INSPECTION REPORT 1ST SOUTH ASIAN BODYBUILDING & FITNESS CHAMPIONSHIP 2018 INAUGURAL CONGRESS AND ELECTION OF

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1 1ST SOUTH ASIAN BODYBUILDING & FITNESS CHAMPIONSHIP 2018 INAUGURAL CONGRESS AND ELECTION OF SOUTH ASIAN FEDERATION OF BODYBUILDING & FITNESS (SAFBF) INSPECTION REPORT KATHMANDU, NEPAL NOVEMBER 23RD- 25TH, 2018

2 WELCOME ASIAN FEDERATION OF BODYBUILDING AND FITNESS AND NEPAL (THE LAND OF MT. EVEREST, THE HEIGHEST PEAK OF THE WORLD AND THE BIRTH PLACE OF THE LIGHT OF ASIA, GAUTAM BUDDHA) EXTENDS THE WARMEST WELCOME TO ALL IFBB AFFILIATED NATIONAL FEDERATIONS FROM SOUTH ASIA REGION, WISHING TO PARTICIPATE IN THE FIRST SOUTH ASIAN CHAMPIONSHIP AND INAUGURAL CONGRESS AND ELECTION OF SOUTH ASIAN FEDERATIONS OF BODYBUILDING AND FITNESS (SAFBF) IN KATHMANDU, NEPAL FROM NOVEMBER 23 TO 25, ABOUT NEPAL FEDERAL DEMOCRATIC REPUBLIC OF NEPAL IS A BEAUTIFUL LANDLOCKED HIMALAYAN COUNTRY IN SOUTH ASIA LOCATED BETWEEN INDIA AND CHINA. IT IS FAMOUS IN THE GLOBE AS THE ROOF OF THE WORLD SINCE IT HAS THE HIGHEST POINT OF THE EARTH, MT. EVEREST INCLUDING EIGHT OF THE WORLD S TEN TALLEST MOUNTAIN. NEPAL IS A COUNTRY OF DIVERSE GEOGRAPHY, ETHNICITY, CULTURE AND LANGUAGE. IT IS 48 TH LARGEST COUNTRY BY POPULATION AND 93 RD LARGEST COUNTRY IN THE WORLD BY GEOGRAPHY. IT BORDERS CHINA IN THE NORTH AND INDIA IN THE SOUTH, EAST AND WEST WHILE BANGLADESH IS LOCATED WITHIN ONLY 27KM (17 MILES) OF ITS SOUTHEASTERN TIP AND BHUTAN IS SEPERATED FROM IT BY THE INDIAN STATE OF SIKKIM. NEPAL HAS HIGH POTETIALITY FOR HYDRO POWER AND TOURISM. LANGUAGE THE OFFICIAL LANGUGAE IS NEPALI. ENGLISH IS WIDELY SPOKEN IN HOTELS, RESTAURANTS, SHOPPING CENTRES AND TOURIST AREAS. TIME DIFFERENCE GREENWITCH MEAN TIME IS 5 HOURS AND 45 MINUTES BEHIND OF NEPAL TIME 2

3 So, 10:30 AM in GMT is 4:15 PM in NPT 10:30 AM Greenwich Mean Time(GMT). Offset UTC 0:00 hours 4:15 PM Nepal Time(NPT). Offset UTC +5:45 hours WEATHER NOVEMBER HAPPENS TO BE THE BEST MONTH FOR VISITING KATHMANDU. THE AVERAGE DAYTIME TEMPERATURES ARE AROUND 15 C (ABOUT 59 F). IT IS JUST THE PERFECT TEMPERATURES TO ENJOY HIKES AND WALKS AROUND THE TOWN WITHOUT GETTING SWEATY AND UNCOMFORTABLE. THE CHANCES OF RAIN IN NOVEMBER ARE NEXT TO NONE. CURRENCY THE NATIONAL CURRENCY IS RUPEES. 1USD = NEPALI RUPEES (AS OF SEPTEMBER, 2018) CULTURE AND ETIQUETTE NAMASTE (I SALUTE THE GOD WITHIN YOU), HOLDING YOUR BOTH PALMS TOGETHER AS IF PRAYING, IS ONE OF THE MOST COMMON WAY OF GREETING IN NEPAL. NAMASKAR IS MORE FORMAL OR SUBSERVIENT VARIENT TO SHOW GREAT RESPECT. ELECTRICAL CURRENT NEPAL HAS A 230- VOLT, 50 HERTZ POWER SUPPLY. THE HOME POWER SUPPLY IS 230 VOLT ACROSS NEPAL. ALL THE LOCAL ELECTRICAL EQUIPMENTS ARE MEANT TO RUN ON 230 VOLT, 50 HERTZ SUPPLY. 3

4 NEPAL 4

5 OFFICIAL HOTEL THE OFFICIAL HOTEL FOR THE 1ST SOUTH ASIAN BODYBUILDING AND FITNESS CHAMPIONSHIP 2018 WILL BE HOTEL LE HIMALAYA WHICH IS LOCATED IN LAZIMPAT, KATHMANDU.HOTEL LE HIMALAYA IS AT THE HEART OF THE CITY (KATHMANDU). IT IS THE MOST CONVENIENT ADDRESS AND A PERFECT CHOICE FOR TOURISTS, PREFERRED BY VIPS AND ALSO HUB FOR FOREIGN EMBASSIES. HOTEL LE HIMALAYA IS JUS 5.7 KM FAR FROM THE AIRPORT ONLY THE ORGANIZING COMMITTEE IS AUTHORIZED TO ARRANGE HOTEL RESERVATIONS, INCLUDING ACCOMODATIONS BEFORE AND AFTER THE OFFICIAL DATES AND DURING THE CHAMPIONSHIPS, FOR ALL OFFICIAL PARTICIPANTS (ATHLETS AND DELEGATES), EXTRA DELEGATES, SUPPORTERS, MEDIA AND OTHERS. website: 5

6 ACCOMMODATION OFFICIAL ARRIVAL DATE IS NOVEMBER 23 RD FRIDAY AND OFFICIAL DEPARTURE DATE IS NOVEMBER 25TH SUNDAY. THE ORGANIZING COMMITTEE HAS PROVIDED A FULL SPECIAL PACKAGE RATE, WHICH INCLUDES TWO (2) NIGHTS ACCOMMODATION WITH THREE (3) MEALS (BREAKFAST, LUNCH AND DINNER) PER DAY, TICKETS TO THE PREJUDGING AND FINALS, TICKETS TO THE FAREWELL BANQUET AND ONSITE TRANSPORTATION. FULL SPECIAL PACKAGE RATES PER PERSON: PACKAGE SINGLE ROOM DOUBLE/ TWIN ROOM 250 USD 190 USD PACKAGE RATE IMPORTANT NOTICE FULL SPECIAL PACKAGE DOES NOT INCLUDE AFBF REGISTRATION FEE. THE PACKAGE STARTS WITH DINNER ON 23 RD NOVEMBER (FRIDAY) (DINNER ONLY). ON 24 TH NOVEMBER (SATURDAY), IT INCLUDES BREAKFAST, LUNCH AND DINNER AND ENDS WITH BREAKFAST ON 25 TH NOVEMBER (SUNDAY). IMPORTANT NOTICE ALL NATIONAL TEAM OFFICIAL PARTICIPANTS (ATHLETES AND DELEGATES) MUST CHECK-IN BEFORE THE START OF THE JUDGES AND TEAM MANAGERS MEETING (NOVEMBER, 23 RD, 2018, 3:00 PM LOCAL TIME) 6

7 OFFCIAL DELEGATES PURSUANT TO IFBB RULES: 1. THREE (3) OR MORE COMPETITORS TWO (2) DELEGATES 2. TWO (2) OR LESS COMPETITORS ONE (1) DELEGATE 3. NATIONAL FEDERATION WITH NO ATHLETE MAY SEND ONE (1) OFFICIAL DELEGATE, WHO WILL BE RESPONSIBLE FOR ALL HIS/HER EXPENSES. THE TERM OFFICIAL PARTICIPANT MEANS: 1. AN ATHLETE, WHO IS DULY AUTHORIZED BY HIS/HER NATIONAL FEDERATION AND WHO IS REGISTERED BY AFBF TO COMPETE IN THE CHAMPIONSHIPS. 2. A DELEGATE, WHO IS DULY AUTHORIZED BY HIS/HER NATIONAL FEDERATION AND WHO IS REGISTERED BY AFBF TO COMPETE IN THE CHAMPIONSHIPS PUSUANT TO AFBF AND IFBB RULES. HOTEL SECURITY DEPOSIT AN INITIAL SECURITY DEPOSIT OF USD 100 PER PERSON IS REQUIRED UPON CHECK-IN FOR INCIDENTAL AND PERSONAL EXPENSES, WHICH MAY ARISE (TELEPHONE, MINI BAR, LAUNDRY, ROOM SERVICE, ETC.). EARLY ARRIVAL AND LATE DEPARTURE ANY NATIONAL FEDERATION, INCLUDING ANY OF ITS INDIVIDUAL TEAM MEMBERS, ARRIVING BEFORE THE OFFICIAL ARRIVAL DATE OF NOVEMBER 23 RD (FRIDAY), AND OR STAYING AFTER THE OFFICIAL DEPARTURE DATE OF NOVEMBER 25 TH (SUNDAY) WILL BE RESPONSIBLE FOR ALL OF THEIR EXPENSES, INCLUDING ARRANGING THEIR OWN TRANSPORTATION BETWEEN THE AIRPORT AND THE HOTEL. TYPICAL ROOM CHARGE (INCLUSIVE OF BREAKFAST) FOR EARLY ARRIVALS AND LATE DEPARTURES WILL BE APPROXIMATELY USD 100 FOR A SINGLE ROOM PERDAYOR USD 80 FOR A TWIN ROOM PERDAY. YOU MUST NOTIFY THE ORGANIZING COMMITTEE OF ANY EARLY ARRIVALS AND LATE DEPARTURES NO LATER THAN 8 TH NOVEMBER

8 AIRPORT THE OFFICIAL ARRIVAL AIRPORT IS TRIBHUWAN INTERNATIONAL AIRPORT, KATHMANDU. THE ORGANIZING COMMITTEE WILL PICK YOU UP AT THE AIRPORT ON ARRIVAL AND TRANSPOST YOU TO THE OFFICIAL HOTEL. IT IS VERY IMPORTANT THAT EVERY NATIONAL FEDERATION MUST PROVIDE THE COMPLETE ARRIVAL AND DEPARTURE DETAILS OF ITS TEAM, INCLUDING THE NUMBER OF PEOPLE IN THE DELEGATION TO THE ORGANIZING COMMITTEE. YOUR COOPERATION IS ESSENTIAL FOR ENSURING ADEQUATE TRANSPORTATION FOR YOUR TEAM. VISA AND INVITATION ANY FOREIGN VISITOR WISHING TO ENTER NEPAL MUST HAVE A VALID PASSPORT AND VISA. NEPALI VISAS ARE ISSUED BY NEPALI DIPLOMATIC MISSIONS ABROAD OR UPON ARRIVAL AT A SPECIAL REQUEST. NEPALI EMBASSY AND HONOURED CONSUL IN FOREIGN COUNTRIES WILL ISSUE A VISA. PLEASE CONSULT THE NEPALI EMBASSY AND HONOURED CONSUL IN YOUR COUNTRY TO DETERMINE THE VISA. AN OFFICIAL LETTER OF INVITATION WILL BE MADE AVAILABLE IF REQUIRED. 8

9 THE VENUE THE OFFICIAL VENUE OF THE EVENT WILL BE NEPAL ACADEMY HALL, KAMALADI, KATHMANDU. PARTICIPATION THE CHAMPIONSHIP IS OPEN FOR THE AFBF-AFFILIATED NATIONAL FEDERATIONS FROM ALL SOUTH ASIAN COUNTRIES. PARTICIPATION OF ATHELETS IS UNLIMITED. SOUTH ASIAN COUNTRIES ARE AS FOLLOWS: AFGHANISTAN BANGLEDESH BHUTAN MALDIVES NEPAL INDIA PAKISTAN SRILANKA REGISTRATION OF ATHELETES WILL ONLY BE ACCEPTED IF THEY ARE ENTERED BY THE NATIONAL FEDERATION OF THE ATHELET BY SENDING THE FINAL ENTRY FORM VIA DIRECTLY TO : ifbbnepal@gmail.com, info@ifbbasia. com, COPY TO THE AFBF GENERAL SECRETARY AT ibbf_sanjaymore@live.com, WITH A PASSPORT-SIZED PHOTOS FOR ACCREDITION. 9

10 PLEASE BE AWARE THAT IT IS THE FULL REPONSIBILITY AND OBLIGATION OF THE NATIONAL FEDERATION TO VERIFY AND MONITOR IF EACH ONE OF THE ATHELETS TO BE REGISTERED ON THIS INTERNATIONAL EVENT ARE NOT SUSPENDED OR FULFILLING ANY PERIOD OF INELIGIBILITY TO AN ANTI-DOPING RULE VIOLATION OR ANY DISCIPLINARY CASE AT NATIONAL OR INTERNATIONAL LEVEL. OFFICIAL REGISTRATION THE OFFICIAL ATHELETS REGISTRATION WILL BE AT 5:00 PM TO 8:00 PM (LOCAL TIME) ON 23 RD NOVEMBER, 2018 AT THE OFFICIAL HOTEL. ALL THE ATHELETS HAVE TO PRODUCE THEIR PASSPORTS OR IDENTITY CARDS AND IFBB INTERNATIONAL CARDS AT THE OFFICIAL REGISTRATION. ANY ATHELET WHO HAS NOT YET OBTAINED THE IFBB INTERNATIONAL CARD OR NEED TO RENEW HIS/HER CARD WILL HAVE TO DO IT AT THE REGISTRATION. IFBB INTERNATIONAL CARDS ARE 30 OR USD 40 PER YEAR AND ARE MANDATORY. AFBF REGISTRATION FEE EACH ATHELET AND OFFICIAL DELEGATE MUST PAY THE AFBF REGISTRATION FEE OF USD 100. THIS FEE IS PAYABLE TO THE AFBF AT THE OFFICIAL REGISTARTION. POSING MUSIC ALL POSING MUSIC WITH 60 SECONDS FOR BODYBUILDING AND FOR WOMEN S PHYSIQUE, 60 SECONDS FOR FITNESS COMPETITORS MUST BE ON AN USB OR HARD DISC ONLY. THE POSING MUSIC MUST BE THE ONLY TRACK ON THE USB. EACH COMPETITOR MUST AFFIX HIS/HER NAME ON THE USB OR HARD DISC FOR AN EASY IDENTIFICATION. THE USE OF PROFANE AND OFFENSIVE LANGUAGE IS STRICTLY PROHIBITED IN THE POSING MUSIC. JUDGES ONLY INTERNATIONAL JUDGE HOLDING THE IFBB/AFBF JUDGING CARDS WILL BE ALLOWED TO JUDGE IN THESE CHAMPIONSHIPS. IN ORDER TO 10

11 ASSIST THE JUDGES COMMITTEE IN THEIR SELECTION OF THE JUDGES AT THESE CHAMPIONSHIPS, PLEASE FORWARD YOUR INFORMATION OF JUDGES TO MR. GU QIAO AT AND COPY TO THE AFBF HEADQUARTERS. THE NAMES OF THOSE JUDGES SUBMITTED IN ADVANCE WILL RECEIVE PRIORITY CONSIDERATION. ALL INTERNATIONAL JUDGES MUST BRING THEIR INTERNATIONAL CARDS WITH THEM. IMPORTANT NOTICE ALL JUDGES WHO WISH TO BE INCLUDED IN THE JUDGES PANELS AT THESE CHAMPIONSHIPS SHOULD BE SPECIFIED ON THE FINAL ENTRY FORM. THE TEST JUDGES SHOULD ALSO PE SPECIFIED ON THE FINAL ENTRY FORM. IFBB INTERNATIONAL JUDGES MUST HAVE A VALID IFBB JUDGE S CARD WITH THE IFBB YEARLY JUDGES FEE OF 50 PAID FOR THIS FEE MAY ALSO BE PAID AT THE CHAMPIONSHIPS IN KATHMANDU. ALL JUDGES MUST BE PRESENT AT THE JUDGES/TEAM MANAGERS MEETING. ANY JUDGE ABSENT AT THIS MEETING WILL NOT BE ALLOWED TO JUDGE AT THIS EVENT. PARADE OF NATIONS THE DRESS CODE FOR ALL DELEGATES AND/OR OFFICIALS TAKING PART IN THE PARADE OF NATIONS IS THE IFBB/AFBF OFFICIAL UNIFORM. ONE DELEGATE PER COUNTRY MUST TAKE PART IN THE PARADE OF NATIONS. NATIONAL ANTHEM ALL NATIONAL FEDERATIONS MUST BRING WITH THEM THE MUSIC OF THEIR NATIONAL ANTHEM (SHORTENED VERSION UP TO 60 SECONDS ONLY) ON USB OR HARD DISC. THIS MUST BE ON A SEPARATE USB OR HARD DISC WITH THAT OF POSING MUSIC. CAMERA/VIDEO TAPE EQUIPMENT CAMERA/VIDOETAPE EQUPMENT SHALL BE STRICTLY PROHIBITED IN THE BACKSTAGE AND DRESSING ROOM AREAS, EXCEPT WHEN USED BY AFBF AUTHORIZED MEDIA PERSONS, AND IN ANY EVENT, THESE DEVICES SHALL BE STRICTLY PROHIBITED IN THE DRESSING ROOM AREA. 11

12 GREEN CARDS GREEN CARDS ARE USED TO LIMIT ACCESS TO THE WEIGH-IN AND BACKSTAGE AREA DURING THE PREJUDGING AND FINALS. THEY WILL BE DISTRIBUTED AT THE JUDGES/TEAM MANAGERS MEETING AS FOLLOWS: FIVE OR MORE ATHLETES TWO GREEN CARDS LESS THAN FIVE ATHLETES ONE GREEN CARD MEDIA ACCREDITION ALL MEDIA ACCREDITATION, EXCEPT LOCAL MEDIA, SHALL BE CONTROLLED BY THE AFBF. MEDICAL WITHDRAWAL ONCE OFFICIALLY REGISTERED, NO ATHLETE MAY WITHDRAW FROM COMPETITION WITHOUT THE PRIOR APPROVAL OF THE AFBF CHIEF JUDGE, WHO HAS THE RIGHT TO VERIFY THE REASON FOR THE WITHDRAWAL. INAUGURAL CONGRESS AND ELECTION OF SOUTH ASIAN FEDERATION OF BODYBUILDING AND FITNESS (SAFBF) THE FOLLOWING COUNTRIES NATIONAL FEDERATIONS ARE ELIGIBLE TO PARTICIPATE IN THE CONGRESS AND BE ELECTED TO THE SOUTH ASIAN FEDERATION OF BODYBUILDING AND FITNESS (SAFBF): AFGHANISTAN BANGLEDESH BHUTAN MALDIVES NEPAL INDIA PAKISTAN SRILANKA 12

13 PRELIMINARY ENTRY FORM THE DEADLINE FOR THE PRELIMINARY ENTRY FORM IS OCTOBER 15 TH, NATIONAL FEDERATION MUST RETURN THE PRELIMINARY ENTRY FORM TO THE ORGANIZING COMMITTEE AS SOON AS POSSIBLE BUT NOT LATER THAN THE DEADLINE DATE, CONFIRMING YOUR FEDERATION S INTENT TO PARTICIPATE. IF AT THIS TIME YOU DO NOT KNOW THE ACTUAL NAMES OF THE OFFICIAL PARTICIPANTS, PLEASE INDICATE THE TOTAL NUMBER OF INDIVIDUALS FROM YOUR NATIONAL FEDERATIONS WHO WILL PARTICIPATE IN THE CHAMPIONSHIPS. FINAL ENTRY FORM THE DEADLINE FOR THE FINAL ENTRY FORM IS 8 TH NOVEMBER, NATIONAL FEDERATION MUST RETURN THE FINAL ENTRY FORM TO THE ORGANIZING COMMITTEE AS SOON AS POSSIBLE BUT NOT LATER THAN THE DEADLINE DATE. ALL NAMES OF THE NATIONAL TEAM HAVE TO BE INCLUDED. FLIGHT ARRIVAL AND DEPARTURE DETAILS WITH FLIGHT NUMBER AND TIMES MUST BE FORWARDED TO ENSURE TRANSPORTATION FOR YOUR TEAM. FAILURE TO HONOR FINAL ENTRY FORM DEADLINE DEADLINES ARE SET TO ASSIST THE ORGANIZER WITH ARRANGING ACCOMMODATIONS, MEALS, ONSITE TRANSPORTATION AND OTHER CHAMPIONSHIP ACTIVITIES. A FAILURE TO RESPECT THESE DEADLINES IS A BREACH OF IFBB RULES. THE AFBF RESERVES THE RIGHT TO DENY PARTICIPATION TO ANY NATIONAL FEDERATION THAT DOES NOT RESPECT THE DEADLINES FOR SUBMITTING THE FINAL ENTRY FORM. 13

14 CORRESPONDENCE AND ENTRY FORM SENDING DETAILS PLEASE SEND YOUR ENTRY FORMS WITH PHOTOS TO: INTERNATIONAL PRESIDENT, NEPALESE FEDERATION OF BODYBUILDING AND FITNESS: JONES COLIN MOBILE: / AFBF HEADQUARTERS: NOMINTSETSEG BAYAR TELEPHONE: Please copy all correspondence to: GENERAL SECRETARY OF AFBF: SANJAY MORE 14

15 CATEGORIES MEN S BODYBUILDING Up to & including 60kg Up to & including 65kg Up to & including 70kg Up to & including 75kg Up to & including 80kg Up to & including 85kg Over 85kg MEN S PHYSIQUE CATEGORY Up to & including 168cm Up to & including 171cm Over 171cm WOMEN S FITNESS OPEN CATEGORY WOMEN S PHYSIQUE CATEGORY Up to & including 162cm Over 162cm Remarks: If less than 4 competitors in our category, that category will be cancelled and the competitors must participate heavier category. MEDALS WITH CERTIFICATE EACH & EVERY CATEGORIES TOP 6TH ATHLETE Winner... Gold 1st Runner- up... Silver 2nd Runner up... Bronze 4th Place... Light Silver 5th place... Light Silver 6th place... Light Silver The winner of over all categories... Gold 15

16 TENTATIVE SCHEDULE The following schedule of activities is tentative and therefore subject to change. 06:00AM -9:00 PM 12:00PM 7:00 PM-9:00PM 06:00AM -3:00 PM 12:00PM-7:00 PM 2:00 PM-4:00PM 4:00 PM-7:00 PM 7:00 PM-9:00 Pm 06:00AM -7:00 AM 7:00 AM- 9:00 AM 9:00 AM- 12:00 AM 1:00 PM- 2:00PM 2:00 PM- 6:00PM 7:00 PM- 10:00 PM 6:30AM-8:30AM 8:30AM-11:30AM 12:00 PM THURSDAY, 22 ND NOVEMBER, 2018 Arrivals of AFBF Executive Council Members Lunch*Documentary Presentation about Nepal. Welcome Dinner for AFBF Executive Council Members FRIDAY, 23 RD NOVEMBER, 2018 Arrivals of AFBF National Delegations Hotel Registration at the official hotel, Hotel Le Himalaya, Lazimpat, Kathmandu. Judges & Team manager meeting at Hotel Le Himalaya, Lazimpat, Kathmandu. Weigh -in and Registration (all categories) at official hotel Dinner, official hotel, Le Himalaya SATURDAY, 24 TH NOVEMBER, 2018 Breakfast Inaugural Congress and Election of South Asian Federation of Bodybuilding & Fitness (SAFBF)*Documentary Presentation about Nepal. Prejudging for all categories Lunch with Documentary Presentation about Nepal Bodybuilding at venue site. Finals( Men s Physique+Men s Bodybuilding+ Women Fitness+Women Physique.) Farewell Dinner at Hall,Hotel Marshyangdi. SUNDAY, 25 TH NOVEMBER, 2018 Breakfast Sightseeing (Only for Interested) Departure. 16