THURSDAY, MAY 20, 2004 TO SUNDAY, MAY 23, 2004 FEATURING UNIVERSITY OF ARIZONA UNIVERSITY OF OKLAHOMA NORTHWESTERN UNIVERSITY

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1 THURSDAY, MAY 20, 2004 TO SUNDAY, MAY 23, 2004 FEATURING UNIVERSITY OF ARIZONA UNIVERSITY OF OKLAHOMA NORTHWESTERN UNIVERSITY UNIVERSITY OF SOUTH CAROLINA UNIVERSITY OF LOUISIANA AT LAFAYETTE UNIVERSITY OF CALIFORNIA AT SANTA BARBARA TEMPLE UNIVERSITY CENTENARY COLLEGE Hosted By: The University of Arizona Tucson, Arizona Rita Hillenbrand Memorial Softball Stadium

2 TOURNAMENT PARTICIPANTS Congratulations on being selected as a participant in the 2004 NCAA Women s Softball Championship. As one of the regional hosts, we would like to welcome you to Tucson and The University of Arizona and hope that your stay in the southwest is a memorable and pleasant experience. The information in this book is for your convenience and we hope that it will answer many of the questions you might have. If, however, you have further questions pertaining to the NCAA Regional Softball Championship in general, please refer to the 2004 National Collegiate Championship Handbook published and distributed by the NCAA. If we at The University of Arizona may be of assistance to you please do not hesitate to contact us or any of those listed in our directory. Best of luck to you. Jack Morelan Tournament Director 1

3 TABLE OF CONTENTS WELCOME TOURNAMENT PERSONNEL TOURNAMENT SCHEDULE ACCOMMODATIONS/HOTELS AWARDS ALL TOURNAMENT TEAM BALLS BANDS/MASCOT CREDENTIALS DRUG TESTING DUGOUTS AND DETERMINATION OF HOME TEAM EVALUATIONS FACILITY GAMES SCHEDULE HOSPITALITY MEETINGS PRACTICE SCHEDULE PRESS CONFERENCES RADIO SCOUTING SEATS TICKET INFORMATION TRANSPORTATION/TRAVEL INFORMATION TRAINING ROOM/MEDICAL INFORMATION UNIFORMS UMPIRES VIDEOTAPING WARM-UPS WEATHER APPENDICES

4 TOURNAMENT PERSONNEL Tournament Director NCAA Representative Jack Morelan Office: (520) Cellular: (520) Fax: (520) Jody Sykes University of Pittsburgh Office: (412) Fax: (412) Risa Ott Pace University Office: (914) Sports Information Director Promotions Director Athletic Trainer Ticket Manager Equipment Services Tom Duddleston Office: (520) Cellular: (520) Fax: (520) Danielle DeVerna Office: (520) Fax: (520) Matt Radelet Office: (520) Fax: (520) Darren Graessle Office: (520) Fax: (520) Barbara Bouldin Office: (520) Fax: (520) Press Box Numbers: (520) / or 7498 For Tickets Call: or (520)

5 2004 DIVISION I NCAA SOFTBALL REGIONAL CHAMPIONSHIP TUCSON, ARIZONA TOURNAMENT SCHEDULE Wednesday, May 19 th 9:00 AM - 10:00 AM Northwestern Team Practice (Kate Drohan) 10:15 AM - 11:15 AM UC Santa Barbara Team Practice (Kristy Schroeder) 11:30 AM - 12:30 PM Oklahoma Team Practice (Patty Gasso) 12:45 PM 1:45 PM Temple Team Practice (Rocci Pignoli) 2:00 PM 2:30 PM Games Committee Meeting (McKale Room 329) 2:30 PM - 3:00 PM Coaches and Administrators Meeting (McKale Room 329) 3:15 PM - 4:15 PM South Carolina Team Practice (Joyce Compton) 4:30 PM 5:30 PM Louisiana - Lafayette Team Practice (Stefni Whitton-Lotief) 5:45 PM - 6:45 PM Arizona Team Practice (Larry Ray) 7:00 PM - 8:00 PM Centenary Team Practice (Mark Montgomery) NOTES: All practices will take place at Rita Hillenbrand Memorial Softball Stadium. The Games Committee and Coaches and Administrators Meeting will take place in McKale Center Room 329, located on the third floor on the South end of McKale. Signs will be posted. Times subject to change upon approval of NCAA Representative on Monday afternoon. Thursday, May 20 th 9:00 AM Game 1 Northwestern vs. UC Santa Barbara 11:30 AM Game 2 Oklahoma vs. Temple 2:00 PM Game 3 South Carolina vs. Louisiana - Lafayette 4:30 PM Game 4 Arizona vs. Centenary 7:00 PM Game 5 Loser Game 1 vs. Loser Game 2 Friday, May 21 st 9:00 AM Game 6 Loser Game 3 vs. Loser Game 4 11:30 AM Game 7 Winner Game 1 vs. Winner Game 2 2:00 PM Game 8 Winner Game 3 vs. Winner Game 4 4:30 PM Game 9 Loser Game 8 vs. Winner Game 5 7:00 PM Game 10 Winner Game 6 vs. Loser Game 7 4

6 Saturday, May 22 nd 11:30 AM Game 11 Winner Game 7 vs. Winner Game 8 2:00 PM Game 12 Winner Game 9 vs. Winner Game 10 5:00 PM Game 13 Loser Game 11 vs. Winner Game 12 Sunday, May 23 rd 1:00 PM Game 14 Winner Game 11 vs. Winner Game 13 3:30 PM Game 15 (If Needed) Winner Game 14 vs. Loser Game 14 ACCOMMODATIONS/HOTEL Eighteen (18) rooms for the official traveling party (28) have been reserved for your institution. The rooms have been reserved from Tuesday, May 18, and checking out Sunday, May 23. If an institution does not wish to stay at the designated hotel, it must contact the hotel by 2 p.m. MST Monday, May 17, and obtain a written release of the reserved rooms from the hotel management or utilize the rooms for persons accompanying the official traveling party. Failure to do so will result in the cost of the rooms being taken out of the institution s per diem Each visiting institution is responsible for contacting the hotel they have been assigned to arrange for payment and to supply a rooming list. Teams are assigned to the following hotels: OKLAHOMA Viscount Suites Hotel 4855 E. Broadway Tucson, AZ (520) FAX (520) Contact: Lisa Hafley Directions: From Airport to Hotel - Exit Airport on Tucson Blvd turn right onto Valencia Road, turn left onto Alvernon Way (which turns into Golf Links Road), Left onto Swan Road, Right onto Broadway Blvd, and hotel is located one block East of Swan on the left side of the road From Hotel to the University of Arizona - Right onto Broadway Blvd, follow Broadway for approximately 3 1/2 miles, turn right onto Campbell Avenue, follow Campbell for approximately 1/2 mile, the University will be located on the left side, at the Northwest Corner of Campbell and 6th Street 5

7 NORTHWESTERN DoubleTree Hotel at Reid Park 445 South Alvernon Way Tucson, AZ (520) FAX (520) Contact: Sharon Shea Directions: From Airport to Hotel - North on Tucson Blvd., East on Valencia, North on Palo Verde (stay on Palo Verde as it turns into Northbound Alvernon), North on Alvernon Way to hotel address. From Hotel to the University of Arizona - North on Alvernon, West on Broadway, North on Campbell to 6 th Street. SOUTH CAROLINA Sheraton Hotel and Suites 5151 E. Grant Road Tucson, AZ (520) (520) (Tim) FAX (520) Contact: Tim Anderson Directions: From Airport to Hotel - Exit Airport right on Tucson Blvd, then take a right on Valencia Road (1st Right), take a left on Palo Verde, (Palo Verde will change names to Alvernon Way before you get to 22nd Street), continue on Alvernon Way to Grant Road, take a right on Grant Road, Hotel is on the left side after you pass Swan Road, take a left at the first light after Swan (Rosemont) From Hotel to the University of Arizona - West on Grant Road to Campbell, left on Campbell, head South on Campbell pass Speedway Blvd, the University is on the right hand side 6

8 LOUISIANA - LAFAYETTE Radisson Suites Tucson 6555 E. Speedway Blvd. Tucson, AZ (520) or (520) (Bea) FAX: (520) Contact: Bea Walker Directions: From Airport to Hotel - Exit Airport go right on Valencia follow to Kolb, left on Kolb follow to Speedway, left on Speedway, Hotel is located on the right 1/2 block before Wilmot From Hotel to the University of Arizona - From hotel turn right onto Speedway, follow Speedway East, turn left at Campbell, the University of Arizona is located just past Campbell on the left UC SANTA BARBARA Radisson Hotel City Center 181 W. Broadway Tucson, AZ (520) FAX (520) Contact: Tom Lewis Directions: From Airport to Hotel Take Tucson Blvd to Interstate 10 West to Phoenix, Take Interstate 10 to Exit 258 (Congress/Broadway), go East on Broadway to Hotel (approximately 2 blocks) From Hotel to the University of Arizona East on Broadway to Euclid, North on Euclid to University Blvd, turn right 2 blocks to campus entrance 7

9 TEMPLE Courtyard by Marriott Williams Centre 201 South Williams Blvd. Tucson, AZ (520) FAX: (520) Contact: Donna Lominac Directions: From Airport to Hotel - Take Tucson Blvd to Valencia, turn right on Valencia to Palo Verde, at Palo Verde turn left (Palo Verde becomes Alvernon as you continue to travel North), continue down Alvernon to Broadway turn right, the hotel is one block West of Craycroft and one block South of Broadway on Williams Blvd. From Hotel to the University of Arizona - From Williams Blvd take Broadway West (left) to Campbell, right on Campbell to the University of Arizona. CENTENARY Four Points by Sheraton Tucson University Plaza 1900 E. Speedway Blvd Tucson, AZ (520) (520) (Deborah) FAX (520) Contact: Deborah Lemke Directions: From Airport to Hotel - North on Tucson Blvd to Valencia Road (1st Right), West on Valencia to Campbell, North on Campbell, Hotel is on the Southeast corner of Campbell and Speedway Blvd From Hotel to the University of Arizona - South on Campbell 1/4 mile to main entrance of the University Campus Embassy Suites Hotel 5335 E. Broadway Tucson, AZ Contact: Marci Gutierrez (520) HOTEL FAX: (520) SALES FAX: (520) ADDITIONAL HOTELS FOR FANS 8

10 Embassy Suites Tucson International Airport 7051 S. Tucson Blvd Tucson, AZ Contact: Angie Love (520) FAX: (520) Clarion Hotel Tucson Airport 6801 S. Tucson Blvd Tucson, AZ Contact: Roy A. Early (520) FAX: (520) Courtyard by Marriott - Tucson Airport 2505 E. Executive Drive Tucson, AZ Contact: Donna Lominac (520) FAX: (520) Hilton Tucson East 7600 E. Broadway Blvd Tucson, AZ Contact: Maureen Tozzi (520) (520) (Maureen) FAX: (520) AWARDS No awards will be presented at the regional site. ALL-TOURNAMENT TEAM A regional all-tournament team will be selected. Twelve players, including the Most Outstanding Player, will be selected at-large with no specific regard to position (i.e., a certain number of outfielders, infielders, etc.) The alltournament committee, comprised of an NCAA representative, sports information personnel, selected members of the media and any others deemed appropriate by the NCAA representative, will do the balloting. The committee will be designated in writing and members notified by the start of competition. The all-tournament team will be announced at the conclusion of the championship. It is the responsibility of the host sports information director to fax or the all-tournament team to Sharon Cessna at the NCAA at 317/ or scessna@ncaa.org following the championship. 9

11 BALLS The Wilson NCAA Championship Softball (A9010-SST) will be used for the NCAA Division I Softball Championship. Game balls should be available two hours prior to each game for each team. Each team should be asked to scuff game balls during practice. The balls to be scuffed should not be used for hitting practice. Scuffed balls should be returned to the NCAA representative prior to the teams leaving the field. One new game ball should be given to each team prior to the start of each game. The game ball should be returned to the umpire. BANDS/MASCOTS Bands shall be limited to 25 members, including one director, who are in uniform and performing at the regional. They shall be admitted via the gate list furnished to the host by the participating institution s administrative representative. The host institution must designate seating in the stadium to accommodate the bands with prior approval of the games committee. Bands shall be assigned seating that will not interfere with spectators, photographers or dugouts. At all-tournament sessions, seating will be provided for the bands during games in which their team is not participating. Seating will be provided in the outfield (general admission). In addition, seating will be available in the outfield (general admission) for band members that wish to stay for other games they are not competing in. Bands must sit in their assigned area. Bands or any component thereof, shall not play while the ball is live. Bands may play immediately prior to the team s offensive half-inning (concluding with the fifth warm-up pitch), during their team s seven-minute warm-up period and for 10 seconds after a run is scored. Before the respective seven-minute warm-up periods, bands and the announcer will alternate playing music. Institutions not represented by a band should provide the announcer with taped music to be played during their official seven-minute pre-game warm-up period and/or immediately prior to the team s offensive half-inning. Band members must wear their institutional band uniform, which may not bear any commercial identification. All bands must be the official university-sanctioned bands. Mascots are allowed in the outfield area, not on the infield, before the seven-minute warm-ups begin for each team. Once the game begins, the mascot/and or flag bearer must stay within/near their fan base area and not obstruct the view of spectators. CREDENTIALS The host institution is responsible for providing access to the facility for the 28 members of each official traveling party, media, NCAA committee representative, umpires and other game personnel. It is recommended that the official traveling party be admitted via a pass list at the southwest entrance and all others are issued a credential. Anyone traveling with a team over 28 must purchase a ticket. Non-Participating Teams Section: If it appears there will be a large crowd during the competition sessions, an area 10

12 should be roped off for the teams to sit while they are not playing (this will be located in the outfield). If a team chooses to sit outside the designated area, it must purchase a ticket for those seats. Parking: A parking area for the participating teams and tournament officials (i.e., key game personnel, NCAA representative and umpires) should be designated. Parking passes should be provided. For participating teams, five parking passes for those traveling via van, three parking passes for those traveling via bus. DRUG TESTING Drug testing may be conducted at selected championships, and the assistance of the host institution will be a vital part of the testing. You will be notified of drug testing at the conclusion of the first game. DUGOUTS All teams are limited to 27 people plus the sports information director in the dugout. A bat handler is allowed if supplied by the host. In the case of an if game, it may become necessary to change dugouts, if the home team changes. No exceptions. The home team will bat last, occupy the third-base dugout and take the infield warm-up first. Determination of Home Team: For all regionals and finals competition, home team shall occupy the third base dugout, warm-up first and wear white uniforms if it owns white uniforms. The visiting team must wear a uniform of contrasting color. The committee or its designee will resolve any conflict in the selection of uniforms. As a reminder, when teams play back-to-back games, they must be prepared to change uniforms, if necessary. Determination of uniform colors must be approved by the NCAA representative. Noncompliance with this policy may result in misconduct as outlined in the General Section. Regional and Finals: The home team for the first round of regionals and finals (four games) will be the higherseeded team. In subsequent games, the home team shall be determined according to the following formula. 1. The games committee shall designate as home team the institution that has been home team the fewest times (regionals and finals are considered separately). 2. If two teams have been home team an equal number of times but visiting team an unequal number of times, the team that has been the visitor most often shall be designated as home team. 3. If two teams have been both home team and visiting team an equal number of times, and if the two teams previously met, the visitor in the initial game shall be the home team in the second game. 4. If two teams have been both home team and visiting team an equal number of times, the team that was the visitor in its preceding game shall be the home team, unless both teams were the visitor in their preceding games. 5. If the preceding formula does not prevail, the home team shall be determined by a coin toss. 6. When teams play back-to-back games, they must be prepared to change uniforms and dugouts, if necessary. 11

13 7. In the single-elimination final game only at the Women s College World Series, if one team is undefeated, it will be the home team. EVALUATIONS Each regional site will be sent site evaluation forms that are to be distributed to the following individuals: Head coach of each institution Senior woman administrator of each institution Sports information representative for each institution Umpire in chief Tournament director Student-athletes of each institution Evaluations will be handed out in the Coaches and Administrators Meeting on Wednesday, May 19. It is the responsibility of the team administrator to collect these forms and return them to the NCAA representative prior to teams leaving the site. The host should provide enough forms for each team to the NCAA representative upon his/her arrival. FACILITY The facilities used in the championship must meet the requirements listed in the NCAA Division I Softball Championship Handbook available on the NCAA Web site at All practices and games will take place at Rita Hillenbrand Memorial Softball Stadium, see Appendix 8 for Maps. In the event of rain you will be contacted by Tournament Director, Jack Morelan, with an amended schedule for practice or competition times. If concurrent games are to be played because of inclement weather, Hi Corbett Field (2 miles East of the University) will be the alternative host site. EQUIPMENT LIST: Batting screens, protection nets, catching nets, cage balls, pitching machine (by request), and batting tees are available for each teams practice time. 12

14 Game time must be set two and one-half hours apart. GAMES SCHEDULE If the regular-game schedule is altered due to weather or unforeseen circumstances, the following guidelines may be used, and the NCAA representative will inform teams: No more than three games by any one team will be scheduled in one day. If possible, games will not be scheduled to begin prior to 9 a.m. or after midnight. Per NCAA Bylaw , games may only be scheduled to begin prior to noon Sunday if weather is an issue. If competition cannot be completed Sunday, the last time to start a regional championship game (i.e., Games 14 and if 15) to complete the regional finals is the Monday immediately preceding the Women s College World Series at 11:59 p.m. If play is suspended prior to games 14 and 15 and the regional competition ceases, see the rain delay advancement formula (length and schedule of games) in the championship handbook. If the game schedule cannot be adhered to, time must be permitted for field maintenance and warm-up periods for both teams prior to the start of the next scheduled game. There should be no more than 35 minutes between games. The grounds crew should be allowed 15 minutes, and each team is allowed seven minutes for warm-up and four minutes for team introductions. See appendices 4 and 5 for sample timing sheets. For all Division I softball regional competitions, the following procedure will be observed: Thursday, May 20 th 9:00 AM Game 1 Northwestern vs. UC Santa Barbara 11:30 AM Game 2 Oklahoma vs. Temple 2:00 PM Game 3 South Carolina vs. Louisiana - Lafayette 4:30 PM Game 4 Arizona vs. Centenary 7:00 PM Game 5 Loser Game 1 vs. Loser Game 2 Note: Games follow in chronological order. No exceptions to game order will be permitted. Friday, May 21 st 9:00 AM Game 6 Loser Game 3 vs. Loser Game 4 11:30 AM Game 7 Winner Game 1 vs. Winner Game 2 2:00 PM Game 8 Winner Game 3 vs. Winner Game 4 4:30 PM Game 9 Loser Game 8 vs. Winner Game 5 7:00 PM Game 10 Winner Game 6 vs. Loser Game 7 13

15 Saturday, May 22 nd 11:30 AM Game 11 Winner Game 7 vs. Winner Game 8 2:00 PM Game 12 Winner Game 9 vs. Winner Game 10 5:00 PM Game 13 Loser Game 11 vs. Winner Game 12 Sunday, May 23rd 1:00 PM Game 14 Winner Game 11 vs. Winner Game 13 3:30 PM Game 15 (If Needed) Winner Game 14 vs. Loser Game 14 HOSPITALITY Hospitality areas stocked with healthy snacks served at the appropriate time of day are required at each site during the competition. Food served in the hospitality area is not designed to replace a team meal. Alcohol must not be available for consumption at the competition site. Players/VIP Hospitality: An area must be provided with snacks served at the appropriate time of day. Participating teams, official travel party (president, athletics administrators, coaches, sports information personnel and trainers), host VIPs and NCAA representatives usually are invited guests. Umpires must not be invited. The media must have a separate area. A team social/banquet event is not permissible. A Team Hospitality Tent will be located directly behind the centerfield bleachers. Umpires Hospitality: A lounge area is provided for the umpires to relax in before, between and after games. Refreshments are provided. For those days with more than two scheduled games, some type of food will be provided. The Umpire s Hospitality Lounge is in the Lesher Room, adjacent to the officials locker room. Media Hospitality: An area should be set up at the site for the media to include soft drinks and a snack. This area must be separated from the players and umpires. Media Hospitality will be in the pressbox. MEETINGS The following meetings shall be conducted at each site: games committee, head coaches/administrators and umpires. Head Coaches/Administrators Meeting: Coaches and Administrators Meetings Wednesday, May 2:30pm - 3:00pm In McKale, Room 329, (The Ashby Lohse Room) located on the third level of McKale Center, South end. This meeting will review policies and procedures governing the conduct of the championship and to introduce 14

16 the games committee. The NCAA Representative will conduct a meeting of the head coach, sports information director, an administrator (defined as the athletics director, senior woman administrator, or his/her designated full-time staff member of the institution) are required to attend this meeting. This definition would allow a sports information director or trainer, if properly designated, but not a member of the coaching staff, to fulfill this requirement. A $200 fine will be assessed for any institution that does not have an administrator present. It is recommended-at a minimum-the umpire in chief attend, but whenever possible, all umpires should be in attendance. A sample agenda may be found in APPENDIX 2. Administrators are asked to bring the following typewritten lists: (a) official travel party (28) to be admitted free of charge (APPENDIX 1); and (b) band members, if applicable. Wednesday, May 19 th PRACTICE SCHEDULE 9:00 AM - 10:00 AM Northwestern Team Practice (Kate Drohan) 10:15 AM - 11:15 AM UC Santa Barbara Team Practice (Kristy Schroeder) 11:30 AM - 12:30 PM Oklahoma Team Practice (Patty Gasso) 12:45 PM 1:45 PM Temple Team Practice (Rocci Pignoli) 2:00 PM 2:30 PM Games Committee Meeting (McKale Room 329) 2:30 PM - 3:00 PM Coaches and Administrators Meeting (McKale Room 329) 3:15 PM - 4:15 PM South Carolina Team Practice (Joyce Compton) 4:30 PM 5:30 PM Louisiana - Lafayette Team Practice (Stefni Whitton-Lotief) 5:45 PM - 6:45 PM Arizona Team Practice (Larry Ray) 7:00 PM - 8:00 PM Centenary Team Practice (Mark Montgomery) NOTES: All practices will take place at Rita Hillenbrand Memorial Softball Stadium. To schedule additional practices, please contact Jack Morelan, Tournament Director at (520) The Games Committee and Coaches and Administrators Meeting will take place in McKale Center Room 329, located on the third floor South end of McKale. Signs will be posted. Times subject to change upon approval of NCAA Representative on Monday afternoon. Practices are limited to one hour per team with a 15-minute transition time built in between practice times. Practices are open to the general public and media. Representatives of other participating institution s official traveling party may not attend. PRESS CONFERENCES Pre Game Press Conference: There are no scheduled pre game press conferences, however the team Sports Information Director should expect to receive media requests before and after practices on Wednesday, May

17 Post Game Press Conferences: Post-competition interviews will be conducted after a 10-minute cooling-off period to be initiated by the announcer. All head coaches and designated student-athletes shall be available for interviews. Head coaches have no media responsibilities if the team plays consecutive games. The coach of the winning team shall give an interview first, followed by the coach of the losing team (except in the championship game where the interview order shall be reversed). RADIO: Please refer to the handbook for relevant procedures. SCOUTING SEATS Sixteen seats (two for each team) per session should be reserved behind home place for scouting purposes. TICKET INFORMATION The official travel party for the championship is 28 (i.e., those for whom transportation and per diem expenses will be paid by the NCAA). Only members of the official travel party will be admitted via a gate list at the Southwest entrance of the Stadium. The remaining individuals must purchase a ticket. Tickets must be purchased through the McKale Ticket Office. Darren Graessle, the ticket manager can be reached at (520) All tournament tickets will be sold until the competition begins. On game days, tickets will be sold at Rita Hillenbrand Softball Stadium only. Gates will open 1½ hours prior to the start of the first game each day. TICKET PRICES: ALL SESSION PASSES: Reserved Seating $25.00 Reserved Senior Citizen, $22.00 College Students with ID, High School and Younger General Admission Seating (outfield bleachers only) Adult $20.00 Youth $14.00 SINGLE SESSION: (GAME DAY TICKET) Reserved Seating $8.00 Reserved Senior Citizen, $6.00 College Students with ID, High School and Younger General Admission Seating (outfield bleachers only) $6.00 General Admission Seating (outfield bleachers only) $4.00 Senior Citizen Students with ID High School and Younger 16

18 Each institution will be provided an opportunity to purchase a minimum of 50 tickets. 50 seats behind your dugout will be reserved for your fans during your game only. It is the responsibility of the participating institution to monitor this area. Each person sitting in this section must purchase a ticket for admittance. Once a game has concluded, fans will vacate the seat for the next game s participating team s fans. For games other then their own game individuals must sit in their ticketed seat. If institutions wish to purchase tickets for their players, a player complimentary entrance will be made available for those individuals to be admitted to the competition. NCAA policies and legislation regarding the administration of players tickets will be followed. Individuals using players tickets should be instructed to enter through the main entrance (front gate). Please notify, Darren Graessle at (520) by Tuesday May 18 if you need someone to staff your list. All lists and tickets must be turned in 90 minutes prior to the session you have purchased tickets. Individuals on your player list will only be allowed entry 90 minutes prior to your game. TRANSPORTATION/TRAVEL INFORMATION All transportation needs will be the responsibility of the participating team. Airline reservations must be made through Worldtek Travel (800) Rental cars or vans may be booked ONLY through Worldtek Travel. The following are a list of local bus companies each team may call to make arrangements while in Tucson. Bridgewater Transport Bus Co (520) Convention & Group Services (520) Gray Line Tours (520) Mountain View Tours (520) or Parking passes - The number of parking passes distributed is determined by mode of transportation as follows (if applicable): Fan Parking: Bus - 3 parking passes, parking on East Second Street, East of Cherry; Teams may unload at the Southwest drive gate at Rita Hillenbrand Memorial Stadium Vans - 5 parking passes Band - 2 additional passes No additional passes will be issued. Parking at the University of Arizona is restricted prior to 5:00pm on Thursday, May 20 and Friday, May 21. There is no charge for parking on weekends. The University has arranged for the 4164 and the 4057, UAPD lot, to be used for fan parking. Please reference the map below. The cost is $5.00. If fans need special accommodations, please contact Visitor Parking at (520)

19 TRAINING ROOM/MEDICAL INFORMATION Medical Services will be coordinated by University of Arizona, Team Physician, Dr. Donald Porter at (520) Athletic Training Services will be coordinated by Matt Radelet, at (520) Please contact Matt if you have any special requests. The closest hospital is University Medical Center located on The University of Arizona campus. University Medical Center 1501 N. Campbell Avenue Tucson, AZ (520) University Medical Center is located on The University of Arizona campus. It is approximately ½ mile North from Hillenbrand Stadium. Ambulance/paramedics will be located near the main entrance. A physician will also be present at each of the games. 18

20 Directions: From Softball Stadium to University Medical Center - Proceed North on Campbell Avenue past Speedway Blvd. The hospital is located four blocks north of the intersection of Speedway and Campbell Avenue on the left hand side of the street. From Local Streets to University Medical Center - Take Broadway heading West to Campbell Avenue. At Campbell turn right. Head North and four blocks north of the intersection of Speedway and Campbell is the hospital. EMERGENCY PROVISIONS: Our medical/athletic training staff will provide a list of sources for special services and will coordinate any emergency arrangements if necessary. UNIFORMS Each team must bring two sets of uniforms of different colors. The home team shall have choice of uniform. The two teams must wear contrasting colors (e.g., if the visiting team is wearing a dark uniform, the home team must wear a predominately light-colored uniform). As a reminder, when teams play back-to-back games, they must be prepared to change uniforms, if necessary. Please review Bylaw regarding the logo policy. Uniforms, warm-ups, T-shirts, and socks (practice and competition) may have a single manufacturer s or distributor s normal trademark not to exceed 2¼ square inches, including any additional material (e.g., patch) surrounding the normal trademark or logo. The logo policy applies to student-athletes as well as all institutional personnel who are on the team bench for practices and games or who participate in NCAA news conferences. Teams may not bring into or distribute in the facility during practice or competition any commercial apparel that may have been provided them by manufacturers (e.g., T-shirts, caps or warm-ups with commercial identification). Such apparel may not be worn during practice, competition or news conferences. UMPIRES The NCAA Division I Women s Softball Committee is responsible for the assignment of umpires to tournament sites. The NCAA representative will notify the tournament director at each regional site Monday, May 17, of the five umpires and the umpire in chief (6 total officials). The umpires will be announced for Thursday s games at the head coaches and administrators meeting Wednesday, May 19. Each coach will be asked to fill out an umpire evaluation after each game. This information will be used by the NCAA Representative and the Umpire In Chief. VIDEOTAPING Teams may videotape their own game only. Each team may videotape their game from the designated video platform in center field or from their dugouts. Videotaping for scouting purposes is not allowed. 19

21 Parents and/or friends may videotape games from the stands without signing a release form or obtaining prior approval from the NCAA. Parents and/or friends are not allowed to use tripods while videotaping games from the stands. WARM-UPS A designated, restricted area for stretching and throwing only will be provided to teams in the immediate proximity to the playing field. The team warm-up area(s) are located on the UA Mall and the McKale Lawn. Teams utilizing the McKale Lawn may park their vans (no buses) on the McKale Lawn during their warm-up. However, if you are utilizing the UA Mall, please park your vehicles in the Softball complex, and walk to the UA Mall. Please reference the map, below this section. These areas are subject to change if inclement weather occurs. If time permits after field preparation is complete, line drills behind first and third base are allowed before the seven-minute warm-up periods, coaches meeting at home place and team introductions. The field will be divided equally so that the home team occupies the third and left field side while the visiting team occupies the first base and right field side. Batting Cage: If only one batting cage is available at the site, both teams will have equal time to use it prior to their game. The home team uses it first. The batting cage may be used while another game is being played as long as it does not interfere with the game in progress. If two batting cages are available, each team will use one cage for warm-ups. See Appendix 3 for scheduled times. Pre-game Protocol: Each team is allowed seven minutes for its individual line drills/warm-up practice. The home team takes warm-up first. Each team must clear the entire field during the opponent s line drills/warm-up practice. A team may do line drills during its seven-minute infield warm-up if they wish. (See Appendices 4 and 5 for sample timing sheets). If both coaches agree, the teams can both do line drills for fourteen (14) minutes in place of their individual line drills/warm-up. Both coaches must agree to waive their seven-minute warm-up or both seven-minute warm-ups must be observed. After both teams have completed use of the batting cages and warm-up areas (use of those facilities is established by the tournament director), it is permissible to move onto the game field area for warm-up under the following conditions: * 1. The preceding game has ended and both participating teams have cleared the field and dugout area. 2. Team equipment is stored in the dugout or along the outfield fence so the grounds crew may water the entire infield area (including foul territory). 3. Warm-up prior to the designated infield time is limited to the outfield area nearest the team s dugout until the infield crew has left the field. 4. If time remains after the grounds crew has completed its work, and prior to the start of the designated infield time, a team may field groundballs on the dirt in foul territory or fair territory behind first or third base (outfield). 20

22 5. Once either team begins an official infield time (see pre-game protocol), the opposing team is limited to the bullpens and dugout areas. * Pitchers: Pitchers for the upcoming game may use the bullpen area while a game is in progress only when the bullpen area is not in use by either of the participating teams (i.e., both bullpens must be open for this opportunity to be used and the opportunity ends if either participating team desires to use a bullpen). WEATHER The NCAA representative or designee at the site of competition should make contact with the local weather bureau (520/ ) and obtain a telephone number to contact the weather bureau in the event of severe weather. It is imperative that those involved in the administration of NCAA championship events adhere to the advisories and recommendations provided by the local meteorologists. The NCAA representative or designee should confirm the existence of the host institution or facility weather policy and determine what detection services are available. Appoint one individual to serve as a weather-safety person. This individual should use all resources available (i.e., local weather bureau, NCAA lightning safety guideline and electronic detection equipment, if available) to determine if play should be terminated. As recommended by the NCAA Committee on Competitive Safeguards and Medical Aspects of Sports and the National Severe Storms Laboratory, consideration will be given to terminating play when the lightning is six miles away (flash-to-bang time of 30 seconds or less). This is an accepted method to determine the threat of lightning in situations where other sources (such as technology and instrumentation) are not available. (Please refer to the attached memorandum that was sent to directors of athletics at all NCAA member institutions that explains this policy. In addition, a copy of the policy guideline has been attached. See Appendix 6.) If available, electronic detection devices should be used as additional tools to determine the severity of the weather. However, information obtained from such devices shall not be used as the only source to terminate play. APPENDICES 1. Official Travel Party List 2. Sample Agenda Coaches and Administrators Meeting 3. Batting Cage Practice Times 4. Sample Timing Sheet - With National Anthem 5. Sample Timing Sheet - Without National Anthem 6. Weather Policy Guideline 7. Local Restaurants 8. Maps to Facilities 21

23 Appendix NCAA Softball Regional Official Travel Party List 28 Members Institution: Head Coach: Assistant Coach: Assistant Coach: Assistant Coach: Players: Administrator: Trainer: Sports Information Director: Others: (Only use if not all areas above filled.) Number in band: (including director). Provide list of band members for gate list. Please Fax by Noon, Tuesday, May 18 to Jack Morelan (520)

24 Appendix 2 1. NCAA Representative. NCAA Division I Women s Softball Championship COACHES AND ADMINISTRATORS MEETING AGENDA a. Congratulate teams and introduce games committees. b. Review official squad size (20 players in uniform) and number of individuals allowed in dugout (27 plus SID) plus a bat handler if supplied by the host. c. Review misconduct statement. d. Review protest procedures. e. Review rain delay procedures. f. Review pre-game format. g. Review determination of home team procedures. Visiting team gets to choose uniforms. Remind teams to bring both uniforms in case they play two games in one day. Home team will occupy the third base dugout. Visiting team will occupy first base dugout. No exceptions. h. Team lineups are official when given to the umpires. Lineups should be given to the scorer 15 minutes earlier. i. Review videotaping procedures. j. Review banners and noisemakers policy. k. Review alcoholic beverage policy. l. Review uniform and logo policy (NCAA Bylaw ). m. Review drug testing information. n. Evaluations only fill in applicable areas. o. Bands and mascots. p. Remind coaches and administrators of the seven-minute warm-up. q. Umpire evaluation form. r. Review game schedule. s. Scouting seats. t. Remind the winning team that they must participate on a conference call Monday morning to review WCWS arrangements. Information regarding the call will be sent to the host to forward to the winning team. 2. Tournament Director. 3. SID. a. Review schedule of events b. Review diagram of facility c. Review participant entry procedure. d. Review parking arrangements e. Obtain hotel information from each team (coaches and administrators room numbers). f. Merchandise available to teams. a. Review post-game interview procedure. No head coach media responsibilities if team plays consecutive games. b. Review the statistics that will be available after each game. c. All-tournament team. d. Timing sheets in dugouts for coaches.

25 4. Athletic Trainer. a. Review medical procedures. b. Review availability of trainers and training facilities. c. Provide transportation to playing field from training room, if needed. 5. Umpire In Chief. a. Umpire assignments. b. Announce the umpiring assignments.

26 Appendix NCAA Softball Region 1 BATTING CAGE PRACTICE TIMES Teams have been given the following times to practice inside the batting cages. If you don t need your time in the cages please let me know. Thursday Friday Saturday Sunday TEAM Northwestern UC Santa Barbara Oklahoma Temple South Carolina Louisiana Lafayette Arizona Centenary Home Team / Game # 5 Visiting Team / Game # 5 Home Team / Game # 6 Visiting Team / Game # 6 Home Team / Game # 7 Visiting Team / Game # 7 Home Team / Game # 8 Visiting Team / Game # 8 Home Team / Game # 9 Visiting Team / Game # 9 Home Team / Game # 10 Visiting Team / Game #10 Home Team / Game # 11 Visiting Team / Game # 11 Home Team / Game # 12 Visiting Team / Game # 12 Home Team / Game # 13 Visiting Team / Game # 13 Home Team / Game # 14 Visiting Team / Game # 14 TIME 7:30am 8:00am 8:00am 8:30am 10:00am 10:30am 10:30am 11:00am 12:30pm 1:00pm 1:00pm 1:30pm 3:00pm 3:30pm 3:30pm 4:00pm 5:30pm 6:00pm 6:00pm 6:30pm 7:30am 8:00am 8:30am 9:00am 10:00am 10:30am 10:30am 11:00am 12:30pm 1:00pm 1:00pm 1:30pm 3:00pm 3:30pm 3:30pm 4:00pm 5:30pm 6:00pm 6:00pm 6:30pm 10:00am 11:00am 11:00am 11:30am 1:00pm 1:30pm 1:30pm 2:00pm 3:30pm 4:00pm 4:00pm 4:30pm 11:30am 12:00pm 12:00pm 12:30pm

27 Appendix 4 THURSDAY, MAY 20 9:00 AM GAME PROTOCOL TIME 7:30AM 8:00 AM 8:00AM 8:30 AM EVENT Northwestern batting practice (cages and center field area) UC Santa Barbara batting practice (cages and center field area) 8:36 AM Northwestern pre-game infield 8:43 AM UC Santa Barbara pre-game infield 8:50 AM Umpires and coaches meeting at home plate 8:53 AM INTRODUCTIONS: UC Santa Barbara Introductions; Northwesstern Introductions; Umpire Introductions 8:57 AM NATIONAL ANTHEM 9:00 AM FIRST PITCH! GAME NOTES: DUGOUTS: UC Santa Barbara: 1 ST BASE DUGOUT / Northwestern: 3 RD BASE DUGOUT

28 FRIDAY, MAY 21 9:00 AM GAME PROTOCOL TIME 7:30AM 8:00 AM 8:00AM 8:30 AM EVENT Home Team batting practice (cages and center field area) Visiting Team batting practice (cages and center field area) 8:36 AM Home Team pre-game infield 8:43 AM Visiting Team pre-game infield 8:50 AM Umpires and coaches meeting at home plate 8:53 AM INTRODUCTIONS: Visiting Team Introductions; Home Team Introductions; Umpire Introductions 8:57 AM NATIONAL ANTHEM 9:00 AM FIRST PITCH! GAME NOTES: DUGOUTS Visiting Team: 1 ST BASE DUGOUT / Home Team: 3 RD BASE DUGOUT

29 SATURDAY, MAY 22 11:30 AM GAME PROTOCOL TIME 10:00AM 10:30AM 10:30AM 11:00 AM EVENT Home Team batting practice (cages and center field area) Visiting Team batting practice (cages and center field area) 11:06 AM Home Team pre-game infield 11:13 AM Visiting Team pre-game infield 11:20 AM Umpires and coaches meeting at home plate 11:23 AM INTRODUCTIONS: Visiting Team Introductions; Home Team Introductions; Umpire Introductions 11:27 AM NATIONAL ANTHEM 11:30 AM FIRST PITCH! GAME NOTES: DUGOUTS Visiting Team: 1 ST BASE DUGOUT / Home Team: 3 RD BASE DUGOUT

30 SUNDAY, MAY 23 1:00 PM GAME PROTOCOL TIME 11:30AM 12:00PM 12:00PM 12:30 PM EVENT Home Team batting practice (cages and center field area) Visiting Team batting practice (cages and center field area) 12:36 PM Home Team pre-game infield 12:43 PM Visiting Team pre-game infield 12:50 PM Umpires and coaches meeting at home plate 12:53 PM INTRODUCTIONS: Visiting Team Introductions; Home Team Introductions; Umpire Introductions 12:57 PM NATIONAL ANTHEM 1:00 PM FIRST PITCH! GAME NOTES: DUGOUTS Visiting Team: 1 ST BASE DUGOUT / Home Team: 3 RD BASE DUGOUT

31 Appendix 5 THURSDAY, MAY 20 11:30 AM GAME PROTOCOL TIME 10:00AM 10:30AM 10:30AM 11:00 AM EVENT Oklahoma batting practice (cages and center field area) Temple batting practice (cages and center field area) 11:09 AM Oklahoma pre-game infield 11:16 AM Temple pre-game infield 11:23 AM Umpires and coaches meeting at home plate 11:26 AM INTRODUCTIONS: Temple Introductions; Oklahoma Introductions; Umpire Introductions 11:30 AM FIRST PITCH! GAME NOTES: DUGOUTS: Temple: 1 ST BASE DUGOUT / Oklahoma: 3 RD BASE DUGOUT

32 THURSDAY, MAY 20 2:00 PM GAME PROTOCOL TIME 12:30PM 1:00PM 1:00PM 1:30 PM EVENT South Carolina batting practice (cages and center field area) Louisiana-Lafayette batting practice (cages and center field area) 1:39 PM South Carolina pre-game infield 1:46 PM Louisiana-Lafayette pre-game infield 1:53 PM Umpires and coaches meeting at home plate 1:56 PM INTRODUCTIONS: Louisiana-Lafayette Introductions; South Carolina Introductions; Umpire Introductions 2:00 PM FIRST PITCH! GAME NOTES: DUGOUTS Louisiana-Lafayette: 1 ST BASE DUGOUT / South Carolina: 3 RD BASE DUGOUT

33 THURSDAY, MAY 20 4:30 PM GAME PROTOCOL TIME 3:00PM 3:30PM 3:30PM 4:00 PM EVENT Arizona batting practice (cages and center field area) Centenary batting practice (cages and center field area) 4:09 PM Arizona pre-game infield 4:16 PM Centenary pre-game infield 4:23 PM Umpires and coaches meeting at home plate 4:26 PM INTRODUCTIONS: Centenary Introductions; Arizona Introductions; Umpire Introductions 4:30 PM FIRST PITCH! GAME NOTES: DUGOUTS Centenary: 1 ST BASE DUGOUT / Arizona: 3 RD BASE DUGOUT

34 THURSDAY, MAY 20 7:00 PM GAME PROTOCOL TIME 5:30PM 6:00PM 6:00PM 6:30PM EVENT Home Team batting practice (cages and center field area) Visiting Team batting practice (cages and center field area) 6:39 PM Home Team pre-game infield 6:46 PM Visiting Team pre-game infield 6:53 PM Umpires and coaches meeting at home plate 6:56 PM INTRODUCTIONS: Visiting Team Introductions; Home Team Introductions; Umpire Introductions 7:00 PM FIRST PITCH! GAME NOTES: DUGOUTS Visiting Team: 1 ST BASE DUGOUT / Home Team: 3 RD BASE DUGOUT

35 FRIDAY, MAY 21 11:30 AM GAME PROTOCOL TIME 10:00AM 10:30AM 10:30AM 11:00 AM EVENT Home Team batting practice (cages and center field area) Visiting Team batting practice (cages and center field area) 11:09 AM Home Team pre-game infield 11:16 AM Visiting Team pre-game infield 11:23 AM Umpires and coaches meeting at home plate 11:26 AM INTRODUCTIONS: Visiting Team Introductions; Home Team Introductions; Umpire Introductions 11:30 AM FIRST PITCH! GAME NOTES: DUGOUTS Visiting Team: 1 ST BASE DUGOUT / Home Team: 3 RD BASE DUGOUT

36 FRIDAY, MAY 21 2:00 PM GAME PROTOCOL TIME 12:30PM 1:00PM 1:00PM 1:30 PM EVENT Home Team batting practice (cages and center field area) Visiting Team batting practice (cages and center field area) 1:39 PM Home Team pre-game infield 1:46 PM Visiting Team pre-game infield 1:53 PM Umpires and coaches meeting at home plate 1:56 PM INTRODUCTIONS: Visiting Team Introductions; Home Team Introductions; Umpire Introductions 2:00 PM FIRST PITCH! GAME NOTES: DUGOUTS Visiting Team: 1 ST BASE DUGOUT / Home Team: 3 RD BASE DUGOUT

37 FRIDAY, MAY 21 4:30 PM GAME PROTOCOL TIME 3:00PM 3:30PM 3:30PM 4:00 PM EVENT Home Team batting practice (cages and center field area) Visiting Team batting practice (cages and center field area) 4:09 PM Home Team pre-game infield 4:16 PM Visiting Team pre-game infield 4:23 PM Umpires and coaches meeting at home plate 4:26 PM INTRODUCTIONS: Visiting Team Introductions; Home Team Introductions; Umpire Introductions 4:30 PM FIRST PITCH! GAME NOTES: DUGOUTS Visiting Team: 1 ST BASE DUGOUT / Home Team: 3 RD BASE DUGOUT

38 FRIDAY, MAY 21 7:00 PM GAME PROTOCOL TIME 5:30PM 6:00PM 6:00PM 6:30PM EVENT Home Team batting practice (cages and center field area) Visiting Team batting practice (cages and center field area) 6:39 PM Home Team pre-game infield 6:46 PM Visiting Team pre-game infield 6:53 PM Umpires and coaches meeting at home plate 6:56 PM INTRODUCTIONS: Visiting Team Introductions; Home Team Introductions; Umpire Introductions 7:00 PM FIRST PITCH! GAME NOTES: DUGOUTS Visiting Team: 1 ST BASE DUGOUT / Home Team: 3 RD BASE DUGOUT

39 SATURDAY, MAY 22 2:00 PM GAME PROTOCOL TIME 12:30PM 1:00PM 1:00PM 1:30 PM EVENT Home Team batting practice (cages and center field area) Visiting Team batting practice (cages and center field area) 1:39 PM Home Team pre-game infield 1:46 PM Visiting Team pre-game infield 1:53 PM Umpires and coaches meeting at home plate 1:56 PM INTRODUCTIONS: Visiting Team Introductions; Home Team Introductions; Umpire Introductions 2:00 PM FIRST PITCH! GAME NOTES: DUGOUTS Visiting Team: 1 ST BASE DUGOUT / Home Team: 3 RD BASE DUGOUT

40 SATURDAY, MAY 22 5:00 PM GAME PROTOCOL TIME 3:30PM 4:00PM 4:00PM 4:30 PM EVENT Home Team batting practice (cages and center field area) Visiting Team batting practice (cages and center field area) 4:39 PM Home Team pre-game infield 4:46 PM Visiting Team pre-game infield 4:53 PM Umpires and coaches meeting at home plate 4:56 PM INTRODUCTIONS: Visiting Team Introductions; Home Team Introductions; Umpire Introductions 5:00 PM FIRST PITCH! GAME NOTES: DUGOUTS Visiting Team: 1 ST BASE DUGOUT / Home Team: 3 RD BASE DUGOUT

41 SUNDAY, MAY 23 2:30 PM (If Game) GAME PROTOCOL TIME EVENT 3:09 PM Home Team pre-game infield 3:16 PM Visiting Team pre-game infield 3:23 PM Umpires and coaches meeting at home plate 3:26 PM INTRODUCTIONS: Visiting Team Introductions; Home Team Introductions; Umpire Introductions 3:30 PM FIRST PITCH! GAME NOTES: DUGOUTS Visiting Team: 1 ST BASE DUGOUT / Home Team: 3 RD BASE DUGOUT

42 Appendix 6

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44