International Floorball Federation Guidelines for Potential Organisers of IFF Events ver INTRODUCTION

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1 International Floorball Federation Guidelines for Potential Organisers of IFF Events ver A GENERAL 1 INTRODUCTION These Organisers Requirements are designed to give all member associations that wish to bid for and/or host IFF events an overview of the requirements that the Host Association must satisfy in order to organise IFF events. The different IFF events have different requirements for the Host Association in some aspects and the differences will be presented in this overview. 2 FORMAT OF IFF EVENTS The IFF events consist of Senior World Championships for both men and women (WFC) and U19 World Championships for both men and women (U19 WFC). In addition IFF organises Euro Floorball Cup Qualifications (EFCQ) and Euro Floorball Cup Finals (EFC) for both men and women (EuroFloorball Cup from 2007/2008) for national club team champions every year for both men and women. The World University Championships (WUC) is a FISU event that is organised in cooperation with FISU, IFF and the Host Association. Present: Men's WFC every even year A-Division 10 teams B-Division 10 teams C-Division 8-12 teams From 2010: Men's WFC Final 16 teams Regional qualifications shall be played the year before the Final round. The groups are formed based on the valid seeding system. Based on the present number of IFF-member associations the following quota system is applicable: Europe: 11 places (including possible organiser) Asia/Oceania 4 places (including possible organiser) Americas 1 place Africa 0 places Present: Women's WFC every odd year A-Division 10 teams B-Division 10 teams From 2011: Women's WFC Final 16 teams 1

2 Regional qualifications shall be played the year before the Final round. The groups are formed based on the valid seeding system. U19 WFC Men every odd year in November A-Division B-Division 8 teams /10 teams? -10 teams? U19 WFC Women every even year in November A-Division B-Division 8-10 teams if needed From 2007: EuroFloorball Cup Qualifications for both men and women. The Qualifications shall be organised as Regional tournaments in the period between the last weekend of August and the first weekend of September. The Reigning Champion and the organiser are automatically qualified. The winners of a Qualification tournaments will qualify for the Final round. The second ranked teams from in the respective national championships (or possibly national cup-winners) of the first four seeded countries shall play for one place in the Final round. EuroFloorball Cup Finals for both men and women 8 teams The Final round shall consist of the following participants: The organiser, the reigning champion, the top seeded from the ranking - giving a total of 5 teams - and the three qualifiers. Only two teams from the same nation shall be eligible to take part in the Final round. World University Championships To be played according to the FISU regulations. 3 ORGANISATIONAL FORMAT AND CO-OPERATION WITH THE HOST ASSOCIATION The organisation of IFF events will be based on the underlying principle that "The Host Country provides the stage and IFF bring the party" IFF is the sole owner of the IFF events and of all rights of publicity including transmissions by radio and TV, video recordings and any other utilization inherent to the events. 2

3 B TIMELINE The IFF asks the member associations to bid for organising IFF events six years in advance of the major competition. The member associations that wish to bid to host World Championships shall send their bid/application to IFF four years in advance of the competition. The member associations that wish to bid to host U19 World Championships, the European Cup Qualification and the European Cup Finals shall send their bid 2-4 years before the competition. C GENERAL CONDITIONS The Bidder's motivation for organising IFF events and the vision of what it aims to achieve thereby will be the key to securing necessary support from governments, the general public and other groups. Each Bidder must therefore, have a clear and convincing motivation and clear and comprehensive vision of its aims. 1 EVENT EXPERIENCE The organisation of IFF events will involve organisational demands and although IFF will provide its experience and know-how into the country, the majority of the personnel involved in the organisation will be recruited in the Host Country. Therefore, it will be beneficial to a Bid if the Host Association and the Host Country are experienced in the organisation of international sporting and non-sporting events. 2 ADMINISTRATION 2.1 Organising Committee The Host Association shall have an Organising Committee that, except from the Chairman, shall consist of functions and responsibilities as follows: a. Finance b. Venues c. Transportation d. Accommodation and support services e. Ceremonies f. Medical services g. VIP services h. Media services i. Security 3

4 2.2 IFF Persons Present In order for the organiser to be able to plan for the presence of the IFF Personnel the following table shows the maximum number of IFF Officials participating at an event. Maximum number of IFF Persons Present in different IFF events: WFC U19 WFC C-Division EFC EFCQ WUC CB Jury Staff Referee Management Referees Total Number If the conditions of the event in question changes, IFF with holds the right to change the number of needed persons. 2.3 Accreditation s IFF Officials, Jury, Referee Management and Referees All Referees, Referee Management, Jury members and IFF officials shall be accredited (personal identity card) Accreditation of Teams Media Accreditation forms shall be sent to all participating teams at least 60 full days before the first match of the event. These accreditation forms shall be returned to the IFF and the organiser, fully completed (name, first name, date of birth, passport number and jersey number to be worn during the whole competition) and with personal photo enclosed, not later than 20 full days before the first match. Accreditations are made on the day of arrival. Each team member shall get a personal pass. Any team may only accredit a maximum of 27 persons. All Media representatives must be accredited according to the official accreditation form. In WFC and EC Finals the Media representatives must have a national press card or be members of AIPS. 4

5 2.4 Doping Tests In IFF events, the IFF shall determine the number of finishing placements tests, random tests and target tests to be performed. The players selected for to be tested shall always be done by drawing of lots. At least one player from each team shall be tested in all IFF events. In the World Championships at least one extra player from each team in the semi finals and the medal matches shall also be tested. The Host Association is responsible for all costs related to the doping tests. 3 POLITICAL SUPPORT AND LEGAL CONDITIONS 3.1 Political System and support The organising of IFF events requires cooperation between all levels of government within the Host Country. As a result, the political system of the Host Country must be stable and the Bidder must enjoy the support of all relevant governments (e.g. national, provincial, regional, Host Cities municipal and local) in respect of its bids. 3.2 Legal Conditions Intellectual property IFF will develop significant intellectual property in connection with the IFF events including, without limitation, word-marks, designations, logos, emblems, symbols, devices and mascots. This intellectual property will be used by the IFF and the Organisation Committee in promoting and advertising the IFF events. Such property will be owned by the IFF. However, IFF may grant licences to use such intellectual property to its Commercial Partners and certain other licences. In order to ensure that it can control the look, feel and public perception of IFF events and to preserve the commercial value of rights of association with IFF events which are granted to Commercial Partners, IFF must be sure that it will be able to assert its ownership of its intellectual property and to prohibit unauthorised persons from using it in all relevant markets including, most importantly, in the Host Country Ambush Marketing Many companies and private individuals may, without IFF s authorisation, attempt to establish a direct or indirect association with the IFF events through their marketing, promotional, advertising and/or public relations activities in order to benefit from the goodwill associated with the event. Such activities are commonly referred as "ambush marketing". Ambush marketing activities undermine the value of the rights that are acquired by IFF s Commercial Partners. IFF will aim to eliminate such activities by organising and implementing a comprehensive rights protection programme. 5

6 3.2.3 Customs Persons that are participating in IFF events or in the organisation thereof must be able to import into the Host Country all goods which they consider necessary or desirable in order to fulfil their function in relation to IFF events. This free and unrestricted import and export of goods must be ensured throughout the preparation for IFF events, during the competition itself and following its conclusion and should, without limitation, extend to the following goods of Designated Persons: - Personal effects; - Sporting equipment; - Medical supplies and instruments; - Pharmaceuticals and food supplements; - Food and beverages; - Photographic and audio-visual equipment and supplies; - Broadcast equipment and supplies; - Computer and other office equipment; - Documents, printed matter, gifts, awards, trophies, medals, flags, signage, decorative materials and promotional materials; - Uniforms, costumes and other clothing, - Products that IFF s Commercial Partners intend to distribute as promotional items; Products of IFF s Commercial Partners which are supplied to IFF in connection with the organisation of IFF events Additional IFF property, if existing: - Floors - Rinks - Goals - Sticks - Balls Ticketing The IFF grants the organiser the total revenue from the sales of entrance tickets, decided by the organiser. The IFF has the possibility to buy off tickets before the selling of tickets starts. The organiser grants IFF a number of free tickets of which a number should be with VIP-accreditation. A number of 27 free tickets for each participating team valid for the time the team is playing in the Championships, and a number of 5 free tickets (from which two should be with VIP-accreditation) for each participating association and free tickets for the referees and jury members valid for the entire Championships. The IFF must inform the organiser at least one month in advance of how many tickets they will need during each day. The amount of tickets for IFF depends on the event and is stated in the contract between the organiser and IFF. 6

7 The amount of tickets for IFF in different IFF events: Men s WFC Women s WFC U19 WFC C-Division EC ECQ WUC 100 VIP 80 VIP 60 VIP 30 VIP 60 VIP 30 VIP 150 Normal 120 Normal 90 Normal 20 Normal 90 Normal 20 Normal Immigration/Visa/Work Permits Volunteers During the IFF events there will be a demand for entry into the Host country by foreign nationals. The process by which all foreign nationals are permitted to enter and exit the Host Country should be clear, simple and expeditious. All foreign nationals with a valid passport attending IFF events as spectators should be permitted to enter and exit the Host Country and should be granted any relevant visas without reservation and without any costs (other than a minimal processing fee). The Host Association shall in all possible way assist the participating Member Associations in obtaining entry and exit visas. The success of the IFF event will depend upon a large number of volunteers from the Host Country willing to donate their time and efforts to assist in its organisation. There should, therefore, be a strong culture of volunteer service in the Host Country and there should be no laws that would prohibit or restrict volunteers from providing their time and efforts without receiving any compensation. The bidders should also provide the IFF an estimation of the amount of volunteers that will be involved in the organisation of the IFF event Anti-Doping Laws In order to ensure that the IFF may pursue its anti-doping agenda and its Anti-Doping Regulations, it must be able to apply the IFF Anti-Doping Regulations (as amended, supplemented or replaced from time to time) in the Host Country and any anti-doping laws which are applicable in the Host Country must be consistent with such application. 4 VENUES AND OTHER MAIN EVENT FACILITIES The venue for the competition must be approved by the IFF. The event must be organised according to the valid IFF Competition Regulations, IFF Organisers Regulations and the IFF Rules of the Game. 4.1 Inspection of venues Persons nominated by IFF may inspect the venues and arrangements in due time prior to the event. Further inspections may be carried out if necessary. Following each visit the inspector shall submit an inspection report to the IFF RACC and/or IFF CB. The organiser shall be responsible for the basic costs of the visit and transportation of the inspector. 7

8 4.2 Exceptions The Host Association has the right to ask for exceptions concerning the requirements for organising of IFF events. The IFF will either approve or deny the right for the organiser to make these exceptions. 4.3 Basic Venue Requirements Number of Venues The number of venues shall be sufficient according to the amount of participating teams in the IFF event Venue Capacity Spectator's capacity is in principal 3000 in Championships and 1000 in other IFF events. For the Men's WFC Finals the spectator's capacity is 8000 and for the Women's WFC Finals the spectator's capacity is Playing Area a. Length of playing area 40 meters, width 20 meters b. Free height of playing area 7 meters, measured from the surface of the rink c. Minimum of 1.5 meters free space between rink and wall on all sides d. The playing surface shall be made of wood or synthetic material. e. The tournament shall in the main arena, be played on a floor provided by IFF floor sponsor, if existing Practice halls a. Practice halls must be at least 38 meters long and 20 meters wide. b. There must be at least 7 meters free height c. The playing surface must be the same as in the tournament venues. The practice area should be reserved for the use of one team at a time suiting the tournament program. Teams shall bring their own balls and other equipment to practice sessions Scoreboards A scoreboard must be visible to the teams, referees, officials, press and spectators. A venue should preferably be equipped with two electric scoreboards. 8

9 4.3.6 Parking The scoreboards should display the following information: a. Nationality of the teams (abbreviations of their names) b. The period being played c. The score d. Penalty timing, if possible e. Time-outs called by each team, if possible f. Results of previous periods, if possible. Sufficient parking has to be available at each venue for both cars and buses Illumination of the playing area Lighting sources which may disturb the players, referees, officials or the public shall be avoided. The organizers must ensure that television lighting equipment does not interfere with the progress of the game. The recommended maintenance for illumination of the playing area is as follows: Horizontal Illuminance Uniformity Mn/Ave Uniformity Mn/Max Vertical Illuminance Uniformity Mn/Ave Uniformity Mn/Max Colour Rendering Glare Rating HDTV >90 <50 Slow-motion Camera >80 <50 Fixed Camera >80 <50 Mobile Camera >80 <50 Average horizontal and vertical illuminance ratios: It is recommended that the ratio for horizontal illuminance (Field of Play) is between 0.75 and 1.5 of the vertical illuminance for cameras. Where there is HDTV all horizontal values for other cameras are as for HDTV Clean Venue Measurements should be taken 1.5 m above the playing surface. The tournament shall be played in venues free from binding advertisements. There may never be contradicting commercials to the present IFF sponsors in an event Commercial Display Exhibition areas Each venue must have an exhibition area, of at least 4 x 5m2, inside the venues for the use of IFF sponsors. In the World Championships there needs to be five exhibition areas for the use of IFF. Flags Flags of all participating teams and IFF shall be on display inside the venues and, if possible, outside the venues. 9

10 The flags of IFF, participating teams in and the referees in an ongoing match should also be on display in the immediate vicinity of the rink. 4.4 Space Requirements Spectators stands All spectators at each IFF event must have an assigned seat. Provisional seating installations will be permitted Facilities for the spectators Facilities, such as cafeteria kiosks and toilet facilities for the spectators should be provided for in the venues Spectators with disabilities Provision should be made to accommodate disabled spectators, including good viewing positions and easy access with wheelchairs, toilet facilities and support devices Reserved Seats During WFC the following reserved seats shall be provided for IFF and media and marked accordingly: a) Seats reserved for the use of IFF should be according to a separate agreement b) 5 seats (2 VIP) per IFF member Association participating c) 27 seats per participating team, specially located d) 2 seats (VIP) per IFF member Association participating in the General Assembly or President s meeting but not in the WFC. e) The necessary number of seats for the accredited media f) Separate location for radio and television reporters g) Separate location for media crew During U19 WFC the following reserved seats shall be provided for IFF and media and marked accordingly: a) Seats reserved for the use of IFF should be according to a separate agreement b) 5 seats (2 VIP) per IFF member Association participating c) 27 seats per participating team, specially located d) The necessary number of seats for the accredited media e) Separate location for radio and television reporters f) Separate location for media crew During EC the following reserved seats shall be provided for IFF and media and marked accordingly: a) Seats reserved for the use of IFF should be according to a separate agreement b) 3 seats (1 VIP) per IFF member Association with a Club participating 10

11 4.4.5 VIP Centre c) 27 seats per participating team, specially located d) 5 seats (2 VIP) per Club participating e) The necessary number of seats for the accredited media f) Separate location for radio and television reporters g) Separate location for media crew A VIP room, containing soft drinks, coffee, tea light meal and snacks, shall be available for: a. IFF Officials and IFF Jury b. IFF Sponsors c. IFF member Association s representatives In addition the IFF shall have the possibility to hire out 2-3 VIP spaces in the venue. The IFF is responsible for the costs Media Requirements In order to permit excellent media coverage of IFF events, each venue must have sophisticated media facilities. Media Tribune Each venue must a media tribune that is in a central position in the main grandstand. The media tribune must be covered, be well-lit and must provide easy access to the media working area and the press conference room. The media tribune at each venue must include separate areas for TV and radio broadcasters commentators, the written press and TV observers that meet the following requirements: a. Television & Radio Commentary Positions b. Press Box c. Media Rights Observers TV requirements Each venue must fulfil the following requirements in respect of TV camera positions, TV studios and a TV compound: Locations of television cameras in the hall: a. The main TV cameras shall be located at the same side as the match secretariat b. TV cameras shall be situated such that they do not cause any disturbance or danger for the participants. Media Working Area A media working area should be provided in each venue. This area should include a working area with desks, chairs, power points, ISDN sockets and telephone/modem facilities and should also include an area where catering may be provided. The media 11

12 working area should provide easy access to and from other media-related facilities such as the media tribune and the press conference room and adequate toilet facilities. Photographers Each venue must provide a working are for accredited photographers with adequate desks, chairs, power points, ISDN sockets, telephone/modem facilities and toilet facilities. The photographers working area may be combined with the media working area or may be separate but, in either case, should provide easy access to the playing area and photographers location in the venue. Press Conference Room Each venue should have a press conference room which is large enough to accommodate coaches, players, press officers, and interpreters. Each press conference room must be equipped with an adequate sound system. Each Press Conference room must facilitate the IFF sponsors advertisements. Mixed Zone Each venue must have a mixed zone between the dressing rooms and the team buses where accredited members of the press can interview players following a match. Each mixed zone should be easily accessible for the dressing rooms, the media working area and the area reserved for the written press in the media tribune Administrative rooms Each Venue should be equipped with the following offices, other rooms and spaces at disposal: a. A competition office with telephone, personal computer, printer, fax and other office equipment for the organiser. b. A meeting room for IFF officials accommodating at least 10 persons. c. A room for referees and staff each containing soft drinks, coffee, tea, light meal and snacks Technical Rooms Team s changing room Each team shall have its own changing room for training sessions and the matches. For trainings the team shall have the usage of the changing room half an hour before and after the training and at least one and a half hour prior and one hour after each match. If possible the changing rooms should be equipped with at least three showers, sanitary facilities, a massage table and benches. Referee s changing room At least two changing rooms with a shower shall be reserved for the international referees. 12

13 Female referees shall have separate facilities. 1 Doping control room and medical examination room A doping control room and medical examination room, containing first aid equipment and toilet is required. Match secretariat Match secretariat, penalty and substitution benches shall all be placed on the same side (on the same side as the TV cameras). The match secretariat shall be placed outside the rink at the centre line. Staff in the match secretariat The match secretariat shall consist of the following staff: 1. One time keeper and one reserve time keeper 2. One record keeper 3. One speaker 4. At least two persons on the penalty benches 5. One official IFF representative, if requested Equipment and forms of the match secretariat There must be at least four chairs placed at the match secretariat, public address equipment connected to the halls broadcasting system and the following equipment and forms: a) Match records b) Equipment for measuring the curvature of sticks c) Minimum of 2 stopwatches d) Two referees whistles e) International rule book f) Notepads and pens g) 50 balls of the official IFF event ball. h) Tape for the goal creases and a tape measure Penalty benches Match secretariat, penalty and substitution benches shall all be placed on the same side (on the same side as the TV cameras).the penalty benches shall for each team accommodate at least 4 persons. Staff at the penalty benches There shall be at least one official at each penalty bench Substitution benches Match secretariat, penalty and substitution benches shall all be placed on the same side (on the same side as the main TV cameras).the substitution benches shall for each team accommodate at least 20 team members. 13

14 First aid staff In the immediate vicinity of the match secretariat first aid staff with stretcher shall be situated. 4.5 Safety and Security Requirements The host Association is responsible for the safety and security arrangements in the venues. The Host Association must have a security plan for the IFF event. 4.6 Stadium Agreements The Host Association must prove that they have reserved the venues that they are planning to use for the IFF event Team Video footage and Photographing The organiser must at least 60 full days prior to the start of the competition, inform the participating teams if the organiser will record all the played matches and then to a self cost price sell the tapes to the teams. If not the organiser must specify, where the teams can shoot their own matches and if there is a possibility to record the matches of the opponents. No video recording may conflict with TV. The organiser is also responsible for taking photographs during the championship, covering all the participating teams. The organiser must give the IFF the right to use these pictures on the Internet site of IFF and in promotional and marketing materials of IFF and its sponsors. 5 ACCOMMODATION The accommodation details shall be submitted eight months prior a championship and three months prior all other IFF events. 5.1 General Principles On a general level, a Bid s accommodation proposal will be evaluated on the following criteria: Accommodation capacity A sufficient number of hotel rooms and other accommodation must be available in each Host City and its surrounding area in order to satisfy the demands. Demand in any Host City will be dependent upon many factors including the IFF event, the size of the relevant venue and the importance of the Host City in the overall concept. Proximity of accommodation to venue The accommodation available in each Host City should permit convenient access to the relevant venue. Therefore, in the assessment of any Bid, accommodation that is within 10 km of the venues will be preferred. 14

15 Variety of accommodation and price levels There will be demand for variety of accommodation across the different target groups. It is the organisers' responsibility to propose accommodation alternatives in various price levels to IFF officials, participating teams, associations and media. It is also important that hotels and other providers of accommodation will not impose onerous terms and conditions during the IFF events. 5.2 IFF s Specific Accommodation Requirements IFF Officials and IFF staff accommodation The organisers are responsible for selecting the hotel accommodation for the IFF Central Board, IFF Staff and Jury, Referee Management and Referees. The hotel should be situated in the competition city or immediate vicinity and be at least 3 star + standard. The organiser needs to select a hotel for the IFF Administration that is separated from the teams. No IFF officials are to be accommodated in a hotel together with the teams. IFF is to approve the hotel for IFF in advance. The organiser shall reserve a meeting room for the IFF Officials at their hotel Referee Management and Referee s accommodation The organisers are responsible for selecting the referees and jury members hotel accommodation. The hotels should be situated in the competition city or immediate vicinity and be of at least 3 star + standard. The organisers shall reserve a meeting room for the referee management and referee at their hotel Team Hotels Teams may select their own hotels in the competition city or the immediate vicinity. However, when accommodation not listed by the organiser is chosen, extra costs for transportation may be charged to a team Hotel Guarantees The Host Association will be required to submit guarantees for each of the hotels which are proposed as hotels during the IFF event that: The price levels of these hotels will increase only by an amount corresponding to the increase in the consumer price index in the Host Country before the event; The booking conditions applicable to such hotel rooms will not include minimum overnight stays. 15

16 5.3 Host Responsibilities for Accommodation and Food costs The Host Country is responsible for the accommodation and food costs as follows: For the World Championships the organiser is responsible for the accommodation and food costs for the Jury and Referees, the accommodation for the IFF Central Board, IFF Staff and Referee Management. For the U19 Championships the organiser is responsible for the accommodation and food costs for the Jury. For the C-Division, European Cup Qualifications and Finals the organiser is responsible for the accommodation and food costs for the Jury and Referees. Organisers responsibilities for Accommodation & Food costs in IFF events: WFC U19 WFC C-Division EC ECQ WUC CB Accommodation no no no no Jury all all all all all Staff Accommodation no no no no Referee Management Accommodation no no no no Referees all no all all all no Teams no no no no no no The organiser can, if it so chooses, buy out the whole administration and actual planning of the international travel and accommodation and food arrangements for all the IFF Personel. This will be settled in the agreement between the organiser and IFF, according to a valid fixed price list. 5.4 Host Responsibilities for the Daily Allowance Host Responsibilities for the Daily Allowance in different IFF events: WFC U19 WFC C-Division EC ECQ WUC Jury food money: 30 CHF/day yes yes yes yes yes Referees food money: 30 CHF/day yes no yes yes yes Referees daily allowance: 50 CHF/day yes no yes yes yes 6. GENERAL INFRASTRUCTURE 6.1 Transport Arrival City The Arrival City of a tournament shall be the city with the nearest harbour, railway station or airport to the main city of the event. The cost for the transportation to the arrival city shall be borne by the participating federations. The organiser shall take the cost from the determined arrival city onwards. In case o any doubts, it is the IFF Central Board/RACC which defines the arrival city of the tournament. 16

17 6.1.2 Host responsibilities for Transport costs The Host is responsible for the IFF Officials, Referee s, Jury s and Team s transportation according to the agreement between IFF and the organiser. For the World Championships the organiser is responsible for all the travelling costs for IFF Central Board, Jury, IFF Staff, Referee Management, Referees and for the Teams travelling to/from Venues and training (for no more than 27 persons, 20 players and 7 officials). For the U19 World Championships the organiser is responsible for all the travelling costs of the Jury, the domestic travelling costs of the IFF Central Board, IFF Staff, Referee Management and Referees. The organiser is also responsible for the Teams travelling to/from Venues and training (for no more than 27 persons, 20 players and 7 officials). For the C-division Championships the organiser is responsible for the domestic travelling of the Jury, IFF Staff and Referees. The organiser is also responsible for the Teams travelling to/from Venues and training (for no more than 27 persons, 20 players and 7 officials). For the EC Finals the organiser is responsible for all the travelling of the Jury, the Referees and for all the travelling of one Referee Management person, the domestic travelling of the other persons of the Referee Management and IFF Staff. For the EC Qualifications the organiser is responsible for the domestic travelling of the Jury, IFF Staff, Referee Management and Referees. Organisers responsibilities for the Travelling costs in IFF events: WFC U19 WFC C-Division EC ECQ WUC CB all Domestic no no no Jury all all Domestic all Domestic Staff all Domestic Domestic Domestic Domestic Referee all (one person) Management all Domestic no Domestic (others) Domestic Referees all Domestic Domestic all Domestic no Teams Venue/Training Venue/Training Venue/Training no no no Distance between hotels and venues As far as possible the travelling time between the hotels and the tournament venue or practice venues should not be more than 60 minutes. Hotels should be selected accordingly Team s transportation s The participating teams must inform the organiser, well in advance, of their travelling plans. The team transportation shall be done by bus. 17

18 6.1.5 IFF officials, Jury s and Referee s transportation Timetable Following means of transport should be made available for the jury and referees: a) One minibus for the jury b) One car per referee pair refereeing a match c) Vehicles for the IFF officials according to agreement with the organizer The timetable for Jury and Referee transportation must be agreed on sight with the Jury and the Referee Management Chairman. The organiser must name a person in charge for the transportation of the IFF Officials. The organisers are responsible for organising the transportation timetable. The timetable should be arranged (if possible in co-operation with the team) so that teams arrive at the practice hall 30 minutes before the start of the practice session and at the match venue 90 minutes before the start of a match. 6.2 Medical Facilities Each Host City must have one designated hospital. Each such hospital must be located in close proximity to the relevant venue and must offer comprehensive medical service (including 24-hour emergency treatment) on a priority basis for the Designated Persons. 7 MARKETING AND MEDIA RIGHTS 7.1 Rights Property IFF is the exclusive owner of all existing and future Marketing rights, Media Rights and other commercial rights in respect to IFF events. The detailed description of the Marketing, Media and other commercial rights is stated in the agreement between the IFF and the organiser. IFF has a contract with the marketing agency Infront Nordic, who is responsible for the sales of the IFF Marketing Rights. All agreements with local sponsors, marketing agencies and other parties involved with marketing of the event must be approved by the IFF before signed by the organiser. 7.2 Marketing Rights The Marketing Rights of IFF events include, without limitation, the worldwide right to: Appoint companies as Title Sponsor, Main Sponsor, Partner, Material Provider. 18

19 Exploit word-marks, designations, logos, emblems, symbols, devices, mascots and other intellectual property by or behalf of IFF. Sell as sponsorship, advertising, promotional, hospitality and any other commercial opportunities in connection with IFF events. Grant all merchandising and licensing rights in relations to IFF events. All Marketing and commercial output has to be approved by the IFF prior to publishing Venue Advertisements and Official Floorball Materials The deviation of commercial space is divided in the organisers agreement between the organiser and IFF. In this agreement it is defined what commercial elements exist and the basic advertisements scheme is included as an appendix to this document. IFF supplies, if existing, the flooring for the Championship venues, the rinks, the goal cages, the balls and the shirts of the Officials. No competitive advertising to these brands are aloud in the venue Hand Program There needs to be a hand program for the IFF Event and the IFF needs to have five pages of the hand program. The Host Association shall at least four months prior to the event inform the IFF of the hand program s format. 7.3 Media Rights The IFF owns the Media Rights and will take part in the negotiation with the organiser of the domestic rights. 7.4 Official Website 8 FINANCE The Host Association will be entitled to and may (at IFF s request) be required to dedicate a sub-section of its official website to the IFF event provided that any content on this sub-section (whether commercial or editorial) and any other website activity of the Host Association in relation to the IFF event is subject to IFF s prior approval. The Host pays the IFF a sum for the organisation and commercial rights of the event. 8.1 Estimated Ticket Income Bidders are requested to provide information of the estimated ticket income to IFF. 19

20 8.2 Infrastructure Costs 8.3 Insurance The Host Association shall present budget of the IFF event prior to the tournament. The IFF has the right to check the bookkeeping of the organiser to the needed extent. The IFF will use its best endeavours to obtain insurance against risks arising in connection with IFF events as it deems appropriate Health & Travel Insurance In World Championships the organiser is responsible for the Health and Travel insurance of IFF CB, Jury, IFF staff, Referees and Referee Management. For the U19 World Championships the organiser is responsible for the Health and Travel insurance of IFF CB, Jury and IFF Staff. For all other IFF events the organiser is responsible for the Health and Travel insurance of the Jury. 9 REPORTS AND INFORMATION 9.1 Information 9.2 Reports First Report The Host Association shall, eight months prior a Championship and three months prior all other IFF events, submit the following information to IFF: a. Composition of the organising committee b. Confirmation of the schedule c. Accommodation details d. Transportation details e. Details of technical arrangements f. Budget g. Other necessary information The Host Association shall, six months prior a Championship and three months prior all other IFF Events, submit IFF a first report, which also should be distributed to the participating teams, containing: a. Addresses of the venues and proposed hotels for the participating teams. b. Distance between the venues and the proposed hotels and a description of the transportation arrangements. c. Presentation of the venues. d. Full address, telephone and fax number of the local organisers. 20

21 9.2.2 Second Report The Host Association shall, four months prior a Championship and two months prior all other IFF Events, submit IFF a second report, which also should be distributed to the participating teams, appointed referees, jury members and IFF officials, containing: a. Detailed tournament program b. Program and venues or practice sessions c. Opportunities for teams to set up video cameras d. Other practical information Third Report The Host Association shall, upon arrival, submit to the teams, appointed referees, jury members and IFF officials a third report containing: a. A short welcome by the Host. b. Addresses, telephone and fax number of the Head office of the competition, the venues, the teams, officials and referee hotels. c. Transportation arrangement to and from the matches and practice halls. d. Opening and closing ceremonies, formalities, place and time. e. Places reserved for teams in the spectator s areas. f. Press conference and times. g. Briefing for the officials and referees. h. The procedure before and after each match. i. A complete list of the organising committee, jury and team members Daily Report The Host Association shall, during the tournament, submit to the teams, IFF officials, referees, jury members and the media a daily report containing: a. Final results of the previous day s matches with scores, assistants, penalties and number of spectators. b. Details of the present day s matches. c. Name and nationality of the referees for the matches of the present say. d. Ranking lists. e. The next days program f. Other information 21