2016 USTA Southwest Jr. Team Tennis Section Championships

Transcription

1 2016 USTA Southwest Jr. Team Tennis Section Championships Championship Handbook July 29-31, 2016 Tucson, AZ

2 TABLE OF CONTENTS Welcome Le er Team Registra on General Schedule of Events Sec on Championship Informa on & Regula ons Player Party Informa on...10 USTA Na onal Championships Informa on.. 11 Safety Precau ons for Playing in Warm Weather USTA Honor Code of Ethics

3 Dear Team Coach/Captain: Congratulations to you and your team on winning your 2016 local USTA Jr. Team Tennis league and advancing to the USTA Southwest Jr. Team Tennis Section Championships. The event is being held July 29-31, 2016 in Tucson, AZ. This packet contains the information your team will need to make the necessary preparations to attend the Section Championships. Please review the entire packet carefully and distribute the information accordingly to the parents and players on your team. Instructions to register your team for the championship on TennisLink are on the next page. The Team Registration fee for this year s event is $150 per team. This fee does not include the mandatory TennisLink processing fees. There will also be a $100 deposit required in addition to the registration fee. The deposit will only be processed if the team pulls out of the championship at any point after registration. Teams will be responsible for all of their own expenses. Please note that as the Team Coach/ Captain, you will be responsible for your team at all times. All matches will be played at one of three sites. Hilton El Conquistador Golf & Tennis at Pusch Ridge (resort) North Oracle Road Tucson, AZ (520) Oro Valley Community Center N. La Canada Drive Tucson, AZ (520) Tucson Racquet Club 4001 North Country Club Tucson, AZ (520) We look forward to meeting you and watching your team as they compete in the 2016 USTA Southwest Jr. Team Tennis Section Championships. If you have any additional questions, please do not hesitate to contact us. See you July! Ashley Portwood USTA Southwest Section Tournament Director (480) x 104 portwood@southwest.usta.com 3

4 2016 Jr. Team Tennis Southwest Section Championships Register in 3 Easy Steps! More detail on next page. (Deadline July 21, 2016) 1) Register on Tennis Link. Pay team registration fee and team deposit. 2) Complete a Team Profile Form 3) Sign Waivers- Each Player Must sign a Promotion Release and Liability Waiver along with a Sportsmanship Contract. The Championship Fee will be $150 per team plus TennisLink processing fees. Each team is limited to bring a maximum of 10 players. Registered players will receive match play throughout the weekend, a championship t-shirt, and access to Player Party. 4

5 1) To Register your championship team on Tennis Link: By July 21, ) Go to the TennisLink Team Tennis Homepage (teamtennis.usta.com). 2) Scroll to the bottom of the page. Under Options, click on Championship Registration. 3) Enter the correct Registration Number and your Team Number (Local League Team Number advancing on). Registration Numbers 12 & Under Intermediate: & Under Intermediate: & Under Intermediate: & Under Advanced: ) Click Proceed to check out, enter your credit card info, and you are registered! 2) Complete a Team Profile Form: By July 21, 2016 The team profile form will be ed to you by the tournament director. You can also complete the form HERE. Or cut and paste the following link into your browser: Please note, your team registration will not be complete until you have registered BOTH on Tennis Link and filled out the Team Profile Form. 3) Sign Waivers: Now Available Online Forms to complete: All forms are now available online. There are three separate forms to sign, a Promotion Release, Liability Waiver, and Sportsmanship Contract. All forms should be completed by the parent or legal guardian of each player. Players over the age of 18 may sign for themselves. Promotion Release/Liability Waiver/Sportsmanship Contract: All forms must be submitted by the start of match play. Players may not participate in the event until this form has been received. You can find the form HERE or cut and past the following link into your browser: 3) Mail Team Deposit: By July 21, 2016 All teams advancing to Section Championships shall be required to submit a fully refundable $100 security deposit (in form of a check). Security deposits shall be fully refunded to teams who complete all Section Championship matches immediately following their last match. Teams who withdraw prior to start of the tournament or do not complete the tournament will forfeit their security deposit. 5

6 GENERAL SCHEDULE OF EVENTS 2016 USTA SOUTHWEST JR. TEAM TENNIS SECTION CHAMPIONSHIPS Please note that this schedule is tentative and subject to change. Day Date Time What Where Thursday July 28, :30pm-7:00pm Team Check in Hilton El Conquistador Resort Courts Thursday July 28, :00pm-7:30pm Mandatory Captain s Mee ng Hilton El Conquistador Resort Courts Friday July 29, :00am 1:00pm Day 1 of Match Play All sites Friday July 29, :00pm-8:00pm Day 1 of Match Play for 18U Intermediate (Captains Mee ng for 18UI captains only at 5:30pm) Tucson Racquet Club Saturday July 30, :00am 1:00pm Day 2 of Match Play All Sites Saturday July 30, :00pm - 8:00pm Player Party Oro Valley Aqua c Center Sunday July 31, :00am 1:00pm Final Day of Match Play All Sites Sunday July 31, 2016 Immediately Following Flight Match play Awards Presenta ons All Sites *Team Check In requires a captain or parent checking in the team to pick up necessary materials for the weekend (including player gifts). 12U Intermediate, 14U Intermediate, 18U Advanced will begin matches on Friday morning. 18U Intermediate will begin matches on Friday evening. Division schedules will be distributed at the captain s meeting. Rosters must be turned in 30 minutes prior to match times. Courts will be available for warm-up beginning at 6:30am 6

7 SECTION CHAMPIONSHIP INFORMATION & REGULATIONS Team Rosters: Team rosters must have a minimum of three (3) girls and three (3) boys and are limited to a maximum of 10 players per team. All rostered player par cipants of the 2016 USTA Southwest Jr. Team Tennis Sec on Championship will receive an official tournament t-shirt and player gi. Age Requirement: Players age must be within the appropriate age division and remain age eligible through August 31, 2016 to par cipate in that division. It is the responsibility of the Team Captain to verify the age eligibility of each player on their team. Team Captain and Co-Captain/Team Manager: Each registered team is allowed one (1) Head Coach/Team Captain and one (1) Co-Captain/Team Manager. The captains will be iden fied with a name badge provided by the tournament staff. Captains Mee ng: A mandatory Captains Mee ng will be on Thursday, July 28th from 7:00pm-7:30pm at the Hilton El Conquistador Tennis Resort. Please assure that the Team Captain from your team is available to a end this mee ng. If the captain is unavailable, the team must send another representa ve to a end the mee ng. Please note: Since the 18U Intermediate teams will not begin play un l Friday evening, a separate captains me ng for 18U Intermediate captains will take place then at 5:30pm at Tucson Racquet Club. 18U Intermediate captains are welcome to a end either mee ng, but are required to a end one. Awards: Championship Winners Awards will be given to the teams that finish first and second in the 12 s, 14 s & 18 s divisions. The Southwest Sec on will only provide a minimum of 8 awards for each first and second place team in all flights. Addi onal awards may be purchased at the expense of the team. USTA Southwest Sec on Sportsmanship Awards All coaches will receive 2 lapel pins and be asked to award it to a player on an opposing team that they think exemplifies sportsmanship. All players who receive a sportsmanship pin will be recognized at the end of the tournament. Coaching: Coaching is permi ed only on changeovers and only by the teams designated coach or team manager. Coaching during play is strictly prohibited and will be closely monitored. Each team may have only one assigned coach and team manager that will be iden fied throughout the weekend with a badge provided by the tournament staff. 7

8 Team Match Check In: Team Captains must check-in their teams and turn in their completed line-up sheets to the tournament desk 30 minutes prior to the start of the scheduled match mes. Please be aware that matches may be played earlier when courts are available. It is the responsibility of the team captains and players to be ready to play when the match is called. Balls and court assignments will be given when team captains check in. Match Order/Format: The match order for the championship will be as follows: -Boys Doubles and Girls Doubles -Boys Singles and Girls Singles -1 Mixed Doubles No individual player may par cipate in more than two matches within one team match. If a player should double up, it must be done in Mixed Doubles. i.e. The same player may play singles and mixed or same gender doubles and mixed. You may not play singles and same gender doubles. Scoring: Please note: we will be using a shortened format for all divisions this year due to the heat. ALL DIVISIONS: 2 out of 3, four-game short sets with no-ad scoring. A 12 point ebreak will be played at three (3) games all. A 10 point match ebreak will be played in lieu of a third set. *Please note that the 12 & Under Division will be using the green-dot ball for all matches The winner of each team match will be determined by total number of games won. Sudden Death Match Tiebreak: In the event of a e at the comple on of a team match, each team will field a mixed doubles team to play a sudden death 10 point ebreak. The ebreak will count as one game for the winning team. The team designated as the home team will keep the official match score sheet during the match. Upon comple on of the team match, both captains are to report back to the tournament desk to verify and scores. Warm Up: Warm up prior to the first team match will be limited to five minutes. In all subsequent matches, the warm up me will be limited to a maximum of three minutes. All individual matches must be put on court immediately following the comple on of the previous individual match, unless the same player is to play in both matches. A delay in pu ng these matches out will result in a delay of the tournament schedule. Subs tu ons: If a player suffers an injury or illness prior to the first point being played, a subs tu on may be made, however, the rest of the line-up may not be altered. Once the first point has been played, a subs tu on may not be made. 8

9 Standings/Tiebreaks: The team with the most total games won in each flight division will win the 2016 USTA Southwest Jr. Team Tennis Sec on Championship. In the event of a e between two or more teams, the following ebreakers will be u lized in the following order un l the e is broken: If two teams are ed, head to head results will break the e. Court Monitors: We will not be using officials or court monitors at this year s event. If you have any issues, please contact the tournament desk and tournament staff will help resolve the problem. Players should be encouraged to play tennis without the need for court monitors to be present for matches. In the case of disputed calls and upon the request of the player or coach/captain, the tournament or site director should be no fied and will appoint someone to oversee the match. One of the goals of the championships is to teach players to play by The Code as they graduate to other compe ons and to understand the role and availability of officials. Tennis is generally a self-regulated sport. A player s own misbehavior and/or inability to call lines or trust their opponents not only reflects badly on them but deprives their fellow players of a fair match and thereby requires officia ng supervision. Inclement Weather Possibili es: Cancella on: -Matches being delayed. -Having to wait on-site for further instruc ons. -Matches being postponed un l the following day. -A shi to alterna ve scoring methods. -Players should commit themselves to the championships for the en re event, including being ready for evening/night play. If the championship, or part of the championships is cancelled due to rain or unforeseen circumstances, the championship will not be rescheduled. The USTA Southwest Sec on will not be responsible for reimbursement of airfares and expenses due to cancella on of the event. Photos: Team photos will be taken throughout the weekend as well as candid shots of players and spectators. Please complete the Publicity Release form included in this packet. Player Party: The USTA Southwest Sec on will host a player party on Saturday, July 30th beginning at 5pm at the Oro Valley Aqua c Center, for all rostered player par cipants and team captains. Prizes will be given away in a raffle and dinner will be provided. All players a ending must be chaperoned. Please see the flyer on the next page for further details. 9

10 PLAYER PARTY Oro Valley Aquatic Center 23 W. Calle Concordia Oro Valley, AZ Saturday, July 30, :00pm-8:00pm Each player and coach will free entry, dinner, and drinks. Other food and beverages will be available for purchase at the snack bar. 10

11 2016 USTA Jr. Team Tennis National Championships For more information, check out the National Championship website: Division Match Play Loca on 14 and Under Intermediate October 13-16, 2016 Cayce, South Carolina 14 and Under Advanced 18 and Under Intermediate October 20-23, 2016 Cayce, South Carolina 18 and Under Advanced 11

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13 Safety Precautions for Playing in Warm Weather You may be playing your matches in conditions to which you are not accustomed. The temperature and/or humidity can get quite high. If you follow the suggestions below, there is no reason why you cannot have good matches and a good time. You will lose fluid from your body through perspiration. Along with water you lose sodium, potassium and other electrolytes. It is necessary to replenish your body with BOTH water and these electrolytes. All athletes should drink plenty of fluids (water, sport drinks, juice, milk, etc.) throughout the day. If you wait until you are thirsty, you have waited too long. Note: your body can lose a lot of fluid, via evaporation. You should drink 1 cup of non-caffeine or non-alcoholic drink per hour. Drink another cup of fluid just prior to play. In fact, also drinking 16 to 20 ounces of water, juices, or sports drink minutes before your match can further help in avoiding heat disorders. Bring a large thermos with you on court and drink frequently (i.e., at every changeover). There will also be water available on the courts. Water and/or sport drinks are effective. After your match, drink plenty of fluids. It could be water, Gatorade, lemonade, juice, etc. If you prefer, dilute any of these to your own taste. Water by itself does not replace necessary electrolytes. Don't forget to eat! Fresh fruit and fruit juices are excellent source of some electrolytes and carbohydrates, but you may have to make a special effort to replace some salt as well. Wearing white really can help in hot weather. Use cotton/polyester blends rather than 100% cotton or tightly woven nylon. Have an extra dry shirt available for change. Perspiration can block ventilation when the shirt is soaked and on humid days, the cooling of evaporation is of little significance. Use sunscreen. Use waterproof/sweat proof sunscreen that blocks both UVA and UVB rays. Have an SPF of at least 15, but an SPF 30 or above is preferred. Wear a wide-brimmed hat that is well ventilated and shades the neck as well. Remember, you are allowed 25 seconds between points and 90 seconds at the changeover. Use this time to recover. Take advantage of shade during changeover as much as possible. Change the shirt frequently (and shorts if necessary), and use a cool towel on the face and upper back. SIGNS AND SYMPTOMS OF HEAT DISORDER 1. Heat cramps: muscle spasms, usually due to extensive and repeated sweat losses, fatigue, normal body temperature. 2. Heat exhaustion: extreme weakness, exhaustion, headache, dizziness, nausea, profuse sweating, chills and cool skin, normal body temperature, rapid pulse, sometimes unconscious. 3. Heat stroke: hot, dry skin, headache, nausea, confusion, staggering gait, extremely high body temperature, collapse, unconsciousness, sometimes death. IF ANY OF THESE CONDITIONS (#2 OR #3) SHOULD OCCUR: 1. Call a doctor or emergency vehicle. (Keep applying ice water continuously and generously until medical assistance arrives). 2. Loosen the player's clothing at once. 3. Place player in a supine position in the shade. 4. Apply ice to head and body (or whatever means are available to providing cooling). 13

14 The Honor Code of Ethics The Honor Code of Ethics is prepared under the philosophy that today s opponent is tomorrow s tennis friend. To ensure that end, the code should be used as a guideline during league play. Courtesy The game of tennis depends upon courtesy and fairness. Hosting teams should extend themselves to provide pleasant conditions for their guests. Water (or other beverages) should be placed on each court, and rest room facilities must be provided. Above all, it is important to treat visiting teams like friends. All teams should be courteous and friendly, supporting their opponents efforts at providing a pleasant tennis atmosphere. Friends, Coaches, Children, Parents Friends, coaches, children, and parents are not permitted on the court at any time. Spectators or coaches may not volunteer advice on line calls, scoring, or the conduct of a match. No coaching from parents allowed during play. Conduct of Players The highest type of sportsmanship is expected from every player. If you do not have an umpire, then you must call all balls as if you were a linesman, except that any doubt must be resolved in favor of your opponent. It is your obligation to help your opponent make a call when your help is requested. Do not enlist the aid of a spectator in making calls. It is the server s responsibility to call the score before each point. Calls of out or let must be made instantly. A delay in making the call implies that the ball was not seen clearly and is therefore good. In doubles, if one partner calls the ball out and the other partner calls it good, then it is the opponent s point since doubt has been raised. When the first serve is obviously out, it is discourteous to return it across the net. Never try to take advantage of an opponent by serving before he/she is ready. Your opponent may ask for a let if you quick-serve him/her. However, if he/she either hits the ball or tries to hit it, he/she cannot claim that he/she was not ready. You must volunteer honestly against yourself such violation such as a double-bounce, ball touching your body or clothing, touching the net or reaching over the net. In doubles, there should be no conversation during the course of play other than brief instructions to your partner, such as mine, out, run, or bounce it. USTA regulations specifically prohibit the following: Loud, abusive, or profane language, racquet throwing or slamming of balls. Stalling. There will be no continuous strolling to the net to use towels or get sip of water or to rest between points. Making a comedy of the match, whether winning or losing. Cheating - the Golden Rule of tennis is that every player calls balls on his/her side of the net as he/she would want them called on the other side. Intentional waving of a racquet or arms, or making distracting noises. Foot-faulting. A person who unknowingly foot-faults is taking advantage of his/her opponent. The person who knowingly foot-faults is cheating. 14

15 Thank you to our partners And our Coaches/Captains, Parents, and Players! 15