AGE GROUP WORLD CHAMPIONSHIPS 2016 ORGANIZING TERMS & CONDITIONS

Transcription

1 AGE GROUP WORLD CHAMPIONSHIPS 2016 ORGANIZING TERMS & CONDITIONS 1

2 COMPETITION Sanctioned by Concept Gender Periodicity Stadium Facilities FIVB Athletes under 23, under 21, under 19 & under 17 years of age, competing to determine the best team in the world within these categories. Men & Women Every 2 years (i.e. 2016, 2018, etc.) Min seats As per current FIVB Handbook incl. office space, meeting rooms, medical facilities, press area and facilities with a direct view to the centre court and equipped for a min. 30 journalists, sponsor village including booths for FIVB Partners. Courts - 6 courts + 2 warm up courts, fully equipped as per FIVB requirements standards Competition Days Entry Continental Quota National Federation Quota 5-6 days Universal Qualification through the 5 Continental Confederation. - Continental Confederations Entry Deadline: -60 days - National Federation Entry Deadline: -59 until -50 days - Confirmed Team Entry List: -45 days Host Country: 2 teams per gender Each National Federation: 1 team per gender s event per country is accepted; however a 2 nd team from a same country may be selected if needed to fill the roster. A total 114 matches will be played per gender s event. max 24 teams Qualification Tournament played in single elimination format; 4 teams to qualify in the MD Competition Format Preliminary phase 36 teams Main Draw tournament play in Pool Play (6 pools, 6 teams per pool) with 24 teams advancing to the single elimination round. (total matches 90) Final phase: 2-3 days single elimination with 24 qualified teams. The winner of the semi-final games will play the gold medal match while the loser of the semi-final will play the bronze medal match. Total matches: 24 2

3 Only the first result of a country will be taken into consideration. Seeding If a country has more teams in the event, only the first team will have the benefit of the points. All remaining teams will have 0 points. The first host country team will be seed 1. The 2 nd host country team will be seed 6. NEW rule to be tested in Coaching permitted in Age Groups World Championships Coaches Note: these are not changes to the rules of Beach Volleyball but have been decided by the Executive Committee of FIVB and are specific to certain FIVB and Continental competitions where coaching has been permitted. In fact, the rules for the players are unchanged, but in this updated guidance they have been augmented to include how to cover situations not currently covered in the rules. Please refer to the Specific Competition Regulations regarding matches where coaching is permitted. FIVB World Ranking points YES - FIVB World Ranking Points are earned by each player competing in this kind of events. Calendar date Awards FIVB Officials Agreement between the FIVB & the Organisers, possibly facilitating the participation of these categories of athletes. Medals and trophies for the World Champion, 2 nd place and 3 rd place. An FIVB wild card is awarded to the winning team to enter in an FIVB Beach Volleyball WT Event in 2016 or FIVB Officials: Official Arrival Departure Technical Supervisor -3 days +1 day Referee Delegate -2 days +1 day Media Operations Delegate -1 day +1 day Photographer -1 day +1 day Medical Delegate -1 day +1 day 3

4 International Referees or International Referee Candidate Per Diem & Travel Allowance International Travel Local Travel For a 6-court competition: Under Neutral Quota: 6 Under Local Quota: 13 Note: - May vary depending on the number of courts used and/or the level of neutrality and quality required - Equation applies = 3 Referees X number of courts used +1 Referee - Referees under Local Quota may be assigned as per the needs of the competition schedule. As per the current FIVB Beach Volleyball Age Group Handbook: v7.pdf Organizer - To pay for international travel for the Delegates and International Referees assigned under Neutral Quota As per the current 2014 Handbook Organizer to pay for: - 5 FIVB Officials - 13 International Referees - Main Draw athletes Board & Lodging Organization Structure Media, Promotion & Entertainment Technical Aspects Organizer to pay for: - FIVB Delegates assigned - 13 Referees assigned - Main Draw athletes Note: - Athletes are checked out the next day after elimination - Referees are accommodated in double rooms Set up an organizational structure to run the event as per the Age Group Handbook Implement a promotional plan including Media activities, promotional efforts and entertainment attached to the event For complete Technical Aspects please refer to the FIVB Beach Volleyball Age Group World Championships Handbook 4

5 TV PRODUCTION & BROADCAST Recommended TV Production Recommended TV set-up - 8 matches (Semi-Finals and Finals) as well as the awarding ceremony per each gender - 16:9 in High Definition and Ultra Slow Motion - Minimum 3 TV cameras - News Feed Mandatory Live Streaming - 8 matches (Semi-Finals and Finals) as well as the awarding ceremony per each gender - 16:9 in High Definition and Ultra Slow Motion - Minimum 3 TV cameras PROMOTER S BENEFITS FIVB contribution towards the event Up to USD provided to the promoter by the FIVB for supporting the organization of the event - Use of the Marks of the FIVB and the event Commercial Rights* *see Annex 1 Poster *see Annex 2 Venue *see Annex 3 Centre Board Configuration - Tournament Title & Presenting Title Sponsorship: promoter to submit proposal to the FIVB, as per the 2014 Age Group Handbook - Appointment of Local Sponsors / Partners - The FIVB can consider local sponsors request of exposure in order to accommodate the needs of the local market - Use of Composite Logo - Uniforms and net rights - 100% of ticketing & hospitality packages (FIVB could reserve the rights to organize any corporate program TBD) - 100% of all private and governmental contributions and subsidies - Merchandising opportunity on-site - 100% of national TV broadcasting rights - Side events & on-site entertainment, based on future guidelines provided by the FIVB - Benefit from FIVB Sponsor/partner sponsorship programs /services 5

6 90% OC/Promoter & 10% FIVB divided as follow: - On court perimeter boards (LED or static board) with banners 9 & 10 for the FIVB - 1 st tier dedicated to promoter sponsors and FIVB tournament branding. - 2 nd tier dedicated exclusively to promoter sponsors Sponsorship Categories The FIVB has exclusive categories determined by existing partnerships, as it follows: - Beach Volleyball Balls (exclusive) - Betting & gambling (exclusive on internet platform) - Beach Volleyball nets, antennae, posts, post pads, poles basis, court lines and referee chairs (non-exclusive) - Sports Apparel (exclusive) - Automobile & car (exclusive) - Courier & logistics (exclusive) - Personal care (exclusive) - Time keeping (exclusive) - Game-related technology innovations (e.g. challenge system, statistics, LED panels etc.) (exclusive) The Organizer can request a Category Release whenever necessary for its sales activities. The request can be made through the Category Release Request Form [annex 4] and submitted to the FIVB Beach Volleyball Department for the FIVB approval. If an Organizer wishes to target one of the above FIVB exclusive categories, the FIVB has to study case by case in order to grant its consent/release. The release will be given, if applicable, to each specific event. - Best athletes in the world for the age group category concerned - Know-How transfer (Administration & preparation; Professional expertise) - Beach volleyball department administrative support - Dedicated Event Branding Kit - Results system FIVB s Support - Internet line if needed for FIVB TV Live streaming purposes - Communication support through the FIVB Press Department - Inclusion in Highlight Shows distributed internationally (as per 2014 Highlights programme) - Value in Kind - Mikasa VLS-300 balls & Jinling Net System, uniforms for athletes, officials and staff - Technology & timekeeping - Innovation: MyCollaborate Platform for content sharing between the promoter and the FIVB, in order to improve the communication among all parties. 6

7 Do you wish to BE PART OF THE SUCCESS? NEXT STEP send your candidature file by July 11 th 2014 & request the FIVB-Organizer Agreement The FIVB is available for one on one meeting at the FIVB HQ. 7

8 Annex 1 Poster U21 Larnaka (Cyprus)

9 Annex 2 Venue, U21 Larnaka (Cyprus)

10 Annex World Tour Board Configuration Centre Court (TBC for 2015 Age Group World Championships) 90% OC/Promoter & 10% FIVB divided as follow: - On court perimeter boards (LED or static board) with banners 9 & 10 for the FIVB - 1 st tier dedicated to promoter sponsors and FIVB tournament branding. - 2 nd tier dedicated exclusively to 10

11 Annex 4 Product Category Release Request Form (to be returned by the 11 th of July 2014 to the FIVB) 1. Definition of the Requested Product Category 2. Company(ies) contemplated 3. Proposed Tier 4. Estimated value of the deal (cash / VIK) and areas of VIK use 5. Special rights different from the standard package 6. Sales approach contemplated Date of request: Sender: 11