Enterprise City Schools March 21, 2017 Board Meeting Minutes

Transcription

1 Enterprise City Schools March 21, 2017 Board Meeting Minutes The Enterprise City Board of Education held the regular monthly meeting on Tuesday, March 21, 2017 at 6:00 p.m. in the Professional Development / Board Room. Those present were Dorothy Richardson, President; Danny Whitaker, Vice President; Gloria Jones; Bob Doerer; and Bert Barr, members. Also present were Mr. Greg Faught, Interim Superintendent and Merrill Shirley, Board Attorney. There were several other school employees and community members in attendance for the meeting. The meeting was called to order by Ms. Richardson. Mr. Barr gave the invocation. The Pledge of Allegiance was led by Mr. Greg Faught. Ms. Richardson announced there was an amended agenda that needed to be approved due to a late addition. Ms. Jones made a motion to approve the amended agenda and Mr. Doerer seconded. The amended agenda was approved 4 to 0. The minutes for the February 28, 2017 board meeting were reviewed. Dr. Whitaker moved to approve the minutes and Mr. Barr gave a second. Mr. Barr did point out one needed correction to the February 28, 2017 minutes. The correction was made and the minutes were approved 4 to 0. The February 2017 financial report was reviewed by the board. Dr. Whitaker inquired about the progress of Appleton. Mr. Faught replied that many principals continued to have concerns about filling positions as well as concerns about some of the people being used to fill the positons. Some substitutes have had to be sent home due to inappropriate attire and actions. Appleton has removed those substitutes from their list. Mr. Stewart stated that the Appleton contract could be terminated at any time with a thirty day notice. If the decision to terminate Appleton is made, Mr. Stewart stated the end of the school year would be the best time to do so. Mr. Doerer made a motion to approve the financial report and Ms. Jones seconded. The financial report was approved with a 4 to 0 vote. Mr. Hilton Galloway presented the Audit Report for the year ended September 30, 2016 that was completed by Carr, Riggs, & Ingram, LLC. The audit revealed 1 significant deficiency, no material weaknesses, and two other matters in regards to internal controls. The significant deficiency was a result of a test of 60 local school disbursements in which there were 7 instances noted in which the date of the supporting purchase order was after the date of purchase and 1 in which the purchase order nor invoice were stamped paid or cancelled. In a test of 60 central office disbursements, 1 instance was noted where the date of the purchase order was after the date of purchase. The two other matters included in the Management

2 Letter were in regards to Information Technology General Controls and Backup Recovery Testing. In the fiscal year ending September 30, 2016, the Enterprise City Board of Education s total net position was $93,039,169. The ending general fund balance for FY16 was $5,463,702. This represents a 1.5 month operating expense and is a net decrease from FY15 of $308,345. Our district did not incur any additional debt for the fiscal year ending September 30, During business items, Mr. Faught informed the Board that we had recently let bids for a 50 foot Hydraulic Knuckle Boom Lift. He explained our maintenance department has had to rent a similar piece of equipment several times and believes it will be more cost effective to purchase the equipment rather than continuing to rent. The lowest most responsible bid that met all qualifications came from Rent Ready Equipment of Enterprise in the amount of $37,395. Mr. Faught recommended the purchase of the Hydraulic Knuckle Boom from Rent Ready Equipment at the price quoted. Dr. Whitaker motioned to approve the purchase of the equipment and it was seconded by Mr. Doerer. The Board voted 4 to 0 to purchase the 50 foot Hydraulic Knuckle Boom from Rent Ready Equipment. Mr. Faught also informed the Board of problems with the cooling towers at EEEC. Mr. Routley, Maintenance Supervisor, recently received three quotes on the cost of replacing coils as well as replacing the complete cooling tower. Mr. Faught shared the problems can be resolved by replacing the coils at this time. The lowest quote was received from Air Conditioning Associates, Inc. in the amount of $34,553. Mr. Faught explained replacing the entire tower would cost $100,000. Mr. Faught recommended the approval of having the coils replaced in the cooling tower at EEEC by Air Conditioning Associates, Inc. Mr. Doerer moved to have the coils replaced by Air Conditioning Associates. Mr. Barr seconded the motion. The Board voted 4 to 0 to have the coils replaced for the quoted price of $34,553. Two Principal Contracts were presented to the Board for approval. Mr. Faught made the recommendation for the contracts of Mrs. Judy Thomas and Dr. Teri Prim to be approved as presented in the board packets. Ms. Jones made a motion to approve the principal contracts and Dr. Whitaker seconded the motion. Both principal contracts were approved with a 4 to 0 vote. Mr. Faught presented several items as one consent agenda item. He explained to the board that any item could be set aside if needed. The Secondary Summer School calendar for Enterprise High School was presented for approval. Summer School will be held from Monday, June 5, 2017 through Thursday, June 22, 2017 and from Thursday, July 6, 2017 through Wednesday, July 26, 2017.

3 Child Nutrition is requesting approval of the agreement with Nutrislice to provide the use of the Nutrislice Software Services for online menus for our students and parents. There were 32 Trip Request Forms presented to the Board for approval. Enterprise City School s Employees made the following requests: Enterprise High School Art Teacher, Amber Henson, to attend SCAD AP Art Studio Institute in Atlanta, GA June 18-23, Enterprise High School Theater Teacher, Veronica Stephenson, to attend Broadway workshops in New York City, NY, July 9-13, Elementary Music Teachers to attend Joy of Singing Conference in Atlanta, GA, July 11 - Elementary School Students and Jr. High Students: Students transported to EHS to participate in Special Olympics on April 4, Harrand Creek Elementary: Destination Imagination students to University of Alabama in Huntsville, AL for State Competition on April 15, Hillcrest Elementary: Third and Fourth Grade to EHS to see Beauty and the Beast on April 21, Holly Hill Elementary: Fourth Grade to visit State Capital in Montgomery, AL, April 27, Second Grade to Panama City, FL to visit Gulf World Marine Park on April 11, First Grade to Panama City, FL to visit St. Andrews State Park and sail on the Sea Dragon Pirate Cruise, April 4, 2017 and April 5, Students will visit Camp Butter and Egg in Troy, AL to participate in Team Building Activities on April 20, Rucker Blvd Elementary: Students who meet the 3 rd Nine Weeks AR Goal to Johnny Henderson Park, March 22, Students who meet the 4 th Nine Weeks AR Goal to Boland Lanes, May 19, Coppinville Jr. High: P.E. Classes to Boland Lanes to learn fundamentals of the sport of bowling, April17 May 5, Incoming 7 th grade students from all elementary schools will visit CJHS for orientation and tour of the school, March 22, BETA Club to attend National Beta Convention in Orlando, FL June 25-28, Students will be staying at the All-Star Music Resort and will travel by Southern Coaches Charter Bus.

4 Dauphin Jr. High: Spanish Class and Club to Civil Rights Museum to visit NUEVOlution! Latinos and the New South exhibit, May 5, Enterprise High School: Cheerleaders to University of Alabama to participate in UCA Summer Cheerleading Camp, June 23 25, Cheerleaders will stay in campus dorms. Cheerleaders to Opp High School for UCA Stunt Clinic, May 6, Aviation Maintenance Technology Dual Enrollment Class to the Aviation Campus in Ozark, March 22, JROTC Drill Team to Walton County High School for Drill Competition, Defuniak Springs, FL on April 15, JROTC Drill Team to CJHS and DJHS for demonstrations, April 13-14, JROTC Drill, Academic, and PT Teams to Houston County Farm Center for Army National Guard Challenge, Dothan, AL on May 3, EHS Life Skills Class to Boland Lanes and McDonalds, April 13, EHS Interact Club to Rotary Club Meeting at Enterprise Country Club, April 11, Skills USA to participate in Skills USA State Welding Contest in Hanceville, AL April, 18 20, Students will stay at Birmingham Sheraton. Scholars Bowl Team to the ASCA State Competition at Jefferson State Community College in Birmingham, AL, April 6-7, Students will stay at the Holiday Inn Express in Birmingham. Technology Student Association to Birmingham, AL to participate in State Competition, April 25-26, Students will stay at the Birmingham Sheraton Hotel. Softball team to Bessemer, AL, April 21-22, 2017 to compete in the Hoover Tournament. Team will stay at the Sleep Inn in Bessemer, AL. Softball team to Gulf Shores, AL, April 27-28, 2017 to compete in the Gulf Shores Softball Tournament. Team will stay at the Microtel Inn and Suites in Gulf Shores. Wiregrass Information Technology Center of Excellence: Students to visit Hyundai Plant in Montgomery, AL, April 12, Mr. Faught made the recommendation that all consent agenda items be approved as presented. Mr. Barr motioned to approve, and Mr. Doerer seconded the motion. All consent agenda items were approved with a 4 to 0 vote. Mr. Faught asked Dr. Cain to present the following list of personnel actions to the board: Resignations: 1. Alonzo Barkley Head Varsity Boys Enterprise High School Basketball Coach

5 2. David Keel Boys Basketball Coach Dauphin Jr. High School 3. Kelsea Lewis Science Teacher Enterprise High School 4. Morgan McCoy Science Teacher Dauphin Jr. High School 5. Tony Miller Part-Time Grounds/ Enterprise City Schools Maintenance Tech. Effective 3/8/17 6. Lauren Moguel 3rd Grade Teacher Hillcrest Elementary School Effective 5/25/17 7. Haley Moore 3rd Grade Teacher Hillcrest Elementary School Effective 5/25/17 8. Kristin Spencer Math Teacher Coppinville Jr. High School 9. Brandi Waid Danceline Coach Enterprise High School Retirements: 1. Lorrie Crowley Science Teacher Enterprise High School 2. Christine Greathouse Special Education Aide Harrand Creek Elementary School 3. Christine Lowry 6-Hr. Custodian Enterprise Early Education Center 4. Linda Smith Bus Aide Transportation Employment: Enterprise High School 1. Amanda Hand Special Education Teacher Effective 8/1/17 (pending background clearance) Harrand Creek Elementary School 1. Damenous Hines 8-Hr. Custodian Effective 3/22/17 (pending background clearance) Holly Hill Elementary School 1. Joseph Edwards 8-Hr. Custodian Effective 3/22/17 (pending background clearance) Transportation 1. Rosemarie Lawhorn Substitute Bus Driver Effective 3/22/17 2. Amanda Walker Substitute Bus Driver Effective 3/22/17

6 Supplements: Head Custodian 1. Michelle Fry Harrand Creek Elem. School Effective 3/22/17 Mr. Faught recommended that all personnel action items be approved as presented by Dr. Cain. Mr. Doerer made the motion to approve the personnel action items, and Ms. Jones seconded the motion. The personnel action items were approved 4 to 0. Mr. Faught made the recommendation for Mrs. Susanne Markel, a teacher, be suspended for one work day without pay for a WEIDA ACCESS testing violation. Dr. Whitaker moved to suspend the teacher for one day without pay for the reasons provided and Mr. Doerer made a second. The Board voted 4 to 0 in favor of the suspension for one day without pay. Ms. Richardson directed Mr. Faught to give the employee written notice of the Board s decision within ten days. During Superintendent Comments, Mr. Faught wished everyone a safe and enjoyable Spring Break. During Board Comments, Ms. Richardson announced that the Superintendent Interview Process had been completed and she was now ready to receive a motion regarding the nomination of superintendent. Dr. Whitaker moved to name Mr. Greg Faught as the superintendent of Enterprise City Schools. Ms. Jones seconded the motion. After much discussion, the Board voted 3 to 1 in favor of Mr. Faught being named Superintendent of Enterprise City Schools. The Board directed Mr. Shirley to conduct the background check and construct the Superintendent Contract within the next ten days. Ms. Richardson adjourned the meeting. Mr. Greg Faught Secretary, Enterprise City Board of Education