Bainbridge Decatur County Recreation Authority P.O. Box 7520 Bainbridge, GA December 19, 2018 INVITATION TO BID

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1 Bainbridge Decatur County Recreation Authority P.O. Box 7520 Bainbridge, GA December 19, 2018 INVITATION TO BID The will receive sealed bids for Baseball and Softball Supplies as described in the attached Bid Form until Thursday, January 10, 2019 at 11:00 A.M. Eastern Standard Time and will be opened publicly and read aloud. Prices quoted must include all delivery charges to Bainbridge, Georgia. Bids shall be addressed to the attention of Brenda Strickland, Purchasing Director, City of Bainbridge, (US Postal Service) P.O. Box 158 (Zip Code 39818), (Courier Service) 1707 East Shotwell Street (Zip Code 39819), Bainbridge, Georgia and plainly marked on the outside of the envelope SEALED BID FOR SUPPLIES. We will not accept any bid unless it is plainly marked on the outside of the envelope as requested. Bidders must complete all blanks on the enclosed Bid Form, or the bid may be subject to rejection. No bid will be entertained unless it is prepared upon the Bainbridge Decatur County Recreation Bid Form and signed in ink by an official of the company submitting the proposal. All prices quoted shall be firm until June 30, 2019 to allow for additional purchases if necessary. The Bainbridge Decatur County Recreation Authority requires a minimum of 30 days to make payment to successful vendor after receipt of goods. However, cash discounts for early payment will be taken into consideration. If such a discount is available, please note this in your bid proposal. The reserves the right to accept or reject any part of or all bids, and to waive technicalities or formalities in bidding, and the right to negotiate with the low bidder to reach a final contract, and to accept the bid deemed to be in the best interest of the Authority. Local Procurement Preference: A local preference of 2% for qualifying Decatur County Businesses will be permitted when evaluating bids for supplies, equipment, material and personal services that are not a part of a construction project. We welcome your proposal. Sincerely, Enclosures: Bid Form (5 pages) Brenda Strickland Purchasing Director Page 1 of 6

2 Please quote lowest prices at which you will furnish the following: No substitutions will be accepted by the except where or approved equal is specified by the under DESCRIPTION below. The successful Bidder must supply the Brands and exact Descriptions listed below with the exception of the or approved equal. The reserves the right to see a sample of items bid for inspection before any decision to purchase is made. Bidders shall take note that when the terms or approved equal are used in these specifications, it means that approval is at the discretion of the. QUANTITY DESCRIPTION UNIT PRICE TOTAL PRICE 10 Each New Batting Helmets: MacGregor Rawlings $ $ Vented Junior (6-1/4-6-7/8) or approved equal NOCSAE Approved with coated wire face mask attached. Color: Black _ 10 Each New Batting Helmets: MacGregor Rawlings $ $ Vented Youth (6-1/2-7-1/2) or approved equal NOCSAE Approved with coated wire face mask attached. Color: Black _ 6 Each New Catcher s Gear Pack: Louisville PGS514 STY BL-GR $ $ Series 5 or approved equal Junior (Ages 5-8) which includes adjustable catcher s helmet, MCB75 junior chest protector, junior double knee leg guards buckle strap (NO VELCRO) and 4 throat protector. Color: Black _ Page 2 of 6

3 QUANTITY DESCRIPTION UNIT PRICE TOTAL PRICE 8 Each New Catcher s Gear Pack: AD Starr or approved equal $ $ Youth (Ages 10-12) which includes HC-YL Hockey style adjustable catcher s helmet, CPYL youth chest protector, LG-YL2B youth double knee leg guards buckle strap (NO VELCRO) and 4 throat protector. Color: Black _ 3 Each New Catcher s Gear Pack: AD Starr or approved equal $ $ Senior (Ages 13-16) which includes HC-A Hockey Style catcher s helmet (adult), CPV chest protector, LG-SRB double knee guards buckle strap (NO VELCRO) and 4 throat protector. Color: Black _ 5 Each New Fielder s Guard: Schutt CC or approved $ $ equal Color: Black 3 Each New Pitcher s Rubber: MacGregor BBPR4WAY or $ $ approved equal 4-WAY official size 6 x 24, comes complete with inner support tubing. 8 Sets New MacGregor Pro Bases with Double First Base or $ $ approved equal to include two (2) Single Bases and one (1) BBDFBSNR Double First Base per set. Page 3 of 6

4 QUANTITY DESCRIPTION UNIT PRICE TOTAL PRICE 50 Each New Chin Straps for Batting Helmets $ $ 12 Dozen New Baseballs: MacGregor MCB870LX Official League cushioned cork center, select wool windings, leather cover, raised seams or approved equal 16 Dozen New Softballs: MacGregor MCSB12YL 12 Leather Cover, $ $ poly graphite center, ASA Approved, core.47, 375 lb. max compression, red stitch (Optic Yellow) or approved equal 10 Dozen New Softballs: MacGregor MCSB11YL 11 Leather Cover, $ $ poly graphite center, ASA Approved, core.47, 375 lb. max compression, red stitch (Optic Yellow) or approved equal 10 Dozen New Tee Balls: MacGregor MCB56TBX Vyntan Synthetic $ $ Leather Cover, low bounce rubber core, double stitched seams, indoor/outdoor or approved equal ALL ITEMS F.O.B. BAINBRIDGE If a discount for early payment is offered, state here: AUTHORIZED SIGNATURE: Page 4 of 6

5 The will need these supplies within 10 days from date of order. If your company is awarded bid, the above supplies will be delivered to the City of Bainbridge within no more than days after the order is placed. (Be specific, do not estimate) The above in accordance with Invitation to bid dated December 19, FIRM NAME: ADDRESS: ZIP NAME AND TITLE OF PERSON SUBMITTING BID (Please Type or Print Legibly) TELEPHONE: DATE: AUTHORIZED SIGNATURE: THIS IS NOT A PURCHASE ORDER Page 5 of 6

6 SUBMISSION REQUIREMENTS The reserves the right to establish any and all elements or terms of this procurement process. All bids submitted shall be binding upon each bidder s team if accepted by the Authority. BIDS DELIVERED VERBALLY OR BY ELECTRONIC MEANS, SUCH AS FACSIMILE AND ARE NOT ALLOWED. Accept for otherwise provided in this bid, the reserves the right to retain all bid materials regardless of which bidder is selected. All bids and accompanying documents become the property of the Authority. REJECTION The reserves the right to reject any and all bids, to waive any informalities in bids received, to accept or reject any or all of the items bid, and to award the contract in whole or in part and/or negotiate any and or all items with individual bidders if it is deemed in the Authorities best interest. Moreover, the Authority reserves the right to make no selection if bids are deemed to be outside the Authorities fiscal constraint or not in the best interest of the Authority. AWARD The Authority reserves the right to award a contract, based on initial offers received from Bidders, without discussion and without further negotiations. Under such circumstances, the acceptance of a proposal by the Authority shall be deemed to be an acceptance of an offer such that acceptance will be binding upon both parties. All proposing offers should therefore be based on the most favorable terms available from a price, business requirements and technical standpoint. Contractual commitments are contingent upon the availability of funds, as evidenced by award of contract. Once awarded, the contract will be the final expression of the agreement between the parties and may not be altered, changed, or amended except by mutual agreement, in writing. Page 6 of 6