Field Activities Plan

Transcription

1 Field Activities Plan 1. Go to FRO Pre-Planning and follow the steps outlined. 2. Use template with FAP Instruction Sheet for detailed instructions on how to fill in template. 1. Project Details Date FAP Prepared: 4 July 2018 Prepared by: Dr. Greg King and others Department: Augustana / Science Supervisor of Project: Dr. Greg King Principal Investigator Dr. Greg King Supervisor s Contact Info Work Ph# gking@ualberta.ca Alternative Ph# + Date of Departure 12 July 2018 Date of Return 22 August 2018 Location of (specific) Paddling from Jolly Lake (64.135, ) through Courageous Lake (64.149, ) to southern end of MacKay Lake (63.776, ) Northwest Territories, Canada Nearest city/town Yellowknife, NT Project Description Canoe-based fieldwork for research project investigating vegetation change in Bathurst caribou herd range. 2. Field Participants Name Position Emergency Info Form completed Consent Forms completed Greg King Professor Yes Yes Undergrad Yes Yes 3. Hazard Assessment and Control A hazard assessment is a foundation of an effective safety plan. The hazard assessment identifies hazards and the associated controls. A hazard assessment is required before any field activity and should be reviewed whenever there is a change or new process. The hazard assessment must be reviewed periodically. The hazard assessment is a requirement of the Alberta Occupational Health and Safety Act and of University policies (reference reference). A hazard assessment is often developed as a table/matrix and includes a risk evaluation process. (see examples here and here). All other aspects of your field activity plan will naturally flow from this hazard assessment (emergency response plan, comms plan, admin and insurance plans, etc.) See the following pages for the hazard assessment for this project.

2 Name: King Lab - Remote Field Work Hazard Assessment Date Created: Jun 26, 2018 Description: Hazard assessment for a summer research project in the NWT involving canoe-based fieldwork where we are dropped off by floatplane in a location, and then transit between field sites using canoes. Fieldwork will take place over 5 weeks. Last Published: Jun 26, 2018 Task Air Travel Both commercial flights between YEG and YZF as well as small floatplane travel between YZF and field sites. Remote Location Field work will be conducted in a remote location away from major centers (and inaccessible other than flying). This means that any major incidents will require several hours if not a full day for evacuation. Canoe Travel Movement between sampling locations will be via canoe watercraft. Both water travel and portaging is included under this task. Hazard Pre-Control Risk Rating Existing Controls Impacts/Collisions 5 x 5 25 Training/Education, Aircraft Specific Training, Situational Intelligence or Information Unpredicted Serious Event Water/Drowning Hazards 4 x 5 20 Buddy System, Communication Plan, Emergency Response Plan, Regular Check-in, Training/Education, Wilderness First Aid Training, First Aid Kit 5 x 5 25 Emergency Kits, Emergency Response Plan, Situational Awareness, Training/Education, Personal Floatation Device (PFD), Preventative Maintenance Falls? Slip/Trips 5 x 3 15 Training/Education, Situational Awareness, Sturdy Footwear Post-Control Risk Rating 2 x x x Page 1 of 3

3 Name: King Lab - Remote Field Work Hazard Assessment Date Created: Jun 26, 2018 Description: Hazard assessment for a summer research project in the NWT involving canoe-based fieldwork where we are dropped off by floatplane in a location, and then transit between field sites using canoes. Fieldwork will take place over 5 weeks. Last Published: Jun 26, 2018 Task Wilderness Camping All camps are nonpermanent and will be selected and set-up as we travel. Daily Fieldwork Activities Fieldwork activities centered around vegetation sampling at defined plot locations along our route. Hazard Flammable/Combustible Materials Pre-Control Risk Rating Existing Controls 2 x 4 8 Training/Education, Situational Awareness Weather conditions 3 x 5 15 Training/Education, Situational Awareness Extreme Temperatures/Cold Stress Extreme Temperatures/Heat Stress 5 x 3 15 Layering of Clothing, Training/Education, Winter Clothing 5 x 3 15 Sunscreen, Hat and Sunglasses, Frequent Breaks, Adequate Water Falls? Slip/Trips 5 x 4 20 Training/Education, Situational Awareness, Sturdy, Closed-Toe Footwear Insect Bites/Stings 5 x 2 10 Long Sleeves, Long Pants, Bug Jackets, Bug Repellant Wildlife or Dangerous Animal 2 x 4 8 OC Bear Spray, Training/Education, Situational Awareness, Camp Location Stress - Mental Situational Intelligence or Information, Regular Check-in Post-Control Risk Rating 2 x x x x x x 2 4 Stress - Fatigue Situational Awareness, Frequent Breaks 2 x 2 4 Weather conditions 3 x 5 15 Training/Education, Situational Awareness 2 x 3 6 Eye Strain 2 x 2 4 Eye Protection 2 x 2 4 Repetition or Repetitive Movement Extreme Temperatures/Cold Stress Extreme Temperatures/Heat Stress 4 x 2 8 stretching, Frequent Breaks, Training/Education 5 x 3 15 Layering of Clothing, Training/Education, Winter Clothing 5 x 3 15 Sunscreen, Hat and Sunglasses, Frequent Breaks, adequate hydration Insect Bites/Stings 5 x 2 10 Long Pants, Long Sleeves, Bug Jacket, Bug Repellant Page 2 of 3 4 x 2 8

4 Name: King Lab - Remote Field Work Hazard Assessment Date Created: Jun 26, 2018 Description: Hazard assessment for a summer research project in the NWT involving canoe-based fieldwork where we are dropped off by floatplane in a location, and then transit between field sites using canoes. Fieldwork will take place over 5 weeks. Last Published: Jun 26, 2018 Task Hazard Sharp/Pointed Objects? Cuts & Punctures Wildlife or Dangerous Animal Pre-Control Risk Rating Existing Controls 3 x 3 9 Foot Protection - Closed Toe Shoe, Training/Education, Safe Work Procedures, Emergency Response Plan, First Aid Kit 2 x 4 8 Situational Awareness, Training/Education, OC Bear Spray Post-Control Risk Rating 2 x x 4 8 Stress - Long Hours Regular Check-in, Training/Education 2 x 2 4 Falls? Slip/Trips 5 x 4 20 Training/Education, Situational Awareness, Sturdy, Closed-Toe Footwear 3 x Page 3 of 3

5 4. Emergency Response Information University Specific Contact Info: Department Contact (s) Daytime Department Ph # After hours Dept. Contact # UofA Protective Services STARS: , or #4567 from a cell phone Field Specific Emergency Contact Info Cell Phone # of field crew n/a (out of cell range) Satellite Phone # of field crew Local Contact and Phone Number Local Emergency Response Number (867) (24 hour emergency line) Local RCMP Detachment (867) Other Yellowknife Hospital (general inquiries) (emergencies) Air Tindi (Floatbase dispatch) (867) Air Tindi (24-hr dispatch) (867) Page 2, Field Activities Plan Template, Version date: February, 2018

6 5. Emergency Escalation Protocol if no Check-in: Grace period before starting emergency protocol: No message received from both SPOT and/or InReach for two hours after check-in (with no additional contact via satellite phone). Steps When to call Who to call 1. If after grace period, still no check-in, send message to: Name of Supervisor: Greg King 24/7 Contact Address (InReach device): Call Satellite Phone: XXX-XXXXX 2. If #1 does not answer (provide some time as we will be checking devices nightly), call: Department Contact: 24/7 Contact Ph: 780- XXX-XXXX 3. If #1 and #2 do not answer, call: UAPS: UAPS to contact Department Chair, OEM, EHS 4. If #1, #2 and #3 do not answer, call: Local RCMP (Yellowknife) Ph: Air Tindi (24-hr dispatch) Ph: Emergency Response Plan (ERP) This section is a top level summary of potential emergencies sustained from the hazards identified. Page 3, Field Activities Plan Template, Version date: February, 2018

7 Potential Emergencies/hazards: Procedures for dealing with Potential Emergencies: Identification of, location of and operational procedures for emergency equipment: Emergency response training requirements: Location and use of emergency facilities: Fire protection requirements: Alarm and emergency communication requirements: First aid services required: Procedures for rescue and evacuation: -watercraft activities (canoe movement between field sites) -wildlife encounters (bears, caribou) -injury while accessing field sites -illness while in field / away from home Our field team is a group of 6 individuals working in remote locations. At most times we will be in one group or perhaps 2 groups when accessing field sites (always camping together). Our procedures would depend on the severity of the injury and may involve arranging for a helicopter/floatplane pick-up. All members of our expedition have wilderness first-aid training to ensure proper care in case of delay prior to evacuation. In case of severe injury requiring evacuation we would contact local RCMP/hospital/Air Tindi to arrange this. When calling an evacuation emergency, procedure is to give location co-ordinates first, in case sat. phone contact is lost. Comprehensive first aid kits will be carried by researchers. A smaller kit for field work and a larger kit is kept in camp at all times. Bear spray will be carried on each person at all times in the field. Each group will also have access to wildlife deterrents including bear bangers and air horns. Each group of researchers will also always be carrying a communication device to reach other groups (i.e. radios if in different locations) and to communicate with contacts not in the field (i.e. SPOT, InReach, or SatPhone). All team members have wilderness first-aid training. Both UofA members have Bear-Aware training and canoe paddling training/experience. Yellowknife Hospital: (emergencies) Wekweètì Nursing Station: NWT wildfire map will be monitored for fire activity and will be communicated to us via InReach device or Sat Phone. Field crew will carry a satellite phone, InReach and SPOT device. In event of emergency, Yellowknife hospital. If required, contact will be made with the local RCMP detachment in Yellowknife (activating SPOT rescue will also lead to RCMP contact). If not possible to reach the RCMP we will make efforts to directly contact several potential flight/helicopter companies for emergency evacuation. The following contacts have been programmed into our satellite phone: Air Tindi Yellowknife - 24-hr dispatch (867) Yellowknife Float Base - (867) Canadian Helicopters Yellowknife Designated rescue and evacuation workers: All staff have adequate first aid training and have been informed of evacuation procedures Page 4, Field Activities Plan Template, Version date: February, 2018

8 7. Field Worksite Safety Inspection It is important the PI or research supervisor attend at the site and do field worksite safety inspections at regular intervals. Access a copy of an example inspection form on this webpage. It will need to be tailored to the activities you are doing. Field Worksite Inspector Date completed: Inspection Type: Inspection Form Attached (name) Dr. Greg King Ongoing throughout trip Visual 8. Daily Field Safety Meetings These books are to keep track of daily field safety meetings. There are instructions in front of book. These books should be kept with the department/supervisor for 10 years. Field Safety Log Book Date Obtained: Discussion with research team Obtained from FRO: Yes July 4, 2018 Daily 9. Permits Required or Ethics Clearance Needed There is a list of frequently needed permits that FRO has created. Permit/Clearance: Date Obtained: Expiry Date: NWT Licence Aurora Institute Anticipated July 9, 2018 August 30, Training Copies of training certificates or records should be kept with the Field Activities Plan. Name Position Training Required Training Completed e.g. Graduate Student EHS Supervisory Professional Development E- Learning Greg King Wilderness Advanced First-Aid Professor / Supervisor Greg King Bear Awareness and Safety Training Professor / Supervisor Undergraduate Wilderness Advanced First-Aid Undergraduate Swift Water Rescue Undergraduate Undergraduate Undergraduate Paddle Canada Moving Water Tandem Instructor Outdoor Council of Canada Field Leader (Hiking) Bear Awareness and Safety Training Page 5, Field Activities Plan Template, Version date: February, 2018

9 11. Immunizations Travel Immunization/Prophylaxis Requirements: None Altitude sickness medication Polio Diphtheria Rabies Hepatitis A Rubella Hepatitis B Tetanus Japanese encephalitis Tuberculin testing prior to departure Malaria Measles Typhoid. Meningococcal Yellow Fever Other (specify) 12. Accommodations Campsite: Various backcountry campsites along route (Jolly Lake MacKay Lake) Tents 4 tents 1 Nunatak (Orange & Yellow); 2 Lightfield (Orange); 1 Chowhouse (Grey) Trailer Cabin Hotel/motel Other: AirBnB Yellowknife (July 12-16) (867-XXX-XXXX) AirBnB Yellowknife (August 20-22) (867-XXX-XXXX) 13. Meals Type: Self cooked* Catered Restaurants X X 14. Transportation To, from and at Field Camp/Site Type (Road, Air, Off- Details (license Road) & Description plate) July 12 Departure from AC #XXXX Edmonton (YEG) to Yellowknife (YZF) Floatplane (Turbo Otter): July 16 - Departure to field site from Yellowknife (YZF) Aug 20 Return from field site to Yellowknife (YZF) Canoes (Pak Boats Red) August 22 Departure AC #XXXX from Yellowknife (YZF) to AC #XXXX Edmonton (YEG) Source (UofA, Rental/Rental Co. etc,) Air Canada (Greg King) Air Tindi (Greg King and ) Pakboats owned by Queen s University (research partner) Air Canada (Greg and ) Page 6, Field Activities Plan Template, Version date: February, 2018

10 15. Drivers & Passengers UAlberta Approved Drivers Name (Surname, Given name) License type/class U of A certified for vehicle type? Passengers in UAlberta Vehicles Name (Surname, Given name) Passengers in Collaborators Vehicles Name (Surname, Given name) King, Greg Doe, John Affiliation (volunteer, collaborator, staff, etc.) Certificate of Insurance obtained 16. Communications (for working alone, please see this protocol) Device type Number Registered with PRCC (yes/no) Satellite phone (s) XXX XXXX No With Outside Time of day monitored / check-in procedure Will monitor every 3 days to see if any messages. Cell phone (s) 587-XXX-XXXX No Will only be available between July 12 and 16 in Yellowknife and after August 20th Radio frequency Alternate device john.@inreach.gar min.com No Nightly check-in at around 8 PM via SPOT & InReach device with personal and faculty contacts. Within Group Device type Number/Frequency Time of day monitored / check-in procedure 2-way radios Check-ins twice a day between groups if working in different areas 17. Equipment Equipment UofA* / rental / other Standard Operating Procedure if have one link here Personal Protective Equipment List 18. Insurance Needs Note, personal property is not insured. Check with your own insurers to make sure policy covers this. Off-Campus Equipment registered? n/a Participants informed of need to purchase extra travel n/a insurance Medical Evacuation Insurance required? n/a Kidnapping Insurance required? n/a Certificate of Insurance required? n/a Page 7, Field Activities Plan Template, Version date: February, 2018

11 19. Document Management Copies of the FAP, Emergency Info Forms, Informed Consent Forms, and Training Certifications will be kept in the field as well as with: Name: Phone: 780-XXX-XXXX Google Doc FAP (linked to) Link: Detailed Itinerary (linked to) 20. Approval To be completed by Supervising er: I acknowledge that this safety plan has been prepared in keeping with the requirements of the University of Alberta Off-Campus Activity and Travel Policy and according to my review of Appendix B (Risk Assessment Matrix) and consideration of the research personnel, activities that will be performed and the research site, the risk for this FAP is High: Name of Principal Investigator: Signature: Date (DD/MM/YYYY) Greg King 07/04/2018 To be completed by field research lab members. The following members of the research team have been informed and/or provided with a copy of this Field Activities Plan and any additional procedures/protocols that are attached to form part of the FAP and are aware of the hazards identified and the methods used to control or eliminate the hazards. er s Name: Signature: Date (DD/MM/YYYY) 22/06/2018 Page 8, Field Activities Plan Template, Version date: February, 2018