Harbor Board Meeting Minutes March 1, 2016, 7:00 p.m. Round Table Pizza, Gig Harbor, WA

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1 Harbor Board Meeting Minutes March 1, 2016, 7:00 p.m. Round Table Pizza, Gig Harbor, WA Attendance: Office Contact P E U Office Contact P E U President Jeff Wenrich X Premier PD VP Admin Ted Smith X Premier PD Oscar Canas X VP Ops Jack Tullis Club PD VP Comp Kevin Gray X Small Sided PD Scott Mahary X Treasurer Chris Hodson X Asst Academy PD Heath McLellan X Secretary Rhiannon Fernandez X Micro PD Patrick McCutcheon X Member Accts Dani Akulshin X Rec Team Assignor Nora Mahary Registrar Melissa Zenter X Business Develop. Matt Bebich DOC Neil Megson X Game Scheduler Jennifer Moreland X ADOC Comm Coordinator Becky Susan GM Jason Jarrett X Discipline Com Jen Quilio Youth Dir Shawn Alire Event Coordinator Carrie Milbrot X Spirit Wear Kirstin Brent X Others: Minutes: February 2016 Minutes - Approved. Guests: Sounders Group Tickets - Frank from the Sounders Ticket sales explained the different options a club can participate in group ticket sales. He is willing to do the heavy lifting to make it a success for both the club and the Sounders. They require a 20% deposit. Ticket prices range from $19-$27 depending on the game and location of seats. Referee Development & Training - Dave Miller, PCSRA Referee Assignor, spoke regarding the referee shortfalls. He noted that Harbor is landlocked, many people do not want to come over the bridge. WASERC wants year olds to become certified, but he has seen that they will only referee 2-3 games, and then not continue. The amount of time it takes to get paid is the number one reason why someone does not come back, followed by sideline behavior. Clubs need to push PCSRA to bill twice a month. He said HSC needs to grow its referee pool from within, getting people who live in Gig Harbor to become certified. He also recommends having a parent be required to participate when a 12 or 13-year-old becomes certified. This will increase the likelihood of them participating. HSC could offer incentives such as two for one to get the parent and child certified. He also recommended all coaches and perhaps board members become certified. Training cannot begin until July 1, that is when new mandates are handed down. Discussion was held regarding liability of a volunteer referee versus a paid referee.certification costs $125; recertification, $50. 1

2 Reports: VP Admin He will schedule meetings with Carrie and Becky this month to get things rolling. He is waiting on info from Protime so that Kirstin can get back on track He will have his budget ready for the next board meeting See attached electronic report. Registrar All premier tryouts are open now in affinity. Please register your kids and give her feedback. No trainings are scheduled right now. There are online tutorials she will find out where they are. She needs to know what the fees are going to be. The sooner the better for her so she can build the registration pages. Registration will include concussion, sudden cardiac, and code of conduct. Need to see what Affinity can do for harassment/bullying training. She will send the high school boys a link when it is all done. Jason mentioned that registration night might be more of a team meeting night to tie up loose ends and to meet the coaches. h the high school boys. Call it a team meeting night. See attached electronic report. Micro Thanked Rhiannon and Carrie for staffing the YMCA event. It was a success. He is getting the budget ready, and hopes to keep the cost similar to last year, around $100. Ted can work with Patrick in finding a coach for the jamboree. He would like to get banners, and will work with Matt Bebich as sponsor packages. See attached electronic report. Small-Sided Worked with Jason on rules committee. Would like to know if there is anything new on that and come up with a way to communicate rule changes to potential coaches early. Working on the budget. Need to know which fields will be available and what they are going to cost from Kevin. He will send the proposed budget to everyone by the middle of the month. U12s could roll into small-sided since they are a modified. Numbers may drop, because of the age realignment and 2012 are micros, are small sided. Need to look at the 2010s and if they should remain micro. See attached electronic report. Treasurer Waiting for some reconciliations. 2

3 Working with Protime. Jeff would like a meeting set up with them sooner rather than later to get issues resolved. See attached electronic report. VP Comp Working with fields at PSD, there was a miscommunication on our practices. Getting maintenance out to bid for PCC and Lighthouse. Jeff would like the number of goals that will be needed so they can be ordered and allocated to the correct budget. He will work with Jeff to take our case to PCSRA regarding referee contract. See attached electronic report. Game Scheduler All in affinity through March 17. See attached electronic report. Member Accounts Gave a large list to Jason and Oscar of delinquencies. They are deciding what to do with those people. They will let delinquents finish the year through state cup, and get it rectified prior to the next season s registrations. Jason will check liability issue for volunteers and if they could be given a reduction in registration if they refereed. President He would like to have all recreational games over by November 12. PCS training modules will be available to coaches. PCS reimburses all coaches to get F license, he recommends every take the course. Todd Lincoln was at the PCS meeting and mentioned Hillary being able to help clubs expand their marketing reach, specifically for the recreation programs. PDs need to reach out to her. See attached electronic report. General Manager Got Stoke City agreement signed and in partnership for the next year. ID camp is already set up. Will get more coaching curriculum from them. The logo will go on the website and badges for sleeves of jerseys Partnering with Tacoma Stars for spring break and summer camps. Hasn t set 3v3 live tournament date. Working with Kevin to find a field. Met with every coach in the club and possible new clubs coming in, and will have the coaching assignments out by mid-march. Need to start on Tyee and Kick Off committees this month. Junior Academy on March 20 at GHHS. Club business directory - launch an ability for our members that may have own businesses to be in a directory on our website. 3

4 See attached electronic report. Premier PD Budget to be approved next board meeting Jason will tell teams which tournaments to go to. There may be a few exceptions. Need to tout that there are no additional fees for coaches travel and paying for tournaments. They are covered by registration. See attached electronic report. DOC Practice times are getting tight. Boys tryouts went extremely well. Great teamwork with coaches. High school sports started this week as well. Can expect to have some concerns coming in these next two months. Assistant Academy PD There is the possibility to get a free used turf donation. He will pass info to Jason. New Business: WYS 50th Year Anniversary Support - Need to decide by next board meeting if the club wants to sponsor a table, and pay for half of it. Tyee Cup & HSC Celebration Day Date Setting - Kevin will have a pre-meeting with PenMet and bring back info to the committee. He needs the date set as soon as possible. He will coordinate the meetings. Motion by Ted, seconded by Kevin, to extend the meeting for 15 minutes. The motion carried. Executive session held for 12 minutes. Good of the Game: U15 boys had multiple compliments on the good job they did. U18 boys advanced to finals in state cup. Meeting adjourned at 9:22 p.m. 4

5 Washington Youth Soccer Club & Pierce County Soccer Referee Association Agreement of Understanding August 01, 2016 through July 31, 2017 Approved 01/28/2016

6 PIERCE COUNTY SOCCER REFEREE ASSOCIATION AGREEMENT OF UNDERSTANDING I. PURPOSE This document serves as written agreement of understanding for the combined parties identified within concerning sanctioned Washington Youth Soccer matches. This document will also cover US Club, Far West Regional League and ECNL matches in Pierce County. The covered parties of this agreement are all sanctioned Washington Youth Soccer (WYS) associations and independent WYS clubs in Pierce County. Organization for this agreement, which governs all of the member teams representing Harbor Soccer Club, hereafter referred to as The Club. Pierce County Soccer Referee Association hereafter referred to as PCSRA; serves as the area soccer referee organization and provides primary referee services to The Club community thru the PCSRA web site. II. SCHEDULES A. DELIVERY DATE TO PCSRA: The Club agrees to deliver to PCSRA weeks 1 through 4 of the schedule/s a minimum of two weeks prior to the first scheduled game of the season. Week 5 and beyond of the current season will be delivered by week In the event that any league does not provide their schedule(s) to The Club prior to the two week deadline, or The Club cannot provide its entire season schedule at one time, The Club will provide the portion of the schedule it has to PCSRA within the time frames of this agreement to the best of its ability. 2. Schedule Additions will be provided to PCSRA as necessary as soon as they are received and Scheduled by The Club to complete the season schedule. 3. For all games scheduled after the minimum deadline date, PCSRA will attempt to provide coverage with minimum impact to already scheduled games and existing referee assignments. 4. The Club reserves the right to withhold/withdraw those matches from PCSRA assigning module in which the cognizant authority of the membership feels that PCSRA referee coverage causes a financial burden to their organization. 5. The Club agrees to strive to schedule their matches in a manner that provides the best pairing of games based on competition levels, game durations, and referee team compositions, to better support a common desire to service all venues with full referee team assignments. B. SCHEDULING OF DISTRICT TOURNAMENTS, QUARTER/SEMI FINAL OR NEUTRAL FIELD STATE TOURNAMENT MATCHES: 1. The Club agrees to notify PCSRA should any of the other than Regular Season types of matches become known to The Club. 2. The Club further agrees to provide schedules for these events (minus those for local tournaments that are being scheduled directly between the host The Club and PCSRA Director of Officials/Tournament Assignor i.e. Rainier Challenge) as specific in Section II. C. 3. PCSRA reserves the right to be the assigning agency of all events held within The Club geographical boundaries and not assigned at the state level. Examples of such occurrences are: District Play Any State approved/sanctioned events. 2

7 PIERCE COUNTY SOCCER REFEREE ASSOCIATION AGREEMENT OF UNDERSTANDING C. SCHEDULE FORMAT: The Club agrees to deliver all schedules in the format required for use on the PCSRA Website minus the referee ratings/rankings utilized for PCSRA assigning purposes, which will be inserted by PCSRA Director of Officials. These schedules will be provided as specified in Section II.A of this agreement. D. DELIVERY TO PCSRA: The Club agrees to deliver the web based schedules to the PCSRA Director of Officials. E. THE CLUB SCHEDULING: The Club agrees to schedule matches as follows: 1. Game Duration and Time Allocated between matches. The Club agrees to schedule league matches as indicated in the chart below. PCSRA recognizes that scheduling during the latter fall months may require modification to this understanding. But best efforts to match pairing and field utilization will mitigate the impact to the time allowed between games. AGE TIME PER TIME BETWEEN TOTAL TIME GROUP HALF* HALVES ALLOTTED U11 - U12 30 Min 5 Min 1 hr 30 min U13 - U14 35 Min 5 Min 1 hr 45 min U15 - U16 40 Min 5 Min 2 hr 00 min U17 - U19 45 Min 5 Min 2 hr 00 min *These are the Youth Regulation Match Lengths. Match lengths for tournament play may be modified (shortened) based upon the rules of the Tournament 2. Grouping of Age Groups and Competitive Levels: The Club agrees to attempt to schedule matches to best utilize referee pairing. Consideration will be given to competitive levels, match duration, and referee team requirements. 3. Starting Times: Match start times shall be in accordance with the particular league rules for the match as specified by the competition authority for that particular match. F. REFEREES RESPONSIBILITIES: Referees are to check the PCSRA website for confirmation of game time and location three days prior to game assignment. G. SCHEDULE CHANGES: The Club agrees to perform and deliver any schedule changes to PCSRA as follows: 1. General: The Club agrees to try to keep schedule modifications to a minimum and to give due consideration to game pairings and referee team assignments when making changes to the posted schedule/s. PCSRA understands that schedule modifications will occur for many varied reasons and will strive to do its best to provide coverage to all scheduled matches covered by this agreement. 2. Change Implementation: 3

8 PIERCE COUNTY SOCCER REFEREE ASSOCIATION AGREEMENT OF UNDERSTANDING The Club will notify PCSRA Director of Officiating regarding any reschedule or change that occurs within 14 days of the scheduled match so that PCSRA can modify their own system of such changes. If a particular Change/Modification to the schedule requires a new record to be created on the PCSRA Website, The Club will provide a new Upload File to the PCSRA Director of Officials in the same format/manner as the original schedule. PCSRA agrees to upload all additional match records and to perform a The Club Data Migration on its website to incorporate all schedule change/modification as soon as it is notified to ensure the change/s is reflected into the PCSRA website as soon as possible. After matches are loaded onto PCSRA website The Club is allowed up to two changes to each upload. Any changes above and beyond two, PCSRA reserve the right to assess a $50.00 Excessive Change fee per modification. Matches canceled within 24 hours of game time will be charged a full field game fee. Closure of fields by the facility owner within 3 hours of game time for weather conditions in order to (1) prevent damage to the playing surface and (2) injuries to field users caused by inclement weather or unsafe playing conditions will be charge a full game fee. 3. Change acknowledgement: All changes delivered to the PCSRA Director of Officials by The Club Director of Competition/Scheduler in accordance with II.G. Above will be acknowledged in writing via to both The Club Director of Competition and The Club Director of Officials within 48 hours of notification of the change/s. III. LEAGUE RULES A. DELIVERY DATE TO PCSRA: The Club agrees to make the applicable league rules available to PCSRA via The Club website a minimum of two weeks before the start of the season. IV. INFORMATION SHARING AND MISSED MATCHES A. INFORMATION SHARING: 1. The Club and PCSRA: agree to provide the sharing of Match Report data from their respective websites in which Referees/Coaches submit comments concerning Officials, Teams, Coaches or Spectators. This exchange is meant to facilitate communications between the two organizations and does not take the place of Section IV.A.2-3 below. 2. The Club through the Director of Competition/Scheduler agrees to pass all written comments / concerns (positive or negative) to PCSRA Director of Officials concerning an official or team performance within 3 days (72 hours) of the match. 3. PCSRA agrees to answer any written comments submitted as specified within Section IV.A.2 in writing within two days (48 hours) notifying The Club if an investigation is required. Such investigation will be completed in a timely manner of receipt of the report from The Club. At the conclusion of the investigation, the findings will be submitted in writing to The Club VP of Competition/Scheduler. 4. PCSRA agrees to pass all written comments / concerns (positive or negative) to The Club concerning field conditions, or the conduct of players, coaches, and parents, which are not 4

9 PIERCE COUNTY SOCCER REFEREE ASSOCIATION AGREEMENT OF UNDERSTANDING already being administered via the misconduct reporting process, within 48 hours of the match. These comments are to be delivered in writing to The Club Director of Competition/Scheduler. 5. The Club agrees to answer any written comments submitted as specified within Section IV.A.4 in writing within two days (48 hours) notifying PCSRA if an investigation is required. Such investigation will be completed in a timely manner of receipt of the report from PCSRA. At the end of the investigation, the findings will be submitted in writing to the PCSRA Board of Directors. 6. The Club and PCSRA endeavor to have a discussion on matters of concern involving referee(s), coaches, players, or parents. Final resolution of these issues will be determined by PCSRA for the referee and by The Club regarding coaches, players or parents. B. UNCOVERED MATCHES: 1. PCSRA will provide Team Representatives and The Club Officials PCSRA Site View Privileges. With team Representatives and The Club Officials now having visibility notification of uncovered matches by any specific deadline is no longer necessary. Because of this ability, The Club is requesting that its member teams assist PCSRA in covering matches by encouraging any available currently licensed USSF referees to contact the PCSRA Director of Officiating via the PCSRA Website to volunteer to take any matches that are listed as being uncovered. This will enhance the PCSRA Youth Assignor/s ability to assure the coverage of as many matches as possible and should significantly reduce the possibility of two or more officials arriving to officiate the same match. 2. Matches covered via The Club assigning will not be billed by PCSRA nor authorized for Payment by The Club. Such coverage will be deemed to be covered by a volunteer. Out of area referees that are not members of PCSRA must submit for access to the PCSRA website for the purpose of game reporting and/or payment for any match coverage. V. MATCH COVERAGE A. MATCH COVERAGE CRITERIA: PCSRA agrees to cover all properly scheduled matches U11 and above as follows: Recreational Competitive 2 (Non-State League and Non PDL and Non RCL) Competitive 1 (State League, PDL or RCL) U11 - U12 U13 - U14 U15 - U16 U17 - U-19 1 Licensed Center 1 Licensed Center 1 Licensed Center Referee & 2 Licensed Referee & 2 Licensed Referee & 2 Licensed Assistant Referees Assistant Referees Assistant Referees 1 Licensed Center Referee & 2 Licensed Assistant Referees 1 Licensed Center Referee & 2 Licensed Assistant Referees 1 Licensed Center Referee & 2 Licensed Assistant Referees 1 Licensed Center Referee & 2 Licensed Assistant Referees 1 Licensed Center Referee & 2 Licensed Assistant Referees 1 Licensed Center Referee & 2 Licensed Assistant Referees 1 Licensed Center Referee & 2 Licensed Assistant Referees 1 Licensed Center Referee & 2 Licensed Assistant Referees 1 Licensed Center Referee & 2 Licensed Assistant Referees A. REFEREE TEAM ASSIGNMENTS: Although PCSRA agrees that the match is best served with full referee teams, it is 5

10 PIERCE COUNTY SOCCER REFEREE ASSOCIATION AGREEMENT OF UNDERSTANDING recognized that referee resources and schedule conflicts do not always allow for this. The Washington State Referee Committee has issued a directive outlining the desires and process for short sided referee teams within a given match. PCSRA will comply with this guidance when administering a match with less than full referee teams assigned. VI. MATCH REPORTING A. PCSRA MATCH REPORTS: 1. PCSRA agrees that match officials, via the PCSRA Website, will submit match reports within 48 hours of the match. 2. The Match Reports from center officials will include any comments deemed appropriate concerning the behavior of any Team Official (Coach/Assistant/etc.), Player/s and or Spectator/s. 3. The Officials for all The Club controlled matches will provide Sportsmanship Scores for each team broken down by Coaches/Players/Sidelines. B. DISCIPLINARY NOTIFICATION: 1. PCSRA and The Club agree to utilize the RidgeStar Misconduct site ( for the submittal, adjudication and tracking of Misconducts associated with any and all play associated with matches under their administrative authority. The Club Administrator will assist the members of The The Club associations with the set up of applicable Authorities on this site as necessary. 2. PCSRA and its members will ensure that all misconduct reports are filed within 48 hours of the match. 3. PCSRA shall provide one representative at the request of The Club to serve as a voting member of The Club Disciplinary Committee. 4. The Club agrees to provide comments for any misconduct that is denied thus providing feedback and understanding to the referee and the Association. This tool allows the referee to better learn what is correct in the matter of issuing and reporting misconducts. C. ABANDONED MATCHES: The PCSRA Director of Officials or designee will notify The Club Director of Competition/Scheduler of any matches abandoned by a PCSRA referee within 24 hours of said match. D. ROSTER SHEETS: 1. Team rosters are required for all The Club matches. 2. The following is expected for all games: Ten minutes prior to the start of the game, coaches will have presented to the PCSRA referee/s present, acceptable state, district or league issued forms of written team roster and player cards (when required) that include the following minimum requirements: Team Names Team ID # s Coaches Names Players Names and Numbers 6

11 PIERCE COUNTY SOCCER REFEREE ASSOCIATION AGREEMENT OF UNDERSTANDING Failure to provide a correct roster and player cards (when required) will be administered in accordance with Washington Youth Soccer directives. The PCSRA officials assigned to this match will verify the Rosters and Players Cards provided prior to commencement of the match. 3. For all levels of competition only rostered personnel may occupy places in the technical area of the team benches. VII. TRAINING The Club and PCSRA agree to the following: A. MENTORING: PCSRA agrees to provide Mentoring Service for up to 3 Small Sided Jamboree per Association per year. B. PCSRA MEETINGS: 1. PCSRA agrees to invite The Club representative/s to attend a PCSRA membership meeting prior to the start of the Regular Season as requested by PCSRA to review the pertinent youth rules and modifications of the rules. Such The Club representative(s) agree to answer pertinent questions pertaining to the upcoming season. 2. The Club agrees to provide representative/s to attend any PCSRA membership meeting after the start of the Season as requested by PCSRA to review the pertinent rules and answer any questions pertaining to the current season. C. COACHES TEAM AND TRAINING: PCSRA agrees to provide a USSF affiliated referee to attend The Club coaches meetings (one per The Club bound by this contract) at the beginning of the season to discuss Laws of the Game. And answer questions by its coaches pertaining to the Laws of the Game. This will be provided by PCRSA by invitation. D. REFEREE RECRUITMENT AND RETENTION: 1. Referee based support is critical to all are areas of The Club bound by this agreement. Retention and renewal are the primary concern for both The Club and PCSRA. Agreements stipulated to in Section I.E. have defined a process to allow methodology of coach / mentoring for the referee community. This program allows for the development of the young and inexperienced referee by pairing with referees of experience and knowledge. 2. The Club agrees with its member teams that it should promote a minimum of 1 annual Referee Clinic within their geographical areas for the purpose of adding to the referee resources within their geographical area. 3. Minimum requirements to commence scheduling Referee Clinics are outlined in The Club Policy on Clinic Scheduling. 4. Curriculum will be in accordance with USSF/WASRC for the applicable referee clinic (Entry Level, Advanced, etc.) At the conclusion of referee training portion, the PCSRA Clinician will review all Modified Youth Rules and Regulations for the league being covered. 7

12 PIERCE COUNTY SOCCER REFEREE ASSOCIATION AGREEMENT OF UNDERSTANDING VIII. REFEREE FEES A. FEE SCHEDULE: a. The Club and PCSRA agree to the referee fee schedule shown below for WYS and US Club Recreational and Competitive Leagues as follows commencing August 1, 2016: LEAGUE AGE MATCH LENGTH MULTIPLIER CENTER REFEREE AR MULTIPLIER AR FEE Recreation U-11 - U12 60 min 0.52 $ $18.00 Recreation U-13 - U14 70 Min 0.51 $ $20.00 Recreation U-15 - U16 80 Min 0.53 $ $25.00 Recreation U-17 - U19 90 Min 0.58 $ $35.00 Comp 2 U-11 - U12 60 min 0.58 $ $20.00 Comp 2 U-13 - U14 70 Min 0.57 $ $25.00 Comp 2 U-15 - U16 80 Min 0.56 $ $30.00 Comp 2 U-17 - U19 90 Min 0.61 $ $40.00 Comp 1 U-11 - U12 60 min 0.63 $ $22.00 Comp 1 U-13 - U14 70 Min 0.64 $ $30.00 Comp 1 U-15 - U16 80 Min 0.63 $ $35.00 Comp 1 U-17 - U19 90 Min 0.61 $ $40.00 b. Referee fee schedule for Far West Regional League and ECNL matches will be supplied by the league and referenced as Exhibit A. Note: All parties agree that any matches scheduled with modified/shortened match lengths as compared to the table above will be paid as a percentage of the full figure above using the formula of Modified/Shortened Match length X Multiplier for Center Fee. AR Fee will be that modified Center Fee X AR Multiplier. The Club and PCSRA agree to meet each December during the length of this contract to negotiate the subsequent year Fee Schedule that will go into effect August 01 of that year. This negotiation should be completed by the end of January to enable notification to all applicable teams the new fees for their budgeting purposes. In the event that it is agreed upon to establish new fees then a new contract will be written. B. FEES: ADMINISTRATIVE: The Club agrees to pay an Administrative fee of 6% per game per home team. The fee applies to all matches that are posted to PCSRA website. C. TRAVEL: The Club agrees that there may be some extraordinary circumstances that could occur when an official may be asked to travel a distance that could be a hardship unless some travel stipend is added to compensate that individual for such travel. Should such a situation occur, it will be dealt with directly between the individual Teams and PCSRA after being acknowledged/authorized by The Club VP of Comp and/or The Club Scheduler. 8

13 PIERCE COUNTY SOCCER REFEREE ASSOCIATION AGREEMENT OF UNDERSTANDING D. FEES: BILLING: PCSRA agrees to bill The Club (itemized) as follows: 1. After each two weeks of play during each Fall/Winter/Spring season as applicable, PCSRA will bill The Club bound by this contract via for each Youth Soccer match covered. 2. The Bi-Monthly statement will show any unpaid balance, the current billing charges, and any credits owed to each The Club s account after the billing charges. E. PAYMENT: 1. The Club bound by this contract agree to: Pay to PCSRA the total amount reflected on the bi-monthly statement. Payment should be made within 7 days after the invoice date by check or money transfer. If payment is not made within thirty (30) days of the bi-monthly billing statement The Club shall be assessed a ten percent (10%) late fee of the bi-monthly billing statement. F. PROTESTED MATCH: If a match protest is upheld due to the referee misapplication of Laws within The Club Geographical boundary and results in a match being replayed, the referee fees for that rematch will the responsibility of PCSRA. IX. ASSIGNORS A. PCSRA AGREES TO THE FOLLOWING REGARDING THE CLUB YOUTH ASSIGNORS: 1. The Club agrees that the Club Youth Assignor/s permitted by PCSRA will utilize the PCSRA web site will be licensed through USSF, is a currently registered assignor and will be permitted to assign on for their designated teams. 2. The Club agrees that, subject to availability, all Club home matches will be assigned through the PCSRA web site by the Club Youth Assignor that will be licensed through USSF and is currently registered assignor and will be a resident of Pierce County. 3. PCSRA agrees that it s the Club Youth Assignor may solicit Licensed Referees from other Referee Chapters as necessary to ensure coverage of all youth matches within the District that could not be covered / assigned using only licensed USSF registered officials within PCSRA. 4. The PCSRA website is sole property of PCSRA and as such all assignors utilizing the site do so with the permission of PCSRA Director of Officials. The permission to utilize the web site may be revoked at any time by the PCSRA Director of Officials. X. ASSIGNING A. PCSRA AGREES TO THE FOLLOWING REGARDING ASSIGNING OF OFFICIALS TO PCSRA COVERED MATCHES: 1. PCSRA The Club Assignors is responsible to monitor and review all games placed on the PCSRA website. These games are placed on the web site via the conditions expressed in Section V.A of this agreement. 9

14 PIERCE COUNTY SOCCER REFEREE ASSOCIATION AGREEMENT OF UNDERSTANDING 2. A module is available within this web site which enables the control of assigning and requesting assigning of the match. PCSRA will utilize this module to support the best possible pairing of referee s. While, at the same time, prevent the opportunity for the same referee to see teams more times than is reasonable in a season. 3. For all matches posted on the PCSRA web site, PCSRA will provide manual modifications to assignments that do not meet the expected assigning criteria. Assigning of Referees may be filled via Self-Assignment but must be monitored by PCSRA Director of Officials to ensure such assignments are proper for the level of match being played. XI. SETTLEMENT PROCEDURES A. The Club bound by this agreement and PCSRA agree that in the event of an alleged misapplication of misinterputation of the terms and conditions of this agreement arises, that there will be an attempt to resolve the disagreement by the parties bound by this agreement. B. If a mutual agreement cannot be reached it is possible for The Club to then withdraw from this agreement without penalty. XII. ENFORCEMENT This agreement is in force from August 1, 2016 thru July 31, Annual Fee changes go into effect on first day of January of each calendar year of this contract in accordance with Section VIII.A. Any changes due to policy changes will be settled under terms specified in Section X above. Extension of this agreement may be approved through mutual approval and signature of The Club and PCSRA. XIII. LABOR AND INDUSTRY The CLUB stipulates that all applicable L&I fees are being paid directly to the State of Washington by Pierce County Soccer Referee Association (PCSRA) for all sanctioned Washington Youth Soccer matches they provide/pay officials for. PCSRA can and should pass the applicable L&I expenses back to the member The Clubs to cover these L&I Cost. XIV. AGREEMENT All parties agree to abide with the understandings presented within this Agreement of Understanding document and indicate so with their signature. The Club Title Date PCSRA Title Date 10

15 V.P. Administration Report March 1, 2016 GENERAL: Tournament Coordinator - Carrie Milbrot o Carrie has confirmed that the Tyee Cup has successfully passed through the state sanctioning process. o Carrie will be scheduling a meeting with Jason, Mike and myself to go over all aspects of the tournament to begin scheduling necessary activities. Communications Coordinator Becky Susan. o I ll be scheduling a meeting with Jason and Becky to determine how to proceed in order to make the best use of her time. Club Photographer - MurrayPhotos o Per our agreement, I need to make sure MurrayPhotos logo and link is readily visible on our webpage. I ve requested that Paul send an approved logo. Admin Budget: o I will be working with Chris and Jeff to get the Admin budget ready for approval in April. Admin Calendar: o Please let me know of any adds, delete s or changes needed to the Club calendar. Business Development Matt will provide his report separately. Looking for information on the title sponsorship for Merchandise Coordinator No new updates. Kirstin is needing the accounting situation to be cleared up in order to move forward. Is ProTime giving back to HSC a portion of all sales?

16 Registrar Report March 2016 Attended HS Boys tryouts on 2/24 & 2/25. Participants - (6) 2001, (18) 2000, (16) 1999, (7) Thank you to everyone who helped with Tryouts. 3 new premier registrations (1 - GU15W, 2 - GU13W) Premier Rosters need to be set before state cup starts. Will be reviewing all rosters this week to make sure they are current. Affinity Premier tryout registration is open for all ages except Jr Academy. Board members - Please register your children for tryouts. Let me know if you have questions or comments. Any feedback is appreciated. You should receive an confirmation once registration is complete. If you do NOT receive an - please let me know ASAP. will provide rec pd s with Affinity handouts soon, will need to set up a meeting to go over Affinity (mid-march), will set up training session with Affinity if need be. info needed to finish premier registration - FINAL fees, tryout dates, payment plans, premier contract. Need to discuss Registration Night.

17 HARBOR SOCCER CLUB Micro Report February 29, 2016 General: YMCA Early Learning Jamboree and Kindergarten Fair held : Thanks to Rhiannon and Carrie for covering the booth from 11:00-1:00. We set up PUGG nets, gave out pamphlet, and candy. Kim Boynton reports that the YMCA fair had a terrific turnout and lots of positive feedback Things in process for March: Micro Budget Uniform Kit planning Finding a soccer coach to run the jamboree sessions for the season Scheduling Micro Coaches clinic Registration: Registration opens April 1 st. Patrick McCutcheon Micro Program Director

18 HARBOR SOCCER CLUB Small-Sided Report Meeting March 1, 2016 Assisted in editing the informational flyer for the Rule Modification Transition Committee that was sent out to the membership. Registration for Small-Sided Program will begin Monday, May 2. Registration will close July 15, with late fees being assessed starting July 16. Practices will start the week of August 15, and the season will likely start Saturday, September 10. The Small-Sided program manual is being updated. Need to meet with Kevin on field needs and layouts. Still working on website updates. Hope to have to Jason in the next week. Still reviewing 2015 actuals, and working on the proposed 2016 Small-Sided budget.

19 Treasurer s Report March 1, 2016 General: 2015 year end reconciliations are finished with the exception of discrepancy adjustments from the programs actual vs budget reports. I asked ProTime for an updated statement from January 01, 2015 through current date (02/22/2016). The balance shows we owe almost $14,000. There are still many PMT OMG references and credit memos included in that total which technically brings outstanding invoices up to $30,000. I am still reconciling the statement though and have not researched all the invoices yet. Dani will provide her Member Accounts report separately. March Tasks: (no change from February) Talk with PDC Terry Cronk about the process of switching to the accrual accounting method from the cash basis. And changing Harbor s fiscal year from the calendar year to May April. Meet with the Financial Committee Make reports to capture all customer information, financial and registration, from Bonzi for seasons 2009/10 through season 2015/16. Box and move all accounting files prior to 2014 into storage. -Chris Hodson

20 VP Of Competition Report March 1, 2016 Fields: 1) Working on Field locations for Tyee Cup and next fall recreational games. Will meet with Pen met in March for possible tourney headquarters at Sehmel Park 2) Working on Fields for 3 V 3 tourney 3) Working on Field maintenance contractors for TCC and light house for this year. Hoping to get summer use for these fields to save on rentals and increase field size available per team. 4) PSD has GMMS Upper closed for repairs for first time in many years. Repairing holes in field from multiple attempts at minor repairs. Should be complete by August Schedules: 1) Going Well, games entered into affinity thru March 13th. State Cup is on the way minus high school boys that are completed, first games will be either March 12 th or 19 th weekend. 2) Good feedback from Coaches, Managers and parents on game schedule being known far in advance. Home game rules are being followed by managers and coaches. Process is working and being improved on weekly basis. Referee Assignor: 1) Been in communications with Dave Miller on process improvement for schedules and therefore referee coverage. Friday Night updates are becoming the standard. 2) Looking at numbers needed for referee pool necessary for next fall U11 and below referee scheduling in house. Also looking for referee in-house assignor for these games. 3) Looking at positive reinforcement options for referee pools. IE referee Kit after 10 games refereed. Partial re-imbursement of class for certification after 20 games,ect. Goals 1) Looking at pricing on goals for next years rules. Need contractor list from Oscar and Jason for contacts made in Baltimore.We have one quote so far for goals

21 Scheduling Report March 2016 Scheduling 1. High School boys finished their state cup games and other age groups will start probably the weekend of March League games are wrapping things up by the Schedules are entered into Affinity through March 13 th. Recent changes have come from the away teams and other sports bumping us off fields. On the horizon 1. In the next few days State Cup games should start making their way to Affinity

22 President s Report March 1, 2016 PCSA: Attended meeting on Feb 22 nd Recreational Season will begin on Sept 10 th, with the last weekend being Nov 12 th. Schedules are expected to be out by end of August. PCS will be putting on coach training modules, including the new F Licence. Modules are free; PCS will reimburse all coaches who take and pass the online F license course. Dates for modules are: o August 14 th at WPFC Fields 9-10:30am U8 Module 11-12:30pm U10 Module 1-2:30pm U12 Module New mailing address for PCSA is: o PO Box 1253 o Tacoma, WA PD s Please reach out to Hillary at WYS. Her job is to help clubs in their outreach efforts. I recommend someone reach out to her, as she has some good examples of how clubs increase their reach in low/no cost ways. Her is Hillary@washingtonyouthsoccer.org. We should make an effort to tap into their free expertise. WYS 50 th Anniversary Gala o Sept 9 th o Do we want to send folks there? o $200/person, $2,000 per table Fields Committee: Will discuss in executive session March Meetings: PCS March 24 th Field Committee (March 15, March 29) Strategic Planning - TBD

23 General Manager/Technical Director March 2016 #1 Priority/Goal Improve Communication Help Improve Communication Please continue to send me any and all information relevant to operation of the club the more the better Harbor Premier B98/99, 00 Tryouts went well. Very excited for the new teams that were formed. Need a date/time for registration night coming soon Jr Academy hosting on 2/21 went smoothly. We host again on 3/20 Birth Year messaging went out to the club in February and was met with good feedback. Have been answering many s and calls about the subject but most seem to be OK with it once explained. The 1 st set of tryouts was smooth and feedback at the field was that it was much less of an issue than anticipated Harbor Rec Need ideas to involve more Rec participants/parents in Facebook/twitter to increase communication and involvement Rec program registration dates have been set by PD s. Working to clean up website to get correct 2016/17 information February Review Met with/interviewed all potential 2016/17 Premier Coaches new and existing Line-up will be posted by Mid-March Expectations outlined and reinforced Signed Stoke City/GIS agreement set camp dates see attached flyer Partnered with Tacoma Stars on Spring Break and Summer Camp dates we will be hosting 1 Spring Break camp and 3 Summer Camps in conjunction with Stars 3v3 Live discussion continued still looking for ideal date Premier Budget completed March Focus 2016/17 Premier Coaching Lineup posted by mid-march 98/99 & 2000 Boys Registration Night Advertisement of Premier Tryouts Advertisement of Stoke City Partnership and Camp Set 3v3 date and begin to advertise Meet regarding Tyee, Kick-off start to set plans in motion Jr Acad - we host March 20 please assist if possible Harbor Soccer Club Business Directory first steps

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26 Premier Program Report March 1, 2016 General; I m not able to make it tonight as my G99 team has a game at Starfire at 7pm. I ve put together a small Q and A below but Jason will be their tonight to answer any other questions you might have. Please feel free to contact me if you have any other concerns with budget or have other questions in regards to next years plans. Q-Is uniforms included in registration fee? A-No, we are on our second year and also we only offered it last year because of the whole STANNO mess. Uniform kits will be separate from registration fee moving forward as it should be so parent/vendor have the relationship and not involve 3 parties. Q-Are the registration fees the same as last year? A-The fees have gone up anywhere from $ except for Jr. Academy which stayed the same. Q-Why did they go up and no uniform kit? A-We have included 2 tournaments, Tyee Cup and State Cup so not to burden Managers to be collectors. Q-What about travel fees for Coaches? A-Travel expenses for Coaching staff will be covered by Program not individual teams for all League, State Cup games and the 2 approved Tournaments which will be known by tryouts. Q-I ve heard there might be College Showcase teams. A-In efforts to provide our players that are dedicated in making a spot at a college we will look at having 2 travelling showcase teams at each gender ages which will be 3 tournaments/id camps. There will be a very small fee for these players in addition to their regular team registration fee. Q-Will they still be allowed to train with their team and do tournaments with them? A-This Showcase team is completely separate from there league team. This will have very strict requirements to be on this team which will be done by application/tryout. They will train once a week on top of their regular teams training. All tournaments will be required to attend as a team with chapreones. In the coming weeks they ll be more details about this. Q-If our team decides to do more tournaments and they require travel is Coaches fees covered? A-No, if the teams decide to do more tournaments outside of what the club/program offers than this becomes a team expense and will follow other guidelines within travel policy.

27 2016 Preliminary NOTES Ordinary Income/Expense Income 4000 Scholarship Income 12, Administration Income 4030 Donation Income 4035 Sponsorship Income 4045 Fundraising Income 4155 Interest Inc 4160 Registration Fees 4165 Prev Yr Registration Fees 4170 Refund - Registration Fee 4175 Registration Fee - Current Year 797, Total 4160 Registration Fees 797, ** Total Income 809, Gross Profit Expense 6000 Administrative Expense 48, Appreciation Event 6002 Annual Meeting 6003 Board Exemptions 18, Coaches Exemptions 14, ** Total 6000 Administrative Expense 80, ** 6010 Advertising/Promotion 1, Affiliation & Team Fees 6027 South Sound League Team Fees US Club and NWCL 10, SEE DETAIL SHEET 6025 PCA/TPCJSA WSYSA 12, SEE DETAIL SHEET 6027 NSCAA Membership 3, Affiliation & Team Fees - Other 0.00 ** Total 6020 Affiliation & Team Fees 27, Bank Charge 6042 Credit Card Fees 9, Based off of last year 6044 Service Fees Based off of last year ** Total 6040 Bank Charge 9, Camps 6061 Spring Break Camp Friday Night Lights I 0.00 ** Total 6060 Camps Coaches Expense 6101 Coaches (Gross) Wages 262, Based off of 35 teams PLUS Showcase Coaches 6102 Director (Gross) Wages 68, Technical, DOC, ADOC, Youth Directors 6103 Coaches Meetings/Appreciation Night 1, Coach Education/Training Travel 10, Coaches Gear 5, Coaches League/State Cup Game Travel 10, Coaches Showcase/Tournament Travel 10, Coaches Misc/License Class Fees 5, Offset to Wages from Small Sided 12, Coaches Expense - Other 5, Summer tournament travel ** Total 6100 Coaches Expense 364,000.00

28 6120 Computer 6121 Bonzi Webhosting 1, Domain Name 6123 Internet Connection 6124 Web sites 6125 Teamsnap 2, ** Total 6120 Computer 3, Donation Expense 6151 Charity Donations Scholarship Expense 2, Donation Expense - Other 0.00 ** Total 6150 Donation Expense 2, Equipment 6172 Equip - Balls/Bags 5, Equip - Goals/Nets 10, Equip - Misc/training 5, Equipment - Other 7, each at $250 ** Total 6170 Equipment 27, Fee Discounts 6203 Financial Assistance 25, ** Total 6200 Fee Discounts 25, ** 6250 Field Complex Expansion 6260 Field Maintenance 6261 Field Maint - TCC 3, Field Maint - LCS 4, Field Lining Maint Field Maint - Port-a-Potties 1, Field Maint -Misc Field Maintenance - Other 0.00 ** Total 6260 Field Maintenance 9, Field Rental Fee 6304 Field Rental - Pen Met Parks 16, Field Rental - PSD 65, ** Total 6300 Field Rental Fee 81, Fundraiser 5102 Spirit Wear 5100 Fundraiser - Other ** Total 5100 Fundraiser ** 6410 Licenses and Permits ** 6475 Miscellaneous 6500 Office/Misc Supplies 6501 Phone Office/Misc Supplies - Other 1, ** Total 6500 Office/Misc Supplies 1, ** 6625 Printing and Reproduction Professional Services 6631 Acct/Bookkeeping 6633 Payroll Processing 2, Tax Preparation Services ** Total 6630 Professional Services 2, Referee Expense 6701 Tournament Referees Local Referees 2, PCSRA Referees 23, Ref Education 1, Referee Expense - Other ** Total 6700 Referee Expense 26,500.00

29 ** 6750 Rent 6800 Taxes 6801 Form , FUTA SUTA L&I 2, Referee L&I Taxes - Other ** Total 6800 Taxes 26, Tournament Fees 6901 Tourn Entry Reimbursements 44, SEE DETAIL SHEET 6902 Tournament Showcase Travel team 12, SEE DETAIL SHEET 6903 Tourn State Cup Entry 12, Based off of last year 6900 Tournament Fees - Other ** Total 6900 Tournament Fees 68, ** 6950 Training 0.00 ** 6980 Tryouts 1, Uniforms 7051 Player Reimbursement Board Members Manager Gifts 5, Paid in Full Gifts 15, Team Uniforms 2, Uniforms - Other 0.00 ** Total 7050 Uniforms 22, ** 9998 Uncategorized Expenses Total Expense 780, Net Ordinary Income 809, Net Income 29,014.00

30 Boys Estimated Players Total Girls Estimated Players Total Teams per team Players Teams per team Players B98/ G98/ B G00 & 01 & B G03 & B G05 & B03 & G07 & 08 RCL B05 & Girls Jr. Academy B07 & 08 RCL Totals Boys Jr. Academy Totals Proposed fees Players Income Last year fees State Fees Birth yr $2, $295, $1,950 WYSA player fees $ $2, Birth yr $2, $206, $2,050 Epact player fees $ $1, Birth yr $1, $180, $1,775 RCL teams 11 aside $ $5, Birth yr RCL $1, $74, $1,195 RCL teams 9 aside $ $2, Jr. Academy $ $40, $850 RCL teams 7 aside $ $1, Totals 444 $797, Totals $12, Number of Max per Number NWCL fees teams/plyrs fees Totals Tournaments tournaments tournament of teams Total Entered 8 $ $7, Birth yr $17, US Club cards 120 $25.00 $3, Birth yr $9, Totals $10, Birth yr $8, Birth yr RCL $6, Jr. Academy $3, Totals $44, College Showcase Number of Max per Number Travelling squads tournaments tourney of teams Total Boys $6, Girls $6, Totals $12,000.00

31 Event Coordinator Report - March 2016 Our tournament has passed through the Sanctioning process. I will be setting up a meeting with Mike Lund and Jason to see what needs to happen next.