Technical Guide 2018 Trek CX Cup 2018 Telenet UCI Cyclo-cross World Cup, Waterloo (USA)

Transcription

1 Technical Guide 2018 Trek CX Cup 2018 Telenet UCI Cyclo-cross World Cup, Waterloo (USA) September 12, 2018 v Subject to Revision 1

2 Contents Schedule of Events... 4 Event Overview... 7 Organization... 7 Officials... 7 Directions... 7 Location... 7 Nearest Airports... 8 Hotels and Camping... 8 Holiday Inn Madison at the American Center... 8 Holiday Inn Express & Suites - Madison... 8 Camping... 8 Parking... 9 RV/Bus/Sprinter Van/Trailer Parking and Space for Tents for Amateur Athletes and Teams... 9 Telenet UCI Cyclo-cross World Cup Athletes and Teams Parking... 9 Permitting; Rules and Regulations... 9 Permits... 9 Eligibility... 9 Registration... 9 Number Pick Up Schedule and Location Anti-Doping Media Room and Press Conferences Race Headquarters First Aid/EMT s/nearest Hospital Telenet UCI Cyclo-cross World Cup Riders Confirmation Meeting and Team Manager Meeting Rider Changing Rooms and Showers Number Placement Chip Return Staging Protocol and Start Order Lapped Riders Unauthorized Refreshments Pit Access. Mechanic s Pass and Paramedical Assistant Pit and Bike Washing Area Results, Awards and Prizes

3 Course Length and Description Length Description Warm-Up Periods USAC Races and UCI C2 Races Warm-Up Times Telenet UCI Cyclo-cross World Cup Races Official Training Periods Friday, September 21 Course Map Prize Schedule/ Points Schedule for Friday September 21 C2 Race World Cup Program (Sunday September 23) World Cup Course Length and Description Length Description September 23 Course Map Course Map (Telenet UCI Cyclo-cross World Cup) UCI World Cup Prize Schedule/Points Schedule for World Cup

4 Schedule of Events (Subject to Revision) 4

5 5

6 6

7 Event Overview The course is located on the campus of Trek Bicycles world headquarters in Waterloo, Wisconsin and has varied terrain and features some challenging sections including flyovers, off camber sections, paved start/finish, short but steep hills and wooded sections. Organization Race Director: Watts Marketing: Brook Watts , Kristin Diamond , Course Manager: Travis Braun Registration Director: Marcie Weiss Volunteer Director: Carl Bakker Sponsor Liaison: Jeff Daniels Media Director: Tim Vanderjeugd Announcers: Larry Longo, Scot Herrmann Timing and Results (Trek CX Cup): One2Go Timing Timing and Results (Telenet UCI Cyclo-cross World Cup): Chronorace Race Doctor: Masaru Furukawa MD Officials President of the Commissaire s Panel (UCI) World Cup: Dorothy Abbott, , uci.dot.comm@gmail.com President of the Commissaire s Panel (UCI) C2: Dorothy Abbott Secretary (UCI) C2: Sarah Rodney UCI Cyclo-Cross Coordinator: Christelle Reille, , christelle.reille@uci.ch UCI Technical Delegate: Beat Wabel CADF Doping Control Officer: Jürgen Heise, , jurgen.heise@ttu.edu Secretary (UCI) World Cup: Kaja Van den Abeele, kaja.vandenabeele@chronorace.be Commissaire: Heather Allen Commissaire: Sarah Rodney Chief Judge (UCI) World Cup: Ugur Tosun Chief Judge: Heidi Mingesz Judge: Suzanne Caulfield Referee: Art Hicks Referee: Emma Weiss Directions Location The race course is on the Trek Headquarters campus in Waterloo, Wisconsin. Waterloo is conveniently located between Madison and Milwaukee. From Madison, take I-94 E. Take exit 250 from I-94 E (15.9 mi). Turn Left and continue on WI-73 N. Turn Right and take WI-19 E and follow signs to Trek. From Chicago or Milwaukee, take I-94 W to WI-89 N in Lake Mills. Turn right onto WI-89 N. Take WI-89 approx. 6 miles to Town Hall Road. Turn Left onto Town Hall Road. Take Town Hall Road to Hwy O. Turn Right on Hwy O. Take Hwy. O approx. 3 miles to McKay Way. Turn Left on McKay Way. Proceed to Trek. 7

8 Nearest Airports Dane County Regional Airport (city code: MSN) is located 15 miles from Waterloo, northeast of downtown Madison. The airport has 95 departures and arrivals daily. Milwaukee s Mitchell Field Airport (city code: MKE) is 68 miles away from Waterloo, is the largest airport in Wisconsin and has over 200 daily departures. Hotels and Camping Holiday Inn Madison at the American Center 5109 W Terrace Drive Madison, Wisconsin miles (25 minutes) away from the World Cup Waterloo course. 8 miles (20) minutes from downtown Madison. Rate: $129 includes breakfast and buffet dinner. The World Cup Waterloo special rate is lower than any other published rates and includes meals. Rooms with this special rate are based on availability so make your reservation soon. Guests may reserve their rooms by calling or ing: Catie Cantero, Sales Coordinator 1 (608) catie@cascadedevelop.com Holiday Inn Express & Suites - Madison 5150 High Crossing Blvd. Madison, WI miles (25 minutes) away from the World Cup Waterloo course. 8 miles (20) minutes from downtown Madison. Rate: $ includes breakfast and an optional dinner available with advance reseravations. World Cup Waterloo special rate is lower than any other published rates. Rooms with this special rate are based on availability so make your reservation soon. Guests may reserve their rooms by calling or ing: Catie Cantero, Sales Coordinator 1 (608) catie@cascadedevelop.com Camping Limited space for both RV and Tent camping is available in Waterloo at Fireman s Park, a short distance from the race site. Complete details and registration form is available at 8

9 Parking Free automobile parking for spectators and racers is available on a first-come, first-served basis in designated parking lots and on surrounding city streets. Please do not park in areas marked for authorized vehicles only or marked as no parking. Vehicles in those areas may be ticketed or towed. RV/Bus/Sprinter Van/Trailer Parking and Space for Tents for Amateur Athletes and Teams Amateur athletes and teams and may reserve team/tent space of various sizes in advance on the USA Cycling Registration site. These spaces are available by reservation only on a space available basis. No tents may be erected in the park or parking lot without the permission of the race organization. Telenet UCI Cyclo-cross World Cup Athletes and Teams Parking In accordance with UCI regulations, Telenet UCI Cyclo-cross World Cup Athletes and Teams are provided with parking passes and may contact the race organization for reserved parking info. Premium parking and parking for larger vehicles is available at an additional cost. Parking passes will be distributed at the Telenet UCI Cyclocross World Cup s Riders Confirmation meeting from 4:00 pm Saturday, September 22. Permitting; Rules and Regulations Permits USA Cycling Races under USA Cycling permit # All USA Cycling rules and regulations shall apply. UCI Races held under UCI permits and regulations. The UCI scale of penalties shall apply. Please note that categories and schedules are different each day to accommodate the UCI and World Cup racing. Eligibility USA Cycling Men and Women must have a current USA Cycling license. UCI C2 Races: All racers must have a valid license with a UCI ID delivered by a National Federation recognized by the UCI. Men: Open to riders whose racing age is 19 and above (born in year 2000 and before) Women: Open to riders whose racing age is 17 and above (born in year 2002 and before) Telenet UCI Cyclo-cross World Cup Races: contact your National Federation for eligibility and registration procedure. Registration Pre-registration for all races except for Telenet UCI Cyclo-cross World Cup races (see below) is available on-line at Registration fee is $40 for the first race of each day. o Second and subsequent races on the same day are $25. o Day-of registration fee will be $45 for the first race. o Junior 18 & under racers: $15 for junior categories. Online registration Opens June 01, 2018 Online registration Closes Monday, September 17 at 12 NOON Central Time. o Registration will close when field size limit is reached. Each start time has a combined field limit of 120 riders. Day-of registration is available for all races except for Friday UCI C2 race and will include an additional $5 fee for race fields that have not filled. 9

10 Number Pick Up Schedule and Location Number pickup for each race (excluding the Telenet UCI Cyclo-cross World Cup races) closes 60 minutes prior to the race start time. Location: in the Atrium of Trek Bikes in Waterloo, WI. Enter through the front door. Schedule: Thursday September 20 4:00 7:00 pm Friday from 10:00 am 5:30 pm. Saturday, Sunday from 7:00 AM 5:30 PM. Anti-Doping All races are conducted under USA Cycling and UCI anti-doping regulations. Trek CX Cup is part of the USA Cycling RaceClean program. All USA Cycling race categories, are subject to anti-doping regulations and may be tested by USADA. UCI testing will be under the control of WADA. Riders must check to see if they are required to submit to doping control. Selections for doping control will be posted on the Results Board adjacent to the finish line. The Anti-Doping room is located inside Trek Medical Clinic, follow the signs from the Finish Area. Media Room and Press Conferences The Media Room is located in the Trek Building and can be accessed by the sidewalk to the lower parking area. The Media Room is available to individuals with media credentials and will be open during the competition schedule. A Press Conference will be held at the conclusion of the Sunday Telenet UCI Cyclo-cross World Cup Men s Elite race in The Atrium, inside the Trek Building. No press conference will be held following Friday s UCI C2 races. The top 3 riders in Friday s men s and women s UCI C2 races will be asked to remain in the podium area after the ceremony for interviews. Race Headquarters Race Headquarters will be located near the finish line. First Aid/EMT s/nearest Hospital Medical Tent #1 is located at the Finish area. Medical Tent #2 is located at the Pit. The nearest Hospital is St Mary s Emergency Center, 2840 O Keefe Ave, Sun Prairie, WI (Tel # ) (15 miles/30 min). Race Doctor is Masaru Furukawa MD. Telenet UCI Cyclo-cross World Cup Riders Confirmation Meeting and Team Manager Meeting The UCI Riders Confirmation and Team Manager Meeting will be held on Saturday September 22 in the Atrium, located in the Trek Building and can be accessed by the sidewalk to the lower parking area pm Telenet UCI Cyclo-cross World Cup rider s confirmation pm Telenet UCI Cyclo-cross World Cup Team Managers meeting 10

11 Rider Changing Rooms and Showers Available for UCI competitors. Located inside Trek Building, follow the signs from the Finish Area. Number Placement USA Cycling Races: Back number is to be placed on RIGHT side. Riders shall ensure that their number is visible and legible at all times. Numbers folded, altered or not well fixed will result in a fine. UCI C2 Races: Shoulder numbers, for Elite categories only, shall be worn on the upper forearm/shoulder so it is visible frontally. Riders shall ensure that their number is visible and legible at all times. Numbers folded, altered or not well fixed will result in a fine according to UCI regulations. Telenet UCI Cyclo-cross World Cup Races: Back number is to be placed on RIGHT side. Shoulder numbers shall be worn on the upper forearm/shoulder so it is visible frontally. Riders shall ensure that their number is visible and legible at all times. Numbers folded, altered or not well fixed will result in a fine according to UCI regulations. Chip Return Chip will be removed following the finish line by, or at the 80% point if you are removed from the race. It is the rider s responsibility to make sure chip is returned. Failure to return a chip will result in a replacement charge of 150 CHF from the UCI. Staging Protocol and Start Order USA Cycling Races: Fifteen (15) minutes before race time at the back of the start grid. All riders, regardless of category, are required to have submitted a signed USAC Rider Release before they will be allowed to enter the start grid. Release must be signed by each rider; the signature of a Team Manager is not permitted. USA Cycling Races: Start Order will be: 1) As per the most recently published USA Cycling cyclo-cross individual classification of the current season. 2) Random generated start order. UCI C2 Races: In accordance with UCI Rule start order will be: 1) As per the most recently published UCI cyclo-cross individual classification of the current season. 2) Random generated start order. Telenet UCI Cyclo-cross World Cup Races: In accordance with UCI Rule start order will be: 1) As per the most recently published UCI cyclo-cross individual classification of the current season. 2) Unclassified riders: by nations in rotation (For unclassified riders, the start order within the team must be confirmed by the national federations during rider s confirmation. For order of teams, refer to UCI ). Lapped Riders USA Cycling Races: Every effort will be made to permit all riders to complete the full length of their race. USA Cycling rule 4H1(d) Early Bell will be used: [The intent is to notify lapped or out of contention riders that the end of the allotted time of the race is approaching, and they will finish and be scored relative to their crossing of the finish line on the next lap, regardless of whether the leader of the race has passed them.] Officials shall attempt to indicate 1 lap to go by announcement, a bell or lap counter that riders will finish in the next lap. All riders finish when the lap cards indicate 0. UCI C2 Races and Telenet UCI Cyclo-cross World Cup the 80% rule will fully apply as described in UCI article Concerned riders will be listed in the results in the order in which they are pulled out of the race plus number of laps that have not been completed. 11

12 Unauthorized Refreshments No feeding is permitted. Riders are advised to add a water bottle on their bikes if necessary. Accepting hand-ups from spectators including bottles, cans or money is not permitted and will result in disqualification. No alcohol is permitted on the course or in the technical area. Pit Access. Mechanic s Pass and Paramedical Assistant USA Cycling Races: No Pit Passes are required for access to the pit during USA Cycling events. Each rider is allowed 2 helpers. If you place a bike in the pit, please remove your bike promptly after your race is completed. UCI C2 Races: Pit Passes are required for access to the pit on Friday. Each rider may request (2) Pit Passes at number pick-up. Please note that only working mechanics are allowed in the pit no media, friends, family members or spectators are permitted. Telenet UCI Cyclo-cross World Cup Races: 1) Each rider has a right to two mechanics + one paramedical assistant. No other personnel will be allowed in the pit area. Pit passes (wristbands) will be issued during riders confirmation, after the check of assistants licenses by commissaires (see below). 2) Elite riders will be assigned designated pit box areas for mechanics and where bike changes will take place. Pit boxes will be assigned during the Telenet UCI Cyclo-cross World Cup Team Manager meeting, as per the UCI rules. 3) The pit pass wristband must be worn at all times while in the pit area. Assistants For the UCI cyclo-cross world cup and world championships, accreditations for rider s paramedical assistant and two mechanics will be distributed by commissaires exclusively, after that the license s check of each paramedical assistant and the mechanics has been completed. NOTE: 1) That licence does not need to be a specific licence such as 'mechanic' or 'medical assistant' or 'international licence'; it can be any kind of licence, as long as that licence is delivered by a National Federation affiliated to the UCI, with a valid date. 2) Those licences will be checked by UCI commissaires during the riders confirmation process, from 4.00pm to 5.00pm: a picture, a copy of the licence or any screenshot proving the link between the owner and a National Federation will be accepted. 3) The licence is presented by the team manager; the owner of the licence doesn t need to be physically present during his licence check. Pit and Bike Washing Area Pressure washers located in the Pit Area are for the exclusive use of the race in progress. Two public bike washes available: l) near the Trailhead Building and 2) near lower parking lot. Results, Awards and Prizes Results will be posted in the registration area and at the podium. USA Cycling Races: Riders finishing in the top 3 of each race should report to the awards area near the stage immediately following the completion of each race. Only riders and designated event staff are allowed in the podium waiting area. NO EXCEPTIONS. Riders shall arrive at the podium area attired in team racing attire or team s casual wear only. 12

13 Prizes will be awarded at the podium during the Awards Ceremony. If you miss your Awards Ceremony, please stop at the podium to pick up your prize before you depart. Merchandise awards will not be mailed. UCI C2 Races: Elite Women and Elite Men will have an Award Ceremony at the conclusion of the Men s Race. Riders finishing in the top 3 of each race should report to the awards area near the stage immediately following the completion of each race. Prize Payment Forms will be available for completion at the Race Office following the posting of official results. Prize money will be distributed via bank wire transfer. Telenet UCI Cyclo-cross World Cup Races: The following riders will present themselves to the Podium area immediately following each race. 1) Top 3 of each race: Men Elite, Women Elite, Women U23 2) Leader of the World Cup series in each category: Men Elite, Women Elite, Women U23. Prize Payment Forms will be available for completion at Team Manager Meeting or the Race Office following the posting of official results. Prize money will be distributed via bank wire transfer. Course Length and Description Length First Lap Start Section: 155 M Full lap: 3,140 M Distance from Pit 1 to Pit 2: 1,440 M Distance from Pit 2 to Pit 1: 1,600 M Friday course will use a slightly modified version of the Telenet UCI Cyclo-cross World Cup course and will be slightly shorter than the length above. Junior category course will use a by-pass of some sections on all days. Description 10% Pavement/90% Grass & Dirt. The course will have a double pit. Course features include three (3) flyover, one (1) set of stairs, one (1) set of barriers. Warm-Up Periods USAC Races and UCI C2 Races Warm-Up Times Friday, September 21: 10:00 am 11:00 and 1:10 1:30 pm. Riders warming up must be respectful of the clinic taking place on the course. Saturday, September 22: beginning 7:00 am before first race and between races and 6:00-6:30 pm. Sunday, September 23: beginning 7:00 am before first race and between races. No warm-up on the course between 12:30 5:00 pm. Visit the Feedback Sports tent to use a trainer. Warming up on the course while a race is in progress is strictly prohibited - will result in disqualification. If officials have allowed you on the course, please respect the other racers by not warming up immediately behind the last place rider in the ongoing race. Helmets must be worn AT ALL TIMES when riding the course - failure to comply may result in disqualification. Telenet UCI Cyclo-cross World Cup Races Official Training Periods Saturday, September 22: 11:00AM 1:00 PM Sunday, September 23: AM 13:20 PM 13

14 No other racers are permitted on the course during the Telenet UCI Cyclo-cross World Cup Official Training Periods. This rule will be strictly enforced. Failure to obey this rule will result in disqualification. Friday, September 21 Course Map Course Map is subject to revision 14

15 Prize Schedule/ Points Schedule for Friday September 21 C2 Race Men Elite / Women Elite Place Euro Dollars Points $ $ $ $ $ $ $ $ $ $ $65.88 X $59.90 X $53.91 X $47.92 X $41.93 X $29.95 X $29.95 X $29.95 X $29.95 X $29.95 X X X X X 2018 UCI exchange rate from Euros to USD is The 2% CFAD contribution will be deducted from prize list. Prize Payment Forms will be available for completion at Team Manager Meeting or the Race Office following the posting of official results. o Prize money will be distributed via bank wire transfer. Before any rider receives Prize money they will be required to complete an Internal Revenue Service Forms: o US citizens will need to complete IRS form W-9 Request for Taxpayer Identification Number. The W-9 Form, General instructions and Explanation of Form is available HERE. o Riders of foreign countries will need to complete IRS form 8233 available HERE or form W8. 15

16 World Cup Program (Sunday September 23) World Cup Course Length and Description Length First Lap Start Section: 155 M Full lap: 3,140 M Distance from Pit 1 to Pit 2: 1,440 M Distance from Pit 2 to Pit 1: 1,600 M Description 10% Pavement/90% Grass The course will have a double pit. Course features include three (3) flyover, one (1) set of stairs, one (1) set of barriers. 16

17 September 23 Course Map Course Map (Telenet UCI Cyclo-cross World Cup) Course Map subject to revision. 17

18 UCI World Cup Prize Schedule/Points Schedule for World Cup Equal prize money for Women and Men Place Euro USD $ Points Place Euro USD $ Points 1st 5,000 $5, th 450 $ nd 3,500 $4, th 450 $ rd 3,000 $3, th 450 $ th 2,700 $3, th 450 $ th 2,500 $2, th 450 $ th 2,000 $2, st 300 $ th 1,800 $2, nd 300 $ th 1,600 $1, rd 300 $ th 1,400 $1, th 300 $ th 1,200 $1, th 300 $ th 1,000 $1, th 300 $ th 900 $1, th 300 $ th 850 $1, th 300 $ th 800 $ th 300 $ th 750 $ th 300 $ th 700 $ st x x 19 17th 650 $ nd x x 18 18th 600 $ rd x x 17 19th 550 $ th x x 16 20th 500 $ th x x 15 21st 450 $ th x x 14 22nd 450 $ th x x 13 23rd 450 $ th x x 12 24th 450 $ th x x 11 25th 450 $ th x x UCI exchange rate from Euros to USD is The 2% CFAD contribution will be deducted from prize list. Prize Payment Forms will be available for completion at Team Manager meeting or the race office following the posting of official results. Prize money will be distributed via bank wire transfer. Before any rider receives Prize money they will be required to complete an Internal Revenue Service Forms: o US citizens will need to complete IRS form W-9 Request for Taxpayer Identification Number. The W-9 Form, General instructions and Explanation of Form is available HERE. o Riders of foreign countries will need to complete IRS form 8233 available HERE or form W8. 18