25 Bargo River Road, Tahmoor, NSW All motor vehicles are covered by Fully Comprehensive Insurance Policies

Transcription

1 Venue / Emergency Services Information VENUE INFORMATION PROPERTY ADDRESS Kiah Ridge Christian Conference Centre 25 Bargo River Road, Tahmoor, NSW 2573 POSTAL ADDRESS PO Box 43 Tahmoor NSW 257 PHONE (02) FAX (02) WEB info@kiahridge.org.au INSURANCE DETAILS PUBLIC LIABILITY WORKERS COMPENSATION MOTOR VEHICLES As per certificate of currency All employees are covered by Workers Compensation Policy All motor vehicles are covered by Fully Comprehensive Insurance Policies Risk Assessment & Management (February 2014) Page 1 of 20

2 Venue / Emergency Services Information EMERGENCY SERVICES AMBULANCE SERVICE 000 Picton Ambulance Station Argyle St, Picton Bowral Ambulance Station Bong Bong Street, Bowral HOSPITAL: Campbelltown Hospital Therry Rd, Campbelltown NSW 2560 Bowral & District Hospital Mona Road, Bowral MEDICAL CENTRE: Tahmoor Medical Centre Shop Tahmoor Shopping Village, Remembrance Drive Tahmoor Mon Fri 7:30 18:00 (Thurs 19:30) Sat/Sun 08:30 16:00 (02) (02) (02) NSW FIRE SERVICE 000 Mittagong: (02) Bowral Rd, Mittagong Picton: RURAL FIRE SERVICE Wollondilly Fire Control (02) Bridge Street, Picton Wingecarribee Fire Control Cnr Priestley & Etheridge Streets, Mittagong (02) POLICE 000 Camden LAC: Cnr Camden Valley Way and Wilson Crescent, (02) Narellan Bowral: Wingecarribee St, Bowral (02) STATE EMERGENCY SERVICE: Wollondilly Shire (02) Risk Assessment & Management (February 2014) Page 2 of 20

3 LIKELIHOOD Kiah Ridge Christian Conference Centre CONDUCTING A RISK ASSESSMENT The following factors are considered when conducting a risk assessment and ascertaining: the likelihood of an identified hazard/risk occurring the consequence if the identified hazard/risk occurs Almost certain Likely Possible Unlikely Rare Likelihood Factors The hazard / risk is expected to occur in most circumstances. The hazard / risk will probably occur in most circumstances (more than 50% of time). The hazard / risk should occur at some time (less than 50% of time). The hazard / risk could occur at some time, usually in exceptional circumstances. The hazard / risk is possible but is not expected to occur. Extreme Major Moderate Minor Insignificant Consequence Factors Death; high financial loss; sustained national media coverage Extreme / permanent Injuries (significant hospitalisation); major financial loss; major negative state media Medical treatment required (may involve hospitalisation); moderate financial loss; some state media, sustained local media First Aid treatment on site; minor financial loss; one off digital media, TV or newspaper coverage No injuries or treatment; low or no financial loss; one off local media coverage RISK ANALYSIS MATRIX The following risk analysis matrix is used to assign a residual risk rating to the identified hazard/risk. A residual risk rating considers the risk management strategies in place. CONSEQUENCE Insignificant Minor Moderate Major Extreme Almost certain Medium Medium High High High Likely Low Medium Medium High High Possible Low Medium Medium High High Unlikely Low Low Medium Medium High Rare Low Low Low Medium Medium Risk Assessment & Management (February 2014) Page 3 of 20

4 HIERARCHY OF CONTROLS The hierarchy of controls describes methods to eliminate the hazard/risk, or it this is not possible, control the hazard/risk to the fullest extent possible by using an alternate control method. Eliminate the hazard Substitute the hazard with a safer alternative Isolate the hazard Engineering controls to reduce the risk Administrative controls to reduce the risk Personal Protective Equipment Remove the hazard from the workplace. Stop using it, buy different substances or materials which don t create a hazard or change the activity so that the hazard is not used. Replace the material, process, chemical or machine with a less hazardous one to lower the risk from the hazard. Isolate the hazard from the person at risk such as guarding of equipment and machinery or locating noisy machinery away from the main work area. Design and install equipment to counteract the hazard such as installing an extraction system to remove dangerous fumes or dust or installing lifting equipment for heavy loads. Establish and document work procedures and safe work practices. Examples include supervision of students, behaviour management programs, instruction and training in safe work methods. Use appropriately designed and properly fitted equipment such as safety goggles, ear muffs in conjunction with other control measures identified from above. DEFINITIONS: The following definitions will assist in understanding the risk management forms included in this document Activity Instructor Adult Leader Participant On Site Supporting Procedures Management A Kiah Ridge staff member appropriately trained for the delivery of the specific activity A responsible adult that either: assists the activity instructor during a session takes responsibility to supervise an activity An individual that is involved in an activity Refers to the property Kiah Ridge Christian Conference Centre A safe operating procedure for the activity Additional risk management forms that relate to this specific activity Risk Assessment & Management (February 2014) Page 4 of 20

5 ACTIVITIES ASSESSED: The following activities have been assessed, and included in this risk assessment document. A brief description is included that can be used to inform participants and their parents/guardians of the nature of the activities that they may participate in. Archery Bushwalking (guided) Campfire (bush cooking) Campfire (recreation) Orienteering Rock Climbing (artificial) Team Initiatives Team Wide Game(s) Raft Building (pool) Swimming (pool) Playground Equipment Recreation Sports Guest Movements An instructed activity, participants use recurve bows to fire arrows at stationary targets at a set distance. Utilising defined trails on site, or a defined fire trail adjacent to the property. Trails are classed as easy/moderate grade. Participants involved in cooking their own bbq lunch and/or popular bush recipes (e.g. damper) on an open fire and bbq plate. A whole group campfire experience at a defined campfire circle, with cleared area and log seating. Teaching introductory map/compass skills to navigate around a defined course on site. Rock climbing on an artificial surface, provided by a mobile climbing wall company Ground level team building activities involving minimal equipment. Large group game(s) with team objectives, typically run in open space outdoors Construction activity conducted at the on-site swimming pool, requiring participants to build, float test, and paddle a raft as a team. This activity typically does not include free swim. On-site free swimming sessions. Children s play equipment located at the main conference centre. Refers to common sports: Soccer; Oz-tag; Football; Cricket; Tennis; Basketball, etc Movement of guests around the centre during instructed activities Risk Assessment & Management (February 2014) Page 5 of 20

6 Activity Name: Archery Activity Location: Kiah Ridge Christian Conference Centre Description: An instructed activity, participants use recurve bows to fire arrows at stationary targets at a set distance. Assessment: February 2014 Group Movements Supporting Procedures: Archery Puncture wounds from arrows RARE EXTREME MEDIUM Administration: Safe / unsafe areas are defined, clearly marked and explained to participants Observers must remain in the safe area Safe technique for removing and carrying arrows is demonstrated Bows are returned to holders when participants are on range collecting arrows Abrasions / bruising from bow slap POSSIBLE MINOR MEDIUM Administration: Instructional staff demonstrate correct technique including; stance, firing position PPE: Armguards are available for participants to utilise Trip hazards (rope / uneven ground) UNLIKELY MINOR LOW Administration: Participants are made aware of potential trip hazards during safety briefing Injury to passer by RARE EXTREME MEDIUM Engineering: Engineering: Marker ropes are orange to aid in visibility and are pegged down Entry points to the archery range area are roped off and warning signage in place. Risk Assessment & Management (February 2014) Page 6 of 20

7 Activity Name: Bushwalking (Guided) Activity Location: Description: Utilising defined trails on site, or a defined fire trail adjacent to the property. Trails are classed as easy/moderate grade. Assessment date: February 2014 Group Movements Supporting Procedures: n/a Kiah Ridge Christian Conference Centre Adjacent Fire Trail (Fire Road) Tripping / Fall due to uneven surfaces POSSIBLE MINOR MEDIUM Administration: All participants are briefed regarding variances in terrain PPE: All participants are required to wear sturdy enclosed footwear Participant enters a water hazard RARE EXTREME MEDIUM Administration: Instructional staff OR Assisting Adult Leader maintain appropriate group management and supervision at all times Lost Person(s) UNLIKELY MODERATE MEDIUM Administration: Participants instructed to stay together with group at all times Instructional staff OR Assisting Adult Leader maintain appropriate group management and supervision at all times Supervision maintained at the front/rear of the group Risk Assessment & Management (February 2014) Page 7 of 20

8 Activity Name: Campfire (Bush Cooking) Activity Location: Kiah Ridge Christian Conference Centre Description: Participants involved in cooking their own bbq lunch and/or popular bush recipes (e.g. damper) on an open fire and bbq plate. Assessment: February 2014 Group Movements Supporting Procedures: n/a Burn / scald UNLIKELY MINOR LOW Administration All participants are briefed regarding use of fire for cooking Instructional staff or assisting adult leader are providing supervision at all times Poor containment of fire UNLIKELY MINOR LOW Engineering: Trip hazards UNLIKELY MINOR LOW Engineering: PPE: Participant involved directly with handling of hot items are provided with gloves Area surrounding fire (2 metre radius) is cleared of combustible fuel and trip hazards Administration: All participants are briefed regarding use of fire for cooking Water is available at the fire for use in emergency Instructional staff or assisting adult leader are providing supervision at all times Fire is not left unattended at any time Fire is extinguished at end of session Area surrounding fire (2 metre radius) is cleared of combustible fuel and trip hazards Administration: Participants instructed of safe movement around fire Risk Assessment & Management (February 2014) Page 8 of 20

9 Cut (knife) UNLIKELY MINOR LOW Administration: All participants are briefed regarding use of food preparation implements Engineering: All sharps are stored in a hard container when not in use Poor hygiene LIKELY MINOR MEDIUM Administration: All participants are briefed regarding safe handling of food and importance of sanitation Participants are instructed to wash hands before session PPE: Anti-bacterial hand-gel is provided to clean prior to any food handling Risk Assessment & Management (February 2014) Page 9 of 20

10 Activity Name: Campfire (Recreation) Activity Location: Kiah Ridge Christian Conference Centre Description: A whole group campfire experience at a defined campfire circle, with cleared area and log seating. Assessment date: February 2014 Group Movements Supporting Procedures: n/a Burn / scald UNLIKELY MINOR LOW Administration Adult Leader maintains appropriate group management and supervision at all times Poor containment of fire UNLIKELY MODERATE MEDIUM Engineering: Trip hazards UNLIKELY MINOR LOW Engineering: Area surrounding fire (2 metre radius) is cleared of combustible fuel and trip hazards Administration: Adult Leader maintains appropriate group management and supervision at all times Water is available at the fire for use in emergency Fire is not left unattended at any time Fire is extinguished at end of session Area surrounding fire (2 metre radius) is cleared of combustible fuel and trip hazards Administration: Adult Leader maintains appropriate group management and supervision at all times Risk Assessment & Management (February 2014) Page 10 of 20

11 Activity Name: Orienteering Activity Location: Kiah Ridge Christian Conference Centre Description: Teaching introductory map/compass skills to navigate around a defined course on site. Assessment date: February 2014 Group Movements Supporting Procedures: Orienteering Lost person UNLIKELY MODERATE MEDIUM Administration: Participants briefed regarding remaining in group and not wandering off All participants are provided with an orientation of key areas on site and a topographic map Participants are required to move around site in groups of three or more Dehydration RARE MINOR LOW Administration: All participants are asked to carry a water bottle during activity sessions if not near a water drinking station Sprains / strains POSSIBLE MINOR MEDIUM Administration: All participants are briefed regarding variances in terrain Participants encouraged not to run through dense bush land PPE: All participants are required to wear sturdy enclosed footwear Risk Assessment & Management (February 2014) Page 11 of 20

12 Activity Name: Rock Climbing (Artificial Surface) Activity Location: Kiah Ridge Christian Conference Centre Description: Rock climbing on an artificial surface, provided by a mobile climbing wall company Assessment date: February 2014 Group Movements. Contractor supplied Risk Management Form. Supporting Procedures: n/a Un-arrested at height fall RARE EXTREME MEDIUM Administration: Participants are briefed in correct fitment of PPE Instructional staff are suitably qualified to instruct activity PPE: All participants and instructional staff are provided with a sit-harness Engineering: Activity designed to arrest at height falls through appropriate fall arrest / belay system Rope burn UNLIKELY MINOR LOW Administration: Participants instructed in correct techniques for rope handling specific to activity Uncontrolled descent UNLIKELY MAJOR MEDIUM Administration: Participants are briefed in correct method of descent from activity Where a belay system is in use, Instructional staff and assisting leaders visually supervise all descents Clothing / jewellery / hair entrapment in ascending / descending / belay devices UNLIKELY MINOR LOW ADMINISTRATION: Participants are required to tie hair back and tuck in loose clothing ELIMINATION: All hanging jewellery (i.e. necklaces, ear-rings, bracelets) must be removed Risk Assessment & Management (February 2014) Page 12 of 20

13 Activity Name: Team Initiatives Activity Location: Kiah Ridge Christian Conference Centre Description: Ground level team building activities involving minimal equipment. Assessment date: February 2014 Group Movements Supporting Procedures: Team Initiatives Fall during activity UNLIKELY MINOR LOW Administration: Participants are briefed in safe spotting technique Participants are excluded from activity for unsafe behaviour Participants are not permitted above shoulder height Collision with other participants UNLIKELY MINOR LOW Administration: Participants are briefed in safe spotting technique Participants are not permitted above shoulder height Appropriate initiative activities are selected for age and ability of group Participants feel isolated / withdrawn during initiatives UNLIKELY MINOR LOW Administration: Initiative activities are selected for age and ability of group Initiative activities are selected to vary opportunities for different styles of participant interaction and leadership Risk Assessment & Management (February 2014) Page 13 of 20

14 Activity Name: Team Wide Game(s) Activity Location: Kiah Ridge Christian Conference Centre Description: Large group game(s) with team objectives, typically run in open space outdoors Assessment date: February 2014 Group Movements Supporting Procedures: n/a Trip hazards LIKELY MINOR MEDIUM Administration: Participants advised to be cautious whilst engaged in the activity. Instructional staff OR Assisting Adult Leader maintain appropriate group management and supervision at all times Collision POSSIBLE MINOR MEDIUM Administration: Instructional staff OR Assisting Adult Leader maintain appropriate group management and supervision at all times Risk Assessment & Management (February 2014) Page 14 of 20

15 Activity Name: Raft Building (Pool) Activity Location: Kiah Ridge Christian Conference Centre Description: Construction activity conducted at the on-site swimming pool, requiring participants to build, float test, and paddle a raft as a team. This activity typically does not include free swim. Assessment date: February 2014 Swimming (Pool); Group Movements Supporting Procedures: Raft Building Raft break-up: resulting in limb entrapment or; materials striking participants Collision with other individuals / edge of swimming pool POSSIBLE MINOR MEDIUM Administration: Rafts are test floated by teams prior to participants using rafts. Test float allows instructor to identify potential entrapment/strike hazards (unsecured materials, loose rope, etc) Engineering: Lightweight materials used in construction of raft UNLIKELY MINOR LOW Administration: Participants instructed to remain one body length from the edge of the pool at all times whilst manoeuvring the raft Raft entered from the pool steps or from in the water. Entering the raft from the pool edge is not permitted. Risk Assessment & Management (February 2014) Page 15 of 20

16 Activity Name: Swimming (Pool) Activity Location: Kiah Ridge Christian Conference Centre Description: On-site free swimming sessions. Assessment date: February 2014 Group Movements Supporting Procedures: n/a Sunburn LIKELY MINOR MEDIUM Engineering: Shade sail structure erected over shallow end of swimming pool Slipping / tripping / falling on surrounding hard surface Risk Assessment & Management (February 2014) Page 16 of 20 PPE: Participants encouraged to wear protective clothing and sunscreen POSSIBLE MINOR MEDIUM Administrative: Signage in place advising no running Collision with other individuals POSSIBLE MINOR MEDIUM Administrative: Signage in place advising no running Unauthorised entry to the swimming pool RARE EXTREME MEDIUM Isolate: Swimming pool fenced to standard Engineering: Self closing gates installed Administrative: Procedure for pool use explained during group welcome: active supervision required at all times Injury from diving into shallow water UNLIKELY MAJOR MEDIUM Engineering: Pool constructed with a deep end Administrative: Pool depths clearly indicated Signage in place advising no diving, bombing Adult Leader maintain appropriate group management and supervision at all times

17 Drowning RARE EXTREME MEDIUM Engineering: Unauthorised entry to the pool restricted Kiah Ridge Christian Conference Centre Administrative: Adult Leader maintain appropriate group management and supervision at all times Maximum bather load advised to group Irritation from pool chemicals RARE MINOR LOW Engineering: Automated pump/filtration system to standard Trickle feed chlorine dispensing (tablet) All chemicals and pump equipment in a locked storeroom Administrative: Water quality monitored Corrective action taken as required Risk Assessment & Management (February 2014) Page 17 of 20

18 Activity Name: Playground Equipment Activity Location: Kiah Ridge Christian Conference Centre Description: Children s play equipment located at the main conference centre. Assessment date: February 2014 n/a Supporting Procedures: n/a Tripping / Fall POSSIBLE MINOR MEDIUM Administration: Assisting Adult Leader maintain appropriate group management and supervision at all times Collision with other participants POSSIBLE MINOR MEDIUM Administration: Assisting Adult Leader maintain appropriate group management and supervision at all times Injury from equipment UNLIKELY MINOR LOW Engineering: Play equipment designed / constructed by play equipment company Soft fall in place Administration: Sporting equipment maintained and operational Risk Assessment & Management (February 2014) Page 18 of 20

19 Activity Name: Recreation Sports Activity Location: Kiah Ridge Christian Conference Centre Description: Refers to common sports: Soccer; Oz-tag; Football; Cricket; Tennis; Basketball, etc Assessment date: February 2014 Group Movements Supporting Procedures: n/a Trip hazards LIKELY MINOR MEDIUM Administration: Instructional staff OR Assisting Adult Leader maintain appropriate group management and supervision at all times Collision POSSIBLE MINOR MEDIUM Administration: Instructional staff OR Assisting Adult Leader maintain appropriate group management and supervision at all times Impact from sporting equipment RARE MODERATE LOW Administration: Instructional staff OR Assisting Adult Leader maintain appropriate group management and supervision at all times Sporting equipment maintained and operational Risk Assessment & Management (February 2014) Page 19 of 20

20 Activity Name: Group Movements Activity Location: Kiah Ridge Christian Conference Centre Description: Movement of guests around the centre during instructed activities Assessment date: February 2014 n/a Supporting Procedures: n/a Lost person UNLIKELY MINOR LOW Administration: All guests are briefed regarding remaining within permitted boundary areas Instructional staff and assisting adult leader maintain appropriate group management and supervision where possible Environmental allergies, including bites / stings LIKELY MINOR MEDIUM Elimination: Remove allergen if possible(e.g. if an ingredient in cooking) Administration: For activity programs, all participants are required to complete comprehensive medical forms prior to program Participants are required to bring any required medication Sunburn LIKELY MINOR MEDIUM Administration: All participants are required to wear a hat at all times (except when wearing alternate PPE, e.g. Helmet) PPE: Participants are required to bring a sunhat for use during the program Sunscreen is available for use by all participants during program Dehydration LIKELY MINOR MEDIUM Administration: All participants are asked to carry a water bottle during activity sessions if not near a water drinking station Risk Assessment & Management (February 2014) Page 20 of 20