Bank of America Shamrock Shuffle 8K Finish line and Runner Refresh

Transcription

1 Bank of America Shamrock Shuffle 8K Finish line and Runner Refresh

2 Weekend schedule Saturday, March 24th Sunday, March 25th 5:30am Pre finish line build out on sidewalk 6:00am Key staff and key volunteers arrive on-post Stage finish line product, branding & fence 7:00am Volunteers in position 6:00am Columbus Rd. Closures (Roosevelt- Monroe) 8:30am Wave 1 starts Finish line Structure build 8:52am First wheelchair finishes 10:00am Runner Refresh Setup (tables, water Gatorade & food) 8:53am Male winner 1:30pm Unpack and hang medals (tentative) 8:56am Female winner 2:00pm MarathonFoto site walk through (meet at Balbo and Columbus) 9:00am Wave 2 starts Branding and A-Frame set up on Columbus 11:35am Last runner finishes 4:00pm Finish line walk through (meet at HVC) Begin strike & secondary roles

3 Volunteer check-in race day Role Check-in Time Location Staff & Ops 3:00am OPS Compound Key Volunteers 6:00am HVC (pick up gear & radio) Finish line Volunteers Check-in Time In Position Time # of Volunteers Gatorade 6:15am 7:00am Water 7:15am 8:00am Food 6:15am 7:00am People Movers (Runner 35 Refresh Exit) 7:15am 8:00am People Movers (Finish Line) 7:15am 8:00am 25 Medals 7:15am 8:00am 75 (BOA) * Check out times vary based on area; please check out with your captain and HVC

4 Finish line zones Finish Line Logistics & Red Zone Brian Schmidt Runner Refresh (Gatorade to Food) Connie Cardenas Runner Refresh Exit (Food to exit arch; includes MarathonFoto) Brad Krugler Product & infrastructure distribution and set-up Kai Wahlgren Logistics crew Brian Ditty Final Approach & Lead Vehicle Exit (Michigan Ave to Roosevelt to Columbus)

5 Runner Refresh Runner Refresh Captain East Side Coordinator West Side Coordinator People Mover Coordinator Runner Refresh Exit Gatorade Distribution East Side West Side Water Distribution East Side West Side Food Distribution East Side West Side Medal Distribution East Side West Side Pam Mereness Alex McCann Jill Hall Tyler Hall Brad Krugler Linda Ebinger Naomi O'Malley Jennifer Marhenke David Holmberg Tim Piper Paul Rogalski Chip Miller Kaitlyn Balsewicz

6 People Movers Instructions: Be sure to keep runners moving There is no stopping, standing, waiting, stretching, etc. for anyone If necessary, call security to move a runner or running group Key phrases to runners: Please keep moving, do not stop Water, Gatorade and medals are ahead The post-race party is just ahead, keep moving Example: Volunteer: Great job runners, please keep moving, water and Gatorade are ahead! Runner: but my friend is back there, I m waiting on them. Volunteer: Please keep moving, you can wait for your friend at the Post- Race Party Runner: But but... Volunteer: Keep moving you can not stop or wait here Pro tip: Just back there typically means they separated at mile 3. If not told to move, they could be waiting upwards of 20 minutes.

7 Gatorade Gatorade distribution Three Four layers per table Serve from the northern most tables first Keep volunteers behind the tables as much as possible Keep the area behind the tables clean Tri-table rotation system Two primary serving tables (skirted) One secondary serving table (skirted) Move to serving position when necessary Mix/pre-table (not skirted) Continue to mix until 11:00 a.m.

8 Water Instructions One bottle per runner Cut open the packaging; do not completely remove from the bottles Volunteers should remain behind the tables and should not take water towards the finish line. Only open pallets of water when needed; do not remove the pallet wrap from every pallet. Water volunteers can assist medal and Gatorade volunteers if needed before the first finisher or between waves. Do not remover pallet wrap until all cases of water are used

9 Remember Medals Volunteers must stay behind taped zones to allow runners to continue through the distribution zone. Medals will be delivered to the park in cardboard boxes and will be unpacked and hung on the medal racks on Saturday by volunteers. The medals will be covered with pallet covers overnight to secure them and protect against rain/weather. MarthonFoto photographers should remain in their photo boxes Important Each runner should ONLY receive onefinisher medal. If non-registered (no bib number) runners accompany the Finisher through the zone they are NOT ALLOWED to take a finisher s medal. Volunteers are NOT allowed to take medals.

10 Food Instructions Place tables against the curb not in the center of the street. Separate banana bunches and stack on the first four tables. Place boxes of unpacked food on the remaining tables; remove box flaps Instruct volunteers to hand each runner one (1) of each food item. Replenish the bananas and food items throughout the morning. Place the Mariano's bags on the last table and allow runners to take one bag. Do not allow runners to take more than one of each food item. At the conclusion of the event, stack all remaining bananas in boxes, consolidate food and re-palletize Remember Bananas and cardboard boxes are compostable!

11 Runner Refresh Exit Instructions Reduce the standing space within the fences Eliminate right angles where possible. Direct runners to gear check and prevent them from sitting/waiting along the fences. Place boxes of unpacked food on the remaining tables; remove box flaps Reminders Wooden spotter towers placed outside (north of the truss) 12 MarathonFotoback drops Surveillance scissor lift placement dependent on most visible location; placed on Saturday.

12 Post-finish volunteer roles Finisher medals & Gatorade east and west Gatorade zone and flags Snow fence south of the finish line Water east and west Water zone and flags A-Frames and L poles south of the finish line Food east and west Food zone and flags EE arrows and signs Spotter towers Refresh Exit LAS barricades Spotter towers Signage south of the exit Remember Return all signs, branding and tear drop flags to the finish line signage POD, north of the finish line.

13 Sustainability Finish Line Sustainability Coordinator Deb Kopsky Shrink Wrap Recycling Collect plastic shrink wrap in labeled bins near skids Green Team volunteers to pick-up and take to a collection point Blue Bin Recycling Plastic Bottles (Aquafina) Gatorade jugs (empty) Dry cardboard Composting Banana peels and other food waste (no food wrappers) Gatorade cups Paper towels and wet cardboard

14 Questions? Reminders Watch the weather and dress accordingly Arrive early on Sunday; 6:00 a.m. in position Saturday walk through at 4:00 p.m.; meet at HVC Event Alert System Weather and EASLevel notifications via and text message PA announcements Visual flags Radio transmissions Q&A

15 Thank you