EF ACADEMY - TORBAY. Risk Assessment Policy

Transcription

1 EF ACADEMY - TORBAY Risk Assessment Policy

2 Document title: Risk Assessment Policy Date Created: 01/12/2015 Author: Dave Summer, Chris Nichols Individuals Involved in Developing the Document: DSU, CNI Document Purpose: To state EF Academy Torbay s methods of, and commitment to, Risk Assessment as part of Health and Safety within the school. Related Documents: Health and Safety Policy, Safeguarding Policy Date of Next Review: October 2018 Change Log (what changes have been made, by who and when): October 2017 DSU / CNI reformatted, added contents, updated latest RA status.

3 Table of Contents 1. Summary 1 2. Competent Persons 2 3. Introduction 3 4. Terms and Definitions Risk Assessment Definitions Period for Reassessment Health & Safety Arrangements 5 5. Premises Details On-site Contacts Location of Premises Owner Description of Undertakings Construction Details Utilities Usage Enforcement Employed Staff on Site Persons at Risk 7 6. Limitations of Report 8 7. Resume of the brief 9 8. Risk Assessment and Action Plan Management Training Contractors Manual Handling Display Screen Equipment Personal Protective Equipment Fire Bomb and other emergency procedures Site Security First Aid Water Supply External Structure and Roof Areas Working at Height Window Cleaning Car Park and External Areas Internal Areas Welfare Facilities Refuse Pressure Systems Boilers Lifts Ancillary Plant and Equipment Electrical Matters Hazardous Substances Highly Flammable Liquids Liquefied Petroleum Gas Noise and Vibration Asbestos Air Conditioning / Ventilation Access Equipment 51

4 1. Summary On 1 st December 2016, a Health and Safety Risk Assessment was carried out on the common areas of EF Academy Weather conditions at the time of the risk assessment were sunny and dry. A site inspection and audit of relevant records of examination, testing and maintenance work was carried out. Fire and Intruder servicing Lift LS1, Fire Risk Assessment, PPM, Air Conditioning, Kitchen extract, Gas Safety, Lighting protection, Fume cupboards and Dry riser. Any inaccessible areas during this assessment are detailed within the limitations section of this report. This risk assessment is intended to be a working document that can be used to guide future action aimed at improving compliance and maintaining health and safety standards. Following this risk assessment measures must be taken to implement effective, preventative and protective control measures to eliminate and reduce the risks identified. In order to comply with legislation, this assessment must be reviewed at least annually or where there is a significant change that may affect the validity of the assessment. Risk Assessment Findings The following risks were identified during the assessment: High Risk Action(s) requiring immediate attention are as follows: Stairs leading to tower deemed unsuitable and in need of replacement access to the tower building. 2. Competent Persons Regulation 3 of the Management of Health & Safety at Work Regulations 1999 requires that all employers carry out an assessment of the potential risks to employees and others who may reasonably be affected by his undertaking. Regulation 7 of these Regulations requires employers to appoint one or more competent persons to assist him in undertaking the measures he needs to take to comply with the relevant statutory provisions. 3. Introduction On 1 st December 2016, a Health and Safety Risk Assessment was carried out on all areas for which the client has responsibility, and a report prepared. The aims of the Health and Safety Risk Assessment are: 1. To identify all significant risks to employees and other persons who might be affected by the client's undertaking. 2. To enable the employer to prioritise the measures needed to comply with relevant statutory provisions. 3. To be appropriate to the nature of the work and remain valid for a reasonable period of time. The assessment addresses fully the requirements of Regulation 3 of the Management of Health and Safety at Work Regulations 1999 and identifies the measures required to comply with all relevant statutory provisions. An Action Plan is provided to assist compliance. The assessment covers: All risks in areas under the control of the client; All risks associated with plant and equipment; All risks to employees, occupants, visitors and contractors. 4. Terms and Definitions 4.1. Risk Assessment Regulation 3 of the Management of Health and Safety at Work Regulations 1999 requires every

5 employer to carry out an assessment of the risks to employees and to others who may be affected by their undertaking. Employers with five or more employees are required to record the significant findings of the assessment and any group of employees found to be especially at risk. An assessment: 1. Identifies the hazards to which employees and others are exposed. 2. Establishes the likelihood of harm from the hazards being realised i.e. the risk. 3. Evaluates the EXTENT of the risks (taking into account the existing control measures or precautions). Risk assessment, therefore, reflects the likelihood that harm will occur and its severity. The purpose of the assessment is to help the employer determine the measures needed to comply with their duties under relevant statutory provisions. A risk assessment is intended to be a working document that can be used to guide future action aimed at improving Health and Safety. In order to facilitate this an Action Plan is provided, giving an indication of the priority in which any work should be carried out Definitions Hazard The potential of something to cause harm Risk The probability of that harm actually occurring (the exposure) Risk Assessment Risk = Hazard x Exposure - the systematic identification of the hazards associated with your work and premises and the evaluation of the risks associated with those hazards. Risk Management The reduction of risks by ensuring, among other things, that effective preventative and protective measures are in place Period for Reassessment Regulation 3 of the Management of Health and Safety at Work Regulations 1999 requires the assessment to be reviewed if: 1. there is reason to suspect it is no longer valid; 2. there has been a significant change. It is recommended that, in order to comply with legislation, the assessment be reviewed at least annually or more often should the work change or the validity of the assessment becomes suspect Health & Safety Arrangements Regulation 5 of The Management of Health and Safety at Work Regulations 1999 requires employers to have arrangements in place to cover health and safety. It should be integrated with the management system for all other purposes and should include the following elements.a. Planning Adopting a systematic approach that identifies priorities and sets objectives. This Risk Assessment facilitates this process and wherever possible risks should be eliminated by the careful design and selection of facilities, equipment and processes or minimised by the use of physical control measures. B. Organisation Putting in place the necessary structure with the aim of ensuring that there is a progressive improvement in health and safety performance. C. Control Ensuring that the decisions for ensuring and promoting health and safety are being implemented as planned. D. Monitoring and review Like quality, progressive improvement in health and safety can only be achieved through the constant development of policies, approaches to implementation and techniques of risk control. The Regulation also requires that undertakings with five or more employees should record their arrangements for health and safety. It is recommended that the record of arrangements form part of the Company's General Policy on Health and Safety.

6 5. Premises Details Main site, car park, bin stores, landscaping, store room, water meter and Gas meter cupboard 5.1. On-site Contacts Hoaggies Catering provider Gorjus Clean Cleaning provider 5.2. Location of Premises The site is located on Castle Road Torquay opposite a multi-story car park. The site is a 2 level site connected by a link bridge at one end and stairs at the other Owner EF International Academy UK Ltd 5.4. Description of Undertakings The site consists of 2 buildings on 2 levels the Castle being the original and the Tower being commissioned in September The school is accessed from Castle Road; there is a small car park to the left on entering and the main doors to the Castle building and steps to the right leading to the Tower Construction Details The site consists of two buildings, varying in construction and age. Generally the Tower building is of framed and block construction. Generally the Castle building is of brick construction. The buildings generally have brick walls, and flat roofs are present on site Utilities The gas enters site at the front right hand side of the main front doors of the Castle building The HV and LV intake are located to the middle of the Castle building and right of the Tower building. Water meter is located to the main vehicle entrance of the site Foul and rain is fed directly in to the sewage system Usage The buildings serve as a private international boarding school during the academic year and a summer language school during the summer months 5.8. Enforcement There are report visits from the Local Authority Environmental Health Officer. ISI inspection September Employed Staff on Site EF employs approximately 60 staff Persons at Risk Persons at risk within the building include employees, students, visiting contractors, and members of the public.

7 6. Limitations of Report This assessment addresses the requirements of relevant statutory provisions and identifies the measures required to comply. The assessment covers: Whilst our Health and Safety Consultants make every reasonable effort to access all areas of the premises for which the client is responsible, there may be some areas that are inaccessible or are difficult to access due to the fabric of the building and to do so would cause unnecessary damage. The following survey specific areas were not accessed during the survey because they were either locked, not reasonably accessible for reasons of health and safety.. Any areas not accessed during the survey due to these considerations are outlined below: The electrical and mechanical worthiness of all plant and equipment is outside the scope of this report although the servicing and maintenance of such items may be commented upon. The Risk Assessment is based on a combination of observations made by the Consultant at the time of the survey as well as information provided by representatives of the client. All such information is accepted in good faith as being factual, accurate and a valid representation of the client's views. Any changes to the occupancy, use or other circumstances of the premises will require that a review of the assessment is carried out. - All areas, which to any degree are under the control of the client. - Tenanted areas are not included within the scope of this report. - No access onto any roofs. 7. Resume of the brief The 'Existing control measures / remarks' section of the report provides a general description of the standard of health and safety and the current control measures implemented on site. Specific health and safety issues are detailed under the relevant subject headings within this section of the report. Having considered the potential risks in terms of the worst possible outcome, the persons likely to be affected and the probability of an incident occurring; and taking account of the existing control measures, the report identifies the actions required to be taken to reduce such risks to a minimum. The report identifies any failures to comply with legislative requirements and gives brief, but specific, advice on the action to be taken. All statutory provisions relevant to the client and their undertaking are considered. Codes of Practice, Guidance Notes, British Standards and best practice are also considered and recommendations made. In each case the legislation breached is stated, and the action denoted as (L) legal requirement or (R) Recommendation. High (H), having considered the potential risks, the probability of an incident occurring and the existing means of control. The requirements within the action plan are then further prioritised as follows: (L), (M) or In each case the requirements are prioritised as follows: The above are given as a guide to assist implementation and allocation of resources, although it is recommended that work is carried out as soon as reasonably practicable. H A serious breach of health and safety legislation and / or affecting the adequacy of risk control features as determined by the risk assessment. Risks or issues which may result in legal action against the responsible persons. (Immediate attention required) M A lesser breach of health and safety legislation or inadequate control measures as identified by the risk assessment. (Recommended timescale for completion within 3 months) L Poor practices or issues that, whilst not presenting an immediate risk to health and safety, may affect overall health and safety. Also includes provision of practices and features that are favourable, but over and above adequate standards as defined by governing legislation and/or risk assessment. (Recommended timescale for completion within 6 months) Reasons for Risk Assessment There is general duty under the Health and Safety at Work Act 1974 and Regulation 3 of the Management of Health and Safety at Work Regulations 1999, to assess the risks to the health and safety of staff and others. There are also specific health and safety regulations, under which it is necessary to conduct risk assessments and these are referenced in the applicable sections of this document.

8 Specific Risk Assessments and policies also referred to: Health and Safety Emergency and serious incident First aid Dispensing medicine Science IT computer usage Physical Education Excursions Fire Risk Assessment and procedures Measures regarding dangerous chemicals Health and Safety policy Evacuation procedures First Aid policy Dispensing medicine policy Science storage and usage of chemicals refer to the CLEAPPS risk assessment and guidelines. For IT refer to computer usage policy. For PE lessons and physical sports clubs refer to Sports risk assessments. Excursions refer to excursions policy. Refer to schools emergency fire evacuation procedures and the Fire Watch inspection report and risk assessment carried out on the 12 th September COSHH data will be readily available for all hazardous substances. Refer to COSHH and CLEAPPS safety documentation and risk assessment. Procedures in case of an accident or Refer to Evacuation procedures emergency Ensure the safety of other people in the immediate vicinity Locate the nearest first aider Judge the situation and carry our first aid where required Contact emergency services if required Log using the school incident form First Aid and administration of medicine Refer to First Aid and Dispensing Medicine policy First aiders display certification in the 1 st aid area List of first aiders displayed in the first aid room Medicine can only be dispensed by allocated staff members as per dispensing of medicine policy Records must be kept on the appropriate records form RESIDUAL RISK RATING VERY HIGH (VH) Strong likelihood of fatality / serious injury occurring HIGH (H) Possibility of fatality/serious injury occurring MEDIUM (M) Possibility of significant injury or over 3 day absence occurring The activity must not take place at all. ACTION REQUIRED You must identify further controls to reduce the risk rating. You must identify further controls to reduce the risk rating. Seek further advice, e.g. from your H&S Team If it is not possible to lower risk further, you will need to consider the risk against the benefit. Monitor risk assessments at this rating more regularly and closely. LOW (L) Possibility of minor injury only No further action required. 8. Risk Assessment and Action Plan 8.1. Management This health and safety risk assessment was carried out on 1 st December provide a Health and Safety Manual for the site.

9 A company health and safety policy is available and covers all company activities and relevant legislation. Out of hours work is not carried out by staff of the client at present. Lone working is carried out by staff. Health and safety matters are coordinated with contractors including: emergency procedures Training There are training requirements identified for which the client is responsible Contractors The main contractor is based on site and has a heavy involvement with site issues and a historic and in depth understanding of the site. All contractors are vetted for competency in respect of health and safety and an approved list of contractors is held. An exchange of health and safety information is carried out including; health and safety policies, method statements, risk assessments, insurance and training certificates. There is approximately 60 staff of the client employed on site and 270 students. Non-routine and high risk activities are not envisaged to be undertaken on site on a frequent basis. Any such activities occurring on site should be subject to approval and controlled by a suitable permit to work system Manual Handling 8.5. Display Screen Equipment The IT department send out a self-assessment regarding Display Screen Equipment and reports findings to the Health and Safety Rep Personal Protective Equipment Various equipment is used on site within various departments all logs are sent to Health and Safety rep including PAT results, Science and art PPE, Mini bus, etc Fire A fire alarm panel is located in the reception area to the right of the doors. This has been replaced with smoke / heat alarms.. Suitable and sufficient fire extinguishers are provided to the common areas of the premises including the Science Department and the electrical rooms. All fire extinguishers are signed in the prescribed form. All fire extinguishers are wall mounted. Access for the emergency services is available on site and is unlikely to be affected by vehicles and other obstructions Bomb and other emergency procedures 8.9. Site Security CCTV is installed in the buildings and recorded for security purposes. 10 cameras are located on site, these all being static.

10 There are CCTV warning signs provided on site. Security on site is adequate. There are no reported problems with security and no evidence of vandalism or trespass. The reception controls entry. Visitors are recorded as are vehicles First Aid School nurse and various trained staff Water Supply Water is fed direct to the school and provides water to the kitchen and WCs. The meters are located within the main vehicle entrance External Structure and Roof Areas The access to Castle building roof is from Link bridge. The lower roof has a safety rail surrounding and access via portable extension ladders to the highest roof where there is no secure point or railing. The Tower building roofs are accessed via the plant room located in the Tower building and access to the green sedum roof is via a locked door Working at Height Staff on site are required to access the roof areas for inspection purposes and accompanying contractors. Ladders and small platforms are readily available for use by competent persons Window Cleaning All windows are cleaned in house by a competent person Car Park and External Areas Fencing / site hoarding and notice boards are maintained in a good condition. The nosings to the external steps to some areas are highlighted in order to make their presence more obvious. Others are not although it well lit areas with obvious steps. Adequate lighting is provided to the external areas of the premises. Parking spaces are demarcated. A supply of grit and grit bin are provided on site. Arrangements for gritting and snow clearing are undertake by a member of staff at the early start to the day when required. School Area Intruders or persons on the school site who are uninvited or do not have permission to be there. HAZARD OBSERVED Harassment, verbal abuse, physical injury RISK BEFORE CONTROL MEASURES Harassment, verbal abuse, physical injury PERSONS AT RISK Pupils, staff and other visitors to the site CONTROL MEASURES Ensure that all persons using the main entrance to the building can be viewed/surveyed and monitored from a secure school administrative area. Ensure that all identification badges worn by official visitors are verified. Ensure that a visitors signing in and identification badge system is in operation for all visitors admitted to the site. Ensure that supervision rotas take account of monitoring the premises' access and egress COMMENTS ACTIONS Gate and fencing is being considered RESIDUAL RISK RATING

11 Outside Area (front of school) Traffic accident on road and entrance to the building. Risk of students being hit by a car while crossing the road and by delivery vehicles and visitors at the front of the building. points and pupil safety in non-lesson time and that visitor admittance procedures are maintained and staffed throughout break and lunchtimes. Visual checks that visitor s book is being used and identification badges issued. Check that visitors are using the procedures described. All students informed about safe crossing of the road during their induction. Where possible deliveries arrive during lesson times. Slips or falling over at the front of the building. Danger of slipping, particularly if icy or wet. Monitor this area during busy periods. Staff monitors during break and lunch times as per rotation schedule and Guidance Counsellors at start and end of day. Outside stairs leading to tower building. Steep stairs that get very busy during peak usage. Danger of slipping down the stairs and in extreme cases falling over the edge of the stairs. Inform students to be cautious when using the stairs and in single file. Possible action to be taken to increase size of steps High Bridge connecting buildings. Decking outside canteen Outside exit from LRC and walkway and stairs up to tower. Danger of it becoming slippery and because of its height a danger exists during high winds. Slips may result in injury. Injury may occur exiting the LRC through the door because of concealed step. High winds and bad weather can cause serious slips and falls. Danger that students and staff may slip on the wooden surface The step is not obvious which may result in falls Monitor weather conditions and consider usage if icy or extremely windy with the potential to close the bridge during storm conditions. Terrace decking can be closed when particularly wet or icy. The surface will need to be well maintained to prevent it from becoming slippery Make the step more visible using coloured markings. low Injury from slips as the walkway is steep The walkway is steep and when wet or icy this may be a risk Grit can be used if icy Link Bridge connecting buildings. Danger from injury walking up the stairs Injury possible due to danger of it becoming slippery and because of its The stairs are metal and this is likely to become slippery when wet. High winds and bad weather can cause serious slips and falls. Grit can be used if icy Monitor weather conditions and consider usage if icy or extremely windy with the potential to close the bridge during storm conditions. Add gripping tape to stairs Alternative route from the back of the LRC (see details above)

12 Dining Hall height a danger exists during high winds. Injury from slips trips or falls as the Canteen can get very busy and hazards exist such tables and chairs etc. When corridor is busy with students a hazard exists with slips and falls. Terrace decking can be closed when particularly wet or icy. Lunch time and break have been extended to reduce queues and associated hazards Internal Areas Lighting within the internal common areas is adequate. Floor coverings are free from defects. Paintwork is maintained on a yearly basis. School Area HAZARD OBSERVED (What could happen if risk is left) RISK BEFORE CONTROL MEASURES PERSONS AT RISK CONTROL MEASURES (Measures taken to reduce risk) COMMENTS ACTIONS RESIDUAL RISK RATING Reception and corridors Injury may occur as Slips may occur as surface may become slippery when wet particularly when it is raining outside and when cleaned. When corridor is busy with students a hazard exists with slips and falls. Reception area should remain clear during break times and reception staff should encourage students to use the dining hall. If the floor becomes wet signs should be used to indicate danger and where possible the floors should be mopped. Signs and additional matting is used. medium Dining Hall Injury from slips trips or falls as the Canteen can get very busy and hazards exist such tables and chairs etc. Tables and chairs may be a hazard when it is crowded. Tables and chairs need to be arranged before break times in a safe and orderly manner. Any potential hazards that could cause injury such as slippages need to be sign posted and cleared up immediately. Lunch time and break have been extended to reduce queues and associated hazards low LRC Stairs Corridors in Castle Building Tables and chairs can cause injury if not kept in order around the tables. Bags can cause injury if kept on the floor Danger of falling down main stairs or falling over the banister. The back stairs pose a risk because they are narrow and can become congested during busy times. Injury possible Corridors are narrow and can become congested. Tables and chairs may be a hazard when it is crowded. Poorly arranged seats may cause a hazard. Falls down stairs or over banister. Potential for students to collide which may cause injury. Ensure that the room is tidy and that tables are arranged appropriately at the end of each day. Avoid congestion in corridors by monitoring and moving students along before lessons and during breaks. Ensure students don t gather on the corridor and that it is only used as an access point. Bags must not be left in corridors. low medium

13 Corridor in Castle Building over stairs. Nurses station /Sick Bay Injury possible banister and height over stairs. Possible contamination from Biohazard Unlikely but possible Danger of banisters giving way or students falling over. Misuse of biohazard bins without protective gloves Ensure students don t gather on the corridor and that it is only used as an access point. Refer to policies and procedures for detailed analysis Biohazard bins clearly labelled as such with instruction for use. Corridors and stairs in the Tower Building Toilets throughout the building Classrooms Access to medication by students may cause illness if incorrect. medicine taken or for use in suicide attempts Injury less likely than in castle because of wider corridors than in the castle with a lower risk. Injury from slippery floors particularly in smaller toilets. Some classrooms are difficult sizes and designs to arrange furniture in an ideal manner and student s bags and belongings can cause hazards around rooms which can cause injury and prevent safe exit during fire evacuation. Students may be able to gain access to the medicine cabinet Slips and falls. Slips and falls that may cause injury to heads and other parts of the body on sinks etc. Difficulty moving around classrooms that may cause injury. The room has restricted access with a keypad entry and the medicine cabinet is locked with a padlock. The room has restricted access with a keypad entry and the medicine cabinet is locked with a padlock. Ensure corridors are kept clear and not used as gathering points particularly during break times. Bags must not be left in corridors. Ensure that toilets are clean and well maintained. Any potential for slippages are indicated with signs and cleaned up immediately. Consideration must be given to the arrangement of tables and chairs to ensure access in and around the class. Students must not be allowed to change the seating. Bags must be put under tables to ensure movement around rooms. A sign could be put on the bins with instructions for use also indicating that students shouldn t use it. A sign could be put on the bins with instructions for use also indicating that students shouldn t use it. low low low Any spillages caused in classrooms can cause hazards of slippage particularly in rooms without carpets like the science rooms. Spillages in rooms may cause students and staff to slip. Science have wet floor signs Electrical distribution board boxes in some classrooms at hazardous height. Injury from tripping due to trailing cables Danger of banging head causing injury Hazard tape stuck to draw attention to the risk Sourcing long-term solution. Rearrange classrooms to avoid boards Room102 Injury from tripping due to trailing cables Trailing cables near desks Extension cable used to direct from plug under desk Possibility of moving plugs

14 Art rooms Possible injury from sharps Sharps such as cutters and Stanley knives are used by students and staff Use of sharps is always monitored by staff and students are given clear instruction on use Science rooms Possible injury to eyes from paint See Science risk assessments for use of chemicals Paint may splash into eyes Staff/students Goggles worn with particular paints likely to splash medium Intoxication due to chemical inhalation Due to small area used to prepare and clean up after experiments a danger exists from intoxication Staff/students Extra fan turned to high and left on at all times. Additional ventilation being added and a larger room is being considered for use Welfare Facilities Welfare facilities are provided to the school and include Staff room as well as kitchen areas. A supply of wholesome drinking water is provided for all on site. Sanitary accommodation is clearly labelled indicating their intended gender use. The facilities are clean and provided with soap and drying facilities. Staff are provided with suitable facilities to make a hot drink, eat meals and take suitable rest breaks. Lighting in the toilets is adequate. The welfare facilities are well maintained in a clean and tidy condition. There is no smoking within the site and all substantially enclosed workplaces, in accordance with the relevant legislation. Sanitary accommodation is provided throughout the building. The female students and staff have sanitary bins provided. The facilities are ventilated. An adequate supply of hot / warm water is provided to the wash hand basins located to the sanitary accommodation on site. School Area HAZARD OBSERVED (What could happen if risk is left) RISK BEFORE CONTROL MEASURES PERSONS AT RISK CONTROL MEASURES (Measures taken to reduce risk) COMMENTS ACTIONS RESIDUAL RISK RATING Staff room Fire and electrical shock from facilities. Illness from poor Hygiene Refuse

15 There are no reported problems with needles or sharps on site. All waste is removed from the premises and suitably disposed of in the correct manner. Suitable containers are provided for waste on site Pressure Systems Boilers Each building has a boiler room which houses 2 gas boilers for the sole purpose of heating each building Lifts Each site has a lift for the use of by staff and students and signed to be used during the normal working day Electrical Matters The HV and LV electrical rooms are located at the rear of the site. The fuse boards being located in various locations throughout both buildings. The electrical installation to the distribution boards has been subject to an electrical installation condition inspection / periodic inspection on 06/03/2015. The electrical rooms are locked and access restricted to authorised personnel only. The electrical room is kept free of combustibles. An electric shock poster is displayed within the electrical room. Suitable electrical rubber matting is provided under the electrical panels. The main electrical distribution room is signed in the prescribed format. The portable electrical appliances, which are the clients responsibility have been inspected and tested on a rolling basis Hazardous Substances Contractors employed on site use some substances which fall under the scope of the Control of Substances Hazardous to Health Regulations (COSHH). Maintenance, Science and Art department have various substances under COSHH that require Specific needs Highly Flammable Liquids Liquefied Petroleum Gas Duke of Edinburgh. The storage of small LPG canisters is kept in the locked outside store Noise and Vibration No legal action levels seemed to be exceeded at the time of visit Asbestos

16 Currently believe all asbestos has been removed from site during the refurbishment work carried out in Air Conditioning / Ventilation The air conditioning units are subject to an annual maintenance contract Access Equipment There is fixed access equipment installed on the Tower building. Portable ladders, platforms are used on site with monthly checks carried out. Contractors are responsible for the provision and maintenance of their own items of access equipment.