Contract Financial. Procurement Stage (provide the target date) Tara, e t Physical. (No. of (PhP '000) Bid Opening Issuance of Issuance of

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1 Procurement Stage (provide the target date) Contract Financial Tara, e t Physical Period Program! Project Requirement Completion Remarks Publication! Pre Bid (No. of (PhP '000) Bid Opening Issuance of Issuance of Date Advertisement Conference CD) NOA (Date) NTP (Date) CV 2018 QRF BATCH 2-REPAIR OF CLASSROOMS (INAPOY NOVEMBER7,2018 NOVEMBER19, NOVEMBER26, DECEMBER10, ELEMENTARY SCHOOL AND 4 1,661, OCTOBER 31, 2018 (9AM) 2018(2PM) TAYASAN NATIONAL SCIENCE 90 CD MARCH 20, 2019 HIGH SCHOOL) CONSERVATION AND RESTORATION OF GABALDON 12 ( 14,165, OCTOBER 31, 2018 NOVEMBER 7, 2018 NOVEMBER 19, (9AM) 2018(2PM) SCHOOL BUILDING (LOT 1) (TAYASAN CENTRAL ELEMENTARY SCHOOL) 180 CD JULY 30, 2019 CONSERVATION AND RESTORATION OF GABALDON / 7 7,147, OCTOBER 31, 2018 NOVEMBER 7,2018 NOVEMBER 19, (9AM) 2018(2PM) SCHOOL BUILDING (LOT 2) (SIBULAN CENTRAL ELEMENTARY SCHOOL) 180 CD JULY 30, 2019 >1 CONSERVATION AND -" 11 8,198, OCTOBER 31, 2018 NOVEMBER 7, 2018 NOVEMBER 19, RESTORATION OF GABALDON (9AM) 2018 ( 2PM) SCHOOL BUILDING (LOT 3) (DAUIN CENTRAL SCHOOL) 180 CD JULY 30, 2019 J) I NOVEMBER 7, 2018 NOVEMBER 19, 21 3,821, OCTOBER 31, CD JUNE 30, 2019 REPAIR OF CLASSROOMS (LOT 1) (9AM) 2018 (9AM) (JIMALALUD CENTRAL SCHOOL) F ACILITIES FUNDS (BEFF) - REPAIR OF CLASSROOMS (LOT 2) NOVEMBER 7, 2018 NOVEMBER 19, 14 2,481, OCTOBER 31, 2018 (GUINCALABAN ELEMENTARY (9AM) 2018 ( 9AM) SCHOOL AND BIN DOY CENTRAL ELEMENTARY SCHOOL)

2 Program! Project Physical Financial Requirement (PhP '000) Publication! Pre Bid Advertisement Conference REPAIR OF CLASSROOMS (LOT 3) 6 1,477, OCTOBER 31, 2018 (MABATO ELEMENTARY SCHOOL) / REPAIR OF CLASSROOMS (LOT 4) (CANSAL-ING ELEMENTARY 12 2,136, OCTOBER 31, 2018 SCHOOL AND ALICIA C. CALUMPANG ELEMENTARY SCHOOL) Procurement Stage (provide the target date) Bid Opening Issuance of Issuance of NOA (Date) NTP (Date) NOVEMBER7,2018 NOVEMBER19, JANUARY7-11, JANUARY21-25, (9AM) 2018(9AM) NOVEMBER 7,2018 NOVEMBER 19, ( 9AM) 2018 (9AM) JANUARY7-11, JANUARY21-25, 19 3,943, OCTOBER 31, 2018 NOVEMBER 7, 2018 NOVEMBER19, REPAIR OF CLASSROOMS (LOT 5) 9AM) 2018 ( 9AM) (DAUIN CENTRAL SCHOOL) JANUARY7-11, JANUARY21-25, REPAIR OF CLASSROOMS (LOT 6) 16 2,245, OCTOBER 31, 2018 NOVEMBER7,2018 NOVEMBER19, (9AM) 2018 (9AM) (GILIGAON ELEMENTARY SCHOOL) REPAIR OF CLASSROOMS (LOT 7) (JOSE LALAMONAN ELEMENTARYSCHOOL) 1,826, OCTOBER 31, 2018 NOVEMBER 7,2018 NOVEMBER 19, (9AM) 2018 (9AM) ELECTRIFICATION PROGRAM 1 3,968, OCTOBER 31, 2018 NOVEMBER 7,2018 NOVEMBER 19, ( 9AM) 2018 ( 2PM) (LOT 1) (JIMALALUD NATIONAL HIGH SCHOOL) I 1,854, OCTOBER 31, 2018 NOVEMBER 7,2018 NOVEMBER 19, ELECTRIFICATION PROGRAM 9AM) 2018 (2PM) (LOT 2) (LA _LIBERTADTVs) FACILITIES FUNDS (BEEF) - ELECTRIFICATION PROGRAM I 1,720, OCTOBER 31, 2018 (LOT 3) (DON EMILIO MAClAS MNHS) NOVEMBER 7, 2018 NOVEMBER 19, (9AM) 2018 ( 2PM) Contract Period (No. of Completion Date CD) 12OCD MAY31, CD JUNE 30, 2019 Remarks

3 Program! Project Financial Physical Requirement (PhP '000) Publication! Pre Bid Advertisement Conference ELECTRIFICATION PROGRAM 1 1,914, OCTOBER 31, 2018 (LOT 4) (SIATON NATIONAL HIGH SCHOOL) Procurement Stage (provide the target date) Bid Opening Issuance of Issuance of NOA (Date) NTP (Date) NOVEMBER 7, 2018 NOVEMBER 19, (9AM) 2018 ( 2PM) Contract Period (No. of Completion Date CD) Remarks Jointly prepared: PHILIP C. TUBOG Division Engineer III WENDY L. BALDAZANO MONICA P. ABADINES CESAR B. FERNANDEZ, JR. DepEd Project Engineer II DepEd Project Engineer II DepEd Project Engineer II HENRY L. BALAHAN Supply Officer Chair, BAC Secretariat RACHEL B. PICARDAL, Ed.D SGOD Chief Vice Chair, BAC FAY C. LUAREZ, Ed.D., Ph.D., T.M. OlC, Asst. Schools Division Superintendent Chair, BAC

4 Pp OG Oq ygfnegrg`^^ Republic of the Philippines DEPARTMENT OF EDUCATION Region VII. Central Visiyas SCHOOLS DIVISION OF NEGROS ORIENTAL Pre-Bid Conference ASDS Conference Room November 7, 2018 ATTENDANCE SHEET

5 ATTENDANCE SHEET NAME COMPANY DESIGNATION CELL NO. 21 q. - AcZA 22?.,køfcv( 23 JU4L -to MOLE fr1 DUUMS /P14V

6 Republic of the Philippines DEPARTMENT OF EDUCATION Region VII, Central Visayas SCHOOLS DIVISION OF NEGROS ORIENTAL PRE-BID CONFERENCE Date: November 7, 2018 Venue: ASDS Conference Room Time Started: 9:41 AM Opening of Prayer Welcome Remarks Esterlina Paragoso, PSDS, BAC Member Fay C. Luarez, Ed. D., Ph.D., TM BAC Chairperson, Asst. Schools Division Superintendent - The BAC Chairperson presided the meeting - BAC Chairperson stated the reason for the delay of the conference was that the venue is used for an urgent meeting - One of the reasons of the conference is to discuss changes in the bidding documents - If the ABC is One Million, BAC convenes - BAC Chairperson reads the list of projects for CV Chairperson stated that the contractors should be provided with the list of the schedule, ABC but BAC Secretariat Henry Balahan said that all these details are in the Bid Docs so it is not necessary that we provide them a copy of the list of schedule and ABC - BAC Secretariat Henry Balahan informed the participants to the conference that the Bid Docs are new and there are changes based on IRR BAC Member Carmelita Alcala suggested that contractors who have many projects already and especially those who have not yet accomplished their projects should not anymore bid for the new projects so as not to cause delay - Engineer Tubog stated that we cannot stop them from joining the bid but rather we discourage them to participate so as not to cause delays in the projects especially those contractors who have not accomplished even 50% of the ongoing projects - BAC Secretariat Chairperson, Henry Balahan read the ABC amount written on the Bid Document - He specifically pointed on the prescribed period for the completion of the project which is stated in the respective contract duration and because Annual Cash Based Budgeting will be implemented the projects must be accomplished in one year - BAC Secretariat, Henry Balahan read the schedule for the Opening of Bids - Some participants clarified which should be followed, the one on the hand out provided or the Bidding Documents - To clarify, Vice Chairperson Rachel Picardal checked on the schedule in the Bidding Documents and made some corrections as follows: 1. The Bidding Documents are available for purchase on November 7-12, For the schedule of Opening of Bids for Repair Projects

7 Republic of the Philippines DEPARTMENT OF EDUCATION Region VII, Central Visayas SCHOOLS DIVISION OF NEGROS ORIENTAL vww.depednegornet a. For all Repairs which includes the ORE 2018 and CV 2019 BEEF Repair, the opening of bids is on November 19, 2018, 9:00 AM at the third floor Conference Room DepEd NegOr b. Repairs under CV 2019 BEEF has 7 lots for bidding c. For instructions to Bidders number 5, it is read as November 7-12, 2018 for the purchase of the Bidding Documents 3. For the schedule of Opening of Bids for Gabaldon Restoration Projects a. For instruction to bidders, Gabaldon Restoration on item number 5, it is read as November 7-12, 2018 for the period to purchase of the Bidding Documents b. For instruction to bidders, Gabaldon Restoration number 7, it is read as 2:00 PM for the schedule of the Opening of Bids c. Gabaldon Restoration has 3 lots 4. For the schedule of Opening of Bids for Electrification Projects a. For instructions to bidders, Electrification number 5, it is read s November 7-12, 2018 for the purchase of the Bidding Documents b. For instructions to bidders, Electrification number 5, it is read s November 7-12, 2018 for the purchase of the Bidding Documents Engineer Einstein Cimafranca raised a question on interested contractors who are not experienced to DepEd's Electrification projects if we allow them to bid BAC Vice Chairperson Rachel Picardal stated that all interested bidders who wants to join the Electrification program may join and should they be awarded as the winner, the said contractor must have their plan signed by a Professional Electrical Engineer, coordinate with the local electric cooperative and the Local Government Unit concerned Engineer Philip Tubog read the checklist of Documents Comprising the Bids Engineer Philip Tubog emphasized that all pages of the documents that the bidder will submit to the BAC should be signed by the duly authorized person/s of the contractor. Should there be a page or pages not signed is a ground for disqualification. Engineer Philip Tubog stated that there should be two CDs included in the documents for submission, one CD for technical envelop wherein all documents must be scanned and loaded in the CD, and the other CD for financial envelop. Number 19, 21 abd 22 of the Checklist of Documents Comprisingthe Bids for bill of quantities, summary sheet for BAC purposes, detailed estimate would suffice As to Section 9 of Bidding Forms, the contractor should also provide labels or marks for easy checking by the BAC The form for the certificate of site inspection is available at the Education Facilities Section. Affidavit of site inspection and certificate of site inspection are requirements for submission in the technical envelop.

8 Republic of the Philippines DEPARTMENT OF EDUCATION Region VII, Central Visavas SCHOOLS DIVISION OF NEGROS ORIENTAL w'w.depednegor. net REMINDERS: 1. Engineer Wendy mentioned that should there be variation in the programs upon site inspection, the contractor should report to DepEd Division and make a variation order during the implementation (referring to the winning bidder) 2. Engineer Philip Tubog reiterated that based on ACBA, all projects for 2019 should be implemented and accomplished until December 2019 so the contractor be fully paid, otherwise they will only be paid based on percentage of the project accomplished within the year. No more extension as the budget will go back to the National Treasury 3. For multi rooms repair, Engineer Wendy reminded the contractors not to dismantle all the rooms at one time so classes can still be had in other rooms where repair has not yet started. Every after room repair completion, the contractor should notify or inform the Division for final inspection by the Engineering Section. 4. BAC Chairperson Fay C. Luarez asked the body for anymore clarifications and there being none, Vice Chairperson Rachel Picardal moved for the adjournment of the meeting and it was seconded by BAC Member Sheena A. Alesna. The meeting ended at 10:45 AM Attached in this minutes of the meeting are the attendance sheet and other pertinent documents discussed in the Conference. Prepare by: HENA BLAHAN Hea BACretariat Sup Noted by: DR. AY. LUAREZ Chair, Bids and Awards Committee [I1I A1*1