DANCER S NAME: GENERAL INFORMATION FOR THE COMPETITION/CONVENTION 2012-2013 SEASON In addition to or in clarification of the PRDC handbook for the 2012-2013 season, which is available on our studio website in the PRDC Family Link section, the following information is directly related to your dancer s level of participation and requirements. EVENT PARTICIPATION: Elite Evolutions & Horizons levels are required to participate in three regional competitions. * NYCDA - Baltimore will be the first convention/competition. It will be held on the weekend of January 11-13 in Baltimore, MD. * NUVO - will be the second convention/competition. It will be held on the weekend of March 1-3 in Washington, DC * NYCDA- Greenville will be the third convention/competition on the weekend of April 12-14. This event will be held in Greenville, NC. Elite Evolutions & Horizons levels are invited (for an additional cost) to also compete at Groove April 5-7 in Lynchburg, VA. This is a new event for us and because it is so close, we will be looking into lodging needs, etc. Because this is an open event (no limits on entries) and they allow dancers to compete solos without the group dance requirement, we encourage all of our dancers to participate. There is no convention fee, even though they do offer 1-2+ master classes during the weekend for participants. The only additional expenses would be competition fees for any dances competed and food/lodging (if needed). COMPETITION PARTICIPATION: * All competition dancers are REQUIRED to participate in their assigned level group dance and their assigned production number. * Dancers may choose or be invited to add additional dances to these requirements. Any additional dances will result in additional fees and costume requirements. Please see the handbook and contract pages for more details. OBSERVATION BANDS: * At all events (except Groove), if a parent/guest would like to observe or have access to workshop classrooms, observation pass must be purchased. You are not required to observe classes, but if you choose to do this, you will either need to order your observation pass with this contract or purchase them yourself onsite at the event. (These events often limit the number of bands they sell, so if you want to guarantee that you will have a pass, we recommend ordering them through us.) Attending the competition part at all events is free of charge. * Once you order these bands, you may not cancel them and payment will be required regardless. SUPERVISION & LODGING AT THESE LEVELS OF ELITE: * All dancers in the Evolutions and Horizons levels will be staying in team rooms and hotel fees are included in their team fee. Parents are not required to travel with the team (unless there is a shortage in transportation needs for the team). * If a family member(s) do opt to attend events with us, families are responsible for the cost of hotel/ lodging for each event. At the time of turning in this contract, you have the option of booking your - Progressions Repertory Dance Company 1 content of this document may only be used with the permission of the Director of Dance for. All rights reserved.
hotel with our team (at an estimated rate of @$115-125/night). We will be making reservations for ALL event hotels immediately following the deadline for Elite contract submission. * If you book with the team, you will pay for your room upon arrival at the hotel and may only cancel if you cancel, in writing, no later than 30 days prior to the event departure date. If you are not able to attend, but do not cancel following this policy, you will be expected to pay the studio, in full, your estimated hotel cost for the weekend PRIOR to the departure date. Any adjustments in actual cost will be expected to be paid or credited to a dancer s account, within 10 days of the event return date. * When booking with the team, we also offer the option of trying to meet requests for families who would like to share the expense with another family for their hotel room. If you are interested in sharing a room, please note this on the specified area on the contract form. We are not always able to meet these requests, but we do make every effort. * If you do NOT book your hotel with the team, you are fully responsible for making your own lodging arrangements. Often our families who book with the team enjoy the team atmosphere and social environment of having hotel rooms close together. TRAVEL & TRANSPORTATION: * Dancers participating in NYCDA Baltimore, Greenville, or NUVO will need to plan on departing on the Friday of the event weekend early - mid morning. These competitions all reserve the right to have competition events start on Friday, so we will make everyone aware of the actual event schedule requirements as the information is made available to us (sometimes this information is given to us as late as two weeks of the actual event). * If you choose not to travel with the team, you will be fully responsible for having your dancer on site promptly at the assigned report time. * Please note that for transportation to these events we rely on our participating families. This is another way that we make every effort to keep costs down for participation. In an effort to address several concerns that were brought forward from last year, we are implementing two new policies regarding this area. * All families driving will be expected to help transport team supplies (as needed) to and from the event weekend. We also will be relying on families that drive to assist transport additional dancers and families (as needed). Should we not have enough space and need to secure additional transportation methods, additional costs may be charged. * If a dancer does not have a parent going/driving or families who participate in carpooling with others WILL be expected to financially fairly contribute to the driver s transportation expenses (gas, parking, tolls, etc). MEALS: * Dancers on our Elite team have their team meals included in their team fees for this season. This does not include any snack purchased or meals eaten out at restaurants, etc. * In an effort to help families keep this trip cost efficient, we also offer meal plans for family members or guests traveling with our team. Meal plans may be purchased in advance for $40/person per event weekend. These plans need to be ordered at the time this contract is submitted and may only be cancelled 15 days prior to our departure date for an event. Cancellations will need to be done in writing. If you need to add a meal plan, you will need to contact us no later than 15 days prior to our departure date for an event and you must pay in full at the time of making that addition. - Progressions Repertory Dance Company 2 content of this document may only be used with the permission of the Director of Dance for. All rights reserved.
REQUIRED PAPERWORK: * Dancers MUST have complete files in order to participate in Elite. This includes a signed copy of this contract, signed copies of code of conducts - student and parent/guardian, copy of birth certificate, signed handbook agreement, and any other required paperwork that is distributed or requested. FEES: * General Fee includes the dancer s Team Fee, their team meals, convention fees and competition fees for their required level group dance and their production number. This fee does NOT include costuming, additional dances, makeup kits, or other attire or supply requirements. * Fee payment deadlines must be followed. Many of these events sell out and in order for us to register in time to ensure we have places for our dancers, we must have their payments to register. Please adhere closely to payment plans. You are also always welcome to make payments in advance of any scheduled payment plan date. As a organization, we will reserve the right to not allow a dancer to participate in an event or part of an event if their payments are not up to date. If you need to set up a customized payment plan, please see the studio bookkeeper or Dulcey for more information. * Note that costume, attire or supply fees MUST be paid by the stated deadline as well. * Late fees will be charged per studio policy for any late payments. * ALL FEES ARE NON-REFUNDABLE. Once you commit to Elite team, you are committing to full payment of all related expenses, regardless of final participation. Should you not complete the full season, fees will continue to be due per the payment schedule. If these terms are not met, you may be required to pay the balance in full at the time of terms not being met. * - Progressions Repertory Dance Company 3 content of this document may only be used with the permission of the Director of Dance for. All rights reserved.
DANCER S NAME: BIRTHDATE: $1500.00 EVOLUTIONS Fee Includes the dancer s Team Fee, their team meals, convention fees and competition fees for their required level group dance and their assigned production number. This fee does NOT include costuming, additional dances, makeup kits, or other attire or supply requirements. $1500.00 HORIZONS Fee Includes the dancer s Team Fee, their team meals, convention fees and competition fees for their required level group dance and their assigned production number. This fee does NOT include costuming, additional dances, makeup kits, or other attire or supply requirements. Observation Passes $ NYCDA - Baltimore, MD $ x = total due $ $ NUVO - Washington DC $ x = total due $ $ NYCDA - Greenville, NC $ x = total due $ Additional Meal Plans $40/each NYCDA - Baltimore, MD $ x = total due $ $40/each NUVO - Washington DC $ x = total due $ $40/each Groove - Lynchburg, VA $ x = total due $ $40/each NYCDA - Greenville, NC $ x = total due $ Supervision Requirement I will be attending as a parent/guardian (name) I will NOT be attending with my dancers (unless there is a shortage in transportation). - Progressions Repertory Dance Company 4 content of this document may only be used with the permission of the Director of Dance for. All rights reserved.
Lodging/Hotel We will be booking our lodging separately from the team and understand all the requirements of participation of doing so. We would like to book our hotel arrangements with the team. Interested in sharing a room with another team family. If applicable: request of which persons NYCDA - Baltimore, MD NUVO - Washington DC Groove - Lynchburg, VA NYCDA - Greenville, NC NOTES of any special requirements (please include which event you need this): Transportation - I am planning on driving to the following events: NYCDA - Baltimore, MD NUVO - Washington DC Groove - Lynchburg, VA NYCDA - Greenville, NC - Progressions Repertory Dance Company 5 content of this document may only be used with the permission of the Director of Dance for. All rights reserved.
Additional Dance Participation I am interested in my dancer competing in an additional dance(s). I understand that this will require additional fees, costume expenses and additional rehearsal time. I also understand that the final decision as to which dance(s) my dancer will be able to participate in is up to the Elite staff and Director and that I will respect those decisions. I will direct my child to respect those decisions and all negative options or comments will be kept to ourselves. If selected, I will be informed asap of these additional expenses and they will be added into our payment plan accordingly. If selected, my dancer may add number of extra dances including: solo duo/trio group dances Additional Fees (these are only some of the items, available, additional items may be purchased through the studio store - attire items will have an additional saless tax added) Note - you are responsible for full payment of these items. Tights and other standard items must be paid in full at the time of ordering. A minimum 50% deposit is due at the time of ordering (no later than October 15, 2012) for custom logo attire and the balance is due by November 15, 2012. $72.00 Team Jacket *required Youth XSmall Small Medium Large XLarge Adult Ladies Adult Mens/Unisex $42.00 bag $48 backpack Embroidered Dance Bag or Backpack *required Order the Dance Bag Order the Dance Backpack Dancer s first name and first letter of last name will be on bag or backpack. $16.00 Season Shirt *required Youth Small Medium Large Adult Small Medium Large XLarge XXLarge $25.00 Team Sweatpants *required Youth Small Medium Large Adult Small Medium Large XLarge XXLarge $10.00 Required Earrings *required Clip Style Pierced Style quantity $TBA Makeup Kit *required You will receive notice of this cost as soon as we confirm details. $TBA Costuming Fees & specialize tights, shoes, etc (as needed) You will receive notice of this cost as soon as we confirm details. $10.00 Required Tan Tights *required Youth Small Medium Large quantity Adult Small Medium Large XLarge quantity $8.00 ELITE or ODPAS Dance Car Decal Elite ODPAS Dance quantity quantity - Progressions Repertory Dance Company 6 content of this document may only be used with the permission of the Director of Dance for. All rights reserved.
$35.00 Hoodie (zip) Youth Small Medium Large quantity Adult Small Medium Large XLarge quantity $15.00 Dance Tank Shirt Youth Small Medium Large quantity Adult Small Medium Large XLarge quantity $38.00 Track Pants Youth XSmall Small Medium Large XLarge Adult Ladies Adult Mens/Unisex SUMMARY OF FEES ESTIMATE (NOT including additional dances or items not detailed with exact prices. Once you submit your forms, you will receive an updated summary with additional dances added and specific payment deadlines with these included). $1500.00 ELEMENTS or HORIZONS Fee $ Additional ConventionsCompetition Events $ Total Cost for Observation Passes $ Total Cost for Additional Meal Plans $ Total Cost for Additional Items (not including sales tax, which will be added onto your received updated summary) $ Estimated Summary Total ** Estimated payment plan deadlines (NOT including costumes and choreography fees for solos, for which payment dates will be released with that specific information) Oct 5, 2012 - Team Deposit $300.00 Oct 15, 2012 - All Team attire orders must be placed and a 50% deposit must be made (balance due upon receipt) Oct 30, 2012 - NYCDA Baltimore Fees (Convention, Competition, Observation) must be paid Nov 30, 2012 - NUVO Fees (Convention, Competition, Observation) must be paid Dec 20, 2012 - NYCDA Baltimore Accessory Fees (Meal plans, etc) must be paid Dec 30, 2012 - NYCDA Greenville Fees (Convention, Competition, Observation) must be paid Jan 31, 2013 - Groove Fees (Competition) must be paid Feb 15, 2013 - NUVO Accessory Fees (Meal plans, etc) must be paid March 15, 2013 - Groove & NYCDA Greenville Accessory Fees (Meal plans, etc) must be paid I have read and agree to all terms related to my dancer s participation in PRDC Elite. I understand that failure to meet these terms will have consequences, including late fees, probation, suspension, removal from program, etc. as deemed appropriate by ODPAS director & staff. I understand that all fees and expenses are non-refundable regardless of actual participation (unless an event is cancelled by the hosting organization or otherwise deemed appropriate by ODPAS director). Signature of Parent/Guardian Date - Progressions Repertory Dance Company 7 content of this document may only be used with the permission of the Director of Dance for. All rights reserved.