Town of Wells Vehicle Bid Package

Transcription

1 Town of Wells Vehicle Bid Package One (1) Ford Utility Police Interceptor Vehicle January 19, 2018

2 2018 Ford Utility Police Interceptor Vehicle Bid Page 2 TOWN OF WELLS INVITATION FOR BID PROPOSALS Sealed bids will be received at the: Office of the Town Manager 208 Sanford Road Wells, Maine All sealed bids must be received by 12:00 P.M., Thursday, February 15, 2018 when they will be publicly opened and read for: Ford Utility Police Interceptor Vehicle Bid proposal packages are available from the office of the Town Manager at , ext. 200 or on the web at

3 2018 Ford Utility Police Interceptor Vehicle Bid Page 3 BID SPECIFICATIONS Bid Items: Requirement: 1 - Ford Utility Police Interceptor vehicle 1-3.7L V6 Ti-VCT FFV AWD Ford Police Interceptor Vehicle Scope: The specifications described herein are the minimum acceptable requirements and nothing less (within reasonable tolerance) will be accepted. Bidders must give a complete description of any part of the specifications that are not met by the package bid. Vehicle shall be factory built with all the standard equipment and accessories as specified below. Additional equipment, option packages, special pricing groups and rebates may be considered to improve pricing or insure availability of minimum specification requirements. All materials shall be new and be the best of their respective kinds, free of corrosion, scratches or other defects. The Town of Wells reserves the right to accept or reject any and all bids. Minimum Specifications Series: 2018 Police Interceptor Utility AWD 4 door Vehicle (K8A) 3.7L V6 Ti-VCT FFV AWD (99R) 6-Speed automatic (44C) Interior Upgrade Package (65U) Vehicle Color: Sterling Gray Metallic (Gray) (UJ) Key Exterior Options: License Plate Bracket Front (153) Badge Delete (16D)

4 2018 Ford Utility Police Interceptor Vehicle Bid Page 4 Trade-In Lamps/Lighting: Dark Car Feature Courtesy lamp disabled when any door is opened (43D) Auto Headlamp (86L) Equipment Group: Body: Roof Rack Side Rails (68Z) Wheels: 18 Painted Aluminum Wheel (64E) Audio/Video: Ford SYNC Basic (Voice-Activated Communications System) (53M) Safety and Security: BLIS -Blind Spot Monitoring with Cross Traffic Alert (55B/54Z) Heated side view mirrors (549) Reverse Sensing (76R) Miscellaneous: Scuff Guards (55D) Noise Suppression Bonds (60R) Front and Rear Splash Guards Rust Proofing Fluid Film Remote Starter The following vehicle is being traded in towards the purchase of the above vehicles: Ford Taurus (car 5) mileage 48,760 as of January 17, 2018 *Please indicate on the Bid Proposal Form the price for the 2018 Ford Utility Police Interceptor Vehicle and the amount being given for the trade-in for the vehicle listed above.

5 2018 Ford Utility Police Interceptor Vehicle Bid Page 5 1. SUBMISSION OF PROPOSALS INSTRUCTIONS TO BIDDERS AND GENERAL CONDITIONS Proposals shall be submitted on the Bid Proposal Form provided, accompanied by a letter of intent on the vendor's stationary and placed in a sealed envelope marked clearly on the outside "Police Cruiser Bid. The envelope shall be addressed to Office of the Town Manager, 208 Sanford Road, Wells, Maine WARRANTIES, BROCHURES & MANUALS All warranties, conditions and a descriptive brochure describing the equipment shall be enclosed in the bid proposal. 3. STANDARDS All equipment proposed shall be absolutely new and the latest model. Any equivalent equipment or features and any additional features to that described in the specifications shall be so noted in the proposal. 4. REPAIR SERVICES There shall be, within the southern Maine and southern New Hampshire area, a repair service which shall maintain a stock of spare parts for any make of equipment that the Bidder offers in this proposal. 5. DISCOUNTS The Town of Wells pays its bills in full on or within thirty (30) days following delivery of merchandise and receipt of bills for all items covered by the Town's purchase order. In submitting bids under these specifications, bidders should take into account all discounts allowed in accordance with the above payment policy. The Town will also consider discounts offered if a portion of payment is included with order. 6. EXEMPTION FROM TAXES The Town is exempt from payment of Federal Excise taxes on articles not for resale, Federal Transportation tax on all shipments, and Maine State Sales taxes. All bidders should quote a net price exclusive of these taxes on work completed at the locations specified for the work to take place. If requested, exemption certificates will be furnished with the purchase order.

6 2018 Ford Utility Police Interceptor Vehicle Bid Page 6 7. TRANSPORTATION CHARGES All transportation and delivery charges including expense for freight, transfer, mail, etc., shall be prepaid and be at the expense of the Bidder unless otherwise specified in the bid. 8. DAMAGE REPAIR The Bidder will be held responsible for all damages to the cars until they are delivered and preliminarily accepted by the Town of Wells. 9. DEFAULT In case of default by the Bidder, the Town of Wells reserves the right to procure the vehicles from other sources and charge any excess cost occurred thereby to the Bidder. However, the Bidder shall not be held liable for any failure or delays in fulfillment of his contract arising from strikes, fires, acts of God, or any other cause, which by reasonable diligence could not be prevented. 10. BID PROPOSAL OPENINGS All bids will be opened publicly and bidders or their representatives may be present at the bid opening. The bids will be available for public inspection after opening. 11. ADDENDA Should a Bidder find discrepancies in or omissions from the specifications or other contract documents, or should a bidder be in doubt as to their meaning, the Bidder shall, at once, notify the Chief of Police, who will send instructions in the form of written addenda to all bidders. Any questions concerning the bid should be addressed to Chief Jo-Ann Putnam at the Wells Police Dept. (207) TERM OF BID No bidder may withdraw a bid for a period of thirty (30) days after the actual date of the bid opening. The Board of Selectmen is required to give one (1) reading on the accepted bid before an award can be made. 13. DELIVERY DATE Within ninety (90) days of bid award (order placed). 14. INSURANCES Prior to commencement of any work, the contractor shall provide a Certificate of Insurance with a combined single minimum limit of $400,000 with statutory requirements for Workers Compensation and Fleet Insurance.

7 2018 Ford Utility Police Interceptor Vehicle Bid Page AWARD OF CONTRACT Award will be made to the lowest responsible bidder considering the quality of the services, supplies, materials or equipment to be supplied, their conformity with specifications, the purpose for which required, date of delivery and ultimate cost thereof to the Town. This will be based on the funding option selected by the Town and available funding. The Town of Wells reserves the right to waive any informalities in bid proposals, to accept any bid proposal or section(s) of the bid proposal, and to reject any or all bids should it be deemed in the best interest of the Town to do so.

8 2018 Ford Utility Police Interceptor Vehicle Bid Page 8 Town of Wells ATTN: Jonathan Carter, Town Manager 208 Sanford Road Wells, ME BID PROPOSAL FORM In compliance with your notice, invitation, and instructions to bidders; received prior to 12:00 p.m. on Thursday, February 15, 2018; the undersigned proposes and agrees as follows: 1. To provide one (1) 2018 Ford Utility Police Interceptors Total for one (1) vehicle as specified in packet 2. To take in trade the vehicle as listed in packet Total for the vehicle trade-in as specified in packet $ $ 3. Total of bid package $ 4. Please list any exceptions and/or additions to the bid specifications on a separate letter and attach it to this bid form. 5. Delivery date from date of Town placing order: Name of Company: Address: Telephone/Contact Info: Signature: Name & Title: Date: Bids received after 12:00 p.m. on Thursday, February 15, 2018 will not be considered ALL BID PROPOSALS MUST BE SIGNED TO BE CONSIDERED Please complete and place this form on top of your written proposal and/or materials when submitting your bid proposals.