2011 DIVISION III WOMEN S ICE HOCKEY CHAMPIONSHIP HANDBOOK

Transcription

1 2011 DIVISION III WOMEN S ICE HOCKEY CHAMPIONSHIP HANDBOOK Updated 10/29/2010

2 Table of Contents Introduction...5 General Administration...7 Dates and Sites...7 Sports Committees...7 Regional Advisory Committees...8 Regional Rankings...8 Score Reporting...8 Annual Forms...9 Determination of Competing Institutions...10 Championship Structure...10 Championship Selection...10 Pairings and Site Selection...12 Automatic-Qualifying Conferences...12 Certification of Eligibility/Availability...13 Division III Religious/Commencement Conflicts Policies...13 Instructions to Participants...14 All-Tournament Team...14 Audio Coverage (Radio and Internet)...14 Awards...14 Banquet (Finals only)...14 Bench Areas...14 Cheerleaders...14 Conference-Call Schedule...15 Credentials...15 Drug Testing...15 Introductions...16 Locker Room/Bench Assignments...16 Lodging...16 Media Arrangements...16 Meetings...17 Merchandise...17 Misconduct...17 Music...19 News, Media, Press Conferences and Satellite Feeds...19 Official Traveling Party...19 Officials...19 Overtime...20 Postgame Interview Policy...20 Practice Schedules...21 Programs...22 Pucks...24 Radio...24 Raffles...24 Rules...24 Signs, Banners and Artificial Noisemakers...24 Squad Size...25 Starting Times...25 Television Rights and Footage Licensing...25 Tickets...25 Uniforms...26 Videotapes, Films and Still Photographs...26 Appendix A...28 Appendix B...29 Appendix C...30

3 Introduction During the academic year, the Association will sponsor 88 national championships, of which 41 are for men, 44 are for women, and three are for both men and women. Among the men s championships, three are National Collegiate Championships, 13 are Division I championships, 12 are Division II championships and 13 are Division III championships. Among the women s championships, four are National Collegiate Championships, 13 are Division I championships, 13 are Division II championships and 14 are Division III championships. The combined men s and women s championships are National Collegiate Championships. A championships handbook is produced for each NCAA championship and posted on the NCAA Online Web site ( How to Use This Publication. The handbook is divided into four sections: (1) General Administration; (2) Determination of Competing Institutions; (3) Instructions to Participants; and (4) General Championship Information. The first three sections pertain only to the respective sport, while the fourth deals with NCAA policies applicable to all 88 championships. [Note: Some policies listed in the general section have been revised by individual sports committees. The revision(s) will appear in the sport-specific section of the handbook.] Each topic included in the handbook is referenced to other applicable areas in the handbook or in the NCAA Manual, where appropriate. For example, if you wish to know about regional advisory committees, the basic information for that particular sport would be included in an appendix. However, as referenced under the heading Regional Advisory Committees, more information concerning general NCAA policy governing regional advisory committees can be found later in the handbook and in the NCAA Manual. THE NATIONAL COLLEGIATE ATHLETIC ASSOCIATION P.O. Box 6222 Indianapolis, Indiana / September 2010 NCAA, NCAA logo and NATIONAL COLLEGIATE ATHLETIC ASSOCIATION are registered marks of the Association and use in any manner is prohibited unless prior approval is obtained from the Association. 4 5

4 Women s Ice Hockey Championship Information Important Dates Monday, November 15 Complete schedule must be entered in online score-reporting system. Mondays at noon Eastern time weekly, beginning with first contest through February 28 Deadline to report scores in the online score-reporting system. Friday, February 4 Proposed budget information, key contact forms and facility evaluation forms available online. Friday, February 25 Proposed budget information, key contact forms and facility evaluation forms must be completed and submitted electronically. Sunday, March 6 Selection call. Monday, March 7, 10 a.m. Eastern time Online selection show on Monday, March 7, 1 p.m. Eastern time Conference call with all first-round hosts, game representatives, committee chair/vice chair and NCAA championship manager. Monday, March 7, 2 p.m. Eastern time Individual conference calls for three first-round sites with respective host, game representative, and head coaches and administrators of participating teams.. Friday, March 11, Saturday, March 12 or Sunday, March 13 First-round games. Monday, March 14, 10 a.m. Eastern time Conference call with four institutions participating in the finals, host tournament director, committee chair/vice chair and NCAA championship manager. Friday, March 18 Semifinals. Saturday, March 19 Third-place and championship games. General Administration Dates and Sites [Reference: Bylaw in the NCAA Division III Manual.] 2011 First round March 11, 12 or 13, site to be determined, at site of a participating institution Semifinals/Final March 18 and 19, site to be determined, at site of a participating institution First round March 9, 10 or 11, site to be determined, at site of a participating institution Semifinals/Final March 16 and 17, site to be determined, at site of a participating institution. NCAA Championships Policy Related to Sports Wagering. No pre-determined or nonpredetermined session of an NCAA championship may be conducted in a state with legal wagering that is based on single-game betting on the outcome of any event (i.e., high school, college or professional) in a sport in which the NCAA conducts a championship. Sports Committees [Reference: Administration and Management in this handbook and Bylaws and in the NCAA Division III Manual.] The NCAA Division III Women s Ice Hockey Championship is under the control, direction and supervision of the Division III Women s Ice Hockey Committee. Current members of the committees are: Cheryl Aaron, University of Massachusetts, Boston, chair Michael Letzeisen, Eastern College Athletic Conference Andrew McPhee, Trinity College (Connecticut) Steve Nelson, University of Wisconsin, Superior Tom DiFusco is the NCAA national officiating coordinator for women s ice hockey. Ty Halpin is the staff liaison for rules and officiating. For additional information about the Women s Ice Hockey Championship, contact: Championship Manager Jan Gentry Assistant Director of Championships P.O. Box 6222 Indianapolis, Indiana Office: 317/ Fax: 317/ jgentry@ncaa.org Chair Cheryl Aaron Assistant Director of Athletics University of Massachusetts, Boston 100 Morrissey Boulevard Boston, Massachusetts Office: 617/ Fax: 617/ cheryl.aaron@umb.edu 6 7

5 Regional Advisory Committees [Reference: Regional Advisory Committees in the Division III General Section and Bylaws and in the NCAA Division III Manual.] The regional advisory committees that have been appointed in each of their respective regions to assist in the evaluation of teams throughout the season are: East Cheryl Aaron, University of Massachusetts, Boston, chair Michael Cox, Salve Regina University Diane Dillon, State University of New York at Oswego Michael Letzeisen, Eastern College Athletic Conference Bill Mandigo, Middlebury College Andrew McPhee, Trinity College (Connecticut) West Steve Nelson, University of Wisconsin, Superior, chair Steve Debus, Hamline University Jim Ingman, Concordia University (Wisconsin) Jill Pohtilla, Augsburg College Regional Rankings Each regional advisory committee shall conduct a telephone conference February 15, February 22 and March 1 in order to rank the top teams in its respective region and submit its recommendations to the Division III Women s Ice Hockey Committee for review and final determination of ranking order. The official rankings will be available on NCAA.com. Final selections for the championship will be made by the Division III Women s Ice Hockey Committee and announced via an online selection show Monday, March 7. Further information regarding the webcast will be sent to institutions prior to the end of the season. Score Reporting The NCAA Division III Championships Committee has determined that participation in the online score-reporting process is mandatory. All institutions sponsoring Division III women s ice hockey are required to enter their team s entire schedule by Monday, November 15. It will be the institution s responsibility to enter the results of each contest. Updated score-reporting forms with the latest results are due by noon Eastern time each Monday, beginning with the first contest through February 28. The online score-reporting system will not be available from noon Eastern time Monday through 3 p.m. Eastern time Tuesday beginning January 28 in order for the regional advisory committees and the national committee to review the information in the system. Institutions that fail to enter their complete schedule and/or submit scores by the designated deadlines will receive a written warning. Subsequent failures to submit 8 scores by the weekly reporting deadline will result in a $50 fine per occurrence. Annual Forms Team Expense Reimbursement Form. Championship travel reimbursement forms and travel policies for each championship are available on the NCAA Web site on the women s ice hockey administration page at ncaa?contentid=57. All transportation to be paid or reimbursed by the Association must be arranged in accordance with the procedures outlined in these documents. Institutions must submit travel reimbursement requests within 45 days of the conclusion of the championship. Teams and/or individuals should bring sufficient money to cover all expenses throughout the tournament, including ground transportation, lodging, meal expenses and other miscellaneous expenses. [Reference: Per Diem and Transportation in the Division III General Section and Bylaw in the NCAA Division III Manual.] Proposed Budget Form. The NCAA has implemented an online proposed budget and financial report process. Division III institutions interested in bidding to host a round of this championship should complete and submit the proposed budget form online by 5 p.m. Eastern time Friday, February 25. The form will be available on the NCAA Web site at by Friday, February 4. Please note that the online form is password protected. Your institution s athletics director should have the necessary membership database username and password on file. Written instructions on how to complete the automated forms are located on the women s ice hockey administration page. If you have any questions regarding the bid process, please contact the NCAA championship manager. [Reference: Budgets in the Division III General Section.] Financial Report Form. A financial report, which is now part of the proposed budget form, from each championship site must be submitted online to the NCAA national office not later than 60 days after the conclusion of the competition. [Reference: Bylaw in the NCAA Division III Manual.] 9

6 Determination of Competing Institutions Championship Structure NCAA Division III institutions that sponsor intercollegiate women s ice hockey are eligible for the Division III championship. The 2011 Division III championship will include seven teams. As required by the Division III selection principles, the following berths have been allocated for the 2011 championship: Pool A-5; Pool B-0; and Pool C-2. The championship playoff format involves three first-round games that are hosted by participating institutions. The three teams that advance from the first-round games, along with the one team that received a first-round bye, advance to a site to be determined, hosted by one of the competing institutions. The semifinals will be conducted March 18, and the third-place and championship games will be conducted March 19. Championship Selection [Reference: Bylaws , and 31.3 in the NCAA Division III Manual.] Selection Principles. The committee will select teams to the championship based on the following principles: After the determination of the automatic (Pool A) berths, the committee will determine the Pool C selections.* Pool C will be reserved for institutions from automatic-qualifying conferences that are not their conference automatic qualifiers. Berths from Pool C will be selected on a national basis, using regional selection criteria. There will be no predetermined regional allocations for Pool C. * For the season, there will be no Pool B berths. Selection Requirements. To be considered during the at-large selection process (Pool C), an institution must play at least 50 percent of its scheduled competition against Division III in-region opponents, unless a waiver has been approved by the Division III Championships Committee. Bylaw Countable Competition. For NCAA team-championship selection purposes, competition is countable only when the teams played are varsity intercollegiate teams of four-year, degree-granting institutions that conduct a majority of their competition in that team sport against varsity intercollegiate teams (see Constitution ) of United States four-year, degree-granting institutions. Competition against service teams, professional teams, semiprofessional teams, amateur teams, two-year colleges and club teams shall be excluded. 10 Selection Criteria Primary Criteria. The primary criteria emphasize regional competition (all contests leading up to NCAA championships); all criteria listed will be evaluated (not listed in priority order). Winning percentage against regional opponents. Strength-of-schedule (only contests versus regional competition). - Opponents Average Winning Percentage (OWP). - Opponents Opponents Average Winning Percentage (OOWP). (See Appendix H for explanation of OWP and OOWP calculations. Strength of schedule will be weighted at 2/3 OWP and 1/3 OOWP.) In-region head-to-head competition. In-region results versus common regional opponents. In-region results versus regionally ranked teams. Ranked opponents are considered ranked once they appear one time in the sport s official rankings. Conference postseason contests are included. Contests versus provisional and reclassifying members in their third and fourth years shall count in the primary criteria. Provisional and reclassifying members shall remain ineligible for rankings and selections. Secondary Criteria. If the evaluation of the primary criteria does not result in a decision, the secondary criteria will be reviewed. All the criteria listed will be evaluated (not listed in priority order). The secondary criteria introduce results against out-of-region Division III and all other opponents including those contests versus opponents from other classifications (i.e., first- and second-year provisionals, NAIA, NCAA Divisions I and II). Out-of-region head-to-head competition. Overall Division III winning percentage. Results versus common non Division III opponents. Results versus all Division III ranked teams. Overall winning percentage. Results versus all common opponents. Overall Division III strength of schedule. Winning percentage during the last 25 percent of the season. Additionally, input is provided by regional advisory committees for consideration by the women s ice hockey committee. Coaches polls and/or any other outside polls or rankings are not used as a selection criterion by the women s ice hockey committee for selection purposes. Definition of In-Region Competition: 1. All competition within an institution s defined sport region. 2. All competition within a 200-mile radius from one institution to another. Distances between campuses will be determined using a mileage calculator. Distances can be confirmed by clicking on the Mileage Calculator link at the following Web site: 11

7 web1.ncaa.org/tes/exec/login. 3. All competition within an institution s membership geographical region [Constitution ]. 4. All competition between members of the same conference. Note: The committee will review all criteria listed above. A team may have an excellent winning percentage; however, all primary criteria must also be examined. Pairings and Site Selection [Reference: Championship Structure in this handbook and Bylaw in the NCAA Division III Manual.] Once automatic qualifiers are identified and the Pool C teams are selected, the following guidelines should be followed: Once selected, teams will be grouped in clusters according to natural geographical proximity. Teams will then be paired according to geographical proximity. A team may be moved to numerically balance the bracket if geographical proximity is maintained. Teams should be paired and eligible sites should be selected according to geographical proximity (within 500 miles). Teams may be seeded on a regional basis using the regional selection criteria. However, geographical proximity takes precedence over seeding. Teams from the same conference do not have to play one another in the first round as long as geographical proximity is maintained. The highest seeded team that meets all selection criteria will be selected as the host institution, provided geographical proximity is maintained. The committee will review the following criteria when evaluating sites for NCAA championship competition [Bylaw ]: a. Quality and availability of the facility and other necessary accommodations; b. Geographical location (including such factors as rotation of sites, weather, accessibility and transportation costs); c. Seeding; and d. Attendance history and revenue potential, which shall be considered necessary to assure fiscal responsibility. Please refer to Appendix B for the championship bracket. Automatic-Qualifying Conferences [Reference: Bylaws and in the NCAA Division III Manual.] For the 2011 championship, automatic-qualification privileges have been granted to the following conferences: ECAC DIII Women s East Hockey League ECAC DIII Women s West Hockey League Minnesota Intercollegiate Athletic Conference New England Small College Athletic Conference Northern Collegiate Hockey Association Certification of Eligibility/Availability [Reference: Certification of Eligibility/Availability in this handbook, Constitution , and Bylaws 12, 13, 14, 15 and 16 in the NCAA Division III Manual.] Only student-athletes eligible under Bylaws 12, 13, 14, 15 and 16 may compete in NCAA championships. In accordance with Constitution , member institutions are required to certify the eligibility of their student-athletes before the beginning of each academic year and to withhold ineligible student-athletes from all intercollegiate competition. Member institutions are reminded to notify the NCAA national office before the selection date for each championship of any student-athlete who may have participated in regular-season competition but subsequently is determined to be ineligible or unavailable for championship competition. For the women s ice hockey championship, the NCAA championship manager must be notified before Friday, March 4. Division III Religious/Commencement Conflicts Policies [Reference: Bylaws and in the NCAA Division III Manual.] Please note that the NCAA Division III Presidents Council has approved the following policies for the championships: Religious Reasons. If a participating institution has a written policy against competition on a particular day for religious reasons, it shall inform the NCAA championship manager in writing by May 1 of the preceding academic year in order for it or one of its studentathletes to be excused from competing on the day. The championship schedule shall be adjusted to accommodate that institution. Commencement Reasons. If an institution s commencement conflicts with participation in the championship, it shall inform the NCAA championship manager in writing one week before the selection date in order for the governing sports committee to accommodate a request to alter the championship schedule. The following guidelines apply to commencement requests: Policy applies to team sports only. The governing sports committee in consultation with participating institutions would reschedule the game on the nearest possible date if a participating school has a conflict. Institutions should give prior notice of commencement dates. Does not apply to predetermined finals sites. The governing sports committee shall make a good-faith effort to accommodate participating institutions in non-predetermined preliminary round contests with multiple teams participating at the same site. The Presidents Council noted the importance of commencement for Division III institutions and encouraged greater flexibility of governing sports committees and the Division III Championships Committee

8 Instructions to Participants All-Tournament Team An all-tournament team will be selected from among the participants at the site of the finals. Six players (five skaters and one goalkeeper) will be selected. A selection committee will be appointed at the championship site. Audio Coverage (Radio and Internet) Please refer to the NCAA Broadcast Manual policies and guidelines at www. ncaasports.com/broadcast. Awards [Reference: Awards in the Division III General Section and Bylaw in the NCAA Division III Manual.] At the finals site, the championship team shall receive a national champion team trophy and 21 watches. Five additional watches will be ordered for the team following the championship. The second-place team will receive a second-place team trophy and 26 second-place team mini-trophies. The two semifinalist teams will receive a semifinalist team trophy and 26 semifinalist team mini-trophies. At the first-round sites, each non-advancing team will receive 21 participant medallions (squad size). Following the championship, institutions may order additional awards based on the level to which the team advanced (i.e., the national champion may order additional watches; teams participating at the finals site may order additional mini-trophies; and teams not advancing from the first-round sites may order additional participant medallions). The Web site to order additional awards is com/ncaa/. Banquet (Finals only) A banquet will be held the night prior to the semifinals for the official traveling party of the participating teams. Depending on seating availability, up to 10 additional individuals traveling with the institution (e.g., institutional personnel, student-athletes not dressing for the game) may attend the banquet at the institution s expense. Bench Areas Rule 1, Section 9 of the NCAA Men s and Women s Ice Hockey Rules will be enforced. Cheerleaders All cheerleading squads must conform to the guidelines set by the American Association of Cheerleading Coaches and Advisors (AACCA). This includes all guidelines and prohibitions pertaining to partner stunts in indoor facilities (see Appendix A in the Division III General Requirement Handbook). Neither the NCAA nor the host institution shall be responsible for supervising or monitoring routines performed by cheerleaders at championship events. Except as noted in this section, supervision of cheerleading squads, their activities, yells and stunts is solely the participating institution s responsibility. The participating institution shall ensure that the squad has sufficient training, supervision and equipment for any and all routines its squad may choose to perform. Tournament managers must inform participating institutions if the host facility has more stringent requirements. If so, the director of athletics at each institution must apprise his or her cheerleading squad of such requirements and ensure compliance. The cheerleading squad is allowed to carry an institutional flag, but it may only be displayed during the respective team s timeout or between games. It cannot be used to taunt competitors or block spectators view. Conference-Call Schedule Conference calls between institutions competing in first-round games will be conducted at 2 p.m. Eastern time Monday, March 7. A conference call will be conducted at 10 a.m. Eastern time Monday, March 14, with the directors of athletics, coaches and sports information directors of the four institutions participating in the finals and representatives of the Division III Women s Ice Hockey Committee. Credentials The NCAA will print and distribute all credentials for the finals site. Host institutions will be responsible for printing credentials for first-round games. The persons listed below will be admitted free of charge: 26 members of each institution s official traveling party; 20 band members; eight cheerleaders; and one mascot. The members of the official traveling party will receive credentials for access to the facility. The band members, cheerleaders and mascot will be admitted via a gate list. The official traveling party form and gate list must be completed and submitted at the pre-tournament meeting. Each participating institution may request up to three additional credentials for team personnel. Two of the three additional credentials must be used for medical personnel (e.g., athletic trainer). The team personnel credential will allow access to the championship venue, locker room and interview area. Seating will be provided for the 26 members of the official traveling party, plus the additional three team personnel if applicable, when their institution is not playing. Individuals not included in the official traveling party of 26, in the three team personnel or on the gate list must purchase a ticket for admission to the venue. Drug Testing [Reference: Drug Testing in the Division III General Section and Bylaws and in the NCAA Division III Manual.] Student-athletes who compete in these championships may be subject to drug testing in accordance with Bylaws and , and may be determined to be ineligible as a result thereof. Only student-athletes who have consented in writing to such testing are initially eligible for this championship; and thereafter, student-athletes who are 14 15

9 tested shall remain eligible only if they test negative. Introductions During introductions, players shall take their helmets off. It is recommended that nonstarters leave their helmets on the bench and that starters leave their helmets on the goal cage. The introduction procedure shall be as follows: (1) upon returning to the ice, both teams must proceed directly to and remain in their designated half of the ice. The home team shall enter the ice surface first, followed by the visiting team; (2) the visiting team starters will be introduced first, then the home team starters; (3) after being introduced, each starter shall skate to the blue line; (4) after the introduction of each respective team s starting lineup, the remaining players shall skate to the blue line; (5) the U.S. national anthem only shall be played; and (6) after the anthem, the teams may have a short huddle at their respective goals before the face-off. Locker Room/Bench Assignments The committee reserves the right to make locker room and bench assignments. Lodging For first-round competition, 15 rooms should be reserved for the night before and the night of competition for the visiting team. For the championship weekend, 15 rooms at the headquarters hotel should be reserved for each of the participating teams for the night before and both nights of competition (Thursday-Saturday). It is possible that some participating teams may travel on Wednesday depending on travel distance and Thursday practice times. If a team prefers to stay in a hotel other than the designated team hotel, an institutional representative must (1) obtain a written release of the rooms from the hotel s general manager or (2) use the rooms for persons accompanying the official traveling party. In either case, the institution is responsible for securing arangements at another property. If an institution fails to make satisfactory arrangements for the use of the rooms at the assigned hotel, the institution will be financially responsible for those room charges. For the finals, efforts should be made to secure comparable lodging accommodations for all participating teams. Hotel rooms should be reserved upon submitting hosting materials. All rooms should be nonsmoking. Media Arrangements Media Credentials. The NCAA shall control the issuance of media credentials for the championship. Subject to limitations of space, media credentials shall be assigned in accordance with the following priorities: (1) certified media from the immediate locale of the championship or the immediate locale of the competing teams; (2) national/ regional certified media; and (3) campus media certified by the director of athletics and/ or sports information director of each participating and host institution. Credentials will not be issued to representatives of any organization that regularly 16 publishes, broadcasts or otherwise promotes the advertising of tout sheets or tip sheets or other advertising designed to encourage gambling on college sports events. In addition, credentials will not be issued to representatives of telephone reporting services and professional sports organizations. Microphones. The placement of microphones on a team coach or in team huddles and bench areas is prohibited at all NCAA championships. Postcompetition Interviews. See Postgame Interview Policy in this handbook. Meetings [Reference: Misconduct in the Division III General Section and Bylaw in the NCAA Division III Manual.] At first-round sites and at the finals site, a mandatory administrative meeting will be held prior to the start of competition. At first-round sites, the meeting will be held two hours before game time and the NCAA representative will conduct the meeting. At the finals site, the meeting will be held the evening prior to the start of competition and the committee chair will conduct the meeting. It is mandatory that each participating institution s athletics director or senior woman administrator (or a designated administrator other than a member of the women s ice hockey coaching staff) and the head coach attend the meeting. Per the Division III Championships Committee, institutions that are not represented by an administrator at the meeting shall be fined $300 in a letter addressed to the institution s director of athletics with a copy to the institution s president. Sports information directors and athletic trainers also are encouraged to attend the meeting. Championship policies and procedures, rules, eligibility issues, and information regarding the provisions of Bylaw , which prescribes conditions under which a student-athlete or representative of an institution may be disqualified from further participation in the championship(s) for reasons of misconduct, will be reviewed during the meeting. For all games, an officials meeting with on-ice and off-ice officials will be held 90 minutes prior to opening face-off. A captains meeting with the officials will be held 24 minutes prior to opening face-off. Merchandise Teams selected to participate in NCAA championships will have the opportunity to preorder event merchandise for first rounds and the finals online through the official NCAA souvenir merchandiser, Event 1, Inc. After selection, teams will receive instructions for placing first-round orders. Teams that advance to the finals site will receive instructions for placing orders for merchandise for the finals. All orders will be shipped directly to the institution the week after the respective round of competition. Questions regarding the online team ordering process may be directed to Gina Taylor at Event 1 at 888/ Misconduct [Reference: Meetings (see pages in the general information handbook and Bylaws and in the NCAA Manual] 17

10 Misconduct in an NCAA championship is any act of dishonesty, unsportsmanlike conduct, unprofessional behavior or breach of law, occurring from the time the championship field is announced through the end of the championship, that discredits the event or intercollegiate athletics. Criticism of Officials. Members of the coaching staff or other representatives of participating institutions or conferences shall not make public statements critical of officiating in any NCAA championship event. Failure to comply with this policy may subject the individual, institution or conference to the misconduct provisions of Bylaw Administrative Meeting. Each games committee shall hold a pretournament meeting with the directors of athletics or senior woman administrator (or a designated administrator other than a member of the women s ice hockey coaching staff) and the head coaches of participating institutions to review and explain the policies related to misconduct. Hearing Opportunity. An act of misconduct may be found upon an administrative hearing granted to the student-athlete or the institutional representative involved by the governing sports committee or the games committee authorized to act for it. Misconduct Incident to Competition. If the act of misconduct occurs during the competition, under normal circumstances, the individual shall be allowed to complete the competition in which he or she is participating at the time of the incident. An administrative hearing shall be held at the conclusion of the day s competition, during a break in the continuity of the championship when no competition is being conducted or at the conclusion of the championship. However, if the act of misconduct is so flagrant that it obviously violates the principles of fair play and sportsmanship, the games committee may immediately withdraw the student-athlete or institutional representative from the competition and conduct the hearing after this action. Other acts of misconduct may be dealt with in a timely manner by the governing sports committee. Penalty for Misconduct. In accordance with Bylaw , the governing sports committee (or the games committee authorized to act for it) may impose any one of a combination of the following penalties on an institution or any student-athlete or representative of an institution guilty of misconduct that occur at, en route to or en route from the locale of the competition or practice: 1. Public or private reprimand of the individual; 2. Disqualification of the individual from further participation in the NCAA championship involved; 3. Banishment of the individual from participating in one or more subsequent championships of the sport involved; 4. Cancellation of all or a portion of payment to the institution of the Association s transportation and/or per diem allowance for the individuals involved; 5. Withholding of all or a portion of the institution s share of revenue distribution; 6. Banishment of the institution from participation in one or more subsequent championships in which its team in that sport otherwise would be eligible to participate; 7. Disqualification of an institution for a period of time from serving as host institution for one or more NCAA championships; 8. Cancellation of all or a portion of the honorarium for hosting an NCAA championship; and 9. Financial or other penalties different from Nos. 1 through 8, but only if they have prior approval of the Division III Championships Committee. Ban From Subsequent Championship. When a student-athlete or institutional representative is banned from participation in a subsequent championship, such penalty shall be applied to the next tournament(s) in which the individual s team is involved and the individual otherwise is eligible to participate. Review of Action. Any action related to misconduct may be reviewed by the governing sports committee on request of any institution participating in the championship. Music Music is permissible at all sites, provided it is played equally for all teams competing. The committee reminds the host that all NCAA events are considered neutral sites; therefore, no preferential treatment should be given to the home team. The host institution must provide appropriate music of a general nature to be played throughout the entire pregame period. Only the U.S. National Anthem may be played prior to competition. News, Media, Press Conferences and Satellite Feeds Please refer to the NCAA Broadcast Manual policies and guidelines which can be found on Official Traveling Party [Reference: Per Diem and Transportation in the Division III General Section.] Transportation expenses and per diem will be provided for an official traveling party of 26 persons. Please refer to the NCAA travel policies for all information regarding transportation and per diem expenses. The travel policies can be found online at www. ncaa.org. Officials Officials for all championship competition are assigned by the NCAA national ice hockey officials coordinator, subject to the approval of the Division III Women s Ice Hockey Committee. Policies. A sports committee or games committee may not require membership in any specific officials association as a prerequisite for selection to officiate in an NCAA meet or tournament. Officials shall adhere to the Association s policies relating to gambling activities and drug and alcohol use. Furthermore, officials must conduct themselves in a manner befitting intercollegiate athletics. Failure to do so may result in termination of the officiating assignment. The tournament director shall be responsible for the following: 1. Reserve rooms for each official in a hotel separate from the teams and/or their fans. Establish a master account for officials rooms and tax, to be paid by the host institution and included in the financial report filed after the competition

11 2. Arrange for seating for the officials when they are not working a game. [Note: Their seats should not be in the press area or in a section reserved for a team.] 3. Determine from the ice hockey committee representative whether the officials wish to purchase tickets to the session in which they are officiating (in accordance with the ticket policies in this handbook). 4. Give the officials statements of fees and expense and NCAA patches to the ice hockey committee representative upon his or her arrival in preparation for the officials meeting. Two referees and one linesman will be obtained. Before the competition, game officials will receive a checklist that will serve as a guide in the pregame meetings with the major and minor officials. Referees will receive a $45 per diem and a fee of $200 per game. A local linesman will be provided a $45 per diem and a fee of $150 per game. Actual transportation expenses will be reimbursed, but they may not exceed the lesser amount of jet coach airfare or 50 cents per mile for a maximum of 1,000 miles roundtrip. Local transportation will not be reimbursed. For the finals, air transportation has been approved for up to three officials, if necessary. A back-up official will be assigned by the NCAA and receive a fee of $50 per game, a $45 per diem and transportation expenses of 50 cents per mile, not including local transportation. The back-up official must be a local official. Goal judges from the local area will be assigned by the national officials coordinator. Goal judges will receive a fee of $50 per game and transportation expenses of 50 cents per mile, not including local transportation; no per diem will be provided. Goal judges shall be impartial, active or retired on-ice officials. Two tickets per official will be available for purchase. Overtime For the Division III championship, ties will be broken by 20-minute, sudden-victory overtime periods per the NCAA Men s and Women s Ice Hockey Rules. Both teams shall proceed to their locker rooms and the ice shall be resurfaced. If the consolation game ends in a tie, a two-minute intermission will be taken and one fiveminute sudden-victory overtime period will be played. The ice will not be resurfaced. If the teams remain tied at the completion of the overtime period, the two teams will decide third- and fourth-place finishes by a shoot-out, according to NCAA rules. Postgame Interview Policy All coaches and student-athletes shall be available for interviews. Throughout the championship, press conferences are scheduled for the convenience of the press representatives, the coaches and the student-athletes representing the participating institutions. They are designed to provide the media with tournament information required for thorough coverage and to limit the time demands placed upon the coaches and student-athletes. Coaches Obligation. Regardless of any regular-season radio or television contract(s), coaches are obligated to the entire covering media during the championship and must report to the interview room immediately after the cooling-off period. Coaches cannot delay a postcompetition interview with the covering media to conduct a program for 20 a single newspaper, radio or television reporter, unless requested to remain for a short interview (not to exceed four minutes) by the television entity that has been granted television rights by the NCAA. They may, however, open their dressing rooms and/or report to the interview area before the cooling-off period ends, and make themselves available to all media representatives staffing the championship. Should a coach permit one media agency to enter the dressing room before the cooling-off period has ended, the dressing room shall be opened to all other media representatives desiring access to the area. Cooling-Off Period. Immediately after a 10-minute cooling-off period (e.g., 10 minutes after a competing team enters its dressing room), an interview area will open to all certified members of the news media; any coach and student-athletes requested by the media must be available for interviews. If a team is participating in an awards ceremony, the cooling-off period begins immediately after the presentation. Open Locker Room Policy. NCAA championships have an open locker room policy, which is administered by the media coordinator on site. Locker rooms will be open for a period of 15 minutes directly after the cooling-off period. Order of Appearance. The non-winning coach and student-athletes shall be scheduled in the interview room at the conclusion of a 10-minute cooling-off period, followed by the winning coach and student-athletes. Practice Schedules For first-round competition, teams shall be allowed one hour of practice ice before 9 p.m. local time the day prior to competition and one hour of practice ice the day of competition. At the finals site, teams shall be allowed to practice for 90 minutes in the arena on the day or evening before the first day of competition (Thursday). The intent is to have the two teams participating in the first semifinal game scheduled in the early practice slots and the two teams participating in the second semifinal game scheduled in the later practice slots; however, travel distance will also be considered. On game days, practice in the arena may be for no more than one hour. Game day practice times for Friday will be assigned in the following order: 1) designated visiting team in semifinal number one; 2) designated home team in semifinal number one; 3) designated visiting team in semifinal number two; and 4) designated home team in semifinal number two. Game day practice times for Saturday will be assigned in the following order: 1) designated visiting team in the third-place game; 2) designated home team in the thirdplace game; 3) designated visiting team in the championships game; and 4) designated home team in the championship game. Participating teams must confirm practice times during the pre-championship conference call. The ice hockey committee is authorized to re-schedule or reassign practice times and/or order of practices. All practices at first-round sites will be closed. At the finals site, the Thursday practices will be closed and the Friday/Saturday practices will be open to the public. For closed practices, the expectation is that all reasonable accommodations be made to ensure that practices remain closed to all individuals, including host institution personnel. The NCAA will provide pucks for all practice and competition sessions at all first- 21

12 round sites and the finals site. Programs [Reference: Advertising in the Division III General Section and Bylaw in the NCAA Division III Manual.] IMG College will be responsible for all program production including layout and design, advertising, printing, vending and distribution to the championship sites. No competing publications, whether sold or free of charge, are permitted at NCAA events without prior permission of the NCAA and IMG College. The championship host should not include expenses or revenues for programs in the championship budget and/ or financial report. All program contents are subject to NCAA approval. Advertising Each program will include NCAA corporate champion and partner advertising. Additionally, programs may include non-competing national ads as well as local ads. All ads must follow NCAA advertising guidelines and are subject to NCAA approval. If your school would like to sell advertising into the official program or you know of an individual who would like to serve as a local advertising representative, please contact Doug Iler (502/ ; doug.iler@imgworld.com) for information regarding rates, availability and deadlines. Editorial If you are interested in the specific content of the program you will receive, please contact Chad Laytham (859/ ; chad.laytham@imgworld.com). Generally, programs include the following: 1. Participant information - IMG College will request information, including rosters, schedule/results, photos, school quick facts and logos. If your team is eligible for postseason selection, please send all materials that are requested by the date requested. Programs print on the day selections for the championship are announced. If materials are not on file, your school s information will not be included. IMG College will attempt to provide proofs for SID approval when time permits. If you are not sure what/when materials are needed, please contact Mr. Laytham at IMG College. 2. Programs for predetermined sites will include information on the host institution, host city and/or host facility. In addition, some programs provide complimentary advertising space. IMG College will contact via the tournament director and sports information contacts, as listed on the key contact sheets submitted to the NCAA, with the specifics of what items are needed and when those items are due. Host institution pages are subject to NCAA approval. 3. Event-specific historical information, including past champions, records, all-tournament teams and/or the previous year s recap. 4. Information on the NCAA, including the sport committee. 5. Feature stories - Not all programs include event/sport-specific features. However, if you have an idea for a feature story, please submit it to Mr. Laytham at IMG College. Program Supplements and Update Sheets Host institutions for single-day/session championship rounds may choose to supplement the program with additional information (e.g., updated statistics or updated game notes) pertaining to the event at its site that day. The cost of producing these supplements will be covered by the host institution and will not be expensed to the NCAA or IMG College, the content must be approved by IMG College prior to the event and the supplements must be distributed inside and as a part of the program. The cost of the program cannot be raised as a result of the supplement. Once all programs have been sold, these supplements may be given away or sold at the discretion of the host institution, with all potential revenue for such remaining with the host institution. No advertising of any kind may be sold or placed on the supplements. If supplements are distributed, following the conclusion of the championship event please mail two samples of each supplement to Chad Laytham (IMG College, 546 East Main Street, Lexington, KY 40508, ATTN: Chad Laytham). For championships that have multiple sessions, matches, events or days, host institutions may choose or be required by the NCAA to produce update sheets (e.g., heat sheets, lane assignments, pairings). IMG College will contact hosts of those championships in advance of their events to discuss projected quantities and the paper on which update sheets should be printed. The cost of producing the update sheets will be covered by the host institution and not be expensed to the NCAA or IMG College. The first update sheet of the event should be distributed inside and as a part of the program. Subsequent update sheets complement the program and are to be redeemed only with a coupon from the program. The cost of the program cannot be raised as a result of the update sheet. Once all programs have been sold, update sheets may be given away or sold at the discretion of the host institution, with all potential revenue for such remaining with the host institution. No advertising of any kind may be sold or placed on the update sheets. If update sheets are distributed, following the conclusion of the championship event please mail two samples of each update sheet to Mr. Laytham (IMG College, 546 East Main Street, Lexington, KY 40508, ATTN: Chad Laytham). If a host institution would like to supplement the program with additional information, or has a question about the update sheets, please contact Matt Briggs at IMG College (859/ ; matthew.briggs@imgworld.com). Program Sales 1. Predetermined sites: Will be contacted at least two weeks prior to the event. If you have not been contacted within two weeks of your championship, please contact Matt Briggs (859/ ; matthew.briggs@imgworld.com). You will receive your vending agreement (contract) and settlement statement prior to the championship. 2. Non-predetermined sites: Once sites are announced, IMG College determines how many programs will be sent to each site and will contact the site. Your vending agreement (contract) and settlement statement will be ed within one day of your site being selected. 3. Distribution of programs: Programs will be shipped to the host institution at least one day prior to the event when possible. If your shipping information is different than that on the contract please contact Mr. Briggs at IMG College immediately. 4. Display of programs: Any posters/banners included with the programs should be hung in a visible location to promote awareness for the programs without obstructing other championship signage. 5. Collections a. Contracts 22 23

13 i. Upon site selections, all contracts are ed to each site representative ii. A dedicated fax number will be assigned for receiving all signed contracts back to IMG College (859/ ) iii. An IMG College representative will track the return of all signed vending contracts to IMG College b. Settlement Reports i. Three days after the conclusion of the event, all settlement reports must be faxed to IMG College (859/ ) ii. The vendor will have two weeks to submit payment to IMG College iii. An IMG College representative will be assigned to track the receipt of all vending settlement reports and payments iv. If payment and/or settlement have not been received within the two-week period, IMG College will include the site/championship on its No Pay list sent to the NCAA v. Do not combine settlement statements for separate rounds/events or combine program settlements with Event 1 merchandise vi. Please include the event number on the check that is sent Please contact Matt Briggs (859/ ; matthew.briggs@imgworld.com) at IMG College with any vending-related questions. Pucks NCAA will provide logo pucks for all practice and competition sessions at all firstround sites and the finals site. Radio Please refer to the NCAA Broadcast Manual policies and guidelines at www. ncaasports.com/broadcast. Raffles Raffles, lotteries or give-aways are not permitted during NCAA championship competition. Rules [Reference: Bylaw in the NCAA Division III Manual.] NCAA Men s and Women s Ice Hockey Rules shall be followed. Per NCAA Bylaw 17.33, member institutions shall conduct all of their intercollegiate competition in accordance with the playing rules of the Association in all sports for which the NCAA develops playing rules. For those sports in which the Association follows rules that are developed by other governing bodies and modified by the governing sports committee, the adopted playing rules shall be used. The governing sports committee will not consider any results for selection purposes that are not played in accordance with NCAA rules, or those rules adopted by an outside organization. 24 Signs, Banners and Artificial Noisemakers Signs supporting the participating teams and student-athletes may be displayed. However, these signs may not be attached to any part of the facility or interfere with the sight line of other spectators, and the games committee reserves the right to remove any signs that are determined to be in poor taste. No advertising or promotional signs may be displayed. The NCAA site representative and games committee may remove any artificial noisemakers that may cause a safety concern to the players, coaches and fans, or may interfere with the conduct of the game. Squad Size [Reference: Bylaw in the NCAA Division III Manual.] Participating teams are limited to 18 skaters plus not more than three, nor fewer than two, goalies. Replacements are permitted up to the starting time of the game, but after the game begins, no replacements shall be permitted for any reason. The number of student-athletes in competitive uniform shall not exceed the prescribed number at the start of the contest. An institution that is advised it is in violation of this regulation and does not conform promptly to it automatically shall forfeit the competition. There shall be no inordinate delay of the competition to allow the institution to conform to the rule. Starting Times First-round competition may be held Friday, Saturday or Sunday; the committee has designated Saturday as the preferred day of competition. Face-off for first-round competition shall be determined by the host institution. However, the committee reserves the right to set game times, if necessary. The national semifinals will start at 3:30 and 7 p.m. local time Friday, March 18. The host team will play in the second game. The third-place and championship games will start at 3:30 and 7 p.m. local time Saturday, March 19. Time and sequence of games are tentative and may be changed by the NCAA Division III Women s Ice Hockey Committee. Television Rights and Footage Licensing Please refer to the NCAA Broadcast Manual policies and guidelines at www. ncaasports.com/broadcast. Tickets [Reference: Tickets in the Division III General Section and Bylaw in the NCAA Division III Manual.] The minimum price for first-round games is $5 for adults, $3 for students with identification and $2 for children 12 and under. The minimum single-session price for the semifinals and third-place/final games is $12 for adults, $6 for students with identification and $3 for children 12 and under. At the finals site, an all-session ticket is recommended and the minimum price for this ticket shall be $18 for adults, $8 for students with identification and $5 for children 12 and under. Children under two are admitted free. No complimentary tickets shall be issued. 25

14 Uniforms [Reference: Bylaw in the NCAA Division III Manual.] Each participating institution should bring both light- and dark-colored jerseys to the site of the competition. The higher seed shall wear light-colored jerseys and the lower seed shall wear dark-colored jerseys. Logos. Bylaw (b) indicates that an institution s official uniform and all other items of apparel (e.g., socks, headbands, T-shirts, wristbands, visors or hats, swim caps and towels) that are worn by student-athletes in competition may bear a single manufacturer s or distributor s normal trademark, not to exceed 21/4 square inches, including any additional material (e.g., patch) surrounding the normal trademark or logo. The logo or trademark must be contained within a four-sided geometrical figure (i.e., rectangle, square, parallelogram). In addition, an institution s official uniform cannot bear a design element similar to the manufacturer s that is in addition to another logo or that is contrary to the size restriction. A student-athlete representing an institution in intercollegiate competition is limited to wearing apparel items that include only the logo (not to exceed 2 1/4 square inches) of an apparel manufacturer or distributor. The student-athlete may not wear any apparel that identifies any entity other than the student-athlete s institution. These restrictions apply to all apparel worn by student-athletes during the conduct of competition, which includes any pregame or postgame activities and practice sessions. This bylaw will be strictly enforced at all NCAA championships and the names of individuals and institutions that are not in compliance with this bylaw shall be forwarded to the NCAA enforcement staff. Videotapes, Films and Still Photographs [Reference: Bylaw in the NCAA Division III Manual.] Institutions are permitted to videotape championship competition by their teams or their individual student-athletes for archival, coaching or instructional purposes. Each institution is permitted to use one camera and may videotape only that portion of the competition in which it participates. The videotapes may not be used for any commercial purposes. An institutional representative shall contact the event coordinator at the host site to arrange for camera space at that site. The host institution shall be required to videotape each game. Each team and the supervisor of officials will be provided a copy of its game tape within three hours of the conclusion of its game. The game shall be taped in its entirety from warm up through the conclusion of the game. The host institution will determine appropriate placement for videotaping and still photographers. Video Exchange Policy. Each team participating in a first-round game shall send a quality video of its most recent game to its opponent by 5 p.m. local time Tuesday prior to first rounds. Each team participating in a semifinal game shall send a quality video of its first-round game (or of its most recent game, for the team that receives a first-round bye) to its opponent by 5 p.m. local time Tuesday prior to the finals. Priority overnight shipping may be necessary to ensure that the video is received by the deadline. Each team also shall the head coach of the opposing team the tracking number for the shipment. Failure to comply with this policy may result in a misconduct charge and penalties per Bylaw All videos shall adhere to the following guidelines: 1. Include the complete game, filmed from an elevated, mid-ice location; 2. Recorded on a new, unused DVD or videotape; 3. Viewable in DVD or VHS format; 4. Of sufficient visual quality; and 5. Of sufficient natural sound quality (i.e., no play-by-play). Web Site Please refer to the NCAA Broadcast Manual policies and guidelines at www. ncaasports.com/broadcast

15 Appendix A Appendix B Regional Breakdown of Institutions Sponsoring Division III Women s Ice Hockey EAST REGION (28) WEST REGION (21) Pool A (28) Pool A (21) First Round March 11, 12 or NCAA Division III Women's! ICE HOCKEY CHAMPIONSHIP! SemiÞnals Final March 18 March 19 ECAC DIII Women s East Hockey League (9) Castleton State College Manhattanville College University of Massachusetts, Boston New England College Nichols College Norwich University Plymouth State University Salve Regina University University of Southern Maine ECAC DIII Women s West Hockey League (10) Buffalo State College Chatham College State University College at Cortland Elmira College Neumann University Plattsburgh State University of New York SUNY Oswego SUNY Potsdam Rochester Institute of Technology Utica College New England Small College Athletic Conference (9) Amherst College Bowdoin College Colby College Connecticut College Hamilton College Middlebury College Trinity College (Connecticut) Wesleyan University (Connecticut) Williams College Pool A 5 (49) Pool B 0 (0) Pool C 2 Minnesota Intercollegiate Athletic Conference (10) Augsburg College Bethel University (Minnesota) Concordia College, Moorhead Gustavus Adolphus College Hamline University College of St. Benedict College of St. Catherine Saint Mary s University of Minnesota St. Olaf College University of St. Thomas (Minnesota) Northern Collegiate Hockey Association (11) Adrian College Concordia University (Wisconsin) Finlandia University Lake Forest College Marian University (Wisconsin) St. Norbert College The College of St. Scholastica University of Wisconsin, Eau Claire University of Wisconsin, River Falls University of Wisconsin, Stevens Point University of Wisconsin, Superior nstitution e times are local time. Third Place March 19 NATIONAL! CHAMPION! Appendixes 28 29