rink Senior equipment The Board discussed a proposal to purchase new equipment for senior members E Wood Apr 16 ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN:

18 9 March :00pm Yamba Room. to replace outdated and damaged items currently owned by IHACT. The Board agreed E Wood will provide quotes for necessary equipment for consideration. Action: E Wood to seek quotes for replacement senior equipment Senior D Jerseys The Board agreed to a proposal by E Wood to purchase jerseys for Senior D teams with position vacancies in Action: E Wood to purchase jerseys for Senior D teams with player vacancies in Juniors in senior leagues The Board discussed a proposal for a new policy for junior players playing in senior leagues. The Board noted safety for all players and ensuring any player playing in higher leagues has the appropriate skills to participate in that league as key considerations. The Board agreed that in the future junior players will be recommended to the Board by both league coaches and the Coaching Director before playing in senior leagues. E Wood Apr 16 E Wood Apr 16 Action: E Wood to develop a pro forma recommendation form for players to submit to the Board for consideration following endorsement by Junior coaches Funding and grants The Board noted a report from L Slattery concerning grants IHACT might be eligible to apply for in the future. Board members will monitor a website providing details of available grants for grants IHACT might be eligible to apply for. 5 Reports 5.01 Media and Public Relations The Board noted a report from D Klemick on media and public relations. IHACT will have a stand at the 2016 Connect and Participate Expo on 19 th March. D Klemick will seek volunteers to assist on the day. D Klemick encouraged Board members to provide content for the newsletter. The next issue will soon be under development Referee in Chief The Board noted a report by the Referee in Chief. The Board noted a referee course will be held on 16/17 April T Lane and L Gray will provide content on official reports and first aid for the course Registrar The Board noted a report by M Randall on the new registration system. The Board discussed some ways to ensure any potential teething issues associated with the launch of the new system for management of IHACT s 2016 registration, including effective communications. ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN:

19 9 March :00pm Yamba Room. The Board agreed that if possible the new registration system should send registration receipt s from the relevant delegate, so the receiver can press can reply to the receipt if they have any concerns or queries after registration. The Board noted the registration system may present some difficulties for processing approved part payments through Paypal Secretary D Cassar reported that the coaching course has been booked for 2 3 April D Cassar Apr 16 Action: D Cassar to book ice time for the course Director of Women s Programs The Board noted a report from A Robold, who reminded the Board that juniors playing in the women s league are juniors too, and asked the Board to remember this when developing the schedule in particular. A Robold further suggested there could be significant merit in splitting the ice hockey season in the future, but noted various difficulties associated with the proposal, including ensuring adequate support from officials, coaches and other volunteers. The Board noted the women s come and try day was a huge success, with more than 50 women and girls participating. Many participants signed up for academy, with 37 total registered participants. The Board acknowledged the efforts of all volunteers and officials who have helped make the come and try day and the academy possible. The Board noted much of the administration for the 2016 women s travel team is yet to be arranged, but this should not be a problem to organise before the commencement of the 2016 season. The Board acknowledged the success of the Australian women s division 2 team in Spain. The Board discussed a matter concerning sanctioning for an upcoming women s IHA endorsed tournament. The Board noted the team manager will manage the application for sanctioning President The Board discussed the status of some suspensions from previous seasons. 6 Other business 6.01 No other business was raised. 7 Next meeting 7.01 The next meeting of the IHACT Board will be held on 5 April The meeting closed at 10:50pm. ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN:

20 5 April :00pm Minutes recorded by L Slattery. Attendees Position Attended Apologies Allan McLean President x Joel Davis Vice President x David Cassar Secretary x Luke Slattery Assistant Secretary x Luke Power Treasurer x Elaina Wood Senior Delegate x Diane Doornbos Junior Delegate x Mark Rendall Registrar x Dean Klemick Media Officer x Scott Marshall Referee-in-Chief x Andrea Robold Director of Women s Programs x Mike Sargeant Director of Coaching x John Green Equipment Officer x 1 Welcome, apologies Action Due 1.01 The Chair welcomed attendees to the Board meeting. The Board noted apologies from A McLean, M Sargeant and J Green. The meeting commenced at 7.17pm. 2 Approval of previous minutes 2.01 The minutes from the 9 March 2016 Board meeting were approved without amendment. 3 Actions from previous meeting 3.01 The Board noted further work on an IHACT sponsorship prospectus is required prior to further attempts being made to secure sponsorship from the community. L Slattery May 16 Action: L Slattery to finalise IHACT sponsorship prospectus and distribute to the Board for consideration The Board noted an action item for E Wood to provide the Board with suggestions for a coordinator for Senior B, and for D Doornbos to provide the Board with suggestions for coordinators for the junior league are ongoing (Item 4.06 of 17 December 2015 refers). D Doornbos E Wood May 16 Action: D Doornbos and E Wood to provide the Board with suggestions for coordinators for Juniors, and Senior B leagues The Board noted an action item for D Klemick to develop an signature block advertisement for official IHACT correspondence is ongoing (Item 4.04 of 21 January 2016 refers). D Klemick May 16 Action: D Klemick to design an signature block advertisement for the Board to use for official s, and publishing on social media which advertises ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN:

21 5 April :00pm IHACT s hash tag, and asks IHACT members to share relevant information The Board noted an action item for D Cassar to change the name of the IHACT Facebook group so it may be better distinguished from the IHACT Facebook page is ongoing (Item 4.05 of 21 January 2016 refers). D Cassar May 16 Action: D Cassar to change the name of the IHACT Facebook group The Board noted an action item for D Cassar and D Doornbos to develop a proposal for acquiring coaches and managers for 2016 tournaments for the Board s consideration is ongoing (Item 4.06 of 21 January 2016 refers). D Cassar D Doornbos May 16 Action: D Doornbos and D Cassar to develop a proposal for the Board s consideration The Board noted an action item for L Power to register for the Xero accounting system is ongoing (Item 4.14 of 21 January 2016 refers). Action: L Power to register IHACT for Xero The Board noted as A McLean was an apology for the meeting, he was unable to report on the status of an action item to meet with the executive of the Canberra Pirates concerning a range of matters (Item 4.15 of 21 January 2016 refers). Action: A McLean to seek a meeting with the Canberra Pirates to discuss the most effective way to enable communication between IHACT and the Canberra Pirates going forward The Board noted an action item for L Power to arrange accommodation assistance for the South Australian team that travelled to the ACT for the recent AJIHL tournament is completed. The Board noted the same assistance is yet to be arranged for the Queensland team (Item 4.16 of 21 January 2016 refers). Action: L Power to arrange reimbursement for accommodation for the Queensland team that travelled to the ACT for a recent AJIHL tournament The Board noted an action item for E Wood to encourage Senior D players to undertake the officials course in 2016 is ongoing (item 5.1 of 21 January 2016 refers). Action: E Wood to encourage Senior D players to undertake official courses The Board noted an action or D Klemick to survey some IHACT members to gauge interest on IHACT merchandise has been completed. The Board noted an action item for D Klemick to present the Board with a proposal for procurement of official IHACT merchandise is ongoing (Item 4.04 of 9 March 2016 refers). L Power May 16 A McLean May 16 L Power May 16 E Wood May 16 D Klemick May 16 Action: D Klemick to present the Board with a proposal for procurement of official IHACT merchandise. ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN:

22 5 April :00pm 3.11 The Board noted an action item for D Klemick to respond to the organisers of 2016 Youth Week to inform them IHACT will be unable to participate in youth week in 2016 has been completed (Item 4.06 of 9 March 2016 refers) The Board noted an action item for A McLean to forward some things to D Klemick to assist him commence drafting the IHACT handbook is ongoing (Item 4.07 of 9 March 2016 refers). A McLean D Klemick May 16 Action: A McLean to send some things to D Klemick to assist him to start drafting the IHACT handbook The Board noted action items for E Wood to inform registered participants for the Senior C draft that the draft has been cancelled, and for D Klemick to remove advertisements for the Senior C and Senior B drafts have been completed (Item 4.08 of 9 March 2016 refers) The Board noted an action item for E Wood and appropriately skilled volunteers to commence improvements to IHACT s storage at the ACT Ice Rink is ongoing (Item 4.09 of 9 March 2016 refers. Action: E Wood and appropriately skilled volunteers to commence improvements to IHACT s storage at the Ice Rink The Board noted an action item for E Wood to seek quotes for replacement senior equipment is ongoing (Item 4.10 of 9 March 2016 refers). Action: E Wood to seek quotes for replacement senior equipment The Board noted an action item for E Wood to purchase jerseys for Senior D teams with player vacancies in 2016 is complete (Item 4.05 of 9 March 2016 refers) The Board noted an action item for E Wood to develop a pro-forma recommendation form for players to submit to the Board for consideration has been completed (Item 4.12 of 9 March 2016 refers) The Board noted an action item for D Cassar to book ice time for the upcoming coaching course has been completed (Item 5.04 of 9 March 2016 refers). 4 General business 4.01 Meeting administration and preparation The Board discussed several proposals to streamline Board meetings where possible. The Board agreed to a trial of the following changes: - Agenda item template to be used when requesting agenda items. These will then be consolidated by the Assistant Secretary and distributed to the Board for background reading prior to meetings. - Director reports to be used for reporting by exception only. More substantive matters are to be included on the agenda. - Future agendas to have appointed director reports prior to regular agenda items so that directors only wishing to make reports do not need to stay for the majority of the meeting if they do not wish to. E Wood May 16 E Wood May 16 L Slattery May 16 ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN:

23 5 April :00pm Action: L Slattery to write to the full board to advise of the trial of new meeting administrative arrangements Advertising revenue from ice rink signage The Board noted a report by D Cassar following correspondence from ACT Ice Rink Management that a commission will be paid to clubs that bring in advertising business Fee for part-payment of ice fees The Board discussed setting a limit on the administration fee applied to part-payment of ice fees. The Board agreed to a limit of $20 being applied to part-payments for families. The limit does not apply to self-managed teams IHACT concussion policy The Board discussed several matters concerning formulation of a concussion policy. J Davis A McLean May 16 Action: J Davis to talk to L Gray about getting a second first aid kit, and get his thoughts on developing a concussion policy or guidelines. Action: A McLean to raise concussion policy with IHA Junior Brave playing in local league The Board discussed several matters concerning the Junior Brave playing in the IHACT local league. Action: D Doornbos to develop a proposal with costing for the Board s consideration Juniors wanting to play-up The Board discussed several applications for junior members to play up in senior grades. Relevant players and parents/guardians will be notified of the Board s decision with respect to their application as soon as possible. Action: D Cassar to write to approved applicants Backup plan for Midgets and Bantams The Board discussed lower registrations than expected for Bantam and Midget local leagues. Several options were canvased for it registrations do not increase. D Doornbos May 16 D Cassar May 16 L Power May 16 Action: L Power to raise with Senior C teams if there would be interest in playing Bantam/Midgets if there are not enough teams to field local junior games. 5 Reports 5.01 Director of Women s program The Board noted a report by A Robold on the success of the women s academy and come and try day in assisting to fill three full teams of 16 for the 2016 season. It was noted ten of the new recruits came from the academy. The Board also noted the Women s travel team have commenced their season Media Officer The Board noted a report by D Klemick on the success of the recent Connect and D Klemick J Davis ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN: May 16

24 5 April :00pm Participate expo. D Klemick noted the value added by volunteers who attended and suggested it would be good to have some junior and female member volunteers next year, as this may help connect with all Connect and Participate expo attendees. The Board noted D Klemick surveyed senior academy participants. Nineteen responses were received in total. All of which were positive. Some respondents suggested future academies include some information on basic ice hockey rules. Action: J Davis to speak to managers and captains about ensuring new players know the rules of ice hockey. Action: D Klemick to include information in the next IHACT newsletter on security of ice hockey equipment Referee-in-Chief The Board noted a report by S Marshall on preparations for the upcoming coaching course. The Board noted there is a need for procurement of some helmets for on-ice officials. E Wood will add necessary items to the senior equipment order. The Board discussed several matters concerning working with vulnerable people (WWVP) requirements. The Board noted IHACT coaches will be required to meet WWVP requirements. S Marshall will maintain a spreadsheet in advance of M Rendall setting up an official list of IHACT members and officials with WWVP checks. Action: E Wood to follow up with Senior B and L Power to follow up with Senior C about registration for the officials course. Action: D Klemick to extend coaching course early bird special to midnight Sunday 10 April Action: S Marshall to send a list of officials course registrations to E Wood. Action: S Marshall to E Wood about helmets and E Wood to add required items to the IHACT equipment order. Action: L Power to advise the price of the IHA rule books for official courses. M Rendall to set up an appropriate payment facility on esportsdesk Registrar The Board noted a report by M Rendall on registrations for the 2016 winter season. The Board discussed a matter concerning identification for junior members. M Rendall can put a section on esportsdesk that can be checked to acknowledge that an official has cited a junior member s identification. The Board discussed the need for a limited number of officials to have list access E Wood L Power D Klemick S Marshall M Rendall M Rendall L Slattery May 16 May 16 ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN:

25 5 April :00pm to esportsdesk for the purpose of ensuring that people on the ice are registered. The Board agreed team managers be sent the list of registered players in their team in advance. If there are any concerns about the registration status of a player, they should raise this with referee. Action: M Rendall to seek advice from IHNSW (CC IHA Registrar) on identification requirements for junior members. Action: L Slattery to send M Rendall and J Davis the interim policy on part season registrations that was developed in Secretary The Board noted a report by D Cassar on the installation of the IHACT scoreboard. Action: J Davis to find a suitable arrangement that ensures the security of the scoreboard controller. 6 Other business 6.01 The Board noted a letter from J Green resigning as Equipment Officer. Further consideration will be given to the future of the role. J Davis May 16 D Cassar May 16 The Board discussed the resignation of the Treasurer. Action: D Cassar to send an EOI out to find a suitable replacement for L Power as Treasurer IHACT. 7 Next meeting 7.01 The next meeting of the IHACT Board will be held on Wednesday 4 May The meeting closed at 9:45pm. ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN:

26 5 May :00pm Minutes recorded by D Cassar. Attendees Position Attended Apologies Allan McLean President x Joel Davis Vice President x David Cassar Secretary x Luke Slattery Assistant Secretary x Luke Power Treasurer x Elaina Wood Senior Delegate x Diane Doornbos Junior Delegate x Mark Rendall Registrar x Dean Klemick Media Officer x Scott Marshall Referee-in-Chief x Andrea Robold Director of Women s Programs x Mike Sargeant Director of Coaching x 1 Welcome, apologies Action Due 1.01 The Chair welcomed attendees to the Board meeting. The Board noted apologies from L Slattery, M Rendall and S Marshall. The meeting commenced at 7.15pm. 2 Approval of previous minutes 2.01 The minutes from the 5 April 2016 Board meeting were approved without amendment. 3 Actions from previous meeting 3.01 The Board noted further work on an IHACT sponsorship prospectus is required prior to further attempts being made to secure sponsorship from the community. L Slattery June 16 Action: L Slattery to finalise IHACT sponsorship prospectus and distribute to the Board for consideration The Board noted an action item for D Doornbos to provide the Board with suggestions for coordinators for the junior league are ongoing (Item 4.06 of 17 December 2015 refers). Action: D Doornbos to provide the Board with suggestions for coordinators for Junior leagues The Board noted an action item for D Klemick to develop an signature block advertisement for official IHACT correspondence is ongoing (Item 4.04 of 21 January 2016 refers). D Doornbos June 16 D Klemick June 16 Action: D Klemick to design an signature block advertisement for the Board to use for official s, and publishing on social media which advertises IHACT s hash tag, and asks IHACT members to share relevant information. ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN:

27 5 May :00pm 3.04 The Board noted an action item for D Cassar to change the name of the IHACT Facebook group so it may be better distinguished from the IHACT Facebook page is ongoing (Item 4.05 of 21 January 2016 refers). Action: D Cassar to change the name of the IHACT Facebook group The Board noted an action item for D Cassar and D Doornbos to develop a proposal for acquiring coaches/managers for 2016 tournaments for the Board s consideration is (Item 4.06 of 21 January 2016 refers) has been completed The Board noted an action item for L Power to register for the Xero accounting system (Item 4.14 of 21 January 2016 refers) has been completed The Board noted an action item for A McLean to meet with the executive of the Canberra Pirates concerning a range of matters (Item 4.15 of 21 January 2016 refers) has been completed The Board noted an action item for L Power to arrange accommodation assistance for the South Australian team that travelled to the ACT for the recent AJIHL tournament is completed. The Board noted the same assistance has been offered for the Queensland team (Item 4.16 of 21 January 2016 refers) The Board noted an action item for E Wood to encourage Senior D players to undertake the officials course (item 5.1 of 21 January 2016 refers) has been completed The Board noted an action or D Klemick to survey some IHACT members to gauge interest on IHACT merchandise has been completed. The Board noted an action item for D Klemick to present the Board with a proposal for procurement of official IHACT merchandise is ongoing (Item 4.04 of 9 March 2016 refers). D Cassar June 16 D Klemick June 16 Action: D Klemick to present the Board with a proposal for procurement of official IHACT merchandise The Board noted an action item for A McLean to forward some things to D Klemick to assist him commence drafting the IHACT handbook is ongoing (Item 4.07 of 9 March 2016 refers). A McLean D Klemick June 16 Action: A McLean to send some things to D Klemick to assist him to start drafting the IHACT handbook The Board noted an action item for E Wood and appropriately skilled volunteers to commence improvements to IHACT s storage at the ACT Ice Rink is ongoing (Item 4.09 of 9 March 2016 refers. E Wood June 16 Action: E Wood and appropriately skilled volunteers to commence improvements to IHACT s storage at the Ice Rink The Board noted an action item for E Wood to seek quotes for replacement senior equipment (Item 4.10 of 9 March 2016 refers) has been completed. The Board to now consider and approve a purchase. ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN:

28 5 May :00pm 3.14 The Board noted an action item for L Slattery to write to the full board to advise of the trial of new meeting administrative arrangements has been completed (Item 4.01 of 5 April 2016 refers) The Board noted an action item for J David and A McLean to consider development of a concussion policy in conjunction with the IHACT Chief Medical Officer is ongoing (Item 4.04 of 5 April 2016 refers) The Board noted an action item for D Doornbos to develop a proposal with costing for the Board s consideration (Item 4.05 of 5 April 2016 refers) has been completed The Board noted an action item for D Cassar to write to approved playing-up applicants has been completed (Item 4.06 of 5 April 2016 refers) The Board noted an action item for L Power to raise with Senior C teams if there would be interest in playing Bantam/Midgets has been completed (Item 4.07 of 5 April 2016 refers) The Board noted an action item for J David and D Klemick to ensure new players are aware of the rules of ice hockey and informed about the security of their hockey equipment has been completed (Item 5.02 of 5 April 2016 refers) The Board noted numerous action items relating to item 5.03 of 5 April 2016 have been completed. Two outstanding action items are S Marshall to E Wood about helmets and E Wood to add required items to the IHACT equipment order, and L Power to advise the price of the IHA rule books for official courses. M Rendall to set up an appropriate payment facility on esportsdesk The Board noted an action item for M Rendall and l Slattery to seek advice and provide information on junior identification requirements and IHACT part-season fee policy has been completed (Item 5.04 of 5 April 2016 refers) The Board noted an action item for J Davis to find a suitable arrangement that ensures the security of the scoreboard controller has been completed (Item 5.05 of 5 April 2016 refers) The Board noted an action item for D Cassar to send an EOI out to find a suitable replacement for L Power as Treasurer IHACT has been completed (Item 6.01 of 5 April 2016 refers). 4 Appointed Director Reports 4.01 Director of Women s Programs The Board noted a report from A Robold on the current women s local league. Thee local league is running well with three full teams participating. The Women s Travel Team is also progressing well. Away games for the travel team have included some single games so far, and it is hoped double-header games will become more common for the remainder of the season Media Officer D Klemick raised the issue of communication channels between IHACT and other state associations, particularly around the promotion of local events. The Board reported that there are no official communication lists but s to state secretaries is usually the best contact. D Doornbos and M Sargeant offered to assist with distribution to their own contacts for relevant events. J Davis A McLean L Power M Rendall June 16 June 16 ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN:

29 5 May :00pm 4.03 Coaching Director M Sargeant reports that the Level 1 Coaching Course has been run with success. M Sargeant and the Board discussed IHACT s obligations around reporting and record keeping of Working With Vulnerable People (WWVP) cards. Action: D Cassar to discuss with the IHACT registrar about maintaining the WWVP register, and coaches/officials to remind them of their obligations. M Sargeant proposed and online repository of videos and other media relating to coaching practices to be created and made available to IIHACT coaches. The Board is supportive of this idea and the Media Officer has offered assistance. M Sargeant proposed to hold a regular meeting of IHACT coaches to discuss relevant matters. The Board is supportive of this and will make arrangements for room bookings as requested. M Sargeant proposed the Board consider providing official IHACT merchandise for purchase by coaches so they are readily identifiable on the ice. The Board advised that this is in progress and the Media Officer is sourcing quotations. M Sargeant enquires as to the location of the first aid kit at the rink. The Board advises that the first aid kit is kept in the scorer s locker. The rink also has a first aid kit usually kept in the kiosk. An additional first air kit is required for travel. Action: J Davis to follow up with Medical Officer for purchase of additional first aid kit suitable for travelling. M Sargeant raised the issue of the ice not being resurfaced at the commencement of the Tuesday 5pm training. Action: D Cassar to discuss the ice resurfacing schedule with rink management. 5 General business 5.01 Meeting with CBR Brave J Davis reports on a recent meeting between IHACT and CBR Brave. Items of discussion included communication between the two organisations, opportunity for working together to better ice hockey in the ACT and participation in the upcoming IHACT goalie clinics State team Officials D Cassar provided the Board with an update on responses to a call for managers and coaches for 2016 State representative teams. There has been a good response from members already ahead of the deadline Mouthguards D Doornbos raised the issue of mouthguards and their use by IHACT members. The Board discussed at length and after reviewing relevant material confirms that all IHACT members must comply with IIHF rules relating to mouthguards, neck guards and face cages Player Transfer Requests The Board has received two requests for local IHACT players to participate in competitions in another member state. The Board notes that IHA Sports Regulations have rules which govern this, and the matter has also been discussed directly with IHA registrar. Action: D Cassar to contact affected members to confirm current ruling Wearing of Helmets D Cassar J Davis ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN: June 16 D Cassar June 16

30 5 May :00pm The Board discusses the issue of players wearing their helmets whilst on the ice, including during the handshake after the game has completed. It is a requirement under the IIHF rules that all persons on the ice are wearing a properly fitted helmet at all times during the warm-up and game. The Board strongly encourages members to wear a helmet at all times when on the ice surface IHACT Facebook Group The Board discussed recent issues with moderation of the IHACT facebook group. It was identified that some posts requiring moderation are in fact published by non-members. The Board noted the original function of the Facebook group as stated in its current descriptor is to act as a forum for registered members of Ice Hockey ACT, although the group has evolved somewhat over time. Having a group membership beyond only IHACT members has its benefits, however the Board resolved to act quickly when issues arise to remove any person from the group whose contribution is not of value to IHACT members. 6 Elected Director Reports President A McLean notes that Ice Hockey Australia has appointed a new travel agent. A McLean confirms that IHNSW will release junior player to play in the Tange tournament for other State Associations. IHACT confirms its participation in the Tange tournament. A request was received from the IHACT Goalie coach for financial support to attend the Network Goaltending Goalie Coaching Symposium. The Board discussed and agreed to provide a contribution of $750. Secretary D Cassar provided an update on the latest schedule and ice bookings. D Cassar confirms Kevin Howard as Senior B Coordinator for 2016 as per previous discussion, and welcomes him to the Board. A reimbursement request for a power lead for the scoreboard was approved. The Board approved to close down the MyClubMate website and payment system as it has been replaced by esportsdesk. Action: D Cassar to discuss with L Power about closing down MyClubMate and the credit card merchant facility. The Board noted that a booking for presentation evening should be arranged very soon to secure a suitable venue. Action: E Wood to consider venue options and obtain pricing and availability. D Cassar advised the Board that the second payment for part-paid ice fees is due shortly. M Rendall has set up the payment mechanism. An will go to affected members shortly. 7 Next meeting 7.01 The next meeting of the IHACT Board will be held on Thursday 2 June D Cassar E Wood June 16 The meeting closed at 9:30pm. ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN:

31 2 June :00pm Minutes recorded by L Slattery. Attendees Position Attended Apologies Allan McLean President x Joel Davis Vice President x David Cassar Secretary x Luke Slattery Assistant Secretary x Luke Power Treasurer x Elaina Wood Senior Delegate x Diane Doornbos Junior Delegate x Mark Rendall Registrar X Dean Klemick Media Officer x Scott Marshall Referee in Chief X Andrea Robold Director of Women s Programs x Mike Sargeant Director of Coaching X 1 Welcome, apologies Action Due 1.01 The Chair welcomed attendees to the Board meeting. The Board noted the apologies of A Robold and M Rendall. The meeting commenced at 7.28pm. 2 Approval of previous minutes 2.01 The minutes from the 5 May 2016 Board meeting were approved without amendment. 3 Actions from previous meeting 3.01 The Board noted further work on an IHACT sponsorship prospectus is required prior to further attempts being made to secure sponsorship from the community. L Slattery July 16 Action: L Slattery to finalise IHACT sponsorship prospectus and distribute to the Board for consideration The Board noted an action item for D Doornbos to provide the Board with suggestions for coordinators for the junior league has been completed (Item 4.06 of 17 December 2015 refers). L Slattery July 16 The Board discussed several nominations for junior league coordinators. Action: L Slattery to update position descriptions for junior league coordinators, with input from M Sargeant and D Doornbos, before providing for distribution to the agreed candidates The Board noted an action item for D Klemick to develop an signature block advertisement for official IHACT correspondence is ongoing (Item 4.04 of 21 January 2016 refers). D Klemick July 16 ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN:

32 2 June :00pm Action: D Klemick to design an signature block advertisement for the Board to use for official s, and publishing on social media which advertises IHACT s hash tag, and asks IHACT members to share relevant content The Board noted an action item for D Cassar to change the name of the IHACT Facebook group so it may be better distinguished from the IHACT Facebook page is ongoing (Item 4.05 of 21 January 2016 refers). Action: D Cassar to change the name of the IHACT Facebook group The Board noted an action item for D Klemick to present the Board with a proposal for procurement of official IHACT merchandise has been completed (Item 4.04 of 9 March 2016 refers). D Cassar July 16 D Klemick July 16 The Board discussed various samples of official merchandise tendered by D Klemick for consideration. The matter requires further discussion, which will occur at the next meeting. Action: D Klemick to present the Board with a proposal for procurement of official IHACT merchandise The Board noted an action item for A McLean to forward some things to D Klemick to assist him commence drafting the IHACT handbook is ongoing (Item 4.07 of 9 March 2016 refers). A McLean D Klemick July 16 Action: A McLean to send some information to D Klemick to assist him to start drafting the IHACT handbook The Board noted an action item for E Wood and appropriately skilled volunteers to commence improvements to IHACT s storage at the ACT Ice Rink is ongoing (Item 4.09 of 9 March 2016 refers). Action: E Wood and appropriately skilled volunteers to commence improvements to IHACT s storage at the Ice Rink The Board noted an action item for J Davis and A McLean to develop a concussion policy in conjunction with the IHACT Chief Medical Officer has been completed (Item 4.04 of 5 April 2016 refers). J Davis will check if the Chief Medical Officer has any further comment on the proposed document. Action: J Davis to follow up concussion policy with the IHACT Chief Medical Officer 3.09 The Board noted action items for S Marshall to E Wood about helmets add required items to the IHACT equipment order, and L Power to advise the price of the IHA rule books for official courses have been completed while M Rendall is still to establish a payment facility for purchase of the official s rule books on esportsdesk (Item 3.20 of 5 May 2016 refers). E Wood July 16 J Davis July 16 M Rendall July 16 Action: M Rendall to set up a payment facility for the official s rule books on esportsdesk. ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN:

33 2 June :00pm 3.10 The Board noted an action item for D Cassar to talk to the IHACT registrar about maintaining the WWVP register, and coaches/officials to remind them of their obligations is ongoing. The Board also noted an action item for J Davis to speak with the Chief Medical Officer about purchasing an additional first aid kit is ongoing. The Board noted an action item for D Cassar to speak with ACT Ice Rink Management regarding ice resurfacing has been completed (Item 4.03 of 5 May 2016 refers). D Cassar J Davis July 16 Action: D Cassar to discuss with the IHACT registrar about maintaining the WWVP register, and coaches/officials to remind them of their obligations. Action: J Davis to follow up with the Chief Medical Officer for purchase of additional first aid kit suitable for travelling The Board noted an action item for D Cassar to contact a member regarding their request to transfer is ongoing (Item 5.04 of 5 May 2016 refers). D Cassar July 16 Action: D Cassar to contact affected members to confirm current ruling The Board noted an action item for L Power and D Cassar to discuss closing down MyClubMate and credit card merchant facility is ongoing. The Board also noted an action item for E Wood to commence preparation for the 2016 presentation night is ongoing (Item 6.02 of 5 May 2016 refers). Action: D Cassar to discuss with L Power about closing down MyClubMate and the credit card merchant facility. Action: E Wood to consider venue options and obtain pricing and availability. 4 Appointed Director Reports 4.01 Referee in Chief The Board noted a report by S Marshall concerning interest in a second official s course to potentially be run by IHACT. Action: S Marshall to E Wood with some potential dates for a further course. E Wood to canvas potential attendees to gauge interest in attending Media Officer The Board noted a report by D Klemick on a range of recent media activities. D Cassar E Wood S Marshall E Wood July 16 July 16 The Board discussed a range of matters concerning the upcoming goalie clinic Coaching Director The Board noted a report by M Sargeant concerning the recent coaching clinic, which was a success. The Board also noted M Sargeant has formed a committee of volunteers who are preparing a video library to assist with coaching. M Sargeant July 16 ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN:

34 2 June :00pm Action: M Sargeant to all coaches asking them to remind all league and bench coaches to ensure junior members under responsibility wear mouthguards and neck guards for official games and training. 5 General business 5.01 Senior B Off Ice Training J Davis discussed correspondence he has received seeking options for Senior B to participate in some off ice training events. Action: J Davis to prepare a proposal regarding Senior B league off ice training for the Board s further consideration Sponsorship The Board discussed sponsorship for IHACT, noting the utility of the generous in kind sponsorship provided by the Woden Tradies in 2015/16. J Davis July 16 L Power July 16 Action: L Power to speak with management of the Woden Tradies about their ongoing relationships with IHACT Board positions The Board discussed several matters concerning IHACT Board positions for 2017, noting the positions of President, Secretary, Treasurer and Senior Delegate will be up for election at the 2016 Annual General Meeting. Outgoing elected directors will consider potential candidates who might be interested in their positions going forward, to assist with discussions on the responsibilities of the roles. 6 Elected Director Reports 6.01 President The Board noted a report by A McLean Vice President The Board discussed a recent change to the schedule. J Davis July 16 Action: J Davis will speak with N Robertson to ensure the current version of the schedule reflects a recent necessary schedule change Senior Delegate The Board discussed the use of the IHACT logo on uniforms worn at competitions and events not sanctioned by IHACT. The Board also discussed approval of future requests to print IHACT official logos on clothing and other merchandise. The Board agreed approvals to print such merchandise should come from the Secretary. Action: E Wood to provide information to A McLean concerning proper use of IHACT logo and official uniforms for discussion with appropriate officials. Action: A McLean to write to One Sportswear concerning an approval process for printing of IHACT official logos on clothing and other merchandise. E Wood A McLean July 16 ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN:

35 2 June :00pm 6.04 Junior Delegate The Board noted D Doornbos will soon coordinate an IHACT junior BBQ at Bunnings Fyshwick. The Board discussed several matters concerning the upcoming DeFris National Tournament, occurring in Newcastle in July Next meeting 7.01 The next meeting of the IHACT Board will be held on Thursday 7 July The meeting closed at 9:30pm. ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN:

36 7 July :00pm Minutes recorded by L Slattery. Attendees Position Attended Apologies Allan McLean President x Joel Davis Vice President x David Cassar Secretary x Luke Slattery Assistant Secretary x Luke Power Treasurer x Elaina Wood Senior Delegate x Diane Doornbos Junior Delegate x Mark Rendall Registrar x Dean Klemick Media Officer x Scott Marshall Referee-in-Chief x Andrea Robold Director of Women s Programs x Mike Sargeant Director of Coaching x 1 Welcome, apologies Action Due 1.01 The Chair welcomed attendees to the Board meeting. The Board noted the apologies of A Robold, M Rendall, D Klemick and M Sargeant. The meeting commenced at 7.14pm. 2 Approval of previous minutes 2.01 The minutes from the 2 June 2016 Board meeting were approved without amendment. 3 Actions from previous meeting 3.01 The Board noted further work on an IHACT sponsorship prospectus is required prior to further attempts being made to secure sponsorship from the community. L Slattery Aug 16 Action: L Slattery to finalise IHACT sponsorship prospectus and distribute to the Board for consideration The Board noted an action item for L Slattery to update the position descriptions for junior league coordinators has been completed (Item 3.02 of 2 June 2016 refers) The Board noted an action item for D Cassar to change the name of the IHACT Facebook group so it may be better distinguished from the IHACT Facebook page has been completed (Item 4.05 of 21 January 2016 refers) The Board noted an action item for D Klemick to present the Board with a proposal for the procurement of official IHACT merchandise is ongoing (Item 3.05 of 2 June 2016 refers). D Klemick Aug 16 Action: D Klemick to present the Board with a proposal for procurement of official IHACT merchandise The Board noted an action item for A McLean to forward some information to D Klemick to assist him commence drafting the IHACT handbook is ongoing (Item 4.07 of 9 March 2016 refers). A McLean D Klemick ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN: Aug 16

37 7 July :00pm Action: A McLean to send some information to D Klemick to assist him to start drafting the IHACT handbook The Board noted an action item for E Wood and appropriately skilled volunteers to commence improvements to IHACT s storage at the ACT Ice Rink has been completed (Item 4.09 of 9 March 2016 refers). E Wood gave a short report on the improved equipment storage facilities. The Board offer their sincere thanks to those who volunteered to make the equipment room improvements The Board noted an action item J Davis to speak with the IHACT Chief Medical Officer about a concussion policy has been completed (Item 3.08 of 2 June 2016 refers). D Doornbos L Slattery Aug 16 Action: D Doornbos to provide L Slattery with contact details of someone IHACT may be able to obtain a concussion policy from The Board noted an action item for M Rendall to establish a payment facility for purchase of the official s rule books on esportsdesk is ongoing (Item 3.20 of 5 May 2016 refers). D Cassar Aug 16 Action: D Cassar to set up a payment facility for the official s rule books on esportsdesk The Board noted an action item for D Cassar to talk to the IHACT registrar about maintaining the WWVP register, and coaches/officials to remind them of their obligations is ongoing. The Board also noted an action item for J Davis to speak with the Chief Medical Officer about purchasing an additional first aid kit is ongoing. D Cassar J Davis Aug 16 Action: D Cassar to discuss with the IHACT registrar about maintaining the WWVP register, and coaches/officials to remind them of their obligations. Action: J Davis to follow up with the Chief Medical Officer for purchase of additional first aid kit suitable for travelling The Board noted an action item for D Cassar to contact a member regarding their request to transfer has been completed (Item 5.04 of 5 May 2016 refers) The Board noted action items for D Cassar and L Power to close down MyClubMate and the credit card merchant facility, and for E Wood to consider venue options and obtain quotes and availability for the 2016 presentation night have been completed. The Board noted an (Item 6.02 of 5 May 2016 refers) The Board noted a report by S Marshall concerning a second official s course in Following further discussion on the matter, the Board decided not to run a further officials course at this time (Item 4.01 of 2 June 2016 refers) The Board noted as M Sargeant was not in attendance, he was unable to report on the status of an action item for him to coaches regarding requirements for junior members (Item 4.03 of 2 June 2016 refers). M Sargeant Aug 16 ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN:

38 7 July :00pm Action: M Sargeant to all coaches asking them to remind all league and bench coaches to ensure junior members under their responsibility wear mouthguards and neck guards for official games and training The Board noted an action item for J Davis to prepare a proposal regarding Senior B league off ice training is in the hands of the Senior B league coordinator, and there is no further action for the Board at this time (Item 5.01 of 2 June 2016 refers) The Board noted an action item for L Power to speak with management of the Woden Tradies about sponsorship is ongoing (Item 5.02 of 2 June 2016 refers). L Power Aug 16 Action: L Power to speak with management of the Woden Tradies about their ongoing relationships with IHACT The Board noted an action item for to J Davis to speak with N Robertson to ensure the current version of the schedule reflects a recent necessary schedule change has been completed (Item 6.02 of 2 June 2016 refers) The Board noted action items for E Wood to provide information to A McLean concerning proper use of the IHACT logo and for A McLean to write to One Sportswear concerning an approval process for printing of IHACT official logos have been completed (Item 6.03 of 2 June 2016 refers). 4 Appointed Director Reports 4.01 Referee-in-Chief The Board noted a report by the Referee-in-Chief Director of Coaching The Board noted a report that had been prepared by M Sargeant, which was provided by D Doornbos. The Board discussed options for storing coaching aids at the ACT Ice Rink. 5 General business 5.01 Summer Schedule The Board discussed several matters concerning the prospect of scheduling sanctioned ice hockey in the summer of After discussion, the Board noted this could provide a good opportunity for IHACT to expand. The matter will be discussed more offline before the next IHACT Board meeting. 6 Elected Director Reports 6.01 Vice President The Board noted a report by J Davis Secretary The Board noted a report by D Cassar. L Power Aug 2016 The Board discussed several matters concerning the Board positions that will become vacant at the end of the 2016 regular season. ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN:

39 7 July :00pm Action: L Power to provide an update of IHACT s finances at the August 2016 Board meeting Junior Delegate The Board noted a report by D Doornbos. The Board noted information about preparation for upcoming junior tournaments. 7 Next meeting 7.01 The next meeting of the IHACT Board will be held on Thursday 4 August The meeting closed at 9:30pm. ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN:

40 4 August :00pm Minutes recorded by L Slattery. Attendees Position Attended Apologies Allan McLean President x Joel Davis Vice President x David Cassar Secretary x Luke Slattery Assistant Secretary x Luke Power Treasurer x Elaina Wood Senior Delegate x Diane Doornbos Junior Delegate x Mark Rendall Registrar x Dean Klemick Media Officer x Scott Marshall Referee-in-Chief x Andrea Robold Director of Women s Programs x Mike Sargeant Director of Coaching x Geoff Whitworth MPIO x Bear McPhail IHACT Member x Jane Weatherstone IHACT Member x 1 Welcome, apologies Action Due 1.01 The Chair welcomed attendees to the Board meeting. The Board noted the apologies of A Robold, M Rendall, D Klemick and D Cassar. The meeting commenced at 7.03pm. 2 Approval of previous minutes 2.01 The minutes from the 7 July 2016 Board meeting were approved without amendment. 3 Actions from previous meeting 3.01 The Board noted further work on an IHACT sponsorship prospectus is required. Some further input was provided by attending Board members, which will be incorporated before a draft is distributed for input. L Slattery Sept 16 Action: L Slattery to finalise IHACT sponsorship prospectus and distribute to the Board for consideration and input The Board noted an action item for D Klemick to present the Board with a proposal for the procurement of official IHACT merchandise is ongoing (Item 3.05 of 2 June 2016 refers). D Klemick Sept 16 Action: D Klemick to present the Board with a proposal for procurement of official IHACT merchandise The Board noted an action item for A McLean to forward some information to D Klemick to assist him commence drafting the IHACT handbook is ongoing (Item 4.07 of 9 March 2016 refers). Action: A McLean to send some information to D Klemick to assist him to start drafting the IHACT handbook. A McLean D Klemick Sept 16 ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN:

41 4 August :00pm 3.04 The Board noted an action item for D Doornbos to provide L Slattery with a contact to seek a sporting concussion policy from is ongoing (Item 3.07 of 7 July 2016 refers) Action: D Doornbos to provide L Slattery with contact details of someone IHACT may be able to obtain a concussion policy from The Board noted an action item for D Cassar to establish a payment facility for purchase of the official s rule books on esportsdesk has been completed (Item 3.20 of 5 May 2016 refers) The Board noted an action item for D Cassar to talk to the IHACT registrar about maintaining the WWVP register is ongoing. The Board noted an action item for D Cassar to coaches/officials to remind them of their WWVP obligations has been completed. The Board also noted that following a consideration of IHACT s first aid kit needs, L Slattery will purchase a small kit for association use. D Doornbos L Slattery D Cassar L Slattery Sept 16 Sept 16 Action: D Cassar to discuss with the IHACT registrar about maintaining the WWVP register. Action: L Slattery to purchase a first aid kit for IHACT The Board noted an action item for M Sargeant to all coaches asking them to remind league and bench coaches to ensure junior members under their responsibility wear mouthguards and neck guards for official games and training has been completed (Item 4.03 of 2 June 2016 refers) The Board noted an action item for L Power to speak with management of the Woden Tradies about sponsorship is ongoing (Item 5.02 of 2 June 2016 refers). Action: L Power to speak with management of the Woden Tradies club about sponsorship The Board noted an action item for L Power to provide an update on IHACT s financial position would be completed during the course of the Board meeting (Item 6.02 of 7 July 2016 refers). 4 Appointed Director Reports 4.01 Director of Coaching M Sargeant noted it would be useful to have a way for coaches with current coaching qualifications to register fee-free, so there is a centralised record of current qualifications for officials to refer to as required. L Power Sept 16 L Slattery Sept 16 Action: L Slattery to investigate options for keeping a list of members with coaching qualifications Referee-in-Chief The Board noted a report by S Marshall, including that he is now involved with IHA s Officiating Council. ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN:

42 4 August :00pm 5 General Business 5.01 Summer schedule The Board discussed matters concerning the summer schedule, which will be put in place for Women s and Senior D leagues. Specifically, matters concerning scheduling, officials and coaches, men s and women s come and try days and academies, team rosters and the need for accessible social hockey in the winter were all discussed. The Board agreed the need to establish committees for leagues playing ice hockey in the summer season of A McLean D Cassar E Wood Sept 16 Action: A McLean to speak with D Cassar concerning available ice slots for the summer schedule. Action: D Cassar to speak with ACT Rink management about ice availability for the summer schedule. Action: E Wood to speak with identified members concerning summer season committees Midgets league The Board discussed several matters concerning the 2017 ACT Midgets league team. The Board noted that players under the age of 19 who play up in senior teams must also be registered and play in the appropriate team for their age group Summer AJIHL The Board discussed the summer Australian Junior Ice Hockey League. The Board noted this will be an important consideration for the preparation of the Women s and Senior D league summer schedules if the ACT participates in the AJIHL On-ice incident The Board discussed a matter concerning a recent on-ice incident. A McLean Sept 16 Action: A McLean to write to a member who wrote to the Board concerning the incident. 6 Elected Director Reports 6.01 President The Board noted a report by A McLean on various matters concerning IHA Treasurer The Board noted a report by L Power on IHACT s current financial position Senior Delegate The Board noted a report by E Wood on preparation for the 2016 senior presentation night Junior Delegate The Board noted a reports by D Doornbos on the recent De Fris junior tournament and the upcoming Ginsberg tournament. Junior IHACT members will ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN:

43 4 August :00pm sell chocolates at upcoming CBR Brave games to raise money to subsidise travel to the Ginsberg tournament. 7 Next meeting 7.01 The next Board meeting will be held on Thursday 8 September The meeting closed at 9:32pm. ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN:

44 8 September :00pm Minutes recorded by L Slattery. Attendees Position Attended Apologies Allan McLean President x Joel Davis Vice President x David Cassar Secretary x Luke Slattery Assistant Secretary X Luke Power Treasurer X Elaina Wood Senior Delegate X Diane Doornbos Junior Delegate X Dean Klemick Media Officer x Scott Marshall Referee-in-Chief x Andrea Robold Director of Women s Programs x Mike Sargeant Director of Coaching x 1 Welcome, apologies Action Due 1.01 The Chair welcomed attendees to the Board meeting. The Board noted the apologies of J Davis, D Klemick and M Sargeant. The meeting commenced at 7.19pm. 2 Approval of previous minutes 2.01 The minutes from the 4 September 2016 Board meeting were approved without amendment. 3 Actions from previous meeting 3.01 The Board noted an action item for L Slattery to further develop an IHACT sponsorship prospectus and distribute to Board members out of session for input and consideration has been completed The Board noted an action item for D Klemick to present the Board with a proposal for the procurement of official IHACT merchandise is ongoing (Item 3.05 of 2 June 2016 refers). D Klemick Oct 16 Action: D Klemick to present the Board with a proposal for procurement of official IHACT merchandise The Board noted an action item for A McLean to forward some information to D Klemick to assist him commence drafting the IHACT handbook is ongoing (Item 4.07 of 9 March 2016 refers). Action: A McLean to send some information to D Klemick to assist him to start drafting the IHACT handbook The Board noted an action item for D Doornbos to provide L Slattery with a contact to seek a sporting concussion policy from is ongoing (Item 3.07 of 7 July 2016 refers) Action: D Doornbos to provide L Slattery with contact details of someone IHACT may be able to obtain a concussion policy from. A McLean D Klemick D Doornbos L Slattery Oct 16 Oct 16 ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN:

45 8 September :00pm 3.05 The Board noted an action item for D Cassar to consider development of a WWVP register is ongoing. D Cassar Oct 16 The Board noted an action item for L Slattery to purchase a small first aid kit for IHACT use has been completed (Item 3.06 of 4 August 2016 refers). Action: D Cassar to consider maintenance of a the WWVP register The Board noted an action item for L Power to speak with management of the Woden Tradies about sponsorship has been completed (Item 5.02 of 2 June 2016 refers) The Board noted an action item for L Slattery to investigate options for keeping a list of members with coaching qualifications is ongoing (Item 4.01 of 4 August 2016 refers). L Slattery Oct 16 Action: L Slattery to investigate options for keeping a list of members with coaching qualifications The Board noted action items for A McLean to speak with D Cassar concerning available ice slots for the summer schedule, and for D Cassar to speak with ACT Rink management about ice availability for the summer schedule have been completed (Item 5.01 of 4 August 2016 refers). The Board also noted an action item for E Wood to speak with identified members concerning summer season committees has also been completed, with senior summer league committees established (Item 5.01 of 4 August 2016 refers) The Board noted an action item for A McLean to write to a member who wrote to the Board concerning an on-ice incident has been completed (Item 5.04 of 4 August 2016 refers). 4 Appointed Director Reports 4.01 Referee-in-Chief The Board noted a report by S Marshall, including arrangements for referees for the summer league. D Cassar Oct 16 The Board also discussed the prospect of a level 1 referee course in the near future. The Board agreed that a course should be run in February 2017, before the commencement of the 2017 winter season. Action: D Cassar to investigate an appropriate venue to host a referee course in Director of Women s Programs The Board noted a report by A Robold, including that the 2016 Women s academy has been extremely popular, with 37 registered participants Director of Coaching As M Sargeant was an apology, the Board noted a report he prepared in advance of the Board meeting, which was delivered by D Doornbos. ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN:

46 8 September :00pm 5 General Business 5.01 Senior D Jerseys The Board discussed a matter concerning jerseys for the senior D summer season. The Board agreed jerseys for two new teams should be procured before the commencement of the summer season Summer league goalies and update The Board noted the senior D committee is working on rules of engagement for the summer season. The Board noted there is currently a shortage of available goalies for senior D teams for the season, and agreed to incentives to encourage eligible members to play as goalies in relevant teams. This included a discount of $150 off ice fees for goalies registering for the senior D summer season Finals weekend The Board noted a report by E Wood on preparation for the 2016 winter season senior finals weekend. The Board noted that ACT Rink Management has asked Ice Hockey ACT to remind members that consumption of alcohol at the ACT Rink will not be tolerated unless the consumption is in accordance with the ACT Rink s liquor license. The Board noted the ACT Rink s liquor license would not be operating on the IHACT senior finals weekend Presentation night The Board noted a report by E Wood on preparation for the 2016 senior presentation night. Action: L Slattery to write to Dendy Canberra to enquire about prize sponsorship Association awards The Board discussed nominees for the 2016 association awards. Action: E Wood to seek further award nominations from portfolio directors Brown tournament assistant coach The Board noted the resignation of J Davis as the 2016 Brown tournament assistant coach. The Board agreed an accredited assistant coach is essential for the tournament. L Slattery Oct 16 E Wood Oct 16 D Cassar Oct 16 Action: D Cassar to investigate options for a replacement Brown tournament assistant coach Tribunal matters The Board discussed several matters concerning recent IHACT tribunals Member correspondence The Board discussed correspondence recently received by IHACT members. ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN:

47 8 September :00pm 6 Elected Director Reports 6.01 President The Board noted a report by A McLean on various matters Secretary The Board noted a report by D Cassar concerning CBR sport awards. Action: D Cassar to speak with an IHACT member concerning the CBR sport awards Assistant Secretary The Board noted a report by L Slattery concerning the draft sponsorship prospectus distributed that week. Board members are invited to make comment on the draft prospectus over the coming weeks. D Cassar Oct 16 L Slattery Oct 16 The Board discussed preliminary arrangements for the 2016 IHACT Annual General Meeting. Action: L Slattery to add the 2016 AGM to the October 2016 IHACT Board meeting agenda Treasurer The Board noted a report by L Power on IHACT s current financial position Junior Delegate The Board noted a report by D Doornbos. The Board noted junior members will soon be participating in a competition at Coffs Harbour. The Board discussed matters concerning the midget travel team for Next meeting 7.01 The next Board meeting will be held on Thursday 6 October The meeting closed at 9:17pm. ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN:

48 6 October :00pm Minutes recorded by L Slattery. Attendees Position Attended Apologies Allan McLean President X Joel Davis Vice President X David Cassar Secretary X Luke Slattery Assistant Secretary X Luke Power Treasurer X Elaina Wood Senior Delegate X Diane Doornbos Junior Delegate X Dean Klemick Media Officer X Scott Marshall Referee in Chief X Andrea Robold Director of Women s Programs X Mike Sargeant Director of Coaching X Tony Prescott IHACT Member X Andrew Brunt IHACT Member X 1 Welcome, apologies Action Due 1.01 The Chair welcomed attendees to the Board meeting. The Board noted the apologies of A Robold and S Marshall. The meeting commenced at 7.15pm. 2 Approval of previous minutes 2.01 The minutes from the 8 September 2016 Board meeting were approved without amendment. 3 Actions from previous meeting 3.01 The Board noted an action item for D Klemick to present the Board with a proposal for the procurement of official IHACT merchandise is ongoing (Item 3.05 of 2 June 2016 refers). D Klemick Nov 16 Action: D Klemick to present the Board with a proposal for procurement of official IHACT merchandise The Board noted an action item for A McLean to forward some information to D Klemick to assist him commence drafting the IHACT handbook is ongoing (Item 4.07 of 9 March 2016 refers). Action: A McLean to send some information to D Klemick to assist him to start drafting the IHACT handbook The Board noted an action item for D Doornbos to provide L Slattery with a contact to seek a sporting concussion policy from is ongoing (Item 3.07 of 7 July 2016 refers). Action: D Doornbos to provide L Slattery with contact details of someone IHACT may be able to obtain a concussion policy from. A McLean D Klemick D Doornbos L Slattery Nov 16 Nov 16 ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN:

49 6 October :00pm 3.04 The Board noted an action item for D Cassar to consider development of a WWVP register is ongoing. Action: D Cassar to consider maintenance of a the WWVP register The Board noted an action item for L Slattery to investigate options for keeping a list of members with coaching qualifications is ongoing (Item 4.01 of 4 August 2016 refers). Action: L Slattery to investigate options for keeping a list of members with coaching qualifications The Board noted an action item for D Cassar to investigate an appropriate venue to host a referee course in 2017 is ongoing (Item 4.01 of 8 September 2016 refers). D Cassar Nov 16 L Slattery Nov 16 D Cassar Nov 16 Action: D Cassar to investigate an appropriate venue to host a referee course in The Board noted an action item for L Slattery to write to Dendy Cinemas Canberra to enquire about prize sponsorship has been completed (Item 5.04 of 8 September 2016 refers) The Board noted an action item for E Wood to seek further award nominations for the 2016 presentation night awards from portfolio directors has been completed (Item 5.05 of 8 September 2016 refers) The Board noted an action item for D Cassar to investigate options for a replacement Brown tournament assistant coach has been completed (Item 5.06 of 8 September 2016 refers) The Board noted an action item for D Cassar to speak with an IHACT member concerning the CBR sport awards is no longer current (Item 6.02 of 8 September 2016 refers) The Board noted an action item for L Slattery to add the 2016 AGM to the October 2016 IHACT Board meeting agenda has been completed (Item 6.03 of 8 September 2016 refers). 4 Appointed Director Reports 4.01 Coaching Director The Board noted a report by M Sargeant on a recent tournament at Coffs Harbour that some IHACT junior members recently competed in. The Board noted a sufficient number of coaches have confirmed their availability to participate in the Summer IHACT season. The Board approved a proposal concerning a national development camp for junior members. The Board discussed the need for a coaching course, and agreed if one can be organised before Christmas 2016 it will go ahead, otherwise an online version will be available in early ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN:

50 6 October :00pm 4.02 Media and Public Relations Officer The Board noted a report by D Klemick including matters for inclusion in the next IHACT newsletter. The Board noted positions that become vacant following the 2016 IHACT AGM will be advertised to members shortly. 5 General Business 5.01 Support for officials writing reports The Board discussed various options to support officials with their report writing duties. The Board noted the Tribunal Director gives advice on report writing at official s courses IHA Coach of the Year The Board discussed various nomination options for IHA Coach of the Year AGM arrangements The Board discussed various administrative matters concerning the upcoming IHA Annual General Meeting (AGM), which will be held on 28 November The Board noted 15 members are required to meet the IHACT constitution s quorum requirements. The Board discussed the communications strategy for the AGM, and noted the President, Senior Delegate, Treasurer and Secretary roles will all go up for election at the meeting. The Board noted the AGM will feature reports by E Wood and D Doornbos on various achievements for senior and junior ice hockey in AJIHL 2016/17 Season The Board discussed various matters concerning the 2016/17 Australian Junior Ice Hockey League. 6 Elected Director Reports 6.01 President The Board noted a report by A McLean on various matters. The Board agreed to contribute to the expenses for several junior players who will soon be playing ice hockey overseas and representing Australia. This will occur in accordance with the IHACT policy to support members participating in recognised international Ice Hockey events. The Board discussed matters concerning nomination of IHA elected directors Vice president The Board noted a report by J Davis. The Board discussed various matters concerning the senior D and Women s summer seasons, including regarding the Academy, coaches and goalies for each league. ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN:

51 6 October :00pm 6.03 Secretary The Board noted a report by D Cassar. The Board acknowledged the efforts of E Wood and D Doornbos in organising presentation nights for the members they represent Assistant Secretary The Board noted a report by L Slattery. The Board noted L Slattery welcomes feedback on the draft sponsorship prospectus circulated for consideration and feedback Senior Delegate The Board noted a report by E Wood, including various matters concerning rental of equipment Junior Delegate The Board noted a report by D Doornbos. The Board noted that members playing up in senior D or Women s league in summer still need to play in the appropriate junior team for their age in 2017 to be eligible to continue playing up. This is consistent with IHACT policy. 7 Next meeting 7.01 The next Board meeting will be held on Thursday 3 November The meeting closed at 9:30pm. ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN:

52 3 November :00pm Minutes recorded by L Slattery. Attendees Position Attended Apologies Allan McLean President X Joel Davis Vice President X David Cassar Secretary X Luke Slattery Assistant Secretary X Luke Power Treasurer X Elaina Wood Senior Delegate X Diane Doornbos Junior Delegate X Dean Klemick Media Officer X Scott Marshall Referee-in-Chief X Andrea Robold Director of Women s Programs X Mike Sargeant Director of Coaching X Aiden Brown IHACT Member X 1 Welcome, apologies Action Due 1.01 The Chair welcomed attendees to the Board meeting. The Board noted the apology of E Wood and M Sargeant. The meeting commenced at 7.08pm. 2 Approval of previous minutes 2.01 The minutes from the 6 October 2016 Board meeting were approved without amendment. 3 Actions from previous meeting 3.01 The Board noted an action item for D Klemick to present the Board with a proposal for the procurement of official IHACT merchandise is ongoing (Item 3.05 of 2 June 2016 refers). D Klemick Dec 16 Action: D Klemick to present the Board with a proposal for procurement of official IHACT merchandise The Board noted an action item for D Klemick to commence drafting the IHACT handbook is ongoing (Item 4.07 of 9 March 2016 refers). D Klemick Dec 16 Action: D Klemick to start drafting the IHACT handbook The Board noted an action item for D Doornbos to provide L Slattery with a contact to seek a sporting concussion policy from has been completed (Item 3.07 of 7 July 2016 refers) The Board noted an action item for D Cassar to consider development of a WWVP register has been completed (Item 3.06 of 4 August 2016 refers) The Board noted an action item for L Slattery to investigate options for keeping a list of members with coaching qualifications has been completed (Item 4.01 of 4 August 2016 refers) The Board noted an action item for D Cassar to investigate options for venues to host a referee course in 2017 has been completed (Item 4.01 of 6 October 2016 refers). ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN:

53 3 November :00pm 4 Appointed Director Reports 4.01 Director of Women s Programs The Board noted a report by A Robold, including an update on the second-tier women s competition. A McLean Dec 16 Summer season seems to be working okay from the women s league perspective. A Robold passed on the thanks of several members to the officials and volunteers involved in summer league. Action: A McLean to Mark Webber and Mark Stevenson about ice requirements for AJIHL Media and Public Relations Officer The Board noted a report by D Klemick, including details of an upcoming IHACT newsletter, which will feature details of the IHACT Annual General Meeting (AGM) scheduled for 28 November The Board discussed the 2017 Connect and Participate expo, and decided there was no significant benefit in IHACT participation, due largely to timing Referee-in-Chief The Board noted a report by S Marshall, including that it has been difficult to find more than two officials for some summer league games. The Board noted that Al Wishewan is no longer the Referee-in-Chief for IHA. 5 General Business Referee Course The Board discussed various matters concerning referee courses. There is no indication yet whether referee courses will go online. S Marshall is investigating who is qualified to conduct referee courses. S Marshall Dec 16 Action: S Marshall to investigate who can run referees course, and/or who from interstate could run the course Fundraising game The Board discussed a proposed fundraising game being organised by various IHACT members to support junior prospects. The Board agreed the event go ahead with IHACT support Departing Board Members The Board discussed several matters concerning IHACT Directors whose tenures end in IHA Registration The Board discussed a matter concerning IHA Registration through esportsdesk. The Board noted D Cassar is dealing with the matter as a priority AGM The Board discussed administrative arrangements for the 2016 AGM. ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN:

54 3 November :00pm 5.06 Jerseys The Board reviewed a proposal for women s league jerseys. The Board approved the proposal, with the Senior Delegate to consider potential clashes with other team jerseys before finalising the order. Inverting the proposed colours was a suggested way to remedy any conflict. The Board also discussed the prospect of a separate jersey account in 2017 to assist with jersey cashflow. This will be discussed with the next IHACT Treasurer Senior D Coordinator The Board discussed nominations to fill the position of Senior D Coordinator. The Board noted the position would normally not be filled until after the AGM, but due to the commencement of the Senior D Summer League, there was sufficient work to support filling the position now. The Board agreed J McLeod (IHACT member) would act in the position until it is advertised along with other portfolio director positions after the AGM Brown Tournament The Board noted a report on the 2016 Brown Tournament. 6 Elected Director Reports 6.01 President The Board noted a report by A McLean, including on the AJIHL tournament. The Board agreed to support the tournament if an ACT team could be formed. A McLean Dec 16 The Board discussed a matter concerning the availability of ACT Ice Rink change rooms for the summer season. Action: A McLean to speak to members interested in coordinating an ACT AJIHL team about administrative arrangements associated with the tournament Secretary The Board noted a report by D Cassar, including matters concerning several members who are yet to pay their 2016 ice fees Junior Delegate The Board noted a report by D Doornbos, including details of the highly successful junior come and try day and academy. The Board noted a skilled skating coach will be visiting Australia from North America in early Next meeting 7.01 The next Board meeting will be held on Thursday 8 December The meeting closed at 9:30pm. ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN:

55 ICE HOCKEY ACT ANNUAL GENERAL 28 November :00pm Minutes recorded by L Slattery. Attendees Position Attended Apologies Allan McLean President X Joel Davis Vice President X David Cassar Secretary X Luke Slattery Assistant Secretary X Luke Power Treasurer X Elaina Wood Senior Delegate X Diane Doornbos Junior Delegate X Dean Klemick Media Officer X Scott Marshall Referee in Chief X Andrea Robold Director of Women s Programs X Mike Sargeant Director of Coaching X Tony Lane Tribunal Director X Aiden Brown IHACT Member X Greg Ashford IHACT Member X James Ballard IHACT Member X Tom Dunne IHACT Member X Robert Faulkner IHACT Member X Sue Fyfe IHACT Member X Daniel Gardner IHACT Member X John Green IHACT Member X Jesse Kaus IHACT Member X Dean Klemick IHACT Member X John Kung IHACT Member X David McLeod IHACT Member X Jackson McLeod IHACT Member X Bear McPhail IHACT Member X Brenton Miller IHACT Member X Adrian Miller IHACT Member X Megan Parnell IHACT Member X Craig Prentice IHACT Member X Anna Prescott IHACT Member X Tony Prescott IHACT Member X Madeleine Prescott IHACT Member X Michael Roberts IHACT Member X Rowan Scanlan IHACT Member X Matthew Taylor IHACT Member X Geoffrey Whitworth IHACT Member X ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN:

56 ICE HOCKEY ACT ANNUAL GENERAL 28 November :00pm 1 Welcome, apologies Action Due 1.01 The Chair welcomed attendees to the Board meeting. Attendees noted the apologies of S Marshall, T Lane and M Sargeant. The meeting commenced at 7.00pm. 2 Approval of previous minutes 2.01 D Cassar asked members in attendance whether the Minutes from the 24 November 2015 Annual General Meeting (AGM) represented a true and accurate record of that meeting. L Slattery proposed the matter be voted on. A Brown seconded the proposal. Members in attendance voted that the Minutes provided are an accurate record of the 24 November 2015 AGM. 3 Elected Director reports 3.01 President A McLean gave a verbal report to members in attendance. A copy of the report is attached for reference Senior Delegate E Wood gave a verbal report to members in attendance. A copy of the report is attached for reference Junior Delegate D Doornbos gave a verbal report to members in attendance. A copy of the report is attached for reference. 4 Portfolio Director and Representative Reports 4.01 Tribunal Director Members in attendance noted that T Lane was an apology for the AGM, but undertook to provide a report for inclusion in the minutes of the AGM. T Lane s Tribunal Director report is attached for reference Director Women s Programs A Robold gave a verbal report to members in attendance. A copy of the report is attached for reference Referee in Chief Members in attendance noted that S Marshall was an apology for the AGM. A pre prepared report was delivered by J Davis. The report is attached for reference Coaching Director Members in attendance noted that M Sargeant was an apology for the AGM, and was therefore unable to deliver a report Registrar D Cassar gave a verbal report to members in attendance. A copy of the report is attached for reference. 5 Presentation of Audited Financial Statements 5.01 L Power provided copies of the audited IHACT financial statement for 2016, before briefing members in attendance on key aspects of the report. A copy of the report is attached for reference. ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN:

57 ICE HOCKEY ACT ANNUAL GENERAL 28 November :00pm L Power and other elected directors in attendance responded to some general questions about the report and IHACT s financial position from members in attendance. 6 Election of Elected Director positions 6.01 D Cassar informed members in attendance the positions of President, Secretary, Senior Delegate and Treasurer were up for election For the position of President, A McLean was nominated. A vote was proposed and seconded. A majority of members in attendance voted that A McLean fill the position of President on the IHACT Board For the position of Treasurer, D Gardner was nominated. A vote was proposed and seconded. A majority of members in attendance voted that D Gardner fill the position of Treasurer on the IHACT Board For the position of Senior Delegate, J Ballard and G Whitworth were nominated. A vote was proposed and seconded. A majority of members in attendance voted that J Ballard fill the position of Senior Delegate on the IHACT Board For the position of Secretary, G Whitworth was nominated. A vote was proposed and seconded. A majority of members in attendance voted that G Whitworth fill the position of Secretary on the IHACT Board. 7 General Open Forum 7.01 Members of the Board addressed some general queries and facilitated general discussion with members in attendance. The meeting closed at 8:28pm. ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN:

58 ICE HOCKEY ACT ANNUAL GENERAL 28 November :00pm President s Report Delivered by A McLean. IHACT Report Membership Membership increased slightly restricted due to ice availability. Focus on getting more juniors involved Intro of summer hockey 3 extra teams are playing Jr numbers ; ; ; CATEGORY % INCREASE Females % Males % Total % Development, Coaching and Referees Local Hockey Representative sides Ran two goalie camps Coaches have been great to ensure there is someone behind the bench in all leagues Large increase in Referees (more to do in this space) Move to summer hockey for first time due to numbers even then using all most available ice Three extra teams now due to extra ice in summer 2 in D and 1 in Women s Entered teams in all national competitions this year, with Midgets coming second place nationally. Again participated in midget and women's league in NSW thanks to NSW for our inclusion critical to our future ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN:

59 ICE HOCKEY ACT ANNUAL GENERAL 28 November :00pm Women's teams are going from strength to strength and numbers growing strongly which can be put down to great organizers and lots of people putting time and energy into the program (I won t mention anyone because I might leave someone out) A number of men, juniors and women representing at national level Board & Admin Board has been really cohesive, functional and outcomes focused o Big loss with three really good people (Elaina, Dave and Luke) not re nominating o Happily, these quality people are on hand to help transition Partnering with Brave to build ice hockey for the benefit of both organisations Financial Position Interesting fact 2008 we spent $58K on ice time; 2016 $190K Strong financial position with small surplus intent to have 20% of turnover in reserve in accordance with good financial management Used last year s surplus to invest in coaching, local academy camps, goalie sessions and skills seminars for all ages; and of course purchased new scoreboard ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN:

60 ICE HOCKEY ACT ANNUAL GENERAL 28 November :00pm Senior Delegate Report Delivered by E Wood. Senior B Senior B was again a 4 team competition with the re branded Switchblades now the Rebels, the Senators re joining the league replacing the Flyers and the Bulls and Blades remaining unchanged. While the league didn t have a pre season draft, teams recruited existing/returning players and incorporated junior players who were aging out of Midgets, which was a key focus for the league. While some players did change teams this year the overall skill level and attendance of players remained similar to The Bulls won the Season for the 3rd consecutive year with the Rebels coming second. I would like to thank Kevin Howard for he s work as Senior B Coordinator this year. IHACT competed in the Jim Brown National Tournament again this year. The team was coached by Don McDonald and managed by Kevin Howard. We didn t come away with a win this year, however the overall consensus was IHACT s skill level had improved from last year. Players from the Brown Team are continuing their development with a Senior A competition over summer to improve their contact game. Senior B has remained relatively un changed in my 6 years with IHACT and it is beginning to halter the growth we are seeing in the lower senior leagues, Senior C and D. While our Senior B players contribute to coaching the lower leagues, our players are stalling at the Senior C level. This area should be a key focus for 2017 with a collective approach on increasing the league intake while still providing all players with the opportunity to progress but play in a league that is suitable to their skill level. Senior C The Redbacks, Chiefs, Senators, Eagles and Devils made up the 2016 Senior C league. The Redbacks came away with their 3rd consecutive win against the Chiefs. Again we didn t have a pre season draft and all players that registered were allocated to a team. The overall skill level in C improved this year and we saw improved and regular attendance from rostered players, meaning less call ups from Senior D. I would like to thank Luke Power for he s work as Senior C Coordinator this year. The new PIM rule was introduced this season to address the high number of player and team PIM s from 2015, these included personal and team penalties. Lower PIM s were seen across all teams and individuals. I hope this awareness continues into 2017 and players continue to improve on their personal and team PIM s. Senior C will have some changes in 2017 with a high number of players moving on from the league and opening up more space in current teams which may impact on the league s ability to sustain a 6th competitive team. Senior D 2016 was another huge year of growth for senior D. We ran a pre season Winter Academy with 34 players attending the 6 week program. Unfortunately we were only able to take 16 players from the grading following the academy due to the allocation of ice for winter and limited space in existing teams. Senior D remained a 4 team league over winter with the Numbats getting the win over the ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN:

61 ICE HOCKEY ACT ANNUAL GENERAL 28 November :00pm Hornets. David McLeod and Tom Dunne were head coaches for the season and Joel Davis continued as League Coordinator. Due to the high level of interest in joining IHACT senior leagues throughout the winter season and the increasing pressure on ice availability, it was decided it was in the best interest of the association to move the Senior D and Women s Leagues to summer. This gave us the opportunity to grow both leagues, provide a more regular and consistent schedule taking of advantage the available ice. The transition from winter to summer was huge and to assist with the move the Senior D Committee was formed. Representatives from each team were selected and they began working with players on the move and developing the Senior D Rule of Engagement. Senior D, C and B now all run with a Rules of Engagement. The move to summer also allowed for the league to increase introducing 2 new teams; the Bombers and Dingoes. We ran another pre season academy in preparation for summer and a grading session. 43 new players registered for the season with 64 returning players, making Senior D our biggest senior league with the highest growth rate over the last 6 years. This transition wouldn t have happened without the players who supported the move, their love hockey and Senior D, the amazing coaches we have had all year at every training and game supporting the league. Women s League The Women s winter season began with another successful Come & Try Day with 35 registered players attending. This was followed by a 6 week academy program ran which saw 16 new players join the league. Several players returned from injury this year aswell. We re branded the Women s League with new jersey s and team names voted in by the players; Wolves, Raptors, Dragons. Jane Weatherstone was League Coordinator and Bear McPhail was Head Coach. The overall focus of the winter season was to increase team numbers. Previous years saw the teams averaging 10 players or less on the bench. This year each team had 18 players and were averaging players at each game. While some weeks saw even less players this was often due to the IHACT Dragons playing in the IHNSW comp, the transition of the women s league to summer should alleviate this issue. The women s league also transitioned to summer and this wouldn t have been possible without the support of Jane and Bear. They successfully ran the academy program for 37 players with 20 new players joining the league and 50 players returning. Due to the increase in numbers a 4th team was added; the Foxes. Overall the women s program in Canberra has grown from 2 teams to 4 local teams, 1 IHACT representative team and the Canberra Pirates competing in the AWIHL Teir 2 Competition in the space of 3 years. This is substantial growth for any sport and wouldn t have been possible without the players, coaches and volunteers, who devote their time to women s sport. ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN:

62 ICE HOCKEY ACT ANNUAL GENERAL 28 November :00pm This is an amazing sport, especially for someone who isn t a sports person, it has become an obsession. As most members know I have been a part of Ice Hockey ACT since 2010, back then we had 2 senior D and C teams and senior B. In 6 years I have been lucky enough to be involved the growth of Senior C and D, be a league coordinator and Senior Delegate, develop academy programs, watch the Women s program form and be a part of it, design 2 team jerseys, plan the Senior Presentation Nights, watch players skill improve, embrace rink stink, score game after game after game, play in both D and Women s and make friends that will last a life time. I wouldn t have been able to do any of it if wasn t for the support of the players and board members past and present who allowed me to do my thing and help shape IHACT to what it is today. I would like to thank Al McLean, Joel Davis, David Cassar, Luke Slattery, Luke Power and Dianne Doornbos for being the most amazing board, I m so proud of what we achieved. I would also like to thank Paul for putting up with all the time I threw into hockey. Elaina Wood Senior Delegate Ice Hockey ACT ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN:

63 ICE HOCKEY ACT ANNUAL GENERAL 28 November :00pm Junior Delegate s report 2016 was another busy season for our junior community. This year we have 85 registered juniors - 31 Atoms (36 Atoms last year) 20 PeeWee (17 PeeWee 2015) 13 Bantam (12 Bantam 2015) 17 Midget, including the Midget Travel Team- 12 players Team- 16 players) 4 In Womens league. (23 Midget, including the Midget Travel These numbers are down slightly on last year s 88 players. Bantam & Midget age group seems to be where we lose players- not just due to age & moving up into seniors. With 36 ice sessions for each of the house league age groups, the season ran from early April through to the end of September, having a break over both of the school holiday periods. Due to ice availability & number of ice sessions that are required a cross the board each week, junior games were also played on Friday nights & Saturday lunch & afternoons. This was less than ideal as attendance numbers tended to be down on these alternate days dues to prior commitments for players & or their families- this is something that need to be looked at for the 2017 season. This year started off with an AJIHL Tier 2 tourney which was held here against Adelaide & Brisbane at the end of January. The 6-game series plus finals drew quite a crowd & was fantastic to see this level of hockey played. The second block of our Junior Development Academy ran Feb-March, which then lead into our season & a number of participants joining their respective age divisions. This season our Midget Travel Team (Junior Brave) again played in the IHNSW league. With the loss of 5 players due to age, a number of last year Bantams were ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN:

64 ICE HOCKEY ACT ANNUAL GENERAL 28 November :00pm given the opportunity to play up. The team ended their season in 5 th place on the IHNSW standings. A great effort by all players- well done! The coaches, Andy Brunt & Nick Sault, manager, Tanya Brunt & support team deserve a huge thank you for all their hard work & dedication they put into the team this year- it s very much appreciated. Congratulations on your success! National Events: In January IHA held their annual National Development Camps in Newcastle for Peewees & Elite U17 s. A number of our players & a coach attended both of these demanding 7 day camps. They provide players with invaluable coaching & player development. This year for the first time in many years, we were able to enter teams in all three Junior National Championships - Tange for the Midget, DeFris for Bantams & Ginsberg for the PeeWee. This may not have been possible due to player numbers, but through building a healthy relationship with IHNSW, our Tange & DeFris Teams had players join our ATC Teams. Our Tange Team came away from the Championships with a silver medal. Congratulations to all players, coaches, manager & team staff for an outstanding effort! Our other two teams held their & were competitive against other state teams & represented ACT with pride. The Bantam team winning the Fair Play Trophy lowest penalty minutes. For the second year in a row, two of our goalies won Best Goalie of the Tournament for their respective championships- Alex Tetreault for Tange & Jakob Doornbos for DeFris. Great effort boys! ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN:

65 ICE HOCKEY ACT ANNUAL GENERAL 28 November :00pm Building healthy relationships with IHNSW, allowing us to gain extra players Over the long weekend in June, 10 Atom s attend McCrae Williamson Jamboree in Adelaide. This is an IHA development, training & skill based coaching jamboree, designed to bring together players from all over the country & develop their skills in a fun way, with coaches from National level, to club level. Over the weekend, they have around 12 hours of ice time. This is always a fantastic event with many friendships forged that will hopefully carry through many years of playing hockey. A number of our players have been selected for the National Teams: Alex Tetreault, Jordon Brunt & Jayden Lewis on the Junior Team- U20 Brittany Mendham for the women s U18 team with Maddie Prescott as a reserve Jordan Brunt & Jakob Doornbos on the preliminary roster for the Youth Team, under 18 s team to be finalised mid-december. Congratulations to all our junior players! We wish you all the best for a great tournament. Club Tournaments: Once again, our PeeWee & Midget teams started the season competing at the Heaton Cup in Canterbury on Good Friday. Both team acquitted themselves very well & were quite competitive. Our Bantam players play in the Lynch Tournament on Easter Sunday at Liverpool. This tournament was an eye-opener for our first-year Bantams as this is the age which contact hockey is played. We have also had an Atom team go to the Atoms Only in Newcastle in July. They too were quite competitive. ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN:

66 ICE HOCKEY ACT ANNUAL GENERAL 28 November :00pm A Squirt, Atom & Peewee team travelled to Coffs Harbour at the end of the session to compete in the Big Banana 3-on-3 skirmish. One of our Bantams also went, joining a combined team. This was a fantastic way to end the season, all having fun. 3 of our Peewee players are joining teams to go to Minnesota to compete at the Friendship Games in March Ebony Brunt & Nick Doornbos joining SA Kangaroos & Connor Dowell joining NSW Ice Crocs. We wish you all the best- have a fun tourney! General: Our younger juniors were helped along their development path with the purchase of 6 sets of junior goalie gear. This has been a huge success with many of the young players lining up to have a go in nets. New jerseys were also purchased for our Atoms, Peewee & Bantams. They certainly do make quite an impression at tournaments with loads of great comments. Our dedicated junior coaches did a great job with each of their age groups. With many novice players joining this season, the challenge for the coaches was to be able to coach over a wide skill base. They all met this challenge & made sure each player was able to develop according to their own abilities. They also put many hours into taking teams to various tournaments. A Junior Come & Try Day was held in October with 48 participants. This has been followed with the start of the new Junior Development Academy with 26 participants, followed by the second block early next year. We have also been running skating skills sessions for our 10-17yr olds to help build on their skills. The 29 kids participating come off the ice knowing they have had quite a work ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN:

67 ICE HOCKEY ACT ANNUAL GENERAL 28 November :00pm 2017 Season: Looking at 2017, Coaching is an area where we need to look at with the baulk of the coaching falling on 2 or 3 coaches. It would be great to bring more of the senior coaches in to help with junior development. As always, player numbers & the way in which we run our junior leagues will need to be closely monitored. ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN:

68 ICE HOCKEY ACT ANNUAL GENERAL 28 November :00pm Tribunal Director s report Dear Colleagues I provide herewith my report on the activities of the IHACT Disciplinary tribunal for At the outset, I wish to thank the Board and Committee for their ongoing support and assistance in this role, which is of vital importance to the administration of a fair and equitable field of play, enabling all participants have the opportunity to display their talents, skills and enjoyment for the game of ice hockey. In 2016, the Tribunal undertook for the first time, a proactive role towards education particularly in relation to interaction with on and off ice officials. I spend some time liaising directly with senior officials on ways in which to improve the efficiency of reported matters. Following that liaison, I prepared and presented a brief information session at the 2016 IHACT Officiating Accreditation course on Tribunal Requirements and Match Reporting Obligations. The presentation was well received and thoughtful and insightful questions were asked on the day. In 2017 and beyond, it would be my recommendation that this presentation be repeated in order to reinforce the key messages. Procedurally, in 2016 I engaged in several discussions at IHACT Board level about reform of disciplinary and member protection guidelines. Those discussions were met with enthusiasm for review and possible change, in concert with a soon to be devised national review strategy. In that regard, I am continuing in discussions with IHA Tribunal Director, Jimmy Dufour. In 2016, the IHACT Tribunal was referred two matters for consideration. Matter 1 involved an alleged altercation between an on-ice player and an off-ice spectator. The case was not heard for technical reasons and the charge against the player was dismissed without penalty. Matter 2 was somewhat complicated and considered a range of allegations crossing over the IHACT member protection policy and disciplinary guidelines. The Tribunal was convened and considered evidence by way of written submissions only. The Tribunal found the charges proven against the player and imposed sanctions including suspensions, suspended officiating suspensions and the requirement for the publication of an open apology. A comprehensive report on the Tribunal process and outcome was provided to the guilty player, as well as to the Board. I look forward to being of continued assistance to IHACT in Yours faithfully Tony Lane IHACT Tribunal Director ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN:

69 ICE HOCKEY ACT ANNUAL GENERAL 28 November :00pm Director Women s Programs report Delivered by A Robold We've got a complete pathway for girls/women in Australia, i.e. local leagues, tier 2 national league and AWIHL. Local league has nearly 75 participants in our first summer league. A travel team was maintained in the winter season, with the hopes of a further team in winter IHACT will participate in IHA Tier 2 league. Several girls/women are part of Australian national team, with two ACT members playing in AWIHL team. Many thanks to all involved. ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN:

70 ICE HOCKEY ACT ANNUAL GENERAL 28 November :00pm Referee in Chief Report Delivered by J Davis. A quick wrap up of the 2016 year featuring statistics about the local officials. Thanks go to all of the officials that helped out during the year. Some of you may remember I had an accident earlier in the year that kept me from getting on the ice until around 8 weeks into the season. It was great to have the support of the officials, players and the board up till then and of course for the rest of the season. This year we had 36 individuals completing the official s course with 35 registering: 15 qualifying as Linesman 10 qualifying as Level 1 Officials 10 qualifying as Level 2 Officials Along with Al Wishewan & Steve Clyde Smith whom are both Level 4 officials. During the season 30 qualified officials stepped on the ice to officiate in approximately 230 games, covering 647 slots. Officials were paid a little over $14,000 for these games The busiest officials this year were: Michael Johnson with 59 games Matt Doornbos with 52 games Scott Marshall with 52 games. Special mention and thanks to: Michael Johnson 59 games Tim Beaver 39 games Cody Mendham 40 games All 3 are non playing officials, between them they filled 138 slots, and were certainly an enormous help. And of course Michael Johnson received an award at the end of year presentation night for his contribution to officiating. During the season: Nick Mason travelled to Perth to officiate in the de Fries Tournament Luke Power travelled to Melbourne for the Ginsberg tournament Jake Doornbos went to the annual Atoms/Pee Wee tournament in Coffs Harbour, and Nick Lee was nominated for his International Official s card and will be travelling to New Zealand early in 2017 ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN:

71 ICE HOCKEY ACT ANNUAL GENERAL 28 November :00pm I am looking forward to the 2017 season. The date, time and format for next year s official s course is yet to be finalised. The plan is to run it much earlier so new and returning officials may get experience and exposure by officiating games on the tail end of the summer league. Details will be published as soon as they are finalised. Scott Marshall Referee in Chief Ice Hockey ACT 28 November 2016 ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN:

72 ICE HOCKEY ACT ANNUAL GENERAL 28 November :00pm Registrar s Report Delivered by D Cassar. I wish to acknowledge and thank Mark Rendall who performed the role of IHACT registrar for the first half of 2016, and was instrumental in setting up the association with the new Esportsdesk platform and handling winter registrations. The major development in the Registrar s portfolio was the implementation of IHA s new Esportsdesk registration system. Advantages of Esportsdesk include a single system for players to include their IHA and IHACT memberships, ice fees and special program payments, Website integration (not yet implemented). Registration figures for 2016: In 2016 IHACT had 520 members, up from 387 in 2015, 375 in 2014 and 297 in The 2016 figure includes casual (CAS) memberships which it did not in previous years. There were 88 casual members. For player members only those with full IHACT Junior (PJ/SJ) or Senior (PS/SS) player memberships, and excluding Casuals and all non playing officials in 2016 IHACT had 405 playing members, compared to around 350 in 2015 & 2014, and 284 in 2013 (increase of 43% in 3 years). Non players: in 2016 IHACT had 6 non playing refs, 1 non playing coach and 20 Active Volunteer (AV) members. Note: under a new agreement in 2016 between the AIHL & IHA, AIHL players are no longer required to register through their state association. This reduced the number of IHACT playing members by around 15 to 20 players. ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN:

73 ACT ICE HOCKEY ASSOCIATION INCORPORATED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2016