David Sales and Steve Bentley, First Ascent; Lucille Cowburn (minutes) Item Minute Owner & Due Date 1

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1 Present: Apologies: In attendance: The British Triathlon Federation Minutes of the Executive Board Meeting Held on Saturday 30 January 2010 in the Grace Dieu Room at Loughborough University Dr Sarah Springman OBE (President & Chair) (SMS), Zara Hyde Peters (ZHP), Ian Braid (IB), Howard Vine (HV), Tom Chambers (TC) (via Conference Call), Chris Kitchen (CK), Ian Howard (IH); Jem Lawson (JL), Ryan Wilkinson (RW). Dean Hardie (DH) Others Referenced: Helen Wyeth (HWy) David Sales and Steve Bentley, First Ascent; Lucille Cowburn (minutes) Item Minute Owner & Due Date 1 1 Opening Remarks The President welcomed those present to the first meeting of With help from First Ascent s David Sales and Steve Bentley, the main focus will be the strategic review and brainstorming session. The Board stood in remembrance of Emilio Di Toro and Peter Holmes. SMS offered her thanks to ZHP and the staff who had worked on the new Handbook and Rule Book, and congratulated Mark Barfield s team for successfully hosting the recent International Coaching Course. 2 Apologies Dean Hardie 1 Unless otherwise specified, all actions are due by the date of the next Board Meeting. 1

2 3 Declaration of Interest Sarah and Jem declared their respective interests in the ITU and ETU (for item 4.1 International Strategy). 4.1/4.2 Strategic Review. Brainstorm : Ideas and Gap Analysis The Directors briefly reviewed what has been achieved in their respective portfolio areas against BTF s strategy, noting, in particular, where there is room for improvement. They then moved onto the gap analysis / brainstorming session. 4.3 Financial Report Income and Expenditure Summary The Directors received the income and expenditure summary for the nine months to 31 December Ryan Wilkinson confirmed that: Income and expenditure, and Cash position are expected to be in line with the year end forecasts; The 2010 budget is in final review stage prior to submission in Mid March to the BTF Board; TE s year-end surplus (previously forecasted at 1,204) is expected to be around 26,000 (This was welcomed and is noted to be the result of increased day licence and membership sales); HWy to progress her discussions with TE Financial Director Operations are currently addressing the control weakness in processing SecureTrading payments; HN s members are to be offered the option to renew their annual membership by Direct Debit. A test of the new system will be carried out during w/c 15 February. Ian Howard thanked Ryan for his work to improve the quality of the monthly reports to management. Ryan agreed to ask Paul Smith to provide a paper to explain how TE & WT s income and expenditure is treated in BTF s management accounts. HWy RW / PS 2

3 4.4 Commercial Update IH & ZHP updated the Board on their work, with FastTrack and IMG, to secure sponsorship of the GB Teams and the British Elite Series Events. 4.5 Major Events 2010 Edinburgh World Duathlon Championships Ian Braid summarised his report to the Board. CK & HV to promote the event through their work on the ITU Age Group and Multisport Committees. ZHP & TC to check adherence to the ITU contract. 5 Risk Register Update At the President s request, ZHP agreed to update and distribute the Risk Register in advance of the next meeting and noted that IH is the Board Director responsible for maintaining more day to day oversight of the Risk Register (although it is clearly a matter of priority for all Board Members). ZHP 3

4 6 Matters Arising From Minutes not dealt with in Meeting and AOCB 6.1 BTF Charitable Foundation. The Board gave approval: to form a private company limited by guarantee; to seek charitable status; for ZHP and IH to act as directors; for ZHP and IH to design a process, involving SMS, to recruit two additional company directors. SMS thanked IH & ZHP for developing this extremely exciting opportunity to build the sport for the future. All To send suggestions for the company name to ZHP & IH All 6.2 SMS / IH / ZHP and IB were nominated to progress the search for a BTF Board Director of Marketing & Communications. The aim is to fill this position before the Blackton Grange meeting on April. 6.3 Age Group entries for the 2010 Dextro Energy Triathlon ITU World Championship in London are currently Sprint Distance: 323 entries (1800 capacity); Olympic Distance: 847 entries (1200 capacity). ZHP To post a news item on the BTF website. 6.4 IH, possibly in conjunction with the new Director of Marketing & Communications, agreed to propose next steps for the Business Club. ZHP / HWy ZHP 4

5 6.5 The Directors approved the following selection policies for 2010: Elite Duathlon; Elite Long Distance; Elite Under 23 Triathlon Standard Distance Championship; Elite Junior Triathlon; Elite Senior European Championships; World Championship Series Qualification and Nomination Criteria; Elite Senior World Championship Series Final; World Cup Qualification and Nomination Criteria; ITU Continental Qualification and Nomination Criteria. 6.6 The next meeting of the BTF Board is to be held be conference call on Wednesday 17 th March at 8pm. 7 Written Reports for Information The Directors received the written reports with interest. 8 President s Closing Remarks The President thanked First Ascent for their valuable contribution to the meeting. 5