8 Northumberland London s Most Central Venue Information Pack

Transcription

1 8 Northumberland London s Most Central Venue Information Pack

2 CONTENTS 8 NORTHUMBERLAND 4 The Ballroom 4 The Old Billiards Room 4 Capacities 4 Event Timings 5 Catering 5 Cash Bar 5 Furniture Hire 5 Cloakroom and Toilet Facilities 5 Disabled Access 5 ACCESS 6 Location and Map 6 Loading and Unloading 6 Parking 6 Coach Parties 7 Deliveries 7 Public Transport 7 Hotel Accommodation 7 EMERGENCY AND EVACUATION 7 Fire Extinguishers and Exits 8 First Aid Facilities 8 LIABILITY 8 Insurance 8 2

3 Accidental Damage 8 Licenses 9 Security 9 CCTV 9 Lost Property 10 Cleaning 10 Operating Briefs 10 Management Team 10 AV AND TECH 9 Equipment Hire 10 Suppliers 10 Power/ Lighting 10 Sound 11 Sound Restriction 11 Staging and Dance Floor 11 Internet Connection 11 Storage 11 Blackout 11 3

4 8 Northumberland The Ballroom This newly restored, huge and magnificent Ballroom has one of the grandest Victorian interiors remaining in London, with its stunningly high ceilings and natural daylight. The Ballroom has not been available to use for over 70 years creating an incredible new venue that could give your event exclusivity that no other venue in London can. The Old Billiards Room An amazing secondary space that is even larger than The Ballroom gives your event more opportunities. This versatile room offers you the chance to create a spectacular event whether it is transformed into a more contemporary style or enjoyed for its classic beauty your event will no doubt be sensational. Capacities LxWxH Sq Meters Boardroom Theatre Cabaret (8 seats pre table) Reception Banquet Dinner/ Dance The Ballroom 31.4 x 12.1 x x The Old 11.4 x 5 Billiard Room Annex 16.7 x 8.8 x 4.5 Salon 11.8 x 5.2 x 4.5 Entrance Hall 10 x 6.6 x 4.5 Victoria 11.8 x 5.2 x 4.5 Westminster 6.3 x 4.5 x 3.1 Library 6.5 x 3.75 x 4.5 Small 3.15 x 3.8 Boardroom x 2.06 Smaller 5.5 x 3.4 x meeting 4.5 rooms

5 Exhibitions : We can accommodate stands in both spaces, the Ballroom can hold up to 30 stands (8ft by 6ft) with a max of 300 guests standing, the Old Billiard Room can hold 20 stands (8ft by 6ft) with 200 guests standing and the Old Billiard Room and Annex together can hold 28 stands with 300 standing. Event Timings 8am to 5.00pm 6pm to 12pm 8am to 12pm If an event were to go past 12pm there will be a charge of 300 per ½ hour. Catering We have our own in house catering team and kitchen which offers an extensive list of menus and wines which may be tailor made to suit your tastes and preferences. Our rates are inclusive of staff and service hire. The team comes from a long history of organising high level excellent bespoke events and is dedicated to delivering all-round success as well as pride themselves on presenting food in a simple and elegant way Cash Bar A cash bar can be set up upon request there will be a charge of 150 for set up and staff. Service Charge We do allow clients to bring in their own alcohol if they wish but a service charge does apply and depends on what is being brought in. Furniture Hire We have 40 round tables, 20 trestle tables, 10 poser tables and 500 chairs which are included in the venue hire. We have preferred suppliers who can provide a range of different furniture which we can hire on your behalf. Cloakroom and Toilet Facilities There are ladies and gents toilet located on both floors. Generally the cloakroom is always staffed and when it is not staffed; 8 Northumberland accepts no liability for articles left in the cloakrooms. Clients do so at their own risk. Disabled access and facilities There is full disabled access to 8 Northumberland. Disabled toilet facilities are on the ground floor and lower ground floor. 5

6 Location and Map Access Below you will find a location map, which we would recommend you use in your promotional literature to indicate to your guests and contractors how to get to us. 8 Northumberland, 8 Northumberland Avenue, London, WC2N 5BY 6

7 Loading and Unloading There is a loading bay located outside the front of the venue and a delivery entrance. You can load and unload anytime except with minor time restrictions from 7am to 10am. Any set up or de rigging that takes place before 8am and after midnight there will be a charge of 150 per hour. Parking There is no parking at 8 Northumberland but there are NCPs located short walk away by Trafalgar Square. Car Parks Address Spaces/Height/Hours Tariff & Distance Up to 1 Hour: 6.00 Cockspur Street / Spring Gardens 217 spaces 2 disabled spaces 6 electric car spaces Motorcycle parking available Hours: 24 hours / 7 days Up to 2 Hours: 9.50 Up to 3 Hours: Up to 4 Hours: Up to 5 Hours: Up to 6 Hours: Trafalgar Car Park SW1A 2BN Height: 6'5" / 1.95m Up to 9 Hours: Up to 12 Hours: Tel: Width: 7'6" / 2.30m Up to 24 Hours: Night Rate: Night rate: applies to vehicles entering after 5pm and departing before 9am Distance: 2 Mins St Martin s Lane Hotel 45 St Martins Lane, London, WC2N 4HX Total Spaces: 44 Opening times: Monday 07:00-23:30 Tuesday 07:00-23:30 Wednesday 07:00-23:30 Thursday 07:00-23:30 Friday 07:00-23:30 2 Hours: to 4 Hours: to 6 Hours: to 9 Hours: to 12 Hours: to 24 Hours: Motorcycle per Day:

8 Saturday 07:00-23:30 Sunday 07:00-23:30 Distance: 5mins Chinatown Car Park Newport Place, WC2H 7PU Hours/7 Days 293 spaces No disabled parking 11 Electric car spaces Motorcycle parking available Height: 6 6 / 1.98m Width: 7 6 / 2.29m Up to: 2 Hours 9.00 Up to: 4 Hours Up to: 6 Hours Up to: 9 Hours Up to: 24 Hours Night Rate Night rate: applies to vehicles entering after 6pm and departing before 9am Total Spaces: Wider bays: 0 - Disabled bays: 4 Distance: 8mins 2 hours: to 4 hours: to 6 hours: Hours, 7 Days 6 to 9 hours: to 12 hours: Brewer Street Brewer Street, Soho, London, W1F 0LA 12 to 24 hours: Motorcycle per day: 4.80 Van up to 4 hours: Van up to 6 hours: Van up to 9 hours: Van 24 hours: Distance: 10 mins 30 minutes: 3.00 Drury Lane Parker Street, Parker Mews, London, WC2B 5NT Total Spaces: Wider bays: 42 - Disabled bays: 2 24 Hours 7 Days a week 1 hour: to 2 hours: to 3 hours: to 4 hours: to 5 hours: to 24 Hours: Motorcycle per day:

9 Distance: 13 mins Abingdon Car Park Great College Street, SW1P 3RX 175 spaces 4 disabled parking spaces 4 electric car spaces Motorcycle parking 24 hours / 7 days Height 7'0" / 2.13m Width 8'6" / 2.60m Up to: 2 Hours 6.00 Up to: 4 Hours Up to: 6 Hours Up to: 9 Hours Up to: 12 Hours Up to: 24 Hours Night Rate Night rate: applies to vehicles entering after 6pm and departing before 9am Distance: 15 mins Coach Parties Coach drop offs can use the loading bay directly outside the main entrance on Northumberland Avenue but will not be allowed to exceed 30 minutes waiting time. Deliveries All parcels for delivery to events should be clearly marked with Northumberland Events, Event Title, Contact Name and Name of 8 Northumberland Event Manager and also be labelled for the correct room. Deliveries should be made as close to the day of the event as possible permission is required by 8 Northumberland if deliveries are being made more than 1 days before the event. Large deliveries should also only be made with prior arrangement to avoid refusal on arrival. Please contact your Northumberland Event Manager. 8 Northumberland accepts no liability for deliveries or goods left on the premises. Clients do so at their own risk. Hotel Accommodation 8 Northumberland is attached to Club Quarters which is a private members hotel. We have a strong relationship with the hotel and are able to offer our client a favourable reduced room rate. If interested please enquire with the sales team. 9

10 Emergency and Evacuation procedures In the interests of public safety the following points are to be noted by all event organisers, exhibitors and their helpers whilst on The Northumberland premises for any public or private function. Take note of the position of all EXIT DOORS from the building. Take note of the position of all fire extinguishers. Take note of all fire alarm break glass points. Ensure that all fire exit doors, gangways, stairways and passages are kept clear of furniture, refuse, packaging, materials, seated persons or any other impediment to passage at all times. If the premises are to be evacuated for any reason, the event manager will stop the event and request the guests to leave the building as quickly as possible. Take note of assembly point: outside the Nigerian Embassy next door on the corner of Northumberland Avenue and Great Scotland Yard Production teams and exhibitors are to switch off any and all equipment in the venue, and they are to lead guests and staff to the nearest exit. Production teams and exhibitors are then to report to organisers at the assembly point. On no account must fire equipment be deployed between the public and the nearest exit. Event organisers, production teams and exhibitors are reminded that construction, erection of equipment and decoration of the rooms must be fully in accordance with the event manager. If any damage occurs it must be paid for. Fire Extinguishers and Exits There are permanent fire extinguishers and hoses sited within the venue. These must not be covered or obstructed at any time. In addition to those we have mobile extinguishers which will be placed around the hall by the Duty Fire Marshall at the beginning of your event. All entrances, exits and gangways at 8 Northumberland must be kept unobstructed at all times. All goods, exhibits and staging materials must be brought into or removed from the venue by such entrance or entrances as we may direct. First Aid Facilities There are first-aid kits situated in both kitchens. 10

11 Insurance Liability Event organisers should ensure they have adequate insurance protection when attending our venue. As a minimum, we require you to have 5 million Public Liability cover. For advice on this, and other insurances that would be of value, please talk to an Insurance Broker regulated by the FSA (Financial Services Authority) for professional advice. A valid copy of the event organiser s Public Liability and Employer s Liability Insurance certificate confirming minimum cover of 5 million must be provided to the Sales Office before the event starts in accordance with the Terms of Hire. Licenses 8 Northumberland operates under the conditions of a Premises Licence as issued by Westminster City Council. As such we are required to have a Designated Premises Supervisor or a properly delegated person and Personal Licence holder on site for all events at which the sale and consumption of alcohol takes place. There may be occasions when Temporary Events Notice (TEN) application is required to accommodate certain aspects of your event (i.e. performance of a play or sporting activity) in which case we would suggest you seek advice from the Head of Operations at your earliest convenience and no less than one month prior to your event. At this point an application will be made to the authorities on your behalf. 8 Northumberland has a current valid PRS license. Our license at 8 Northumberland goes until 2am. Security For certain events, security services are compulsory. Security services will be contracted from the start time of the event until the end. We will arrange this on your behalf and invoice you after the event. There will be a charge of 500 for up 200ppl with an extra 100 per hundred people. CCTV There is CCTV installed at all of the entrances. Lost Property Generally, lost property should be handed in to the Cloakroom Attendants. At the close of each event, all such items are then handed over to the safe keeping of the Events Manager, to whom any enquiries concerning lost property should be directed. 11

12 Cleaning The venue is cleaned daily and must be left as it was found upon arrival. Operating Briefs For each event taking place in the venue, a management operating brief will be issued to all 8 Northumberland staff and contractors detailing your event. Full details of your event, including set-up, show open times, floor plans and all contractors must be provided at least 3 weeks prior to your event. This will enable us to prepare the document for your approval at least 1 week before your event. Management Team 8 Northumberland will inform you of who the Duty Manager for your event will be and how he / she can be contacted. The Duty Manager will run over evacuation procedures on your arrival. For each event there will be at least one dedicated event manager to provide assistance to organisers whenever necessary. It is essential that all site visits are booked in advance and are accompanied by the event manager. Equipment Hire AV and Tech 8 Northumberland has a limited supply of audio visual and other equipment for hire. We are also able to hire in more equipment on your behalf, please contact the Sales Team. Suppliers AV and production are a very important aspect to events and it needs to be perfect for events to be a success. With the size and flexibility at The Northumberland the opportunities are endless and we want to make sure that this is done properly to help create magnificent events. For this reason we have selected a small number production companies to be our nominated suppliers to make sure that all production for events at The Northumberland are done with precision and care. Our suppliers have increased familiarity of the venue, are able to share specifications, have superior venue knowledge and an innate appreciation of how the venue works logistically re: facilities, access, de-rig, noise pollution, health and safety etc. This means that every event done by our suppliers will be more time and cost effective to the client. This is because you save money on labour, time and equipment making your event much more cost effective. 12

13 Our suppliers have excellent experience, equipment and knowledge of events and the venue which means that they will make sure all events are set up to perfection. Eclipse Evolve Oxygen If for any reason clients wish not to use our suppliers we are happy to consider this however there will be a management fee of 950 which we recommend is paid by the AV Company. Power/lighting a. The Ballroom i. 11 chandeliers each with about 27 lamps ii. Spotlighting on the gold painted ladies iii. On the cornice there is a rope light iv. At the end of the ballroom on each side of the asp there 2 x 32 amps 3 phase 2 x 63 amps 3 phase v. The lighting frames on each side of the room can hold 160 kilos each and have 12 x 3 pin sockets b. Old Billiard Room i. At the end of the room on each side of the asp there are a 32 amp 3 phase commando sockets 13

14 Sound ii. 2 lighting poles run down the length of the room with a 32amp 3 phase commando socket which you can put any lights on, weight 160 kg on each point. iii. The ceiling light there are track lights with 4 twin spot lights iv. Arrangements for a supplementary sound system, lighting and AV-equipment can be made through our recommended supplier list please see the attached list - Foreground quality sounds (The Ballroom) - Quality background (The Old Billiard Room) - The system is designed to look after most applications including general announcements to exhibitions or shows, background music with an after dinner speech through to general meetings or conferences. Sound Restriction In the event of amplified music in The Ballroom there will be an extra charge of 1,000. This charge is for the noise that affects the bedrooms above, with that you can have access to them for the night. Staging and Dance Floor The Northumberland has a 24ft by 27ft dance floor and staging which is 4 pieces of 4ft by 8ft on site. For use of them there is a charge of 250 for each. Internet connection Wireless Internet connection is available throughout the building at a charge of 50 per day. You will be provided with log in instructions and passwords. Storage Unfortunately there are no storage facilities at the Hall and organisers/exhibitors are asked to make their own arrangements for packing cases and other large goods off site. Blackout The windows in the Asp of The Ballroom have full blackout facilities by electronic blinds. 14