MINUTES OF RAG MEETING

Transcription

1 MINUTES OF RAG MEETING HELD AT: Team Local Offices, 556 Cameron Road, Tauranga ON: Thursday, 7 th April 2016 AT: 6.30pm Present: David Hodgson Geoff Kaye John Dowling Ollie Arnold Pat Rae (DH) (GK) (JD) (OA) (PR) 1. Apologies: Nil 2. Approval of Minutes: Circulated Minutes of last meeting be accepted Moved OA seconded JD carried 3. Matters Arising from the Minutes: PR has now received the Referee Credit Card PR / DH have completed final draft of generic protocols for yellow and red card, tournament rules and referee needs at 7 s tournaments following input from Grant Wilson and Mate Samuels Mate Samuels has resigned the Governance portfolio DH has had meeting with Sam Fellows who has agreed to take over the portfolio PR has updated position with the Law Trials now Premier only PR has prepared a Season Launch handbook, all received. PR awaits response from BOPRU CEO Mike Rogers on the Green Card initiative DH has provided report to the BOPRU Board PR has been briefed on the Blue Card initiative and protocols to be followed GK has prepared a paper on the issue of Yellow / Red Card and Judicial Process for 2016

2 4. Correspondence 2 PR sent to Ian Parata and BOPRU Club Administration Manager re procedure / protocols for schools and clubs to request a referee received from Phil Barnett re his enquiries for venue and catering for our Awards Night received from Paul Greenstreet North Harbour Rugby Union re their referee interchange on Saturday 14 th May 5. Agenda : Portfolio reports General Business 6. Agenda Items : Portfolio Reports Appointments Ian Crowe Report tabled Education & Training David Hodgson Attendance for the Baywide and Area meetings tabled PR suggested that similar meeting format be adopted at the area meetings i.e. Law questions Fines Game feedback Subject presentation Fitness & Conditioning Cameron Hodgson Report tabled. PR advises he has negotiated a deal with FitCo to utilise an area of the gym for Cameron to continue training for WBOP referees through the winter months for $800. EBOP and CBOP to indicate where and how a similar arrangement could be set up in their areas. OA and GK to investigate and advise Finance Shane McDermott Report received from Neil Alton actuals to budget The full year figures are incorrect. PR to have figures aligned with the approved budget

3 Gear Grant Wilson 3 Report tabled 2 sets of Communication Gear received Training T Shirts now being ordered CBOP and EBOP have requested a supply of whistles. OA and GK to contact Grant Wilson to arrange a supply of 10 whistles for each area Governance Sam Fellows Mate Samuels resigned the portfolio citing work and other related commitments DH has had meeting with Sam Fellows who has agreed to take over the portfolio. DH has introduced Sam to Owen Cooney his on the Constitutional Review Committee Historian & Statistician - Malcolm Langdon Malcolm Langdon to compile list of 10 year recipients for blazers OA to contact Malcolm Langdon regarding 35 year certificates for Tony Dunlop and Tony Howe Interchange Dave Edwards Judiciary Geoff Kaye GK has prepared and tabled a paper on the issue of Yellow / Red Card and Judicial Process for 2016 Recruitment & Retention Pat Rae Report tabled Referee Coaching Pat Rae Social Phil Barnett General Business Policy for issue of the Referee Kit Malcolm Langdon has advised that a tie was usually issued to Referees going on exchange if they did not already have one. As we do not have budget or a supply of ties this is to be shelved until 2017 A supply of ties will be budgeted for 2017

4 Report to BOPRU Board 4 DH provided a copy of our March Monthly Report to the BOPRU Board DH to prepare and table report for April Law Trials This has been a bit of a fiasco with NZRU stepping in at the 11 th hour instructing that they were only available to be trialled at Premier level Lessoned learned that implementation of changes etc needs to be done in a far more timely and proactive manner Text Alerts / Push Functions Apps are available to send texts as another way to communicate with our referee membership PR to continue to investigate costs, benefits etc Blue Cards Blue Card concussion initiative booklet received from NZRU setting out protocols and implementation procedures for Provincial Unions Refer to the booklet the steps are as follows:- 1. BOPRU Board approve implementation 2. BOPRU consults with clubs and schools 3. BOPRU consults with referees 4. BOPRU consults with district health authorities 5. BOPRU in consultation to what level the Blue Card will apply 6. Formal advice to all stakeholders Vote was unanimous to implement from the 2016/17 Sevens and post-season. DH to request the BOPRU Board to approve with a view to start the implementation process Training important, using approved NZRFU trainers. PR has all the forms and protocols ready for implementation

5 Referee Awards Night 5 Phil Barnett has tabled 2 options to date:- 1. Club Mount Maunganui 2. Tauranga Race Course / Classic Cuisine Preference is for No 1. Quote is for $2500 which includes a buffet meal, wine on tables, room rental ($250) and 65 meals at $63 per head. Cash bar available. DH to communicate with Phil Barnett to continue with arrangements DH and PR to have meeting with Mike Savage / Legacy Funerals with a view to some sponsorship for the evening Green Card This is an idea to hand out $20 Cobb and Co vouchers by referees for positive behaviour by players, coaches and public. PR has approached Mike Rogers who has put the idea to Cobb & Co PR to continue to follow up Community Rugby Technical Priorities 2016 These have now been received from NZRU and need to be disseminated to the referees Sub Unions are to discuss these at area meetings North Harbour Referee Interchange received advising this will take place Saturday 14 th May Appointment Board to discuss candidates for interchange. PR to relevant parties to finalise ASAP Poverty Bay interchange: received advising they are keen to host BOP referees on an interchange. They have Wellington booked for 27 th and 28 th May PR to work through and firm dates

6 BOP Referee Interchange: 6 This is set for Queens Birthday weekend North Harbour, Taranaki and Poverty Bay have confirmed Plans are for them to stay at Armitage, dinner Saturday evening, Sunday for referee s forum, Sunday lunch after which they will leave. PR / Dave Edwards to liaise with other unions who have not responded to date Have Phil Barnett look after the social side of the interchange in consultation with PR We need to come up with some corporate gifts to be exchanged for the interchanges. PR to liaise with the BOPRU Marketing Dept suggestions are Ties, Beer Mug etc New Premier Referee Award: PR has promoted a new award. This would be in the form of a medal This would be for the best Premier Referee as voted for by Premier Coaches. Votes to be made on a weekly basis and collated by PR A name was sort for the Medal. It was suggested that the BOPRU Presidents group table some names. Early suggestions were Dick Littlejohn, Bryce Lawrence, Bill Sparks Meeting closed at 7.54pm 7. Next Meeting Date : Thursday, 5 th May 2016 Time : 6.30pm Venue : Rotorua

7 ACTIONS:- 7 Action required Who Timing Portfolio holders to update job descriptions All Sept 2016 Portfolio holders to report to DH by end of each month Ongoing Complete report to BOPRU Board DH 11/4/16 Continue with organising the Referee Awards Night PB 30/4/16 Set date and commence organising of 2017 Referee Golf Day PB 30/6/16 Follow up on the Green Card initiative PR 30/4/16 Explore the use of Text Alerts / Push Functions PR 30/3/16 Meeting with Mike Savage re awards night DH/PR 30/4/16 Sort out venue for winter training in EBOP and CBOP areas OA/GK 30/4/16 Have full year budget figure aligned with the approved budget PR 30/4/16 Contact Grant Wilson to supply 10 whistles for each area OA/GK 20/4/16 Compile list of 10 year recipients for blazer ML 20/4/16 Contact Malcolm Langdon re 35 year certificates for Tony OA 30/4/16 Dunlop and Tony Howe Budget for a supply of ties in 2017 PR/GW 31//10/16 Prepare and table report to BOPRU Board for April DH 12/10/16 Continue to investigate costs etc of apps for texting to referees PR 30/4/16 Communicate with Phil Barnett to continue with arrangements DH 12/4/16 for the awards night at Club Mt Maunganui Organise a meeting with Mike Savage / Legacy Funerals DH/PR 20/4/16 re sponsorship of our Awards night Continue to follow up on the Green Card initiative PR 30/4/16 Sub-unions to discuss 2016 Technical Priorities at area meeting DH/OA/GK 22/4/16 Appointments Board to organise candidates for North Harbour PR 22/4/16 Interchange Communicate with Poverty Bay re an interchange PR 20/4/16 Communicate with other Referee Associations re our interchange PR/DE 30/4/16

8 8 Phil Barnett to be requested to organise social side of the BOP PR 20/4/16 Referee interchange for Queens Birthday weekend Come up with naming suggestions for the new Premier Referee JD 30/4/16 Award Liaise with the BOPRU Marketing Dept for corporate gifts for the PR /GW 30/4/16 Referee Interchanges

9 Referee Appointments Week Ending Sunday 6 March 2016 Date Competition/E Time home team Away team Score / App reappointments 5/03/2016 Pre Season 14:30 Edgecumbe Seniors Matata Seniors Ref: Moore, Glenn. 5/03/2016 Pre Season 14:30 Galatea Seniors Taneatua Seniors Ref: Whitecliffe-Davies, Brian. 5/03/2016 Pre Season 12:00 Mount Maunganui Development Hampshire Ref: Blank, Neco. 5/03/2016 Pre Season 13:30 Mount Maunganui Premiers Hauraki North Ref: Waite, Ryan. 5/03/2016 Pre Season 13:00 Opotiki Development Waimana Seniors CANCELLED Ref: Arnold, Ollie. 5/03/2016 Pre Season 14:30 Opotiki Premiers Rangiuru Seniors CANCELLED Ref: Johnston, Dayle. Coach: Rae, Pat. 5/03/2016 Pre Season 14:30 Paroa Premiers Ruatoki Seniors Ref: Hollinshead, Mark. 5/03/2016 Pre Season 14:00 Rangataua Premiers Rotoiti Premiers Ref: Ringrose, Vincent. 5/03/2016 Pre Season 12:00 Te Puke Sports Development Fraser TEC Womens Ref: Crowe, Ian. 5/03/2016 Pre Season 13:30 Te Puke Sports Premiers Fraser TEC Womens Ref: Fellows, Sam. Coach: Crowe, Ian. 5/03/2016 Pre Season 14:30 Te Puna Premiers Katikati Seniors Ref: Samuels, Mate. Coach: Donnelly, JD. 5/03/2016 Pre Season 13:00 Whakarewarewa Premiers Hamilton BHS 1st XV Ref: Van Den Anker, George. Coach: Lawrence, Mark. 5/03/2016 Pre Season 13:00 Whakatane Marist Development Te Teko Development Ref: Butler, Flynn. Coach: Rae, Pat. 5/03/2016 Pre Season 14:30 Whakatane Marist Premiers Te Teko Seniors Ref: Arnold, Ollie. Coach: Rae, Pat.

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11 Referee Appointments Week Ending Sunday 13 March 2016 Date Competition/ETime home team Away team Score / App reappointments 11/03/2016 Pre Season 18:30 Eastern Districts Seniors Papamoa Seniors Ref: Hastings, Peter. 11/03/2016 Pre Season Tauranga Sports Premiers(Venue: 18:00 Papamoa RC) Bay Of Plenty Ref: Samuels, Mate. Coach: Donnelly, JD. 12/03/2016 Pre Season 13:00 Arataki Development Matakana Island Seniors Ref: Whitecliffe-Davies, Brian. Coach: Rae, Pat. 12/03/2016 Pre Season 14:45 Arataki Premiers Rotoiti Premiers Ref: Reuben, Jackson. Coach: Rae, Pat. 12/03/2016 Pre Season 14:30 Matata Seniors Galatea Seniors Ref: Arnold, Ollie. 12/03/2016 Pre Season 14:30 Poroporo Seniors Rangataua Premiers CANCELLED Ref: Burton, Nicholas. 12/03/2016 Pre Season 14:30 Ruatoki Seniors Whakatane Marist Premiers Ref: Van Den Anker, George. 12/03/2016 Pre Season 14:30 Taneatua Seniors Edgecumbe Seniors Ref: Howe, Tony.? AR1: Taipeti, Karaitiana E. 12/03/2016 Pre Season 13:00 Te Puna Development Tauranga Sports Development Ref: Greer, Kelly. Coach: Donnelly, JD. 12/03/2016 Pre Season 14:30 Te Puna Premiers Tauranga Sports Premiers Ref: Fellows, Sam. Coach: Donnelly, JD. 12/03/2016 Pre Season 14:30 Te Teko Seniors Opotiki Premiers No Referee Appointed (YET) 12/03/2016 Pre Season 14:30 Waimana Seniors Paroa Premiers CANCELLED

12 Date Competition/EventTime home team Away team Appointments 15/03/2016 Pre Season 16:00 Trident High School 1st XV Visiting Team Ref: Bowater, Thomas. 16/03/2016 Pre Season 18:00 Ngongotaha Women Southport Ladies Ref: Uerata, Taneika. 19/03/2016 BOP 1st XV Div 1 Rotorua Boys High School 1st 13:20 XVPitch 1 Dilworth 1st 15 Ref: Blank, Neco. Rotorua Boys High School 1st 19/03/2016 BOP 2nd XV 14:45 XVPitch 1 Rotorua Boys High School 2nd XV Ref: Haswell, George. 19/03/2016 BOP 2nd XV Western Heights High School Under 15(Venue: Rotorua Boys 10:00 High School / 2) Rotorua Boys High School 2nd XV Ref: Porter, Simon. Western Heights High School Under 15(Venue: Rotorua Boys 19/03/2016 BOP 2nd XV 11:30 High School / 2) Dilworth 1st 15 Ref: Seumanutafa, Ifi. Aquinas College 1st XV(Venue: 19/03/2016 Pre Season 13:00 Greerton Marist R & CSC) Thames High School Ref: Wilson, Grant. 19/03/2016 Pre Season 14:30 Galatea Seniors Edgecumbe Seniors Ref: Taipeti, Karaitiana 19/03/2016 Pre Season 13:30 Referee Appointments Week Ending 20 March 2016 Greerton Marist Colts(Venue: Mt Maunganui College) Northcote Club Ref: Hastings, Peter. AR1: Wilkinson, Adam. AR2: Price, Joe. 19/03/2016 Pre Season 13:00 Greerton Marist Development Greerton Senior Reserves Ref: Burton, Nicholas. 19/03/2016 Pre Season 14:30 Judea Seniors Poroporo Seniors Ref: Whitecliffe-Davies, Brian. 19/03/2016 Pre Season Marist St Michaels Senior 13:00 Reserve Hikurangi Reserve Ref: Taikato, Kevin. 19/03/2016 Pre Season 14:30 Marist St Michaels Seniors Hikurangi Premiers Ref: Chandler, Phil. 19/03/2016 Pre Season 13:00 Mount Maunganui Development Northcote College Ref: Reuben, Jackson. 19/03/2016 Pre Season 14:30 Mount Maunganui Premiers Northcote Club Ref: Bell, Jamie. 19/03/2016 Pre Season Mount Maunganui U85/Colts(Venue: Mt Maunganui 13:00 College) Te Puna Colts Ref: Moore, Glenn. AR1: Hislop, Craig. AR2: Moore, Jaydon.

13 19/03/2016 Pre Season Mount Maunganui U85/Colts(Venue: Mt Maunganui 14:15 College) Greerton Marist Colts Mount Maunganui U85/Colts(Venue: Mt Maunganui 19/03/2016 Pre Season 16:00 College) Northcote Club 19/03/2016 Pre Season 14:45 Ngongotaha Seniors City Ref: Crowe, Ian. NZ Sports Academy(Venue: 19/03/2016 Pre Season 13:00 Ngongotaha RC) Winscombe U17s Ref: Uerata, Taneika. Ref: Moore, Jaydon. AR1: Hislop, Craig. AR2: Blakeway, Alexander. Ref: Forward, Shane. AR1: Wilkinson, Adam. AR2: Hastings, Peter. 19/03/2016 Pre Season 14:30 Opotiki Premiers Ruatoki Seniors Ref: Johnston, Dayle. 19/03/2016 Pre Season 13:00 Paroa Development Te Teko Senior Reserves Ref: Butler, Flynn. 19/03/2016 Pre Season 14:30 Paroa Premiers Te Teko Seniors Ref: Van Den Anker, George. 19/03/2016 Pre Season 13:00 Rangataua Development Te Puna Development Ref: Rae, Pat. 19/03/2016 Pre Season 14:30 Rangataua Premiers Te Puna Premiers Ref: Samuels, Mate. AR1: Rae, Pat. 19/03/2016 Pre Season 14:30 Taneatua Seniors Matata Seniors Ref: Jones, Daimen. 19/03/2016 Pre Season Te Puke Sports Development(Venue: Reporoa 13:00 RC) Taranaki Colts Ref: Bootten, Stuart. 19/03/2016 Pre Season Te Puke Sports Premiers(Venue: 14:30 Reporoa RC) Tank Regiment XV Ref: Hollinshead, Mark. 19/03/2016 Pre Season Te Puna Colts(Venue: Mt 14:45 Maunganui College) Northcote Club Ref: Price, Joe. AR1: Wilkinson, Adam. AR2: Forward, Shane. 19/03/2016 Pre Season Te Puna Colts(Venue: Mt 15:30 Maunganui College) Greerton Marist Colts Ref: Blakeway, Alexander. AR1: Hislop, Craig. AR2: Moore, Glenn.

14 Referee Appointments Week Ending 27 March 2016 Date Competition/Event Time home team Away team Appointments 23/03/2016 BOP 1st XV Div 2 16:00 Tauranga Boys College 1st XV Tauranga Boys College 16s Ref: Haswell, George. Coach: Donnelly, JD. 24/03/2016 Baywide Development 18:00 Greerton Marist Development Te Puna Development Ref: Wilson, William. 24/03/2016 Baywide Division 1 17:00 Kahukura Seniors(Venue: Rotorua Boys High School / 1) Waimana Seniors Ref: Bootten, Stuart.? AR1: Porter, Simon. AR2: Cunningham, Cyril E. 24/03/2016 Baywide Premiers 18:45 Greerton Marist Premiers Te Puna Premiers Ref: Johnson, Brett. AR1: Blank, Neco. AR2: Hislop, Craig. Coach: Meyrick, Graeme. 25/03/2016 Baywide Development 13:00 Arataki Development Mount Maunganui Development Ref: Arnold, Ollie. Coach: Donnelly, JD. 25/03/2016 Baywide Development 13:00 Paroa Development Whakatane Marist Development Ref: Jones, Daimen. 25/03/2016 Baywide Development 13:00 Rangataua Development Te Puke Sports Development Ref: Haswell, George. 25/03/2016 Baywide Division 1 14:45 Katikati Seniors Rangiuru Seniors Ref: Hollinshead, Mark. 25/03/2016 Baywide Premiers 14:45 Paroa Premiers Whakatane Marist Premiers Ref: Bell, Jamie. AR1: Jones, Daimen. AR2: Te Pou, Thomas. Coach: Dunlop, Tony. 25/03/2016 Baywide Premiers 14:45 Arataki Premiers Mount Maunganui Premiers Ref: Fellows, Sam. AR1: Arnold, Ollie. AR2: Moore, Grant. Coach: Rae, Pat. 25/03/2016 Baywide Premiers 14:45 Rangataua Premiers Te Puke Sports Premiers Ref: Samuels, Mate. AR1: Haswell, George. AR2: Whitecliffe- Davies, Brian. Coach: Donnelly, JD. 25/03/2016 Baywide Division 1 13:30 Judea Seniors Papamoa Seniors Ref: Crowe, Ian. 26/03/2016 Baywide Development 13:00 Opotiki Development Tauranga Sports Development Ref: Reuben, Jackson.? AR1: Howe, Tony. Coach: Waru, Joseph E.

15 26/03/2016 Baywide Development 13:00 Whakarewarewa Development Rotoiti Development Ref: Bowater, Thomas. AR1: Clarke, Robert. Coach: Kaye, Geoff. 26/03/2016 Baywide Division 1 14:45 Poroporo Seniors Waikite Seniors Ref: Hastings, Peter. 26/03/2016 Baywide Division 1 14:45 Ruatoki Seniors(Venue: Whakatane Marist Ngongotaha Seniors Ref: Johnston, Dayle.? AR2: RC / 1) Hereora, Regan E. 26/03/2016 Baywide Division 1 14:45 Te Teko Seniors Marist St Michaels Seniors Ref: Greer, Kelly. 26/03/2016 Baywide Premiers 14:45 Whakarewarewa Premiers Rotoiti Premiers Ref: McDermott, Shane. AR1: Bowater, Thomas. AR2: Seumanutafa, Ifi. Coach: Rae, Pat. 26/03/2016 Baywide Premiers 14:45 Opotiki Premiers Tauranga Sports Premiers Ref: Van Den Anker, George.? AR1: Reuben, Jackson. AR2: Elmiger, Noi. Coach: Waru, Joseph E.

16 2016 Baywide Meeting Attendance Name Paengaroa 1/03/2016 Rotorua 5/04/2016 Paengaroa 3/05/2016 Whakatane 7/06/2016 Paengaroa 5/07/2016 TOTALS Oloff Arnold Phil Barnett 1 1 Jamie Bell 1 1 Alex Blakeway Roland Bolton 1 1 Stuart Booten Mark Boy 1 1 Phil Brady 1 1 Flynn Butler 1 1 Phil Chandler Geoff Chard Daniel Cox 1 1 Ian Crowe Gary Dender 1 1 Tony Dunlop John Donnelly John Dowling 1 1 Andrew Dwan 1 1 David Edwards Noi Elmiger Jason Featherstone Sam Fellows 1 1 James Festeryga 1 1 Malcolm Fluker 1 1 Mike Gilbert 1 1 Kelly Greer 1 1 David Hodgson George Harawira 1 1 George Haswell Brett Johnson 1 1 Dayle Johnston 1 1 Damien Jones 1 1 Atene Karauria 1 1 Geoff Kaye 1 1 Malcolm Langdon 1 1 Mark Lawrence Kevin MacDonald 1 1 Shane McDermott 1 1 Anaru Maki Doug Manu 1 1 Jaydon Moore Rick Moran 1 1 Shane Ngatai 1 1 Georga Parata 1 1 Simon Porter 1 1 Pat Rae Jackson Reuben 1 1 Mate Samuels Ifi Seumanutafa Karaitiana Taipeti 1 1 Gaylene Uerata 1 1 Taneika Uerata 1 1 George van den Anker Ryan Waite 1 1 Steve Wattam 1 1 Steve Wheeler Grant Wilson TOTALS

17 Western Bay Refs Meeting Attendance Register March April May June July Name 8/03/ /03/ /03/ /03/ /04/ /04/ /04/ /05/ /05/ /05/ /06/ /06/ /06/ /07/ /07/ /07/2016 TOTALS Phil Barnett Alex Blakeway Jamie Bell Neco Blank 1 1 Evan Booker Thomas Bowater Nick Briant Nick Burton Ian Crowe 1 1 John Donnelly Dave Edwards Sam Fellows Shane Forward Kelly Greer George Haswell Craig Hislop David Hodgson Mark Hollinshead Scott Jones 1 1 Brett Johnson Malcolm Langdon 1 1 Bryce Lawrence 1 1 Sid Longley Graeme Meyrick Glen Moore Grant Moore Jaydon Moore Joe Price 1 1 Edward Pye 1 1 Pat Rae Jackson Reuben Mate Samuels Tim Smith 1 1 Gaylene Uerata Taneika Uerata Ryan Waite Steve Wheeler Adam Wilkinson Murray Wills Grant Wilson TOTALS

18 7/03/ /03/ /03/2016 Stuart Bootten 1 1 Geoff Chard 1 1 Gary Dender Jason Featherstone Malcolm Fluker Dian Janse van Rensburg 1 1 Geoff Kaye 1 1 A 2 Mark Lawrence Anaru Maki Shane Ngatai 1 A 1 Ifi Seumanutafa Greg Steele Andrew Timoti 1 1 Simon Porter 1 1 Phil Chandler 1 A 1 TOTALS Central Bay Refs Meeting Attendance Register Name March April May June July TOTALS Apologies - A

19 Eastern Bay Refs Meeting Attendance Register Feb March April May June July Name 25/02/2016 8/03/ /03/2016 Ollof Arnold Flynn Butler Tony Dunlop Dayle Johnston Damien Jones Pat Kilgariff Karaitiana Taipeti Matt Te Pou George van den Anker TOTALS TOTALS

20 20/01/ /01/2016 3/02/ /02/ /02/ /02/2016 2/03/2016 9/03/ /03/ /03/ /03/2016 6/04/ /04/ /04/ /04/2016 4/05/ /05/ /05/ /05/2016 1/06/2016 8/06/ /06/ /06/ /06/2016 6/07/ /07/ /07/ /07/2016 Total Name Jamie Bell 1 1 Alex Blakeway Roland Bolton Thomas Bowater 1 1 Ian Crowe John Donnelly Sam Fellows Ben Fester 1 1 Peter Hastings 1 1 George Haswell 1 1 David Hodgson Kristie Hodgson 1 1 Craig Hislop 1 1 Brett Johnson Scott Jones 1 1 Steve McCarthy 1 1 Shane McDermott 1 1 Grant Moore Glenn Moore Jaydon Moore Bevan Parish 1 1 Eddy Pye 1 Pat Rae Jax Reuban 1 Mate Samuels Tumanako Swinton 1 Gaylene Uerata Taneika Uerata Ryan Waite Grant Wilson TRAINING TOTALS

21 5/01/2016 8/01/ /01/ /01/ /01/2016 2/02/2016 9/02/ /02/ /02/2016 1/03/2016 8/03/ /03/ /03/ /03/2016 5/04/ /04/ /04/ /04/2016 3/05/ /05/ /05/ /05/ /05/2016 7/06/ /06/ /06/ /06/2016 5/07/2016 Total Name George vd Anker Dayle Johnson Ollie Arnold Daimen Jones TRAINING TOTALS

22 Bay Of Plenty Rugby Union Inc. Statement of Financial Performance For REFEREES For The Year Ending 31 March 2016 This Month Year to Date Full Year Actual Budget Variance Actual Budget Variance Budget $ $ $ $ $ $ $ Revenue Referee-Subs , , , ,400 Expenses Referee-Clothing ,116 13,000 (2,116) 13, Referee-Function , Referee-Equipment Purch ,457 - (1,457) 20, Referee-Fuel Contribution 194 1, , , Referee-General Exps Referee-Gnl Exps-Ref Exchange , Referee-Recruitment Exps Referee-RAG Meeting (8) Referee-Honours Board Referee-Life Members Referee-Improvement Team Referee-Mount 7's Referee-Workbooks Referee-Training Exp 900 2,000 1, ,000 1,100 2, Referee-Venue/Room Hire Referee-Volunteer Recognition , Referee-Education/Upskilling ,000 1,127 4,375 3,248 17,701 18, ,550 NET DEFICIT (153) (4,125) 3,972 (15,979) (17,400) 1,421 (64,150)

23 PRODUCT XS S M L XL XXL 3XL 4XL 5XL Qnty Cost TOTAL Referee Jersey $ $ 1, Referee Shorts $ $ BOP Polo: "Referee" $ $ BOP Trackjacket $ $ BOP Trackpants $ $ Coaches Jacket $ $ Tee (Assoc Refs) $ $ - Tee (YMTC Refs) $ $ - Tee (7's Tops) $ $ - Bags 0 $ $ - BOP Playing Socks $ $ Bucket Hats Caps Whistles 0 $14.50 $ - TOTAL STOCK ON HAND $ 5, PRODUCT XS S M L XL XXL 3XL 4XL 5XL Qnty Cost TOTAL Referee Jersey $ $ 1, Referee Shorts $ $ 2, BOP Polo: "Referee" $ $ BOP Trackjacket $ $ 1, BOP Trackpants $ $ 1, Coaches Jacket $ $ Tee (Assoc Refs) $ $ 1, Tee (YMTC Refs) $ $ Tee (7's Refs) 0 $ $ - Bags 100 $ $ 3, BOP Playing Socks 50 $ $ Bucket Hats 0 $ $ - Caps 0 $ $ - Whistles 100 $14.50 $ 1, TOTAL PURCHASES STOCK ON HAND JAN PURCHASES $ 15,485.00

24 PRODUCT XS S M L XL XXL 3XL 4XL 5XL Qnty Cost TOTAL Referee Jersey $ $ Referee Shorts $ $ BOP Polo: "Referee" $ $ BOP Trackjacket $ $ BOP Trackpants $ $ Coaches Jacket $ $ Tee (Assoc Refs) $ $ - Tee (YMTC Refs) $ $ - Tee (7's Tops) $ $ - Bags 34 $ $ 1, BOP Playing Socks $ $ - Bucket Hats 0 $ $ - Caps 0 $ $ - Whistles 1 $14.50 $ TOTAL ISSUE YTD $ 3, PRODUCT XS S M L XL XXL 3XL 4XL 5XL Qnty Cost TOTAL Referee Jersey 0 $ $ - Referee Shorts 0 $ $ - BOP Polo: "Referee" 0 $ $ - BOP Trackjacket 0 $ $ - BOP Trackpants 0 $ $ - Coaches Jacket 0 $ $ - Tee (Assoc Refs) 0 $ $ - Tee (YMTC Refs) 0 $ $ - Tee (7's Tops) 0 $ $ - Bags 0 $ $ - BOP Playing Socks 0 $ $ - Bucket Hats 0 $ $ - Caps 0 $ $ - Whistles 0 $14.50 $ - TOTAL STOCK ON HAND 2016 GEAR ISSUE (Jan-Mar) STOCK ON HAND DEC 2016 YEARLY SUMMARY Jersey Shorts Polo T/Top T/Pants Coach Jacket AR Tee YMTC Tee 7's Tee Bag Socks Bucket Hats Caps Whistles TOTALS Opening Balance $ 1, $ $ $ $ $ $ - $ - $ - $ - $ $ - $ 5, Plus Purchases $ 1, $ 2, $ $ 1, $ 1, $ $ 1, $ $ - $ 3, $ $ 1, $ 15, Total: $ 3, $ 3, $ 1, $ 2, $ 2, $ $ 1, $ $ - $ 3, $ 1, $ 1, $ 20, Less Issued $ $ $ $ $ $ $ - $ - $ - $ 1, $ - $ - $ - $ $ 3, Total: $ 2, $ 2, $ $ 1, $ 1, $ $ 1, $ $ - $ 1, $ 1, $ 1, $ 15, Less Stock On Hand $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Stock Loss $ 2, $ 2, $ $ 1, $ 1, $ $ 1, $ $ - $ 1, $ 1, $ 1, $ 15, $ -

25 2016 Red Card Report (March) File Name Surname Club School Date Charge Outcome Referee 1 Danny Tonga Arataki (pre-season) 13/02/2016 Striking a Player 2 game suspension Thomas Bowater 2 Iripata Roberts Rangiuru (pre-season) 26/02/2016 Referee abuse 2 week suspension Pat Rae 3 Sasa Tukafu Arataki (pre-season) 27/02/2016 Referee abuse 2 week suspension Ryan Waite 4 Arataki Club Arataki 10s Tournamen 27/02/2016 Referee abuse Meeting with Club 5 Jordan Coake Paroa Development 5/03/2016 Acts contray to goods sportsmanship 2 week suspension Dayle Johnston

26 RECRUITMENT PLAN END OF MONTH REPORT March 2016 Leads This Period Total This Year: Assistant Refs Attendees: 6 6 Associate Refs Attendees: 0 0 YMTC Attendees NZ Rugby Social Media Promotion: 4 4 Web Site Free Gift Download: Referrals from other Sources: 3 3 Totals: Conversions BY LEAD SOURCE This Period Total This Year: Assistant Refs Attendees: 0 0 Associate Refs Attendees: 0 0 YMTC Attendees 0 0 NZ Rugby Social Media Promotion: 0 0 Web Site Free Gift Download: 5 5 Referrals from other Sources: 5 13 Totals: BY AGE BRACKET This Period Total This Year 21 & under Totals: 10 18

27 Referee Advisory Group Monthly Report to the BOPRU Board April 2016 In summary our key achievements, activities etc since our last report to the BOPRU Board: 1. Baywide Referee Meeting held on 5 th March at Rotorua with 34 attendees Meeting took the following format:- Welcome by the RAG Chairman Video clips Mate Samuels and Jamie Bell Guest speaker Dickie Burman from Bayley s Selling you Decisions Gear issue 2. RAG Meeting held on 7 th April at Tauranga minutes available on the BOPRU website under Community Rugby referees have registered, 82 are financial and 61 have completed Rugby Smart 4. Central Bay Referees have held Training & Development meetings 7/3/ /3/ /3/ Eastern Bay Referees have held Training & Development meeting 25/2/16 9 8/3/ /3/ Western Bay Referees have held Training & Development meetings 8/3/ /3/ /3/ /3/ Rugby Smart courses have continued will require further courses to cover off all referees 8. Assistant Referee Courses are continuing over the coming months

28 9. WBOP Fitness and Conditioning continues on a Wednesday evening 20/1/ /1/ /2/ /2/ /2/ /2/ /3/16 5 9/3/ /3/ /3/ /3/16 3 6/4/16 3 Since the ending of daylight saving these sessions have now been moved indoors to the FitCo Gym. EBOP Fitness 5/1/16 3 8/1/ /1/ /1/ /1/16 3 2/2/16 4 9/2/ /2/ /2/16 4 1/3/16 4 8/3/ /3/ /3/ /3/16 4 5/4/16 3 We are working to set up similar indoor sessions in CBOP and EBOP Fitness and conditioning has been set up for Premier Referees in the High Performance Centre Tuesday 5.30pm 10. Games / Tournaments where Referees provided Games Referees Appointed Provincial Union 7 s Bayleys National 7 s Te Puna 10 s Arataki 10 s 17 7 Pre-Season Games March Season April Season - to date Secondary School 7 s

29 11. Reports / Cards Issued Yellow Cards Red Cards Referee Abuse February March sets of ITM quality communication gear received new referees have signed up to date this year 14. Referee Credit Card received 15. Continued organising of the 2016 Referee Awards Night venue now confirmed 16. Commencing work on implementing Blue Cards from 2016/17 Sevens and postseason In terms of the NZRU Blue Card Concussion Imitative Protocols and Implementation Procedures we now request the BOPRU Board approve the implementation of the Blue Card 17. Suggestion put to the BOPRU CEO about initiating a Green Card to recognise and acknowledge exceptional acts of a Positive Rugby Environment awaiting outcome 18. Interchanges with other Referee Associations being put together. BOP Referees hosting other Associations on Queens Birthday Weekend 4 th and 5 th June 19. New Referee Award being established for our Premier Panel this will be in the form of a medal (yet to be named) and will be done on a points basis with points awarded each week by the Premier Team Coaches 20. Looking into other more effective ways of communicating with our membership Apps for text alerts / push functions Ongoing our referee membership continue to be encouraged that if they have an issue, concern or suggestion to contact their area representative and / or David Hodgson or Pat Rae. To coin two phrases bitch upwards not sideways and be a part of a solution not a part of a problem Thank you once again and we sincerely hope that these reports will keep you as the BPORU Board informed and assist in achieving a much better connect with the Board. Our goal is to see our Referee numbers grow and improve Referee retention. With this very much in mind, we are strongly committed toward seeing Referees valued and appreciated as a key stakeholder in the health and wellbeing of BOP Rugby.

30 BLUE CARD CONCUSSION INITIATIVE PROTOCOLS AND IMPLEMENTATION PROCEDURES FOR PROVINCIAL UNIONS

31 NEW ZEALAND RUGBY UNION INCORPORATED Wellington Ph: PO Box 2172 Wellington Auckland Ph: PO Box 2453 Shortland Street FOR MORE INFORMATION VISIT Blue Card Concussion Initiative: Protocols and Implementation Procedures for Provincial Unions

32 CONTENTS Contents Introduction 2 Blue Card Concussion Initiative Implementation Protocols 3 On-Field Processes/Procedures 5 Off-Field Follow Up Processes/Procedures 6 Blue Card Concussion Initiative 9 Provincial Union Application To Implement 9 Blue Card Concussion Initiative 11 Player Register 11 Blue Card Concussion Initiative 12 Return To Playing Register 12 Blue Card Concussion Initiative 13 Referee Attendance Register 13 Letter Of Notification To Club And Player 14 Letter Of Notification To Local Health Authority/(Ies) 15 Blue Card Concussion Initiative: Protocols and Implementation Procedures for Provincial Unions 1

33 Introduction INTRODUCTION The introduction of the Blue Card Concussion Initiative is the result of a trial conducted by the Northland Rugby Union in With player welfare being a major priority, the Northland Rugby Union was concerned that players who had sustained a knock to the head, were continuing to play rugby without obtaining the appropriate medical clearances. As a result they initiated a process to improve player welfare in relation to head knocks and/or concussion. The Northland Rugby Union were instrumental in initiating and implementing a very thorough and robust set of protocols and practices to be adopted in addressing this important player welfare issue. As a result of this very successful trial, New Zealand Rugby has approved the introduction of the Blue Card Initiative in other provinces in New Zealand, subject to compliance with the protocols and practices detailed in this booklet. These protocols and practices are consistent with those implemented by the Northland Rugby Union in undertaking the trial in 2014 and are mandatory in implementing this initiative. 2 Blue Card Concussion Initiative: Protocols and Implementation Procedures for Provincial Unions

34 Blue Card Concussion Initiative Implementation Protocols BLUE CARD CONCUSSION INITIATIVE IMPLEMENTATION PROTOCOLS Provincial Unions wishing to implement the New Zealand Rugby Blue Card Concussion Initiative must adopt the actions below when introducing the initiative into the province. 1. Provincial Rugby Union Board and Management agrees to the introduction of the Blue Card Concussion Initiative to support and enhance player safety and welfare in the Union. 2. Provincial Rugby Union Management consults with all clubs and schools (if applicable) in the Union to outline the details and requirements of the Blue Card Concussion Initiative. This process is critical in obtaining the support and endorsement of the Initiative by the Clubs and Schools. 3. Provincial Rugby Union Management consults with Referees Association to obtain support and agreement in principle to introduce the Blue Card Concussion Initiative. The Provincial Union Referee Association consults with members to determine the appropriate levels of referee who will apply the Blue Card Concussion Initiative. 4. Provincial Rugby Union Management consults with the local district health authorities to provide details of the Blue Card Concussion Initiative and seek cooperation and support of the local health providers, including a process to provide all local medical practitioners with details of the Blue Card Concussion Initiative. 5. Having secured the agreement of all Clubs, Schools (if applicable) and the Referees Association and having agreed with the regional health authorities re a process for advising all local medical practitioners, the Provincial Union determines to what levels of rugby the Blue Card Initiative will apply to. Union s need to recognise the level of referee experience required to confidently apply the actions incumbent upon referees as a result of the introduction of the Blue Card Concussion Initiative. Provincial Union Management will consult with the Referees Association to determine the grades of rugby the Blue Card Initiative will apply to in the province. 6. All affected stakeholders are formally advised. Blue Card Concussion Initiative: Protocols and Implementation Procedures for Provincial Unions 3

35 Blue Card Concussion Initiative Implementation Protocols 7. All Referees involved in refereeing grades of rugby in which the Blue Card Initiative applies, must receive specialist training in identifying the key signs of concussion. 8. This training can only be delivered by an approved New Zealand Rugby training provider. Provincial Union s must submit the name of the Training provider to the New Zealand Rugby Medical Director for approval, prior to the training being conducted. The Provincial Union is to maintain a register of referees who have undertaken the training. Participation in this training should also be recorded on the individual s training record in the National Rugby Database. 9. Provincial Union Management must introduce local Competition Rules which comply with all New Zealand Rugby Blue Card Concussion Initiative protocols, including the loss of competition points for teams not complying. 10. In implementing the Blue Card Concussion Initiative, Provincial Rugby Union Management must comply with all New Zealand Rugby Off-Field Follow Up Processes and administrative/record keeping requirements, which include: 11. Establishment and maintenance of a Blue Card Concussion Register (refer template page X) Process of forwarding of a letter to the Club/Team Management of all Blue Carded players advising of requirement to meet all GRTP Protocols before returning to play Blue Carded player being required to produce medical clearance to resume: a. Contact Training b. Playing Establishment and maintenance of a Blue Card Concussion Return To Play Register 4 Blue Card Concussion Initiative: Protocols and Implementation Procedures for Provincial Unions

36 ON-FIELD PROCESSES/PROCEDURES On-field Processes/Procedures WORLD RUGBY LAW 3.9: THE REFEREE S POWER TO STOP AN INJURED PLAYER FROM CONTINUING (a) If the referee believes a player has been concussed or suspects a player has been concussed, the referee must order that player to leave the playing area. That player must not return and play in that match NEW ZEALAND RUGBY DOMESTIC SAFETY LAW VARIATION (DSLV) 3.9 (B) 9. THE REFEREE S POWER TO STOP AN INJURED PLAYER FROM CONTINUING Add a new clause: (b) Without limiting 9 (a) above, in Provincial Unions that have been approved by New Zealand Rugby to take part in the Blue Card Concussion Initiative, if the referee believes a player has been concussed, or suspects a player has been concussed, the referee must show a Blue Card to that player, and that player will be required to leave the playing area, and not return and play in that match. Further the player shown a Blue Card may not return to play in any future match without first meeting the requirements of the return to play protocol, as set out in the Blue Card Concussion Initiative. Full details of the protocols can be found in the New Zealand Rugby Booklet titled: Blue Card Concussion Initiative: Protocols & Implementation Procedures for Provincial Unions Blue Card Concussion Initiative: Protocols and Implementation Procedures for Provincial Unions 5

37 Off-field Follow Up Processes/Procedures OFF-FIELD FOLLOW UP PROCESSES/PROCEDURES OFF-FIELD FOLLOW UP PROCESSES/PROCEDURES REFEREE AND COACH 1. Issuing of Blue Card (by Referee) initiates: a. Identification of concussed player on Provincial Union official team sheet b. Completion and submission to the Provincial Union of a Serious Injury Report by: Match Referee Team Coach c. Provincial Union will forward a letter to the Club and player confirming that the player has been stood down from playing rugby because of concussion. This letter will outline the procedure to facilitate the player s return to training and playing. d. Provincial Union will enter player and incident details into the Blue Card Concussion Initiative player register. OFF-FIELD FOLLOW UP PROCESSES/PROCEDURES PLAYER 1. Issuing of Card (by Referee) a. This initiates implementation of New Zealand Rugby Community Rugby Returning to Play Following Concussion Guidelines. These include: Having no on-going symptoms, and; Completing the minimum rest period from playing, and; Having undertaken a Graduated Return to Play Protocol (New Zealand Rugby DSLV Law ) and; Having been cleared by a doctor As per Rugby Smart protocol, all players suspected of being concussed should not drink alcohol after the game. It is recommended that suspected concussed player seek medical 6 Blue Card Concussion Initiative: Protocols and Implementation Procedures for Provincial Unions

38 attention within 24 hrs for a review. Off-field Follow Up Processes/Procedures It is noted that a: Player must obtain a medical clearance to resume contact training and Player must produce a Medical certificate to Provincial Union to resume playing, this must be received by the Provincial Union office 24 hours before scheduled return to play. b. There are no grounds for a team to challenge the issuing of a Blue Card (except misidentification of a player) OFF-FIELD FOLLOW UP PROCESSES/PROCEDURES PROVINCIAL RUGBY UNION 1. Introduce and maintain Blue Card (player identified with concussion) register 2. Forward letter to club of player reminding club/team of need for this player to obtain a Medical Clearance in order to return to training/ play. 3. Monitor return to play of all players issued with Blue Card 4. Introduce competition rules sanctioning team/club if they play a player who has not presented a Medical Certificate to confirm fitness to return to play. 5. Provincial Rugby Union to submit Blue Card (player identified with concussion) register to New Zealand Rugby (as required). REFEREE TRAINING All registered referees officiating the grades of rugby the Blue Card is being applied in, must undertake a specific training and development session focussing on identifying the symptoms of concussion. This training session must be conducted by an appropriate medical professional, approved by New Zealand Rugby. Blue Card Concussion Initiative: Protocols and Implementation Procedures for Provincial Unions 7

39 Off-field Follow Up Processes/Procedures PROVINCIAL UNION APPLICATION TO IMPLEMENT Provincial Union s wishing to implement the New Zealand Rugby Blue Card Concussion Initiative must obtain approval from New Zealand Rugby. Provincial Union s must comply with all New Zealand Rugby protocols and implementation procedures. Page 9 of this booklet provides an Application to Implement form which is to be submitted to New Zealand Rugby upon all key steps detailed on the form, having been completed. Once approval is granted, New Zealand Rugby will send a supply of Blue Cards to the Provincial Union for distribution to referees officiating the grades of rugby the Blue Card Concussion Initiative will apply to. PLAYER FROM ANOTHER PROVINCIAL UNION ISSUED WITH BLUE CARD In the event of a player from another Provincial Union (where the Blue Card Concussion Initiative is not in place) being issued with a Blue Card all New Zealand Rugby protocols and practices apply. The issuing Provincial Union forwards advice of the issuing of the Blue Card to the player s home province and the player must comply with the Graduated Return to Play protocols before resuming contact training and playing. 8 Blue Card Concussion Initiative: Protocols and Implementation Procedures for Provincial Unions

40 BLUE CARD CONCUSSION INITIATIVE PROVINCIAL UNION APPLICATION TO IMPLEMENT PROVINCIAL UNION: Provincial Union Application to Implement ACTION 1 Provincial Union Board and Management agrees in principle to introduction of the Blue Card Concussion Initiative. Staff member is appointed to manage the Blue Card Concussion Initiative. 2 Provincial Union Management convenes meeting with Clubs and Schools of proposed grades the Blue Card Concussion Initiative will apply. 3 Provincial Union Management introduce sanction/s for teams not adhering to Graduated Return To Play (GRTP) Protocols 4 Provincial Union Management meets with District/Local Area Health Board and develops process for advising all local medical practitioners of the implementation of the Blue Card Concussion Initiative and the levels of rugby it applies to. Date Completed Details/Outcome Advise Board Meeting approval date. Advise name of staff member Advise relevant meeting dates Outline sanctions introduced Advise process adopted Blue Card Concussion Initiative: Protocols and Implementation Procedures for Provincial Unions 9

41 Provincial Union Application to Implement 5 Provincial Union Management meets with Referees Association to: Advise date of meeting 1. Ensure Referee Executive have consulted with members and are happy to instruct members to apply the provisions of the Blue Card Initiative 2. Referee Training session is scheduled to provide referees with training in identifying the key signs of concussion 6 Referee Training session provider approved by New Zealand Rugby 7 Grades of Rugby/ Competitions the Blue Card Initiative will be applied, are finalised. 8 Letter sent to all clubs/ schools formally advising of the implementation of the Blue Card Concussion Initiative List grades Blue Card will apply to Provide copy of letter 10 Blue Card Concussion Initiative: Protocols and Implementation Procedures for Provincial Unions

42 BLUE CARD CONCUSSION INITIATIVE PLAYER REGISTER Player Register PROVINCIAL UNION: Player Name D.O.B Date of Injury Club Competition Playing Position Time Elapsed Brief Description of How Injury Occurred Referee Blue Card Concussion Initiative: Protocols and Implementation Procedures for Provincial Unions 11

43 Return to Playing Register BLUE CARD CONCUSSION INITIATIVE RETURN TO PLAYING REGISTER PROVINCIAL UNION: Player Name D.O.B Date of Injury Club Competition Date Medical Clearance to resume playing received Medical Clearance Issued By 12 Blue Card Concussion Initiative: Protocols and Implementation Procedures for Provincial Unions

44 Referee Attendance Register BLUE CARD CONCUSSION INITIATIVE REFEREE ATTENDANCE REGISTER CONCUSSION SYMPTOM TRAINING WORKSHOP PROVINCIAL UNION: Name Date of Workshop Venue Workshop Facilitator / Presenter Blue Card Concussion Initiative: Protocols and Implementation Procedures for Provincial Unions 13

45 Letter of Notification to Club and Player LETTER OF NOTIFICATION TO CLUB AND PLAYER Player Name: Game Details: Date of game: Referee: To (insert name of Club Official) of (insert Club name), The player listed above is hereby stood down from rugby until further notice due to having sustained a concussion or suspected concussion. As per the (insert PU name) Blue Card procedure, this player is now required to get clearance from a doctor prior to returning to contact training and playing rugby. Please find attached a letter outlining this procedure for the player to provide to his doctor along with this letter. Please note that the medical clearance (see below), must be signed by a Medical Practitioner and returned to the (insert PU name) office 24 hours before the scheduled match. As per the (insert PU) Code of Ethics playing a player who has been concussion carded without the required clearance will (insert appropriate sanction) as per the aforementioned code. Thank you for your understanding in this matter and for promoting safety amongst our players. Kind Regards (Insert signature of responsible PU person) MEDICAL CLEARANCE FORM I (insert name), have assessed the above player on the (insert dates) and confirm that they have completed the return to play requirements as outlined in the New Zealand Rugby guidelines Returning to Play following Concussion and I hereby permit this player to return to play rugby. Signed: NZ Medical Council Number 14 Blue Card Concussion Initiative: Protocols and Implementation Procedures for Provincial Unions

46 Letter of Notification to Local Health Authority(ies) LETTER OF NOTIFICATION TO LOCAL HEALTH AUTHORITY/(IES) (Insert PU letterhead) (Insert date) (Insert name and address of relevant party - DHB/ PHO/ GP clinics/ A&E clinics) Dear (insert name of relevant party), BLUE CARD CONCUSSION PROCEDURE IN COMMUNITY RUGBY The (insert PU name) takes player welfare extremely seriously. In (insert year) the (insert PU abbreviation) is initiating a procedure to ensure players that sustain a concussion receive sufficient medical treatment before returning to rugby. The (insert PU abbreviation) realises that for this procedure to be credible, the support of all health care providers across (insert provincial area) is vital. The procedure will be implemented from the (insert start date) to all grades from (insert grade) and above. Concussion Management Procedure A player is shown a Blue Card if, during the course of a match, a referees identifies they have suffered a blow and consequently showing indications to suggest that they may be suffering from concussion. The issuing of a Blue Card triggers a formal off-field follow up procedure. At the conclusion of the match the referee will inform the PU person responsible for the Blue Card procedure that has occurred. (Insert name and title of PU responsible person) will draft a letter to the club and player concerned confirming that the player has been stood down from playing rugby because of concussion or suspected concussion. This letter outlines the process by which they can ultimately return to play. This process is as outlined in the New Zealand Rugby guideline Blue Card Concussion Initiative: Protocols and Implementation Procedures for Provincial Unions 15

47 Letter of Notification to Local Health Authority(ies) for Community Rugby - Returning to Play Following Concussion this is available at The essential elements of this guideline are that a player must: Have no on-going symptoms, and; Have completed the minimum rest period from playing, and; Have undertaken a graduated return to play protocol, and; Have been cleared by a doctor. Medical practitioner involvement It is recommended that the suspected concussed player seeks medical attention within 24 hrs. To be assessed and provided with advice about undertaking a return to play. It is recommended that the doctor perform a SCAT3 test on the first visit to achieve a post injury baseline score. This can be obtained here - full.pdf or by searching for SCAT3 online. It is mandatory that no doctor should overrule a suspected concussion or concussed player allowing them to return to play before 3 weeks as they have been witnessed to show signs of concussion on the field. Having completed a graduated return to play process as outlined in the guideline, a player must obtain medical clearance to resume playing. It is recommended that a 2nd SCAT3 test is completed during the clearance visit. They are required to have their doctor complete a form to indicate that they have been cleared and provide this to the provincial union responsible person. A player must produce a clearance letter to be signed by the medical practitioner then returned to the (insert PU responsible person and title) to be permitted to resume playing. The player will have been provided with a specific form for this purpose. This must be received by the (insert PU) office 24 hours before scheduled return to play. The player is then cleared to return to play. 16 Blue Card Concussion Initiative: Protocols and Implementation Procedures for Provincial Unions

48 Letter of Notification to Local Health Authority(ies) Payments for consultations Players will require assessment by a medical practitioner twice, after they have been Blue Carded. The player is to pay for the first doctor s visit. The second visit will be paid for by the (insert PU name). Please invoice your usual ACC surcharge to the (insert PU address). Notes: The card removes any doubt as to whether the player should be removed on the suspicion of a concussion being present. There can be no opportunity for the player to return to the field on that same day if he/she recovers. This procedure does not set aside the need for the mandatory standdown period as outlined in the NZR guidelines. The procedure outlined here has been endorsed by New Zealand Rugby Union (NZRU) for use in the community game. Thank you for your support as we look to improve the care of concussion in the community game. Kind regards (Insert signature of responsible PU person) Blue Card Concussion Initiative: Protocols and Implementation Procedures for Provincial Unions 17

49 GRADU RET ATED PLAYU(RN TO GRTP) All concus players diagn sio o se n or su must g spec d with a o in this through the ted concussio post GRT n talk to er. For more P described y in union, our coach, y formation our lo conta Rugby ct New Zeala cal or chec nd rugbys k mart.c out o.nz GRADUATED RETURN TO PLAY STAGES Rehab stage Minimum Time 19 Years+ Under days 14 days 2 Once symptom-free, light aerobic exercise, such as walking or stationary cycling. 2 days 2 days 3 Rugby-specific exercise, such as running or ballhandling activities only if symptom-free.no head impact activities. 1 day 2 days 4 Non-contact training drills until medical clearance given and only if symptom-free. 1 day 2 days 5 Once medical clearance has been given, full contact training 2 days 2 days 1 Complete mental and physical rest until symptoms have cleared. 6 Return to play RECOGNISE REMOVE RECOVER RETURN Blue Card Concussion Initiative: Protocols and Implementation Procedures for Provincial Unions (2016)

50 Community Rugby Technical Priorities Player Safety The wearing of a mouth guard in all NZ Domestic Rugby is compulsory. NZ Rugby directive to be strictly applied/enforced. Closely observe players who sustain a head knock Play It Safe Reason: Player safety is paramount 2. The Game Fundamentals. For all restarts at half way and 22m drop-outs advancing players must be behind the kicker Half backs are required to put the ball in straight, with part of the ball landing on the middle line Line out throws - ball to be thrown between the inside shoulders and without delay Penalty/Free Kicks are to be taken on or behind the mark (the mark is not the place to commence the run to kick) Foul Play to be dealt with decisively and effectively Reason: To keep the game tidy and well managed. 3. Positive Set Pieces. Scrums & lineouts formed within 30 seconds is a priority Scrum 3 calls requires 3 actions: Crouch / Bind / Set sequence. Stable and balanced between each call. Scrums to be stable before ball is thrown in on referees indication (non verbal) Strong bind by props

51 Line Outs ball to be thrown-in between the inside shoulders (at formation) players not to interfere with jumpers in the air Lineout maul is formed when defenders bind onto the jumper who has caught the ball and is bound to a team mate or is caught in the maul Reason: To have game restarts occur quickly and provide quality ball. 4. The Breakdown (Tackle/Ruck/Maul) NB: Provinces applying the World Rugby Law 15/16 trial in Premier Club Rugby should refer to the NZ Rugby training presentation regarding the correct application of the trial laws. Players are required to stay on their feet and enter tackles through the gate Cleaning out players beyond the ball is not acceptable Tacklers must exit east/west and not interfere with ball release Half backs are not to be grasped/interfered with at rucks & mauls The ball is deemed out of the ruck when the half back lifts the ball (not when the ball is touched) Ball transfer in a maul in accordance with law Reason: To give teams the opportunity to contest the breakdown. 5. Space for the Game to Operate Maintain the defensive offside lines at Set Piece in particular 5m for backs at scrum; 10m for backs at line out Backlines in ruck/mauls must be onside until the ball is clearly released Players must STOP when ahead of the kicker at kicks in general play All players in the lineout must remain there until the lineout has ended. Reason: To give the ball receiving team as much SPACE as possible in accordance with law.

52 6. Management & Communication Communication of decisions is expected to be clear and relate to law Team Captains are expected to be the main communicators with referees during games Cynical infringements will be dealt with quickly and decisively, they need not be part of repeated infringements Reason: The aim is to encourage open communication and for decisions to be clear and easy to understand.