ESSEX HEIGHTS PRIMARY SCHOOL EXCURSIONS AND INCURSIONS POLICY

ESSEX HEIGHTS PRIMARY SCHOOL EXCURSIONS AND INCURSIONS POLICY Excursins and incursins are seen as an integral part f the schl curriculum as they enable students t explre, extend and enrich their learning and their scial skills develpment, in a nn-schl setting. They cmplement, and are an imprtant aspect f the educatinal prgrams ffered at the schl. An excursin is defined as any activity beynd the schl grunds. An incursin is an activity that invlves schl visitrs wh prvide perfrmance, lessn r service fr students. This plicy shuld be read in cnjunctin with the Essex Heights Primary Schl Camps Plicy where applicable. AIMS T reinfrce, cmplement and extend the learning pprtunities beynd the classrm. T develp an understanding that learning is nt limited t schl and teachers, and that valuable and pwerful learning takes place in the real wrld r with ther peple and experiences. T prvide safe, secure learning experiences fr students in a venue external t the schl. T further develp scial skills such as cperatin, tlerance, cmmunicatin, individual and grup interactin. T further develp prblem slving and life survival skills. T extend students understanding f their physical and cultural envirnment. GUIDELINES FOR ACTION All excursins and incursins must be apprved by the Principal r his/her nminee. All excursins and incursins must cmply with Child Safe Standards. Staff wishing t rganise an excursin/incursin must cmplete an Excursin/Incursin prpsal frm (Appendices B and C) and ldge this fr apprval. The Principal r nminee(s) will cnsider the educatinal utcme f the excursin/incursin as well as the impact n the schl. The Principal r nminee(s) will ensure that all excursins/incursins, transprt arrangements, emergency prcedures and staffing cmply with Department f Educatin and Early Childhd Develpment (DET) guidelines. The crdinatr will ensure relevant details are entered n the daily planner. Once the excursin/incursin has been apprved, all relevant dcumentatin must be cmpleted by the Crdinatr and submitted. Fr excursins, an nline ntificatin f schl activity frm is cmpleted at least three weeks prir t the activity using the Student Activity Lcatr (SAL). See the SAL user guide fr further infrmatin The Excursin / Incursin Crdinatr (Teacher in Charge) is respnsible fr cmpleting

all necessary dcumentatin (see Table belw): Excursin / Incursin Dcumentatin Checklist Dcument Detail fr what T Whm Ldgement Date EHPS Incursin Apprval Applicatin All Incursins Principal / AP / Bursar Fur weeks prir EHPS Excursin Apprval Applicatin All Excursins Principal / AP / Bursar Fur weeks prir Apprval Prfrma fr all Excursins and Activities Requiring Schl Cuncil Apprval All Excursins/ Schl Camps that require Schl Cuncil apprval Principal / AP and Schl Cuncil Eight weeks prir Excursin Risk Management Assessment Frm All Excursins and Incursins Principal / AP Three weeks prir DET Ntificatin f Schl Activity (Student Activity Lcatr - SAL) All Excursins/ Camps except lcal area DET Three weeks prir EHPS Student Medical Frm All Excursins except lcal area Health Centre Three weeks prir EHPS Excursin and Incursin Ntificatin Frm All Activities Infrmatin / cpy t list n previus page One week prir Schl Cuncil is respnsible fr the apprval f: Overnight excursins Camps Interstate visits Internatinal visits Excursins requiring sea r air travel, weekends r vacatins Adventure activities The Principal r nminee is respnsible fr the apprval f all single-day excursins ther than thse that must be apprved by Schl Cuncil as mentined abve. The Excursin/Incursin Crdinatr will prvide infrmatin as necessary t any peple whse prgram may be impacted. This may be in the frm f a cpy f the Essex Heights Excursin/Incursin Ntificatin Frm (Appendix E).

EXPECTATIONS DET requirements and guidelines relating t preparatin and safety will be bserved in the cnduct f all excursins and incursins. The Principal r nminee will ensure that full recrds are maintained regarding the excursin/incursin. The Principal r nminee will ensure that adequate pre-excursin/pre-incursin planning and preparatin, including the preparatin f students, takes place. Satisfactry arrangements will be made t prvide cntinuus instructin fr the students remaining at the schl during the absence f staff accmpanying an excursin and fr thse students wh are nt participating in an incursin/excursin. All excursins and incursins will be attended by schl staff t ensure apprpriate supervisin f students at all times. In the event f an accident r emergency the teacher in charge will be respnsible fr the administratin f first aid, and will cntact parents as apprpriate. In the event that parents cannt be cntacted, the teacher in charge will fllw first aid and emergency plicies as set ut by Essex Heights Primary Schl. DET will nt cver any expense assciated with the cnduct f excursins/incursins. The schl may chse t subsidise sme excursins/incursins r sme students expenses. Prir t cnducting a camp r excursin, apprval f the Schl Cuncil r the Principal will be btained. Schl Cuncil must apprve vernight r adventure activities. Students and their parents/carers will be made aware that acceptable standards f behaviur in keeping with the Essex Heights schl values will be expected during an excursin/incursin. The emergency management prcess f the schl will extend t and incrprate all excursins/incursins. All DET requirements and guidelines that apply t the cnduct f excursins are als applicable t all verseas and interstate (dmestic) camps/excursins. PROGRAM Prir t cnducting a camp r excursin, DET requirements and guidelines relating t excursins, will be rigrusly bserved. Cnsideratin in planning will include: Adventure Activities Apprvals Student Preparatin and Behaviur Emergency and Risk Management including bushfires

Venue Selectin Parent r Carer Cnsent Staffing and Supervisin Student Medical Infrmatin Safety Guidelines fr Educatin Outdrs, see: Excursins and Outdr Educatin Prir t cnducting any camp, excursin/incursin the frmal apprval f the Principal and where applicable the Schl Cuncil will be btained. In apprving an excursin /incursin, cnsideratin will include: the cntributin f the activity t the schl curriculum the adequacy f the planning, preparatin and rganisatin in relatin t the schl plicy and the guidelines and advice prvided by DET infrmatin prvided by cmmunity grups and rganisatins that specialise in the activity prpsed apprpriateness f the venue the prvisins made fr the safety and welfare f students and staff the experience and cmpetence f staff relevant t the activities being undertaken the adequacy f the student supervisin the high risk nature f sme activities emergency prcedures and safety measures staff-student ratis student experience Students nt attending an excursin/incursin will be placed in anther class and have an apprpriate learning prgram prvided by the class teacher. Prir t an excursin r incursin parents/carers are t be made aware that DET des nt prvide student accident cver and that they need t make their wn arrangements fr cver. Arrangements fr payments All effrts will be made nt t exclude students simply fr financial reasns. Parents experiencing financial difficulty, wh wish fr their children t attend an excursin/ incursin, are invited t discuss alternative arrangements with the Principal. Decisins relating t alternative payment arrangements will be made by the Business Manager in cnsultatin with the apprpriate staff, n an individual basis. All families will be given sufficient time t make payments fr excursins/incursins. Parents will be prvided with permissin frms and excursin/incursin infrmatin clearly stating payment finalisatin dates. Children whse payment has nt been finalised at least 24 hurs prir t the incursin/departure date will nt be allwed t attend unless alternative payment arrangements have been rganised with the Business Manager.

Office staff will be respnsible fr managing and mnitring the payments made by parents and will prvide rganising teachers with detailed recrds n a regular basis. Teacher Respnsibilities: A designated Teacher in Charge will crdinate each excursin/incursin. The Teacher in Charge must prvide the Frnt Office with a final student list as well as prviding a list t the Schl First Aid Officer. In the case where an excursin/incursin invlves a particular class r year level grup, the rganising teacher will ensure that there is an alternative prgram available fr thse students nt attending the excursin/incursin. All students must have returned a signed permissin nte and payment t be able t attend the excursin/incursin. Cpies f cmpleted permissin ntes and medical infrmatin must be carried by excursin staff at all times. The schl will prvide a first aid kit fr each excursin. The teacher in charge is respnsible fr cllecting these prir t leaving. The teacher in charge will cmmunicate the anticipated return time with the Frnt Office in the case where excursins are returning ut f schl hurs. Parents will be infrmed prir t students leaving fr the excursin, that they can phne the ffice t receive an updated anticipated return time r an SMS t parents will be generated. Parents may be invited t assist in the delivery f excursins/incursins. Parents will be ntified if their child is in danger f lsing the privilege t participate in an excursin/incursin due t inapprpriate behaviur at schl. The decisin t exclude a student will be made by the Principal and Assistant Principal, in cnsultatin with the rganising teacher. Bth the parent and the student will be infrmed f this decisin prir t the excursin/incursin. Disciplinary measures apply t student excursins cnsistent with the Schl s Student Engagement and Well Being Plicy and Restrative Practices apprach. In extreme cases the excursin staff, fllwing cnsultatin with and the apprval f the principal r their nminee, may determine that a student shuld return hme during an excursin. In such circumstances, the parent/carer will be advised f: the circumstance assciated with the decisin t send the student hme the time when the parents/carers may cllect their child frm the excursin the anticipated time that the student will arrive hme any csts assciated with the student s return which will be the respnsibility f the parents/carers. The schl s emergency prcedures d include the effects f an emergency n student supervisin in the event f excursin staff being required t assist injured students r t g fr help.

All excursin staff and, where apprpriate, the students will be familiar with the specific prcedures fr dealing with emergencies n each excursin. On days f extreme fire danger r ttal fire ban, the Principal r nminee may need t cancel an excursin at shrt ntice. Where an excursin is nt cancelled, special fire safety precautins will be implemented. In any event Risk Assessment dcumentatin must be cmpleted prir t apprval. See Appendix D. Excursin grups will be equipped with mbile telephnes and first aid kits t be used in emergency situatins. DUTY OF CARE Be aware that students are usually less cnstrained and mre prne t accident and injury than in a mre clsely supervised classrm. Be aware that an incursin with an external prvider des nt abslve supervisin duties f the teacher, including first aid duties. A teacher must be present at all times and remain the persn designated with duty f care respnsibilities. Staff supervisin will cmply with the ratis set ut in Department Guidelines. See Appendix A. LINKS AND APPENDICES (including prcesses related t this plicy) The Key Links cnnected with this plicy are surced thrugh: DET Excursin Plicy Appendices which are cnnected with this plicy are: Appendix A: Pupil/Teacher Ratis Appendix B: Incursin Apprval Pr-frma Appendix C: Excursins Apprval Pr-frma Appendix D: Excursin Risk Management Assessment Frm Appendix E: Essex Heights Primary Schl Excursin and Incursin Ntificatin Frm EVALUATION This plicy will be reviewed in the 3 year cycle r mre ften if necessary due t changes in regulatins r circumstance. Gerge Perini Kristen Steer Principal Schl Cuncil president August 2018

APPENDIX A: PUPIL/TEACHER RATIOS Abseiling and Rck Climbing 1:1 Rck Face 1:10 Others 2 Experienced Staff Base Camping 1:10 Residential; canvas 1:15 Study: residential Bard Sailing 1:3 Beginners 1:5 Nvice; intermediate; advanced 2 Experienced sailrs Bats, Small Sailing - (Dinghies, Catamarans) 1:8 Enclsed Waters 1:6 Open Waters 1:4 Open Waters, Adverse Bushwalking 1:5 Overnight 1:10 Day Caneing 1:6 2 Staff members Cycling 1:10 Hrse Riding 1:1 Basics 1:5 Beginners 1:8 Semi-experienced Riding Schl: 1 Experienced teacher with instructr 2 Experienced teachers if n instructr r grup exceeds 10 Orienteering 1:10 Bush Rpes Curse 1:12 3 students t any ne element, 1 participating, 2 sptting NOTE: N student n any element unless supervised Scuba Diving 1:8 Pl training 1:4 Diving, 2 buddy systems NOTE: 2 qualified staff Shting 1:1 New r inexperienced 1:5 On the track r mund 1:15 Observers r waiting Snrkelling 1:8 Clsed water: pl 1:4 Open water NOTE: 2 qualified staff Snw Activities 1:8 Alpine, Nrdic vernight 1:10 Alpine, Nrdic day 1:10 Nn-skiing Surf Activities 1:10 Beach 1:8 Surf NOTE: 1 teacher/instructr in water and NOTE 1 teacher/ instructr n beach Swimming 1:20 Enclsed pls 1:10 Open water Water Skiing 1:20 Shre 1 Student n tw at any ne time; if highly experienced tw may be taken tgether 2 Peple in bat driver and bserver; ne must be staff member

APPENDIX B: INCURSION APPROVAL APPLICATION T be submitted t the Principal / AP / Bursar fr apprval. INCURSION:... DATE/S:.... DETAILS: (wh is visiting; what activities will take place)........ NUMBER OF STUDENTS:... STUDENTS WITH SPECIAL NEEDS:. WHO (grup, year level, ther specify):... PURPOSE OF INCURSION:..... ORGANISING STAFF MEMBER:... STAFF ATTENDING:. PLEASE LIST ANY INCURSION SUPERVISORS OTHER THAN TEACHING STAFF: Name Wrking with Children Check: Yes/N Child Safe Cde f Cnduct Yes/N Payment Required: Yes/N COST:.. ADVENTURE ACTIVITIES INCLUDED IN INCURSION:...... Signed: Date:

APPENDIX C: EXCURSION APPROVAL APPLICATION T be submitted t the Principal / AP / Bursar and Schl Cuncil (as required) fr apprval EXCURSION:.. DATE/S:. DESTINATION / DETAILS:... NUMBER OF STUDENTS:... STUDENTS WITH SPECIAL NEEDS:. WHO (grup, year level, ther specify):... PURPOSE OF EXCURSION:...... ORGANSING STAFF MEMBER:... STAFF ATTENDING:. PLEASE LIST ANY EXCURSION SUPERVISORS OTHER THAN TEACHING STAFF: Name Wrking with Children Check: Yes/N Payment Required: Yes/N MODE OF TRAVEL:.. COST:. ADVENTURE ACTIVITIES INCLUDED IN EXCURSION:...... Signed: Date:

Incursin Risk Assessment Frm Duty f care resides with teachers fr the perid f the event: Presenter/s-cntractr/s has/have Wrking With Children Check Activity cmplies with Vlunteers in Schls Plicy guidelines This frm is t be cmpleted as part f the planning prcess fr all incursins. Class Grup: Date: Supervising (Duty f Care) Teacher: Details f area t be used and safety initiatives if required. Peple Attributes peple bring t an activity e.g. skills, physical fitness, health, age, fears, number Equipment Resurces that impact n the activity e.g. clthing, ftwear, teaching equipment Envirnment Factrs that impact n the activity e.g. Weather, terrain, water Dangers Factrs which culd lead t each inherent risk eventuating Risk Management Strategies Strategies t reduce risks Critical incident management (emergency prcedures) cntact the schl fr assistance. If a student is lst ensure all ther students and staff are safe. Fllw Schl Plan What t d if a student is lst n an Excursin r Camp. Every teacher shuld have a cpy f this in the excursin DISPlan. If smene is injured ensure all ther students and staff are safe. Administer first aid r call fr an ambulance if mre assistance in needed. Cntact the schl. Cmplete frms upn return t schl.

APPENDIX D Risk Management Assessment Frm Excursin Risk Management Assessment Frm Sectin 1 Envirnment Emergency Management Assessment Venue Assessed fr mnth f Assess each f the fllwing hazards and any thers yu think relevant and cmplete charts belw: Bushfires Severe strms and flding Earthquake Schl Bus Accident/Vehicle Incident Missing Student Medical Emergencies Incidents Aggressive student behaviur Intruders Internal fires and smke Snakes and ther wildlife Other relevant t camp area Likelihd Very High High Mderate Lw Lw Mderate High Very High Impact Envirnmental Emergency Very high r high likelyhd / very highr high impact Very high, High and mderate likelihd /Very high, high r mderate impact Event Risk Management Strategies

Very high, High, Mderate r Lw likelihd / High and Very High Impact Sectin 2 General Excursin Risk Assessment This frm is t be cmpleted as part f the planning prcess fr all excursins. Class Grup: Date: Supervising Teacher: Peple Attributes peple bring t an activity e.g. skills, physical fitness, health, age, fears, number Equipment Resurces that impact n the activity e.g. clthing, ftwear, teaching equipment Envirnment Factrs that impact n the activity e.g. Weather, terrain, water Dangers Factrs which culd lead t each inherent risk eventuating Risk Management Strategies Strategies t reduce risks Critical incident management (emergency prcedures) cntact the schl fr assistance. If a student is lst ensure all ther students and staff are safe. Fllw Schl Plan What t d if a student is lst n an Excursin r Camp. Every teacher shuld have a cpy f this in the excursin DISPlan. If smene is injured ensure all ther students and staff are safe. Administer first aid r call fr an ambulance if mre assistance in needed. Cntact the schl. Cmplete frms upn return t schl.

APPENDIX E: NOTIFICATION OF SCHOOL ACTIVITY Date f Excursin: Venue: Cst per child: Classes attending: Ttal number f students: Teaching staff attending: Students with additinal needs Supprt Staff attending: 1. EXCURSION / INCURSION NOTIFICATION FORM Time: Depart: Return: 1. Teacher in charge: 2. 3. 4. 5. 6. 2. 3. Parents attending: 1. 2. 3. 4. 5. 6. Students nt attending: 1. 2. 3. 4. 5. Supervised at schl by: Yard Duty Changes: Name: T: Have all staff in Team seen and signed this frm? Infrmatin / Cpy f frm given t: Principal Supprt Staff Staff attending the Excursin Assistant Principal Music Administratin (Alyssa) Canteen Administratin Health Centre SRI PSD (Kathy / Gael) SSSO Vlunteers Specialist Teachers Staff Nticebard Other

All relevant dcumentatin cmpleted and ldged Dcument Detail fr what T Whm Date ldged r NA EHPS Incursin Apprval Applicatin EHPS Excursin Apprval Applicatin Apprval Prfrma fr all Excursins and Activities Requiring Schl Cuncil Apprval Excursin Risk Management Assessment Frm DET Ntificatin f Schl Activity (SAL) EHPS Student Medical Frm EHPS Excursin and Incursin Ntificatin Frm All Incursins Principal / AP / Bursar All Excursins Principal / AP / Bursar All Excursins/ Schl Camps that require Schl Cuncil apprval All Excursins and Incursins All Excursins except lcal area All Camps / Excursins except lcal area Principal / AP & Schl Cuncil Principal / AP DET Health Centre All Activities Infrmatin / cpy t list n previus page