TENNESSEE SENIOR STATE CONVENTION BULLETIN

Transcription

1 TENNESSEE SENIOR STATE CONVENTION BULLETIN DEADLINE DATE October 24, 2013

2 The National Beta Club Beta Club Sponsor of the Year Information and Entry Form The Beta Club Sponsor of the Year is a program to recognize sponsors at both the junior and senior levels. These sponsors go above and beyond the call of duty to provide every opportunity possible for their Beta Clubs and members. Beginning this school year, a Beta Club Sponsor of the Year will be selected and recognized at the national convention. A Beta Club Sponsor of the Year will be selected at the national level for both the junior and senior divisions from the entries that are sent to the National Office by May 1, The winning sponsors will be recognized at the National Conventions. Principals, students, parents and/or other sponsors may nominate a sponsor from their state for this prestigious honor. The person who nominates an outstanding sponsor must send a one page typed essay stating the reasons why and how the nominee goes above and beyond the call of duty for their club and members. The sponsor nominated must be a current sponsor of an active junior or senior Beta Club and must attend his or her state convention. The information and entry form will be online at betaclub.org and sponsors.betaclub.org. The entry form must be completed and mailed along with the essay to the address below by the deadline date of the May 1, Mail Entry Form and Essay to: National Beta Club Convention Department 151 Beta Club Way Spartanburg, SC TN-SR Page 2

3 Rules: PLEASE PRINT National Beta Club Beta Club Sponsor of the Year Entry Form Nominee must be a current sponsor of a Beta Club. 2. Nominee along with club members must attend his or her state convention. 3. Nominee goes above and beyond for his or her Beta Club and members. 4. Person nominating must be a Beta Club member, a parent of a member, a principal and/or another Beta Club sponsor. 5. Person nominating a sponsor for Beta Club Sponsor of the Year must write a one page typed written essay stating the reasons why and how the nominee goes above and beyond the call of duty for his or her club and members. Include why this nominee is an outstanding ambassador for the National Beta. 6. Application must be submitted by the deadline date of the May 1, The winners will be recognized at the National Conventions. Name of Nominated Sponsor: Name of School: Jr. Club Sr. Club Complete Address of School: Name of Person Nominating: Complete Address of Person Nominating: Phone Number of Person Nominating: Address of Person Nominating: Please check one of the following: Beta Club member Parent of a Member Principal of Nominee Beta Club Sponsor Signature of Person Nominating: (This verifies that this entry was completed by you only) The one page typed written essay must be attached. TN-SR Page 3

4 73 rd Annual Tennessee Senior Beta Club Greetings Senior Beta Sponsors! It seems only fitting that this year s theme is Making History with Beta For the first time in many, many years, Senior Beta Convention is making an historic move to the fall. We hope this will open the door to many new clubs and Beta Club members to attend our wonderful convention here at the beautiful Opryland Hotel. As we gather on November 24-26, 2013, Christmas decorations and seasonal events will offer many new opportunities to Senior Betas. It is our hope you will get to enjoy this new aspect to our convention. We would like to give a special thanks to all of those who supported Tennessee & its candidates & competitors this summer at the National Beta Club Convention in Mobile, Alabama. It was a wonderful convention and you represented our state well. We should also thank Mr. John Apple for two great years as our State Sponsor. He was instrumental in the success of our conventions and his hard work and dedication are a high benchmark for us to strive to match. Remember it is important to read this convention bulletin carefully in order to help your club have an enjoyable experience. As you study the bulletin please remember that Tennessee has elected to follow the same standards set forth by the National Convention. Please pay close attention to registration deadlines, procedures and guidelines as well as competition rules. Each sponsor is asked to explain the competition, conduct and convention rules to your club! Again, be assured that our state guidelines follow as closely as possible the rules of National Beta Club. I am honored to serve as your State Sponsor and I am grateful to each of you for this opportunity. I have been so overwhelmed the last two years as state sponsor-elect with the willingness of the club sponsors to do any and everything possible to help with our convention. It has truly been a blessing in getting to know you all and work side by side. Let us continue to do this in the coming weeks and months. I challenge each club sponsor to volunteer to help in some capacity at convention. Please feel free to contact me if you would like to help. I also want to welcome our incoming State Sponsor-Elect, Kevin Gallimore. He will a great addition to the TN Senior Beta Club leadership team and has expressed a sincere desire to help this club grow and thrive over the next four years. Mike Ray, History Teacher School: =5159 Coffee County Central High School Fax: Red Raider Drive Cell: Manchester, TN preachmike8@gmail.com TN-SR Page 4

5 TABLE OF CONTENTS Special Items to Note...7 General Outline of Convention Code of Conduct...10 General Instructions for Convention How to Estimate Convention Costs State Project/Memorial...15 Talent Rules and Regulations Talent Judging Criteria...18 Group Talent Entry Form...19 Special Talent Entry Form...20 Scrapbook Rules Scrapbook Judging Criteria...23 Scrapbook Entry Form...24 Nomination Rules for State Office TN Regulations...29 Nomination for TN State Beta Club Office...30 Campaign Skit Judging Criteria...31 TN-SR Page 5

6 Quiz Bowl Rules Quiz Bowl Entry Form...35 Scholastic Competitions Individual Category Entry Form...40 Banner Competition...41 Banner Competition Entry Form...42 On-site Art Competitions...43 On-site Art Competition Entry Form...44 Request for Sponsor/Adult Helpers...45 Emergency Form 46 Online Registration...47 Room Reservations...48 Room Assignment Form...49 TN-SR Page 6

7 Special Items to Note The convention registration form, which is online at sponsors.betaclub.org, must be completed online, submitted, printed and mailed along with a check to the National Beta Club Office postmarked no later than October 24, The registration fee is $20.00 per Beta Club member and the late registration fee is $25.00 per member. There are NO REFUNDS on convention registration. There will be no exceptions made on convention registration fees unless the convention is canceled by the National Office. Participants in the competitions are reminded to bring pencils, pens, etc. that are needed for the particular competition or academic test. It is the responsibility of the sponsors to insure candidates and competition participants are aware of all rules, regulations, guidelines and schedules pertinent to that area of the convention. Badges and a Beta or school T-shirt for the dance must be visible before a student will be allowed to enter the room for the dance. Badges must be worn on the upper left chest area. The written quiz bowl test will be administered at 9:00 AM on Tuesday. The top sixteen teams will then compete, beginning at noon. Sponsors should note different mailing addresses for the various entries and mail them to the correct place. Be sure to read all the rules for each competition carefully and mail all entries by the convention deadline date. No late entries will be accepted! All trophies not picked up during the awards ceremony will be shipped to the sponsor per their request COD. An invitation to all winners to compete at the National Convention will be given with the trophies. However, the official competition entry form will be found at sponsors.betaclub.org. The sponsor will need to complete and submit the form online by the deadline of May 1, The Emergency Form on page 46 must be completed and turned in at the registration desk before the registration packet can be given out. Bring form with you to the convention. TN-SR Page 7

8 GENERAL OUTLINE OF TENNESSEE BETA CONVENTION NOTE: All entries postmarked after the deadline of October 24, 2013 will be returned. (This is a tentative schedule.) SUNDAY, November 24, :00-5:45 PM Conference for State Student Officers, State Sponsor, State Sponsor-Elect, and National Officials 5:45 6:45 PM Candidates meet with State Officers 6:45 7:15 PM Set-up Campaign Tri-fold Boards 6:30-8:00 PM Registration 6:45-7:15 PM Meeting of all Coordinators with State Sponsor and State Sponsor-Elect 7:15-7:45 PM MEET AND GREET THE CANDIDATES 7:45 PM All candidates must meet at the front of the stage to be seated before the First General Session. 8:00-10:00 PM FIRST GENERAL SESSION Candidates' Speeches and Skits Judging of Skits Following the Campaign Skit will be the Question/Answer Segment for each candidate. 10:00-10:15 PM Clean up & remove Tri-Fold Boards 12:00 AM Curfew MONDAY, November 25, :00 AM Sponsors Breakfast (Adults Only) 9:00-9:30 AM Registration 9:00 AM Quiz Bowl Written Exam to be administered. 9:30-10:00 AM Check in Banners & Scrapbooks 10:00 AM Judging of Banners & Scrapbooks 10:15-11:15 AM New Sponsor Meeting and Discussion TN-SR Page 8

9 GENERAL OUTLINE TENNESSEE BETA CONVENTION CONTINUED 10:00-11:30 AM Academic Competitions Creative Writing, English, Math, Oratory, Science, Social Studies, Spanish and Spelling Competitions 10:00-12:00 PM On-Site Art Competitions Acrylic Painting Colored Pencil Drawing Pen/Pencil Drawing 12:00 PM Quiz Bowl Competition between the Top 16 teams. 2:00-6:00 PM Talent Preliminaries 7:00-9:00 PM SECOND GENERAL SESSION Group and Special Talent All Candidates will return to the stage to re-introduce themselves before voting begins. 10:00-11:30 PM DANCE Voting for all Voting Delegates will take place in a separate room, room TBA immediately following the closing of the Second General Session. All Candidates Meet State Officers immediately after General Session, if necessary. 10:00 PM Hospitality Room for Sponsors/Chaperones 12:00 AM Curfew TUESDAY, NOVEMBER 26, :00 9:00 AM Banners and Scrapbooks on display 9:00-11:00 AM THIRD GENERAL SESSION Memorial Service Installation of Officers Awards Ceremony Adjournment by New State President TN-SR Page 9

10 TENNESSEE BETA CONVENTION CODE OF CONDUCT Knowing that any organization is judged largely by the behavior of its individual members, we who attend the Beta Club Convention agree that our registering at the State Convention constitutes our subscribing to the following rules which comprise the Code of Conduct. RULE 1: RULE 2: RULE 3: RULE 4: RULE 5: RULE 6: RULE 7: Each Sponsor is responsible for each of his/her students. Therefore, students must keep their Sponsor informed of their whereabouts at all times. Betas registered at the Convention should be present for all scheduled meetings and on time. Curfew is set by each State Council and the curfew will be printed in the convention program. This means that you should be in your own room and respectfully quiet. Members may visit other members rooms only with the Sponsor s knowledge and approval. No alcoholic beverages, tobacco or drugs, in any form, shall be possessed by anyone at this State Beta Convention. Clothing which advertises sex, drugs, alcohol or tobacco will not be permitted. All registered Betas are expected to wear official name badges at all times. Each registered Beta is expected to display and exert leadership qualities in a responsible manner which will lead to the organized success of this Convention. Betas should conduct themselves in such a manner that their actions will reflect favorably on the school and community and all of those responsible for providing the student with this opportunity. We agree that any violation of these rules subjects our entire chapter to being sent home and all honors and awards forfeited. Serious misconduct on our part shall be reported to our Principal and our parents, who shall be advised that we are barred from participating in future Beta Conventions, and shall constitute grounds for the cancellation of our school s charter of the National Beta Club. TN-SR Page 10

11 GENERAL INSTRUCTIONS FOR TENNESSEE CONVENTION 1. Beta conventions are open to certified members, school officials, sponsors, alumni, parents and chaperones upon proper online registration. Alumni must come with a group and are under the same regulations as Betas, but without votes. ALL MUST PRE-REGISTER ONLINE! 2. Each group must be accompanied by a sponsor or chaperone. A ratio of one adult for every ten members is suggested. Convention address of Sponsor or chaperone is required. 3. Each club must make its own arrangements for lodging. Betas may stay any place approved by their parents, Sponsors and chaperones. Advance registration for lodging is urged, and confirmation should be requested in writing. Bring the confirmation to the convention with you. Pre-registration is required by Beta and a late fee will be paid if you do not pre-register by the deadline date on the registration form. 4. Only registered Betas may take part in the convention program and should report to the officials as soon as the registration room opens or as soon as possible after arrival. (Note the time of your registration on the general outline page in this bulletin.) 5. Admission to all meetings is by name badge only. This is secured when one registers and will admit the individual to all events. The fee is listed on your Beta convention registration form in this bulletin. Replacement name badges, if lost, will be available for $1.00 each. 6. The meetings and dance are officially informal. Both males and females may wear a Beta Club or school T-shirt with jeans or slacks that are in good taste and acceptable at social functions. No caps or hats are to be worn during the general sessions and no fire, balloons, hay, stickers, laser pointers or confetti are allowed at the convention. 7. Nominations are made for three offices: President, Vice-President and Secretary. These must be sent to the National Office postmarked by October 24, 2013 using the entry form in this bulletin. First, read the rules and nominate a rising senior in good standing and get the nomination in early. More detailed regulations are found in this bulletin. A school may nominate for one office only. 8. The deadline for entering the talent competition is October 24, Entries must be postmarked by this time. All entries will compete in the preliminary competition on Tuesday afternoon of the convention. The final five groups and final eight specials will perform and will be judged again at the second general session. Acts which exceed the time limit or do not conform to the designated number of participants, and /or adhere to the rules will have a deduction of 20 points from their score. 9. All entries postmarked after the deadline of October 24, 2013 will be returned. Entries should be mailed by Certified Mail Return Receipt Requested. 10. Read the Code of Conduct located in this bulletin to the club and ask each member to abide by it and send a copy to the parents of each member. Some clubs add to this their rules, regulations, schedule and pertinent information. Some ask the parents to sign and return these. Any student who will not subscribe to this Code should be left at home. The Beta Club is proud of its good reputation and we depend on all of the good leaders and members attending the convention to help keep our convention conduct above reproach. TN-SR Page 11

12 GENERAL INSTRUCTIONS FOR TENNESSEE CONVENTION CONTINUED 11. The convention registration form, which is online at sponsors.betaclub.org, must be completed online, submitted, printed and mailed along with a check to the National Beta Club Office postmarked no later than October 24, Mail to: The National Beta Club 151 Beta Club Way Spartanburg SC There will be a late charge if you do not preregister online by the deadline date. There is no charge for registration of chaperones or sponsors, but they must be listed on the registration form. If you do not pre-register, you can still register on site, but you will have to pay the additional late fee. 13. It is the National Beta Club s intention to make this convention as pleasant as possible for all attendees. Please let us know if there are any special accommodations that you need so that we may, if reasonably possible, attempt to make appropriate arrangements. You must notify us at 151 Beta Club Way, Spartanburg, South Carolina by no later than October 24, Your failure to timely notify us may result in our inability to accommodate your needs. 14. The voting will be done like the delegate voting at the National Convention. The number of votes will depend on the number of members in the club members 4 delegates, members 5 delegates, members 6 delegates, members 7 delegates, members 8 delegates, members 9 delegates, members 10 delegates, members 11 delegates, members 12 delegates. The number of current members in your Beta Club should be listed on the registration form. It is very important that you list the number of members on the registration form. Sponsors are responsible to count delegate badges for the correct number before leaving the registration area. No changes may be made after leaving the registration area. 15. There will be a Memorial Service during the Third General Session. Please see TN-SR Page There will be a state-wide project for the Tennessee Beta Clubs. (This will be the American Cancer Society.) Pease see TN-SR Page All trophies not picked up during the awards ceremony will be shipped to the sponsor per request COD. 18. An invitation to all winners to compete at the National Convention will be given with the trophies. However, the official competition entry form will be found at sponsors.betaclub.org. The sponsor will need to complete and submit the form online by the deadline of May 1, Talent and campaign skit rehearsal times will not be scheduled. Clubs may use the stage to check placement of students for the skit or talent at any time that the stage is available. Please, be considerate of others and the amount of time your club uses the stage. TN-SR Page 12

13 HOW TO ESTIMATE TENNESSEE CONVENTION COSTS 1. Decide HOW and WHEN members will go to the convention and WHERE the club will stay. Transportation will vary according to whether public transportation or cars are used. Figure costs and prorate them. Since each group arranges for its own lodging, you will need to know how many nights you will spend and what the charges for the lodging will be. Prorate that and then estimate the cost for meals. Add all of this to the REGISTRATION cost and you will have the total cost of the convention per person. This does not include shopping, souvenirs or entrance fees to any place of interest your group may visit. 2. The online pre-registration fee is $20.00 per Beta for attending the Convention which admits registrants to all Convention functions, including the Mixer. The late registration fee is $25.00 per Beta Club member. ALL MUST REGISTER! This fee is used to defray the costs of the convention facilities, printing of programs, etc. Adult chaperones are also asked to register so that a correct count of attendance may be had. This is also necessary in case of sickness, calls from home, etc. However, NO REGISTRATION FEE for adults is charged. Since admission to meetings is by name badge only, the chaperones must all register and get credentials. (This includes Alumni.) There are NO REFUNDS for convention registration. There will be no exceptions made on convention registration fees unless the convention is canceled by the National Office. 3. All meals for students must be paid for by the individual. Most clubs that raise convention money pay for the registration, lodging, and/or transportation costs. Each student usually pays for his own meals. 4. Each club usually pays the convention expenses of their Chaperones, the Sponsor, School Officials, or whoever is kind enough to come with them. The adult chaperones are invited to a complimentary breakfast at the convention and the administrators have a luncheon. Conferences for the Sponsors and an Assembly for School Officials will be arranged, usually following the meals. 5. MAKE RESERVATIONS EARLY! When you arrange for your lodging, ask for WRITTEN CONFIRMATION of rooms and EXACT CONVENTION RATES. If possible, give the exact number of boys, girls, and chaperones. Tell how many would like to occupy rooms together. The cost is determined by the number in a room. It is also courteous and greatly appreciated to cancel any extra hotel reservations you may have as soon as you know about this. In like manner, if more Betas decide to go than you had reservations for, notify the hotel or motel so that they can better help you with your accommodations. TN-SR Page 13

14 TENNESSEE CONVENTION COSTS CONTINUED 6. The convention registration form, which is online at sponsors.betaclub.org, must be completed online, submitted, printed and mailed along with a check to the National Beta Club Office postmarked no later than October 24, Mail to: The National Beta Club 151 Beta Club Way Spartanburg SC We regret that we cannot make refunds on the convention registration fee unless the convention is canceled. A late registration fee will be charged if you do not pre-register online. Please do not send in late registration two weeks prior to the state convention. Please bring the registration form and check and pay at the convention. 7. The State Convention is informational and inspirational and affords three days of wholesome pleasure. The cost is small in return for what a Beta member can gain from a well-planned trip. Try to make advance arrangements for "side-trips" or "fringe benefits" such as visits to the State Capitol, colleges and universities, museums, and other historical places of interest en route to or in the convention city. The Chamber of Commerce will help you. Try to see and do the things that will interest the majority of the Beta Club members. TN-SR Page 14

15 We are asking each club to consider conducting a project sometime before convention or by the National Convention to raise funds for this State Wide Service Project. If you have any questions, check out the ACS website at: There will be more information forthcoming about how to donate and where to send your donations. In recognition of any Beta Club member, sponsor, or major supporter who has passed away during the year between conventions, a memorial service will be held during the final general session. If your club wishes to honor a loved one we will ask that a representative from those clubs send a Beta member to the stage who will announce your loved one s name and light a candle in remembrance of them. TN-SR Page 15

16 TENNESSEE TALENT PROGRAM RULES AND REGULATIONS Please read the rules carefully. All Clubs entering the contest must fill out the entry form included in this bulletin for group or special talent, have it signed and postmarked by October 24, 2013 to: The National Beta Club, 151 Beta Club Way, Spartanburg SC To insure delivery, your entry must be sent by CERTIFIED MAIL RETURN RECEIPT REQUESTED. 1. Only Betas registered at the convention may take part in the program. All talent participants and names of participants must be sent in on the talent entry form or the entry form will be returned, making your club ineligible to perform. All participants must be on the Beta Club roll by the deadline date of October 24, (An accompanist must be a registered Beta Club member.) 2. Deadline for entering the Talent Competition is October 24, All entries will compete in the preliminary competition. Students are allowed to quietly sit in and watch the talent preliminaries. Participants are asked to bring an extra copy of any CD to avoid technical difficulties. Finalists will be posted. The final five groups and the final eight specials will perform at the second general session. 3. Clubs must furnish their own properties. A piano, sound system and CD player will be provided. The disc for vocal entries must contain music only. (This means no words or computerized/synthesized voices on the disc.) Any music used for talent must be put on a CD and given to the talent coordinator prior to the beginning of the session. Please label the CD with school name, performer(s) name and title of music. 4. Judges will deduct 20 points from final score for any act exceeding the following time limits: a. Group acts (5 or more participants) 7 minute limit. You will have a time limit of twelve (12) minutes. This includes set-up and take down, but the performance still has a maximum time limit of seven (7) minutes. b. Special acts (4 or fewer participants) 4 minute limit. Candidates for State Office CANNOT participate in the talent contest or they will forfeit their right to run for a State Office. TN-SR Page 16

17 TENNESSEE TALENT RULES CONTINUED 5. Performances should be in good taste becoming the Beta standards. Avoid corny, crude, risqué jokes and acts and costumes that are inappropriately brief and revealing. If you are uncertain about the acceptability of your costume, contact the National Office. Ample rehearsal is expected to present a polished act. 6. Microphones are required for speaking or singing parts and up to six will be furnished. Practice in the use of a microphone is encouraged. Students should be prepared to speak or sing INTO microphones as judges will not be able to properly evaluate the act if it cannot be heard. Group acts must clear the stage of any debris following their performances. Clean up will be included in the set-up/take-down time limit of 5 minutes. 7. No fire, balloons, stickers, hay, or loose materials may be used in any act! No confetti allowed. 8. No lip-syncing will be allowed. The disc for vocal entries must contain music only. (This means no words or computerized/synthesized voices on the disc.) Possible sources for ordering tapes without background vocals: 1) Musical Creations phone: ; 2) Pocket Songs phone: NOW.SING or FAX ; 3) Star Tracks phone: No object may be tossed either purposely or accidentally from the stage. 10. No audio visual technology such as power point presentations, slide shows, etc. will be allowed. 11. A club may enter a group or a special, but not both. Signatures of BOTH the principal of the school and the sponsor are required on the entry form. 12. First and second place groups and first place special in each state will be invited to compete in the National Talent Competition. Group talent entries at National Convention have a time limit of twelve (12) minutes including set up and take down with performance being limited to seven (7) minutes. Special talent entries at National Convention have a time limit of seven (7) minutes including set up and take down with performance limited to four (4) minutes. Please do not send an entry unless you are certain you will perform. No shows create delays and programming difficulties. If you must withdraw, you are responsible for notifying the National Office as early as possible. 13. Cheerleading stunts without mats are not recommended. 14. The use of black lights is discouraged due to the inability to turn off lights at the convention site. 15. No use of or portrayal of guns of any type, real knives and swords or very sharp, pointed objects. TN-SR Page 17

18 TENNESSEE TALENT JUDGING CRITERIA In an effort to encourage real talent at the National Beta Club Talent Competition, the judging of special and group performances shall be based on the following criteria: Criteria Talent Is evidence of real talent present in the performance? (No lip syncing allowed. Vocal performers may not have background or computerized/synthesized voices on the accompaniment disc.) Evidence of Preparation before Presentation Consideration will be given for the originality and complexity of the act. Evidence of adequate rehearsal, preparation of sets, backdrops, and special effects that contribute to the act will be considered. Nature and Appropriateness of Music and Performance Consideration will be given to the manner in which the performance is given. The content and music must be appropriate and in good taste for the occasion. (Off color, risqué acts/ and inappropriate costuming and music will not be allowed.) The performance should be uniform. All aspects of the act should blend together to present a pleasing, effective performance. Overall Entertainment Quality Presenter confidence and stage presence. (Audience reaction should not be considered.) TOTAL Less 20 Points for Going Over Performance Time Limit and/ or each rule infraction that occurs. Possible Score 40 pts 20 pts 20 pts 20 pts 100 pts Your Score Notes Time TN-SR Page 18

19 TENNESSEE GROUP TALENT ENTRY FORM NOTE: A school may present a GROUP or a SPECIAL entry but NOT BOTH. GROUP ENTRY MAXIMUM TIME LIMIT 7 minutes MUST HAVE 5 or MORE PARTICIPANTS. Suggest a minimum of 5 minutes performance time. 1 Name and Address of School 2 Title of Entry: 3 Brief description of feature 4 Approximate time you will use 5 Names of Participants (Names of all talent participants must be listed below alphabetically on this entry form or the entry form will be returned, making your club ineligible to perform.) They must be on the National Beta Club roll by the deadline date of October 24, Please go to the Beta Club website and check the membership of participants before sending in your entry form. (Attach a sheet or use the back if additional space is needed.) APPROVED BY: Principal Sponsor All groups and specials will perform in the preliminary competition on Tuesday afternoon. The final five groups and the final eight specials will again compete at the Second General Session. (No lip-syncing will be allowed.) The postmark deadline is October 24, Return by CERTIFIED MAIL RETURN RECEIPT REQUESTED to: The National Beta Club 151 Beta Club Way Spartanburg SC TN-SR Page 19

20 TENNESSEE SPECIAL TALENT ENTRY FORM NOTE: A school may present a GROUP or a SPECIAL entry but NOT BOTH. I. SPECIAL ENTRY (MAXIMUM TIME LIMIT 4 minutes MUST HAVE 4 or FEWER PARTICIPANTS.) 1 Name and Address of School 2 Type of Entry: 3 Title of Number: 4 Name (s) of participant (s) May be Solo, Duet, Trio or Group (Names of all talent participants must be listed below (alphabetically) on this entry form or the entry form will be returned, making your club ineligible to perform.) They must be on the National Beta Club roll by the deadline date of October 24, Please go to the Beta Club web site and check the membership of participants before sending in your entry form. APPROVED BY: Principal Sponsor All groups and specials will perform in the preliminary competition on Tuesday afternoon. The final five groups and the final eight specials will again compete at the Second General Session. (No lip- syncing will be allowed.) The postmark deadline is October 24, SEND by CERTIFIED MAIL RETURN RECEIPT REQUESTED to: The National Beta Club 151 Beta Club Way Spartanburg SC TN-SR Page 20

21 TENNESSEE SCRAPBOOK RULES PURPOSE: The purpose of the scrapbook competition is to showcase the accomplishments of the individual chapters as well as to showcase the creative spirit of the members. In order to demonstrate the artistic abilities, the journaling abilities and the general creativity of the members, clubs are reminded that the scrapbooks should be NON-COMMERCIAL, meaningartwork, lettering and other design elements should be created by the students using scissors, pens and pencils and blank paper. Scrapbooks that reflect student input and creative control from the blank sheet of paper to the finished product will be rewarded in the category C: ARTWORK. DEFINITION: A scrapbook is a collection of photographs, newspaper articles, correspondence, and memorabilia mounted in book form under an attached cover. The purpose is to record each Beta Club's service, membership, and activities for the school year or from convention to convention. A form of narration identifying and giving information on each section should be present. The theme of the scrapbook should be carried out through the title, cover, design, art work, and narration. ORGANIZATION: The scrapbook and contents should be presented in the following order: Cover, Title Page, Table of Contents, Introduction, Membership, Service and Activities. GENERAL RULES: I. The scrapbook and cover must be new each year and should include the follow information: A. Cover and Binding 1. Must be no larger than 15" X 18" X 6" 2. Decorations on cover may not exceed ¼ inch from surface of cover 3. Must have full name of school, city, state, convention year printed on it 4. Must be physically attached to book and pages must turn easily 5. No use of electronic or motorized devices 6. Must reflect theme chosen by club B. Title Page 1. Include the theme, school name, city, state and year C. Table of Contents 1. Include the main divisions, main headings and page numbers D. Introduction 1. Introduces the reader to the club-give brief history of club. 2. Include reason for selected theme, club size, number of fund raisers and other pertinent information to introduce club to judges. TN-SR Page 21

22 TENNESSEE SCRAPBOOK RULES CONTINUED While the scrapbook is on display on Wednesday morning, the club historian or representative should be present with the scrapbook. E. Membership 1. Information and biographical data of officers and sponsors 2. Showcase members in an artistic presentation as to club involvement 3. Include extracurricular activities in which members are involved F. Service 1. Include artistic presentation of each service project 2. Show evidence of student involvement G. Activities 1. Include Beta group functions as to club meetings, planning and social functions. 2. Include district meetings if applicable, state and national conventions. II. III. IV. The theme selected by the club must be reflected throughout the book from cover to the last page. All work is to be done by Beta members under the supervision of the Sponsor. All artwork/decoration must be original and done by student members. Only first and second place scrapbooks in state competition may be entered in national competition. Clubs entering the national competition must have students registered at the national convention in order to compete. V. Clubs entering the state competition must have students registered at the state convention in order to compete and only one entry per school. VI. VII. The theme is decided on by the club entering the competition. The theme is a subject or topic that is reflected in the design, artwork, and narration of captions throughout the scrapbook. Artwork Originality, creativity, neatness and over-all visual appeal of the scrapbook through the use of art. VIII. Only one (1) scrapbook per school may be entered into the competition. TN-SR Page 22

23 Judging Category Scrapbook Judging Criteria Possible Points Score Judge s Comments Theme Artwork Theme of book reflected throughout book from cover to last page All artwork original, creative and done only by student members 5 10 Scrapbook Order Title Page Neatly presented with attention to detail: margins, trim on mounts and adds overall visual appeal to every section Matches the required presentation order: Cover, Title Page, Table of Contents, Introduction, Membership, Service, Activities Theme, school name, city, state and year Table of Contents Includes main divisions, main headings, and page numbers 3 Introduction Introduces the reader to the club: size of the club, number of fundraisers allowed, and other pertinent information 5 Membership (including content and presentation) Includes information and biographical data relevant to Beta ideals and personal traits associated with membership and other extracurricular activities 20 Service (including content and presentation) Evaluation of service activities (number, kinds, variety, uniqueness) Evaluation of involvement of each member, level of commitment 20 Activities (including content and presentation) Balance of individual and group functions Year in review from meetings, planning, and completion of activities 20 Include district meetings if applicable, state and national conventions TOTAL POSSIBLE POINTS 100 Cover must be no larger than 15 x 18 x 6-10 Cover Deduction of Points for Rule Infractions Decorations on cover may not exceed ¼ inch from the surface Cover must have full name of school, city, state, convention year printed on it Cover must be physically attached to book and pages must turn easily No use of electronic or motorized devices LESS POINTS DEDUCTED -5 LESS POINT DEDUCTED FINAL SCORE TN-SR Page 23

24 TENNESSEE SCRAPBOOK ENTRY FORM The entry form is to be postmarked by October 24, 2013 to: THE NATIONAL BETA CLUB 151 BETA CLUB WAY SPARTANBURG SC To insure delivery, your entry must be sent by CERTIFIED MAIL RETURN RECEIPT REQUESTED. The scrapbook should be brought to the convention and checked in at the appropriate place on the first day of the convention. NAME OF SCHOOL ADDRESS OF SCHOOL SCHOOL TELEPHONE NUMBER BETA CLUB SPONSOR'S NAME I have read the rules for the scrapbook and understand the limits on the size of the scrapbook. SPONSOR'S SIGNATURE TN-SR Page 24

25 TENNESSEE NOMINATION RULES FOR STATE OFFICE NOTE: Any rule broken by a candidate will result in the loss of votes. ELIGIBILITY: Nominee must be a rising Senior (presently in the Junior Class), in good standing, officially enrolled at the National Office by the deadline of October 24, 2013 and duly registered at the Convention. The candidate must give notice of his/her candidacy to the National Office by October 24, 2013, and must comply with the following rules and regulations. A club may nominate for one office only. 1. The nomination must be approved by the Sponsor and the Executive Head of the candidate's high school. 2. A brief letter of recommendation (number 8 on the nomination form) must be sent to the Convention Officials by the Head of the candidate's local school when the nomination is submitted. Incomplete nominations will be returned. 3. Candidate must sign a pledge stating that he/she will attend all of the meetings and sessions of the convention, including the Installation Ceremony and will fulfill ALL of the duties of the office the following year, unless providentially hindered. Failure to fulfill this obligation will result in forfeiting the opportunity to run for and/or serve as a state officer. This means he/she is obligated to attend all meetings and sessions both years, when nominated and when serving as a state officer. 4. If elected and later dropped from the local club or if the officer is not enrolled actively in high school during the entire term, the officer forfeits the right to serve as state official. The runner-up will automatically take office. It is imperative for an elected officer to notify the National Office immediately if he/she cannot serve. 5. At the convention candidates may only take part in campaigning, campaign speeches, and the question/answer segment. The campaign speech is allotted two minutes and the skit (promotional performance) is one minute. (No potentially dangerous props will be allowed in skits). Each of these will be timed separately and should not exceed the time limit. Speech and skit timing begin when the individual or the group attracts the attention of the audience. 6. No nominations from the floor, nor "write-in" candidates will be permitted. Nominations will be closed officially October 24, 2013, unless a candidate is unopposed. In that event, the nominations will be held open two weeks. 7. It is the responsibility of the chapter Sponsors to see that the candidates follow all rules and regulations. TN-SR Page 25

26 TENNESSE NOMINATION RULES CONTINUED DRESS CODE: 1. Young ladies must wear a dressy pantsuit with coordinating long sleeve jacket or business suit. No low cut and or tight fitting tops will be allowed. 2. The length of the business suit skirt must be below the knee, with a front, side or back slit no longer than 2 inches above the knee. 3. The pants to the pantsuit must be to the top of the shoes. 4. The sleeve of the jacket must be to the wrist. 5. The young men must wear a suit or jacket with dress slacks, a tie, collared dress shirt and dress shoes. TRI-FOLD BOARD: 1. The tri-fold board is a two-dimensional, science project board promoting the candidate. The size of the tri-fold board must be no larger than 36 inches X 48 inches. 2. The standard header board may be used. Elements may extend from board as long as the board will stand freely without additional braces. 3. The board must lie flat when folded. 4. The tri-fold board will be put on display for viewing at the designated time. 5. Only the tri-fold board may be placed on table provided for candidate. CAMPAIGNING: 1. Candidate meeting and greeting at tri-fold board table in the campaign area during the designated time. 2. Each candidate will be provided with a table for his or her tri-fold board. 3. No handouts of any kind may be used! This includes balloons, stickers, food products, fliers and posters. The use of bands, tape players, radios, VCRs, horns or any other noise makers are also prohibited. 4. Campaign T-Shirts may be worn at anytime during the convention. 5. Any Beta member from the candidate s club may participate in his/her campaign. 6. Placards may not be used at anytime except in the campaign skit performance. 7. No chanting is to take place at anytime. 8. Costumes or other campaign apparel may be worn only during the First General Session of the Campaign Rally. No costumes are allowed in any other session or during any free time at the convention. SPEECHES: 1. Time limit of two (2) minutes. 2. The candidate will not speak after the 2 minute whistle is blown. 3. The candidate may use the microphone out of the stand, but must remain on stage. 4. During the speech and question/answer segment there can be no singing, rapping, costuming, props, slides, videos, or inappropriate gestures used. 5. The speech should have some substance and not be a list of qualifications and/or have references to flirting. (i.e. I m available, here s my number, see you at the dance, etc.) 6. Content of speech may not have reference to the use of alcohol, gambling, drugs, tobacco, race, portrayal of or use of guns real knives and swords, very sharp pointed objects, sex, bathroom humor, violence, underclothing, R-rated movies, inappropriate songs, and so on. TN-SR Page 26

27 SKIT: 1. The promotional skit will follow the speech. 2. The promotional skit will have a time limit of one (1) minute. The participants must stop when the whistle is blown. 3. The dress for participants in the skit must be appropriate with no low-cut, strapless or spaghetti strap tops, no midriffs showing, no skin-tight clothing, no short shorts and shorts must be worn under very short skirts. 4. The candidate may not take part in the promotional skit. 5. No balloons, stickers, hay, confetti or fire may be used in the skit. 6. Nothing may be thrown from the stage into the audience. 7. Skit participants must remain on stage. 8. Skits may not have reference to the use of alcohol, gambling, drugs, tobacco, race, sex, bathroom humor, violence, underclothing, and so on. Be careful of R-rated movies, music, commercials, etc. that are chosen. The original version of the chosen song MUST not refer to alcohol, drugs, sex, race, or use inappropriate language. The movie used as a base for the campaign MUST also follow these guidelines. This includes the music without the lyrics. 9. Cheerleading stunts without mats are not recommended. 10. The use of black lights is discouraged due to the inability to turn off lights at the convention sites. 11. There is to be no use or portrayal of guns of any type, real knives and swords and/or very sharp pointed objects. 12. No inappropriate dance moves or gestures. 13. Sponsors are responsible to check the appropriateness of original song lyrics used in the candidate s campaign skit. 14. Removal of clothing will not be allowed on stage. QUESTION/ANSWER SEGMENT 1. All candidates will give a speech followed by a campaign skit and then the question/answer segment. The time limit for the question/answer is thirty (30) seconds. Candidate may not speak after the whistle is blown. 2. Timing starts after the question has been read. 3. Candidates will be given an opportunity to see the entire pool of questions prior to the start of the general session. 4. Each candidate will draw a question from a pool of questions. VOTING: 1. Voting delegates must be wearing an official name badge to enter for voting. 2. Delegates must report to a designated room to be issued a ballot by national officials. 3. Grade Master Ballots will be used for voting. 4. Delegates must report to designated room at the announced time. 5. Voting will be by the number for the candidate as printed in program not by candidate name. 6. Sponsors are responsible to count delegate badges for the correct number before leaving the registration area. No changes may be made after leaving the registration area. TN-SR Page 27

28 TENNESSEE NOMINATION RULES CONTINUED If there are infractions of the stated candidate rules, a deduction of votes will occur as follows: Inappropriate speech or skit which includes any of the following: 75 % of votes 1. Sexual gestures or connotations 2. Reference to alcohol, drugs and tobacco 3. Use and/or portrayal of guns, real knives and swords or very sharp pointed objects 4. Reference to gambling, bathroom humor, underclothing, sex and race 5. Inappropriate dance moves or gestures 6. Removal of clothing on stage 7. Use of inappropriate dance R-rated movies, songs, movies, etc. The original version of the chosen song MUST not refer to alcohol, drugs, sex, race, or use inappropriate language. The movie used as a base for the campaign MUST also follow these guidelines. All other infractions 25 % of votes per rule infraction A committee made up of the Council Chair, the State Sponsor and a Council Member will rule on any loss of vote total of a candidate. TN-SR Page 28

29 TENNESSEE REGULATIONS Certain Convention regulations were adopted many years ago by the Tennessee Sponsors and approved by the State Council. They are listed here to refresh your memory. Bring these to the attention of your club. The division boundaries were taken from the 1948 edition of Tennessee Current and Historical Facts, compiled by the State Department. The counties only are listed in each division. STATE OFFICERS ROTATE. At this year s Convention, officers for will be elected. This year the candidates must be nominated as follows: President -- WEST Vice-President -- EAST Secretary -- MIDDLE WEST TENNESSEE EAST TENNESSEE MIDDLE TENNESSEE Benton Houston Anderson Knox Bedford Marion Carroll Humphrey Blount Loudon Bledsoe Marshall Chester Lake Bradley McMinn Cannon Maury Crockett Lauderdale Campbell Meigs Cheatham Montgomery Decatur Madison Carter Monroe Clay Moore Dyer McNairy Claiborne Morgan Coffee Overton Fayette Obion Cocke Polk Cumberland Pickett Gibson Perry Grainger Rhea Davidson Putnam Hardeman Shelby Greene Roane DeKalb Robertson Hardin Stewart Hamblen Scott Dickson Rutherford Haywood Tipton Hamilton Sevier Fentress Sequatchie Henderson Wayne Hancock Sullivan Franklin Smith Henry Weakley Hawkins Unicoi Giles Sumner Jefferson Union Grundy Trousdale Johnson Washington Hickman Van Buren Jackson Warren Lawrence White Lewis Williamson Lincoln Wilson Macon TN-SR Page 29

30 NOMINATION FOR TENNESSEE STATE BETA CLUB OFFICE 1. Name of Candidate 2. Home Address of Candidate Home Telephone Number 3. Office for which he/she is nominated 4. School Name and Address School Telephone Number _ 5. PLEDGE: "I hereby promise that I will attend the entire convention (all meetings and sessions) the year I am a candidate (including the installation) and the entire convention the following year, if I am elected to office. I will abide by all rules for campaigns and candidates, and I will fulfill all the duties of my office. "If there are any questions, call the National Office or contact the National Official on site of the convention. I UNDERSTAND THAT FAILURE TO FULFILL THIS PLEDGE WILL FORFEIT MY OPPORTUNITY TO RUN FOR AND/OR SERVE AS A STATE OFFICER. I have read, I understand, and I will abide by the pledge. (Signature of Candidate as it is to be listed in program) 6. Signature of Sponsor 7. Signature of Principal 8. Please have the Executive Head of your High School write a brief letter of approval in the space provided below. Mail by CERTIFIED MAIL RETURN RECEIPT REQUESTED postmarked by October 24, 2013 to: The National Beta Club 151 Beta Club Way Spartanburg SC TN-SR Page 30

31 TENNESSEE BETA CLUB CAMPAIGN SKIT JUDGING CRITERIA Use and Originality of Candidate s Slogan/Speech Evidence of Preparation Overall Performance in Promoting Candidate Total Points Deduction of Points for the following: Going Over Time Limit 40 pts 30 pts 30 pts 100 pts 20 pts 1. Inappropriate dress 20 pts low cut tops skin tight fitting clothing midriffs showing short shorts shorts not worn under short skirts strapless or spaghetti strap tops removal of clothing while on stage 2. Inappropriate content with references to or use of 20 pts sex alcohol, drugs and tobacco violence race bathroom humor underclothing gambling use and/or portrayal of guns, real knives and swords or very sharp pointed objects 3. Inappropriate song lyrics, dance moves 20 pts and R-rated movie themes The original version of the chosen song MUST not refer to alcohol, drugs, sex, race, or use inappropriate language. The movie used as a base for the campaign MUST also follow these guidelines. Less Deductions Final Score TN-SR Page 31