East roof, access via east staircase Risk Assessment Yes Ref no. EFM-RRA Date 04 May 2017

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1 ROOF ACCESS AUDIT SPRING 2017 The Contractor is to check and verify all information provided and is to undertake their own risk assessment and check building site dimensions etc., before work starts. The Contractor is to comply in all respects with current Health and Safety Legislation, Building Legislation, British Standard Specifications, Building Regulations, Construction (Design & Management) Regulations, Party Wall Act, etc. whether or not specifically noted in any information provided by the University. The information provided in this document must be read with and checked against any safety, structural, geotechnical or other specialist documentation provided. This document is not intended to be used as a risk assessment or any plan of works. Each area where work is to be undertaken must be investigated by the Contractor. A suitable and sufficient risk assessment and plan of works should be produced and communicated to all operatives before work starts. Campus Building Moulsecoomb Aldrich Library Lewis Road, Bn2 4GJ Access Point West roof, access via west staircase East roof, access via east staircase Risk Assessment Yes Ref no. EFM-RRA Date 04 May 2017 Risk Rating High risk Edge Protection Type Parapet wall 200mm Risk of Fall High General Works Drain cleaning, minor maintenance works Frequency Twice a year Fragile Surfaces None Key access West roof 159 and plant room entry door 158 East roof 157 and plant room entry door 156, break glass unit key 137 & key card (from caretakers) Access via Cockcroft main building reception (or loading bay at the back), Take a stairs to the Mezzanine floor and take hard Access Route right where main access to the Aldrich Library is. Corridor on the left will lead you to the main library floors where you can take the lift or emergency staircases: West situated on the left hand site, end of the building and East on the right end. Keys are required to access the staircases. Obvious Hazards Identified 1. Access via steep steps- possible fall hazards when carrying the equipment, advice use of second person for assistance. 2. No roof edge protection fall risk very high. 3. High lone working risk suitable control & communications measurements must be in place before work commences. 1

2 Point of entry to the West plant room 3rd floor Comment Roof access via L402 West plant room Access via West emergency staircase, key bunch number 158 Roof access via stainless steel vertical ladder and plant room

3 Roof access via L401 East plant room. Stair case access door master key and key card required to access. Door inside the disable toilets lobby leading to the emergency staircase accessible with black key on the 137 bunch (door need to be released on emergency key and reset when finish). Plant room accessed via vertical stainless steel ladder. Roof door and metal vertical ladder on the right hand site of the plant room- access to the roof. 3

4 Describe the roof area: Floor type. Structural build-up and condition Roof lighting Overhead hazards Trip & Slip hazards Type of plant & equipment Other Hazards Other useful information Flat felt roof covered with shingles (accessible area). Metal roof (not accessible) No None identified Stones None High winds, Seagulls Roof permit and risk assessment required. No lone working Actions required Item Action required By who By date None 4

5 ROOF ACCESS - GENERIC RISK ASSESSMENT Any work on a roof that gives rise to significant risk must be risk assessed by the respective contractor or line manager. Any person accessing a roof to work must review the roof profile document and ensure that they have the right equipment and processes to work safely on the roof. If in doubt, stop work and contact the FM Site Manager. Their number is included the University Contractor Generic Site Induction. Otherwise contract the FM emergency helpline on Tel: Risk rating: Likelihood Severity Low = 1 3 Rare 1 Insignificant Moderate = 4 7 Unlikely 2 Minor Significant = 8-14 Possible 3 Moderate High = Very likely 4 Major Very High = Certain 5 Fatal/Catastrophic Please refer to full risk rating guidance located at the end of risk assessment. State the HAZARD and the harm or loss that could result Lone working - sudden illness, accident Persons at risk Suggested Controls University staff, contractors or any other party who lone works on a roof must have lone working procedure and necessary communication equipment in place. Sign in and sign out with duty caretaker. Inform your supervisor you are lone working and agree a call-back time. Do not undertake heavy lifting or high risk work if alone arrange for a colleague or university staff to assist. Risk Rating after suggested controls applied. Seve rity Likely hood Risk

6 State the HAZARD and the harm or loss that could result Becoming trapped on roof during emergency e.g. fire Falling from the roof Fragile Surfaces Unguarded edges Fall from height resulting in a fatality, serious or moderate injury. Poor visibility Slips, trips and falls Injuries such as dislocations, bruising, strains and sprains, head injury. State the HAZARD and the harm or loss that could result Persons at risk Suggested Controls accessing the roof area. accessing the roof During noisy work ensure there is a fire watch and the alarm can be heard as you may be wearing hearing protectors. In the event of a fire if it is not possible to re-enter the building then remain on the roof and call the emergency rescue services. For long duration work please ensure you have an emergency evacuation plan. Before you start work on a roof familiarise yourself with the access and egress points and any additional emergency escape routes. Some roofs have vertical escape ladders which are accessible by opening a roof hatch. Review the respective roof profile document desktop study of information provided by EFM. Assess edge protection and fragile surface type and location. If no edge protection (parapet wall or guardrail of sufficient height) then assess suitability of any man-safe system or eye-bolts / Anchor points and ensure you have the right equipment and training to proceed. Inspect the roof surface from a safe distance for hazards prior to commencing works. Keep 3 meters away from any unguarded roof edge if you are not harnessed to a safe working system. No work is to be carried out in low light or in hours of darkness. Provide lighting when required ensuring access and egress points are sufficiently illuminated. The permit issuer is to consider working conditions and agree lighting requirements with the contractor/staff. Persons at risk Suggested Controls Risk Rating after suggested controls applied. Seve rity Likely hood Risk Risk Rating after suggested controls applied. 6

7 Seve rity Likely hood Risk High winds Materials blown off roof Persons being struck by flying objects Hypothermia in winter months Work is generally not permitted during adverse weather conditions. Check the weather forecast in advance and plan accordingly. A dynamic risk assessment should be made by the staff / contractor on the day of work taking into the consideration weather conditions and type of work undertaken, especially lifting operations. Sheet materials must be fixed securely or not brought onto the roof during windy conditions they can be blown off roofs and cause fatalities at ground level Ice and heavy rainfall Slips on ice or in pooled water Injuries such as dislocations, bruising, strains and sprains, broken bones Work is generally not permitted during adverse weather conditions. Ask the FM Site Manager to de-ice or drain down roof areas before starting work Uneven surfaces and changes in level. Trips and falls; Injuries such as dislocations, bruising, strains and sprains, broken bones, head injury Electric shock from coming into contact with live services May cause heart failure and burns A dynamic risk assessment should be made by the contractor for uneven surfaces and changes in level before bringing any heavy equipment and starting the work. Isolate for safe working LOTO applies. Test for dead using HSE recommended methods and suitable equipment. Visually inspect wiring and connectors for obvious defects prior to commencing works. If in doubt seek assistance from site electrician and report to contract manager. Avoid contact with exposed unknown electrical conductors

8 State the HAZARD and the harm or loss that could result Persons at risk Suggested Controls Risk Rating after suggested controls applied. Seve rity Likely hood Risk Bird droppings Slips, Psittacosis, illness Permit issuer is to advise operatives of their responsibility for inspecting the work areas prior to commencing works. Contaminated areas must be reported to the FM Site Manager who shall arrange for cleaning, disinfected with biocide and bird control measures. Do not inhale dust from dry bird droppings wear respiratory protection FFP3 as a minimum. Wear gloves and disinfect affected clothing following contamination Attack by Seagulls / Nesting Birds Bites, panic attack, disorientation which may result in a fall from height. It is unlawful to disturb nesting birds without permission from Natural England. Contracted clearance of nesting sites is undertaken where there is a specific identified problem. Roofs near to the sea shore are likely to have nesting seagulls and attacks are likely. Head and eye protection should be worn in such circumstances and consider long sleeved clothing. The presence of food while on the roof as this will increase likelihood of attack Fear of Heights Vertigo, Panic attack, fall from a height Failure of fall arrest system or eye bolt. If you don t have a head for heights then you may not work alone on our roofs. Review the respective roof profile document and plan your work accordingly, avoiding situations that may make you feel unwell. The fall arrest equipment is installed and tested annually by a professional contractor. Operatives must ask to verify the equipment certificate before use. If any item of equipment does not have a current inspection test date on it do not use it

9 Fatality, broken bones, head injury Damaged Guardrails Fatality, broken bones, bruises Before commencing work always check that the guardrail is securely fixed. Report any loose bolts and any failures or damages to guard rails. Do not work against guardrails that are loose, missing or broken Algae growth Slips dislocations, bruising, strains and sprains, broken bones, Skylights & North Light Windows Fragile Glazing Falls from height Fatality or significant injury Operatives to inspect the access and egress routes and work areas prior to starting work. Before carrying the works the algae should be reported to the FM Site Manager and be removed from the area prior to work starting Ensure footwear is suitable for slippery surfaces. All Skylights and North Light Windows are to be considered and treated as fragile glazing/surfaces. Working alongside unguarded Skylights an glazing is not permitted keep at least 3 meters away or use a man-safe harness system to safeguard against falling from a height

10 Severity 1 Insignificant 2 Minor 3 Moderate 4 Major 5 Fatal Catastrophic Likelihood 1 Rare 2 Unlikely 3 Possible 4 Very Likely 5 Certain Identifiable. No Injury. Only one person affected. No disruption to University. Financial cost less than 100. It is unlikely that any injury or loss will be realised but should it be then then the impact shall be minor and perhaps First Aid treatment may be required. No permanent Injury. Less than 3 people affected. Student concern. Litigation unlikely. Financial cost less than 1,000. Minor Injury, illness or loss: Injuries that require no first aid or treated by a first aider: i.e. Cuts- Bruising, Scalds, Skin Irritations, Headaches etc. Minor damage to premises, equipment or machinery. Semi-permanent. Over 5 day injury. Greater than 3 but less than 50 people affected. Local adverse publicity for the University. Student complaint. Litigation possible. Financial cost less than 10,000. Fracture of Digits, Ribs, Wrist, Ankle, Arm, Leg etc. Puncture Wounds to Eyes. Dislocations. Severe Burns. Moderate damage to premises equipment or machinery requiring extensive repair. Long Term Injury or ill health. Greater than 50 people affected. National adverse publicity. Litigation highly probably. Temporary closure of University services. Financial cost less than 100,000. Life Changing Injury or major injury, illness or loss. I.e. Fracture of Pelvis, Hip, Tibia, Spine - Poisonings - Amputation of Leg or Arm - Permanent Loss of Sight or Hearing etc. Major repair or demolition of premises required. Replacement of equipment or machinery required at significant expense. Death in the workplace. Greater than 200 people affected. International adverse publicity. Multiple student complaints/demonstrations. Extended closure of University services. Financial cost more than 100,000. Cannot believe this type of event will happen again in the foreseeable future. Not expected to occur given existing controls. This type of event is unlikely to happen again, remote chance. Not expected to occur, except in exceptional circumstance given existing controls. This type of event may happen again occasionally. Could occur given existing controls. This type of event may happen again (50/50 chance). Will probably occur given existing controls. This type of event will happen again (an everyday occurrence). Will occur given existing controls. 10

11 Risk Matrix Rare 1 Severity of Potential Harm Insignificant Minor Moderate Major Fatal/ Catastrophic Unlikely Likely Likelihood Very likely Certain Risk Rating Management Actions This is a tolerable risk. However, prescribed control measures must be implemented and these should normally incur minimal cost, time or 1, 2 & 3 effort. 4, 5 & 6 8, 9, 10 & & & 25 This is a tolerable risk but additional control measures may be introduced according to the priorities of the tasks being undertaken/in hand. This risk is generally intolerable. Efforts must be made to reduce the risk so far as is reasonably practicable. Where the risk is associated with extremely harmful consequences, further assessment may be necessary to establish more precisely the likelihood of harm as a basis for determining the need for improved control measures. This type of work generally requires a Permit to Work. THIS RISK IS INTOLERABLE. Only in exceptional circumstances under a Permit to Work and with additional written permission of Senior Management may work commence or continue. The risk should, if possible, be reduced to at least a tolerable level. Where such unforeseen risk arises whilst work is underway, urgent action needs to be taken. Stop work if safe to do so and refer to Senior Management. Revise control measures and methods of working to reduce the risk to a tolerable level. Commence again with caution. THIS RISK IS INTOLERABLE AND SUCH WORK IS GENERALLY PROHIBITED. If it is not possible to reduce the risk then special controls and supervision must be introduced. Specialist advise, equipment and supervision is required. The EFM Director and the contractors Managing Director must agree in writing to the work being undertaken Audited by Aneta Knap EFM Safety Assistant Accompanied by Campus EFM staff: Robert Hogg (Electrician) Date: 05 May