Uniform Quilt: Final one was raffled off at the Homecoming basketball game made $375; Andy Snaadt won the raffle

Transcription

1 1/27/16 Minutes of the Athletic Board Members Present: Tim Crabtree, Sara Ragar, Loren Menke, DJ Diprima, Tad Boeding, Bryan Bredemeyer, Mike Schneider, Doug Holtkamp, Paul Biegler, Bob Mehmert, Tom Merschman, Kevin Rauenbueler, Tony Johnson, Linda Reding, Paul Wilkerson and John Goetz Motion to approve Secretary s Report by Bob and 2 nd by Loren Motion to approve Treasurer s Report by Tad and 2 nd by DJ Note: $720 on 1/11/16 for Cheerleader Uniforms Old Business Sport Sub-Committees: Mike Sporkman and Mike Schneider have FM concessions working well May need to re-think how we do Homecoming concessions in the future Bryan and Bob will begin doing the JH basketball DJ will be doing the elementary at WP; he will work with Bob and Bryan He will get lists for the 5 th /6 th grade girls tournament Uniform Quilt: Final one was raffled off at the Homecoming basketball game made $375; Andy Snaadt won the raffle Popcorn Machines: The popcorn at South Park main concessions concessions needs maintained Doug will take care of this Tim and Doug will look into getting a new popcorn machine State Championship Banner: Tad reports that the banner is made and has been shipped Plan to hang and re-arrange the banners on Sunday Advertising in the Gym: Loren has looked into this and will continue Sherwood is planning to come to the gym and will get back with Loren Scrolling unit or LED screen Combine this with the Friends of the Athletic Board: ask for a flat donation Soccer 2016: Review Committee (Sara, Josh and Tad) will review the wants/needs for soccer; including grounds keeping Baseball 2016: Review Committee (Tom, Mike R and Tim) will review the wants/needs for baseball; including ground keeping New baseball coach has been having open gyms will reimburse for ball he has already purchased Would like new batting tees, bats and nets John will speak with him about this Detached Athletic Building: Questioning the possibility of building a detached athletic building There is a group that plans to visit Wellman Mid Prairie s building Pop: Tim spoke with the Pepsi representative; said we could shop for our own Pepsi to sell, but then they would take our coolers He also did not think that the vending machine was a good idea for us

2 New Business By-Laws Review: Will plan to review these at the February meeting Fish Fry: Doug reports the Houghton K of C will do a fish fry again on 3/18/16 with the help of the Athletic Board Doug will get a flyer to Linda and she will out Needs to be there to help at 4:30, also need to help with prep work on Thursday before Dr. Dish: Tony will take care of this Basketball Cage: The top to the basketball cage in WP is broken Tim will transfer the extra cage from FM to WP First Aid Kits: Coaches are to bring them to John for him to re-stock Defibulator: Tim will check to see if it out at South Park Fundraisers: Advertising in the gym HTC Athletic window stickers we have 100 to sell out of the concessions stands (charging $5, they cost us $2) Alumni basketball game, 5K, comedy night, father/daughter dance Fish Fry, Cake Auction, Enchiladas Capital Improvements : Light Pole Flags-Tim talked to Dark Side about flags Sound system for soccer and baseball fields- soccer and baseball, Hard Wired Doug will start getting prices for this Portable Pitching Mounds- have been ordered Budget: Paul informs us the School Board got the budget Linda met with Bob, Tim and Loren prior to the meeting, to make it easier in the future Girls Golf: Paul reports that FM girls golf may be joining with HTC School Board to make a decision AD Reports February 6 th and 7 th is the 5 th and 6 th grade girls basketball tournament We will be running the tournament out of West Point and Ft. Madison gyms Need help in concessions/gate/refs/scorers table DJ will get worker s list and Bob/Tim will stock 5 home games left; hosting 2 rounds of girls districts and 1 round of boys districts; will need help at concession and gate Next Meeting: 2/24/16 in Ft. 7:00 Adjournment: Motion by Tad 2 nd by Bob

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4 2/24/16 Minutes of the Athletic Board Members Present: Tim Crabtree, Sara Ragar, Loren Menke, DJ Diprima, Tad Boeding, Bryan Bredemeyer, Doug Holtkamp, Paul Biegler, Bob Mehmert, Kevin Rauenbueler, Mike Rung, Steve Brink, Tony Johnson, Sean Conrad, Alber Schinstock, Michael Sheerin, Paul Wilkerson and John Goetz Motion to approve Secretary s Report by Bryan and 2 nd by Tad Motion to approve Treasurer s Report by Loren and 2 nd by DJ Budget: Bob goes through the finalized budget, including the profit/loss Motion to approve the budget by Kevin 2 nd by Steve Old Business Baseball: Coach Albert Schinstock present, hands out equipment request list: 1. 2 pitching nets 2. Outfield net with frame 3. 3 bats 4. 2 tees Baseballs for games have been purchased Motion by Loren and 2 nd by Bob to purchase equipment Soccer: Coach Sean Conrad present, hands out equipment and warm-up request list Sean will bid out warm-ups Michael will get number and sizes Equipment requested is in Spring Budget Spring Budget: John hands out Spring Budget (soccer, tennis & golf) this includes warm-ups and equipment Sean has asked for Motion by Tad and 2 nd by Paul to approve budget Popcorn Machines: Popcorn machine in West Point takes 15:00 to warm up and the one at South Park is broke Motion by Loren and 2 nd by Bob to purchase 1 new popcorn machine, will go between SP main and WP school Advertising in the Gym: Loren has looked into this and reports the 2 options: - Varsity Grout: seen in FMHS, Keokuk and ND gyms They will do all the soliciting and maintain the board; will share profit 50/50 Initially pay $8,400 for board - Ourselves: purchase TV and guard to protect We then have to solicit ourselves We agree to proceed with this ourselves; Paul W. present to the School Board Detached Athletic Building: A group has met Questioning the possibility of building a detached athletic building and concessions in WP

5 Fish Fry: Doug reports the Houghton K of C will do a fish fry again on 3/18/16 with the help of the Athletic Board Need to be there to help at 4:30, also need to help with prep work on Thursday before Hotdog Rollers: Doug was able to fix the Hotdog cooker from FM concessions The Hotdog roller at South Park is rusted out, able purchase rollers at $14.00/roller, we will need 9 Motion by Tim and 2 nd by Tad to purchase 9 new hotdog rollers New Business Stocking Concessions: Bob informs us of the cost comparison between Sonny s and Feath s Questioning if we should continue to stock ourselves or allow Sonny s to do it if we purchase through them Bob and Tim will continue to get price/quantity WP/FM Concession Tear Down: Will plan to do this after the JH Boys tournament (2/18/16) and take to South Park main concessions Turface/Clay: Motion by Bob and 2 nd by Tim to purchase: 4 pallets of Turface, 20 bags of clay and 1 pallet of chalk John will place order State Bowling: Motion by Loren and 2 nd by Sara to give $100 for our student athlete participating in the State Bowling Tournament Basketball for WP: John Hellige has requested new basketballs for the WP gym Motion by DJ and 2 nd by Tad to purchase more basketballs John will place order Fundraisers: Advertising in the gym HTC Athletic window stickers we have 100 to sell out of the concessions stands (charging $5, they cost us $2) Alumni basketball game, 5K, comedy night, father/daughter dance, Fish Fry, Cake Auction, Enchiladas Sound system for soccer and baseball fields: Doug reports that a sound system will cost $1,250-$1,300 for 2 weather proof speakers with a wired mike Motion by Bob and 2 nd by Paul to purchase 1 at this time AD Reports Nothing more Next Meeting: 3/23/16 in Ft. 7:00 Adjournment: Motion by DJ 2 nd by Tad

6 3/23/16 Minutes of the Athletic Board Members Present: Tim Crabtree, Sara Ragar, Loren Menke, DJ Diprima, Tad Boeding, Bryan Bredemeyer, Doug Holtkamp, Paul Biegler, Kevin Rauenbueler, Tony Johnson, Albert Schinstock, Mike Schneider, Tom Merschman and Paul Wilkerson Motion to approve Secretary s Report by Loren and 2 nd by Tad Motion to approve Treasurer s Report by DJ and 2 nd by Tad ~$71, Old Business Sports Representatives: Varsity Soccer: Sara JH Soccer: Tim Y-Soccer: Doug Tad has rosters will get to Sara Baseball Equipment Update: Equipment has been ordered and is in at Ft. Madison (nets, tees and bats) Soccer Equipment Update: Warm-ups have been ordered Advertising in the Gym: Loren and Paul Wagner spoke. Paul reports the school board is OK with advertising in the gym. School board needs to approve the donors Plan to have in mind what TV we want at the next meeting Detached Athletic Building: A group has met Questioning the possibility of building a detached athletic building and concessions in WP Fish Fry 3/18/16: Doug reports we made $3,100 in food, $600 at the bar Will still need to pay Sonny s and the KC s This was more than last year Popcorn Machines: Doug fixed the one in South Park Main Concessions will stay there The new popcorn machine is in will go to West Point concessions The current one in West Point will go to the baseball concessions Hotdog Rollers: Rollers are in and have been replaced will take to South Park main for use when not grilling Cost Comparison: Table Turface/Clay: Will be delivered on 3/28/16 to West Point Lumbar so it is out of the weather will take to SP when needed New Business

7 Baseball Field Prep: Will plan to have work day on 4/3/16 at 1:00 to work ground Doug will call Ray Fullenkamp to see about doing the fieldwork Will bring Turface from Lumber Yard to South Park Soccer Field: Tim and Henry Merschman will do the field work for the soccer field Y Soccer: The games on 4/2/16 and 4/9/16 will be in West Point at South Park We will man the concessions with Aboard members; games start at 9:00 WP/FM Concession Tear Down: Will plan to do this on Friday 3/25/16 and take to South Park main concessions 2016 Golf Outing: Has been set for 7/22/16 Will form committee and set meeting By-Laws: Table Coolers: May need to purchase new coolers if we plan to go independent Table Baseball Field Advertising: Albert is wondering if we could advertise on the baseball fence Will ask IHSAA about rules with advertising Tim will speak with city Motion by Bryan and 2 nd by DJ to approve baseball advertising Fundraisers: Advertising in the gym HTC Athletic window stickers we have 100 to sell out of the concessions stands (charging $5, they cost us $2) Alumni basketball game, 5K, comedy night, father/daughter dance, Fish Fry, Cake Auction, Enchiladas Sound system for soccer and baseball fields: Doug has ordered the sound system AD Reports Nothing more Thank-yous: Houghton K of Cs for fish fry Next Meeting: 4/27/16 in Ft. 7:00 Adjournment: Motion by Tad 2 nd by Mike

8 4/27/16 Minutes of the Athletic Board Members Present: Tim Crabtree, Sara Ragar, Loren Menke, Tad Boeding, Bryan Bredemeyer, Doug Holtkamp, Paul Biegler, Kevin Rauenbueler, Mike Rung, Josh Ragar and Paul Wilkerson Motion to approve Secretary s Report by Bryan and 2 nd by Tad Motion to approve Treasurer s Report by Josh and 2 nd by Tad Old Business Advertising in the Gym: Loren and Paul Wagner spoke. Paul reports the school board is OK with advertising in the gym. School board needs to approve the donors Loren recommends we purchase the TV via Amazon (range from $1,400-$2,300) We will also need: wall mount (~$25-$100), TV screen protector (~$200) and Chrome Box (~$300) Motion by Bryan and 2 nd by Mike to purchase TV, Wall mount and we will make our own screen protector Detached Athletic Building: A group has met Questioning the possibility of building a detached athletic building and concessions in WP Baseball Equipment Update: Equipment has been ordered and is in, baseball team has been using Soccer Equipment Update: Warm-ups are in. Tops and bottoms have embroidered HTC on them Cost Comparison: Table Basketballs for West Point: Table Coolers: May need to purchase new coolers if we plan to go independent Table Sound system for soccer and baseball fields: Doug has ordered the sound system Baseball Field Prep- Needs: Work day on 4/3/16 at 1:00 to work ground At some point will need more dirt at baseball and softball fields Tim will call city for a load of lime

9 New Business White Board: Questioning if we could use white boards instead of the laminated paper at concessions Tim will purchase white boards for soccer May Soccer Concession Workers: There is a possibility we will have the conference soccer games in West Point If so, we will man with Athletic Board Members Baseball Concession Stand Prep: Will plan to clean the baseball concessions this Sunday at 5:00 Door has been fixed Will put up Batters Eye as well 2016 Golf Outing: Has been set for 7/22/16, Loren will confirm Committee will meet on April 30 th at 5:00 By-Laws: Table Baseball Field Advertising: Albert has 11 parties ready to donate ($500/sign for first year and $200/sign each year after Aluminum signs This has been Ok d by the State Sports Reps: Will review within the next months Officer Nominations: Will nominate at next meeting Will vote at June s meeting Fundraisers: Advertising in the gym HTC Athletic window stickers we have 100 to sell out of the concessions stands (charging $5, they cost us $2) Alumni basketball game, 5K, comedy night, father/daughter dance, Fish Fry, Cake Auction, Enchiladas Capital Improvements: Sound System for soccer and baseball fields AD Reports Nothing at this time Next Meeting: 5/25/16 in West Point at 7:00 Adjournment: Motion by Tad 2 nd by Mike

10 5/19/16 Minutes of the Athletic Board Members Present: Tim Crabtree, Sara Ragar, Loren Menke, Tad Boeding, Bryan Bredemeyer, Kevin Rauenbuehler, Bob Mehmert, DJ DePrima, Tony Johnson and John Goetz Motion to approve Secretary s Report by Loren and 2 nd by Bob Motion to approve Treasurer s Report by Tad and 2 nd by DJ Old Business Review Sport Representatives/Duties: JH Baseball DJ and Mike Rung JV/Varsity Baseball Tim and Bryan Advertising in the Gym: Loren and Paul Wagner spoke. Paul reports the school board is OK with advertising in the gym. School board needs to approve the donors Tim has ordered a 75 TV We will get a wall mount Detached Athletic Building: A group has met Questioning the possibility of building a detached athletic building and concessions in WP FM Concession Stand Remodel: We will try to get this done this summer Sound system for soccer and baseball fields: Doug has ordered the sound system Baseball Field Advertising: Albert has 11 parties ready to donate ($500/sign for first year and $200/sign each year after) Aluminum signs- some have been placed on the fence already Cost Comparison: Will try to get this done over the summer 2016 Golf Outing: Has been set for 7/22/16 Committee will continue to meet Solicitation letters have been sent out $75/person or $300/team Will have a Las Vegas trip as a raffle, which has been donated by Charlie Scoville Baseball Concession Stand Final Prep: Will try to do this over the weekend Tim will send out text for help New Business Lock Box Keys Missing: Lock Box keys are missing at soccer concessions Will make more

11 Post Season Soccer Concession Workers: Getting a sign-up sheet ready and finalized at this meeting Will have concessions stocked before each night Baseball Concessions Workers List: Brigitte will stock Tim will make workers list for JH and JV/Varsity Will plan to be ready to open at 4:15 Summer Strength and Conditioning: Matt Mohrfeld is wondering if we could pay 2x/week for 8 weeks for Michael Mendez to train our Cross Country team This would be for the CC runners first and if there are any openings (up to 8) they could be filled Motion by Kevin and 2 nd by DJ to pay Michael Mendez $400 to help with strength and conditioning Pitching Machine: Baseball pitching machine is broke Will check the machine and also look at the other one in concessions Tim will see if Doug can look at the machine; may call Jugs Popcorn Machine: 1 new machine is in and working soccer concessions 1 new machine is in at Tim s shop going to WP concessions Sports Reps: Will decide at the next meeting who will be sports reps for the upcoming school year Officer Nominations: Motion by Tad and 2 nd by DJ for the following as officers for the next year: President- Tim VP- Bob Treasurer- Kevin Secretary- Sara Motion passes Will vote at next month s meeting New Members: Bob will ask Joe Scheetz if he would like to join AD Reports We are in need of bus drivers John and Michael have talked to FMHS bus barn may pay to use their buses Bug Soother: John wondering if we would like to sell Bug Soother He will buy from company and we will sell at concessions Field Drag: Motion by Tim and 2 nd by Tad to purchase a field drag for $350 Next Meeting: 6/22/16 in West Point at 7:00 Adjournment: Motion by Tad 2 nd by DJ

12 6/23/16 Minutes of the Athletic Board Members Present: Tim Crabtree, Sara Ragar, Loren Menke, Tad Boeding, Kevin Rauenbuehler, Bob Mehmert, DJ DePrima, Paul Biegler, Steve Link, Steve Brink, Tony Johnson, Mike Delaney and Paul Wilkerson Motion to approve Secretary s Report by Tad and 2 nd by Bob Treasurer s Report: Nothing to report Old Business Advertising in the Gym: TV: another had to be ordered, it will be here in 2 weeks Wall Mount is in Loren and Time will work on getting the TV hung, including wiring Detached Athletic Building: A group has met Questioning the possibility of building a detached athletic building and concessions in WP FM Concession Stand Remodel: Paul Wilkerson has been in contact with Mike Avery, who is working with Craig Abolt on other school projects Plan to knock down 10 of the north facing wall Tim will contact Mike Avery and Craig Abolt about this Sound system for soccer and baseball fields: Doug has ordered the sound system Cost Comparison: Kevin and Bob will try to get this done over the summer 2016 Golf Outing: Has been set for 7/22/16; $75/person or $300/team To this point: 19 teams have signed up and 18 hole sponsors committed Committee will continue to meet Will have a Las Vegas trip as a raffle, which has been donated by Charlie Scoville Sonny s will prepare and serve the food in the club house after the golf Pitching Machine: Has been fixed Popcorn Machine: 1 new machine is in and working soccer concessions 1 new machine is in at Tim s shop going to WP concessions New Business New Members/Member Status: Steve Link has agreed to join the Athletic Board Steve Brink notes he will be resigning Tim reports Mike Rung has stepped down from the Athletic Board Baseball Concession Stand Clean Up: Will do this July 2 nd at 8:00 am

13 Soccer Concession Stand Clean Up: Loren will take care of this Friday evening Fan for West Point Gym: Tony has requested a large fan for the West Point Gym Motion by Tim and 2 nd by Tad to purchase a new fan for the West Point Gym Sports Reps: Have been fulfilled Officer Nominations: Motion by Steve Link and 2 nd by DJ to nominated those stated at previous meeting to hold office for the school year President- Tim VP- Bob Treasurer- Kevin Secretary- Sara Motion passes Fundraisers: Advertising in the gym HTC Athletic window stickers we have 100 to sell out of the concessions stands (charging $5, they cost us $2) Alumni basketball game, 5K, comedy night, father/daughter dance, Fish Fry, Cake Auction, Enchiladas Capital Improvements: Sound System for soccer and baseball fields AD Reports Nothing new to add Next Meeting: 7/20/16 in West Point at 7:00 Adjournment: Motion by Tad 2 nd by DJ

14 7/20/16 Minutes of the Athletic Board Members Present: Tim Crabtree, Sara Ragar, Loren Menke, Tad Boeding, Kevin Rauenbuehler, Bob Mehmert, DJ DePrima, Paul Biegler, Doug Holtkamp and Paul Wilkerson Motion to approve Secretary s Report by Tad and 2 nd by DJ Motion to approve Treasurer s Report by DJ and 2 nd by Tad $46,282.99; about $2000 less than last year $15,000 has been taken out already Old Business Advertising in the Gym: TV: another had to be ordered, it will be here in 2 weeks Wall Mount is in Loren and Time will work on getting the TV hung, including wiring Detached Athletic Building: A group has met Questioning the possibility of building a detached athletic building and concessions in WP FM Concession Stand Remodel: Paul Wilkerson has been in contact with Mike Avery, who is working with Craig Abolt on other school projects Plan to knock down 10 of the north facing wall Tim will contact Mike Avery and Craig Abolt about this Sound system for soccer and baseball fields: Doug has ordered the sound system Cost Comparison: Kevin and Bob will try to get this done over the summer 2016 Golf Outing: Has been set for 7/22/16; $75/person or $300/team To this point: 30 teams have signed up and 34 hole sponsors committed Committee will continue to meet Will have a Las Vegas trip as a raffle, which has been donated by Charlie Scoville Sonny s will prepare and serve the food in the club house after the golf Golf Outing Workers List: Reviewed the workers list Will meet at 8:00 at South Park to load trailer Will get out to Sheaffer s around 10:00 Popcorn Machine: 1 new machine is in and working soccer concessions 1 new machine is in at Tim s shop going to WP concessions Baseball Concession Stand Clean Up: Will do this July 24 th at 10:00 am

15 New Business New Members/Member Status: Tim handed out list of names and contacts High School Basketballs: John Hellige would like 25 new basketballs John will speak with John Goetz to see what has been purchased; will have it put in the budget for basketball season* Sports Reps: List handed out of Sports Reps of the various sports e decided on at June s meeting, everyone agrees 2016/2017 Sports Passes: Motion by Bob and 2 nd by DJ to raise the sports passes to the following: Family $185 Single $100 Couple Senior $125 Single Senior $75 Fundraisers: T-shirt sales Cake Auction Enchiladas Advertising in the gym HTC Athletic window stickers we have 100 to sell out of the concessions stands (charging $5, they cost us $2) Alumni basketball game, 5K, comedy night, father/daughter dance, Fish Fry, Cake Auction, Enchiladas Capital Improvements: Sound System for soccer and baseball fields AD Reports Nothing new to add Thank-yous: Charlie Scoville Next Meeting: 8/24/16 in West Point at 7:00 Adjournment: Motion by Kevin 2 nd by DJ

16 8/24/16 Minutes of the Athletic Board Members Present: Tim Crabtree, Sara Ragar, Tad Boeding, Bob Mehmert, DJ DePrima, Tom Merschman, Steve Link, Josh Ragar, Jerry Mohrfeld, Albert Schinstock, Mike Schneider, John Goetz and Paul Wilkerson Motion to approve Secretary s Report by Tad and 2 nd by DJ Motion to approve Treasurer s Report by DJ and 2 nd by Tad Old Business Advertising in the Gym: TV- has been installed Chrome Box- Corey Hamilton has the Chrome Box Letter- Steve will compose a letter, this will be sent to hole sponsors as well as past Friends of Aboard Motion by Josh and 2 nd by Tad to solicit $500 for an advertising spot on the TV during events Motions Passes Detached Athletic Building: A group has met Questioning the possibility of building a detached athletic building and concessions in WP FM Concession Stand Remodel: It has been discovered that the wall we intended to move is load bearing; this project will cost too much Sound system for soccer and baseball fields: Doug has ordered the sound system Cost Comparison: Kevin and Bob will try to get this completed 2016 Golf Outing Wrap-up: 7/22/16; $75/person or $300/team To this point: 30 (120 golfers) teams have signed up and 46 hole sponsors committed Las Vegas trip was raffled, which was been donated by Charlie Scoville Sonny s prepared and served the food in the club house after the golf High School Basketballs: We has 35 basketballs Basketball Equipment: Rebounding Machine Tony will get rid of this The GUN will ask Michael if it can be taken to WP New Business New Members/Member Status: Motion by Tim and 2 nd by Josh for Jerry Mohrfeld to join the Athletic Board Motion passes Jerry accepts Sports Reps: List handed out of Sports Reps of the various sports e decided on at June s meeting, everyone agrees Baseball- St. Louis Trip 2017: Albert Schinstock wondering if we could do a St. Louis baseball trip again this upcoming baseball season He will look into dates for this

17 Workers List for Volleyball: Tad has Varsity, JV/9 th volleyball workers lists done and on the Web Tad and Paul will stock FM concessions Tim will make workers list for JH Tim will stock WP concessions Hats: Tad will look into new hats for Aboard Motion by Tad 2 nd by DJ to purchase new hats for $10 which we will sell for $20 NOAH: The NOAH needs to be calibrated John Hellige will look into getting it fixed Tim will purchase a cage for the system Cross Country Uniforms: Ordered 12 new uniforms for varsity The 10 old uniforms (ordered 3 years) for JV The JH are wearing the old HTC Track and Field uniforms Donated by PGSB: PGSB approved the $1000 they annually donate The bank would like it to be picked up at the bank by members of the school John will speak to Michael to get it picked up Tad will get the banner and hang it in the concessions stand Fall Festival Donations: Motion by DJ and 2 nd by Tad to donate 1 family pass to each of the festivals Fundraisers: T-shirt sales Cake Auction John will contact FM to see what this all entails Enchiladas may try this again at some point HTC Athletic window stickers we have 100 to sell out of the concessions stands (charging $5, they cost us $2) Capital Improvements: Sound System for soccer and baseball fields AD Reports John hands out budget This year we are using FMHS their rate ~$11, (this could be more once we find out the cost of transportation Motion by Tad and 2 nd by DJ to approve the Fall Sports Budget Thank-yous: PGSB Next Meeting: 9/28/16 in West Point at 7:00 Adjournment: Motion by DJ 2 nd by Tad

18 9/28/16 Minutes of the Athletic Board Members Present: Tim Crabtree, Sara Ragar, Tad Boeding, Bob Mehmert, Tom Merschman, Kevin Rauenbuehler, Bryan Bredemeyer, Tony Johnson, John Goetz and Paul Wilkerson Motion to approve Secretary s Report by Tad and 2 nd by Tom Motion to approve Treasurer s Report by Bob and 2 nd by Kevin Old Business Advertising in the Gym: Now is $300 for advertising instead of $500 To date we have 15 advertisers Baseball- St. Louis Trip 2017: Albert Schinstock wondering if we could do a St. Louis baseball trip this upcoming baseball season; he will look into dates Hats: Tad ordered 30 hats, which are in We will sell for $20 Sound system for soccer and baseball fields: Doug has ordered the sound system Cost Comparison: Kevin, Tim and Bob will try to get this completed NOAH: The NOAH needs to be calibrated John Hellige will look into getting it fixed Tim will purchase a cage for the system Basketball Equipment: Rebounding Machine Will be donated to GPD and auctioned off New Business Sports Reps: Volleyball going well; basketball coming up Next year HTC tournament need to use the kitchen and cafeteria Cake Auction: Will plan to do this on December 3, 2016; basketball game against FMHS Need to have someone to take charge of this; Tim will send out a text John will let FMHS know this is occurring and Paul will contact the sports teams Pulled Pork in the Concessions: We have ordered 50lbs of pulled pork in 5lb bags to sell at games Wilson Brother s Bar-B-Que is charging us $1.95/lb (makes 3-4 sandwiches) We will sell these out of the concessions for $4.00 Concessions and Gate Money: Money needs to be counted every night after closing concessions May implement a new numbered sheet

19 Busing and Associated Cost Comparison: FMHS bus drivers are now driving for us cost is up about 34% HTC: charged $10/hour and $1.00/mile: FMHS: charging $7.50/hour and $2.00/mile Tim will speak with the school board about this Budget Review: Athletic Board Budget is handed out for the upcoming year Motion by Tom and 2 nd by Tad to approve the Budget as listed Fall Festival Donations: Each sale will get a family pass and hats South Park: Tad took the soccer nets down at South Park and will put down mouse/rat poison in both concession stands There is a concern that the back equipment unit at main soccer has been opened will have Doug change number on lock Albert will need to take down the batting cages Fertilizer for South Park: Tim will contact Henry Merschman about fertilizing South Park Basketball Coaches Clinic: Tony has asked for reimbursement to the Coach Clinic he is attending in Des Moines Motion by Kevin and 2 nd by Tad to reimburse Tony for the coach s clinic Fundraisers: T-shirt sales Cake Auction John will contact FM to see what this all entails Enchiladas may try this again at some point HTC Athletic window stickers we have 100 to sell out of the concessions stands (charging $5, they cost us $2) Capital Improvements: Sound System for soccer and baseball fields AD Reports John would like to schedule the JH and Elementary basketball tournaments 5-6 Boys January Girls Jan Girls February Boys March JV Volleyball Tournament- October 15 will need gate and concessions workers JH Volleyball Tournament:- October 8 will need gate and concession workers Thank-yous: PGSB Next Meeting: 10/26/16 in Ft. Madison at 7:00; may coincide with a volleyball district game Adjournment: Motion by Tad 2 nd by Tom

20 11/3/16 Minutes of the Athletic Board Members Present: Tim Crabtree, Sara Ragar, Tad Boeding, Bob Mehmert, Kevin Rauenbuehler, Bryan Bredemeyer, DJ Diprima, Doug Holtkamp, Steve Link, Tony Johnson, Albert Schinstock and John Goetz Motion to approve Secretary s Report by Tad and 2 nd by DJ Motion to approve Treasurer s Report by Tad and 2 nd by DJ Old Business Advertising in the Gym: Now is $300 for advertising instead of $500 To date we have 15 advertisers Baseball- St. Louis Trip 2017: Albert has spoken with a representative from the Cardinals about a Sunday baseball game at Busch Stadium after a Cardinals game Tickets are $17.50 each and we must sell 800 tickets ($14,000) There were a list of dates in June and July The representative informed Albert he could pair us with a team as well, if we wished to go this route Motion by Tad and 2 nd by Tim to proceed with John calling the IHSAA for approval of a team and to proceed with getting approval of the school board. We will sell tickets at $35/ticket Sound system for soccer and baseball fields: Doug has ordered the sound system Cost Comparison: Kevin, Tim and Bob will try to get this completed NOAH: John Hellige has fixed the NOAH system Tim will have John get a cage for the system Rebounding Machine: Will be moved by Tony and Tad New Business State Volleyball: At this point we have sold 373 shirts, $3669 There will be a Meet & Greet, on Monday 11/7/16, at Aggie s; tickets will be on sale at that time We will find out what the team needs from us, with regards to food/beverages/room 5 th /6 th Grade Uniforms: Uniforms are in; and being worn Doug purchased an additional 4 uniforms (smaller sizes); still need to be screen printed Cake Auction-Update: Will plan to do this on December 3, 2016; basketball game against FMHS John will let FMHS know this is occurring FMHS will have 2 cakes to auction off Pat Steffensmeier has agreed to auctioneer and members of the Athletic Board will serve as bid takers Based on the number of cakes donated we could have 4 cakes auctioned at each half time and 6 between games

21 Review of Sports Representatives: Kevin, Bob, Steve and Tom will do HS basketball: stock/set up/workers list DJ and Doug will do JH basketball: stock/set up/workers list Weisinger/Conrad Money: Doug has spoken with the Weisinger family about the memorial they had donated They are interested in purchasing the entire advertising system in the FM gym He will speak with them about total costs as well as how they would like to be recognized Concessions and Gate Money: Needs to be counted every night, by 2 people Baseball Clean-up: Baseball has been cleaned up: signs off fence and nets are down (batting cage) Fundraisers: T-shirt sales Enchiladas may try this again at some point HTC Athletic window stickers we have 100 to sell out of the concessions stands (charging $5, they cost us $2) Capital Improvements: Sound System for soccer and baseball fields Girls Basketball Warm-ups: Tony informs us he would like new warm-ups for the Girls Basketball Team- he has the sizes Motion by Tad and 2 nd by DJ to purchase new warm-up tops for the Girls Basketball Team for ~$1,000 AD Reports John thanks us for a successful fall season 17 home dates for basketball Next Meeting: 11/30/16 in West Point at 7:00 Adjournment: Motion by Tad 2 nd by DJ

22 11/30/16 Minutes of the Athletic Board Members Present: Tim Crabtree, Sara Ragar, Bob Mehmert, Kevin Rauenbuehler, Bryan Bredemeyer, DJ Diprima, Doug Holtkamp, Josh Ragar, Paul Wilkerson, Tony Johnson and Mike Schneider Motion to approve Secretary s Report by DJ and 2 nd by Bryan Motion to approve Treasurer s Report by DJ and 2 nd by Kevin Old Business Advertising in the Gym: To date we have 19 advertisers Tim will be meeting with Cory Hamilton to find out how we (Athletic Board) can manage the TV advertising Baseball- St. Louis Trip 2017: Albert has spoken with a representative from the Cardinals about a Sunday baseball game at Busch Stadium after a Cardinals game Tickets are $17.50 each and we must sell 800 tickets ($14,000) We will try to do this June 11 th 2017 The Cardinals have paired us with a baseball team from Illinois John and Albert both called the IHSAA to get the OK to play Per the IHSAA, since we will be playing an out of state team the baseball must rest the uniforms from the school Sound system for soccer and baseball fields: Doug has ordered the sound system Volleyball Banner: Company to send vertical pieces to minimize the curling of the banner Harlan Weisinger Memorial: The family of Harlan Weisinger donated $1,210 on 11/17/16 This is to make up the difference of $5,000, as they wish to pay for the entire advertising system in his name Doug will confirm with the family how they want to be recognized and we will have this ready for the next basketball game Cake Auction-Update: Will plan to do this on December 3, 2016; basketball game against FMHS John will let FMHS know this is occurring Pat Steffensmeier has agreed to auctioneer and members of the Athletic Board will serve as bid takers We will auction 4 at the half times of both games and 8 between the two games New Business FM Popcorn Machine: The doors need replaced and the drive shaft needs repaired on the popcorn machine at FM concessions We will move the popcorn machine in FM concessions to soccer and the one from soccer to FM Concession Stand Schedule Changes Based on JVB: May play JV Boys games prior to Varsity girls, if able JV Boys Uniforms: We have purchased new uniforms for the JV boys; they are in and at printers $84/uniform x 2 (home and away)

23 Uniform Renewal Spreadsheet by Sport: Will get spreadsheet put together to assist with new uniform purchase schedule Uniform Return: Paul will bring this up to the School Board Athletic Board will consider making up policy (who pays, personalize, who hands out, return policy) South Park Winterization: Tim will take golf cart to his shop Bob will take care of the lawnmower Concessions and Gate Money: Needs to be counted every night, by 2 people and signed Motion by Kevin and 2 nd by Josh to purchase 1,000 duplicate forms Donut Drive: Krispy Kreme has a donut fundraiser program through nonprofit organizations $10/dozen, we get back $6 Need to fill out application and they will approve Bob to fill out application Must sell 250 dozen to qualify for free delivery DJ will make sign and order form Tim will get this Ok d from Brad Box, of the School Board Central Lee Cake Auction: Central Lee is wondering if we would like to put a cake in their cake auction when we play them on 1/24/17 Motion by DJ and 2 nd by Josh to purchase a cake for the Central Lee cake auction, we will receive the proceeds FM Concession Stand Remodel: Doug and Tim will head this project, Tim will speak with Brad Box, of the School Board We will try to get this done in the summer Mr. Sheerin is planning to get a TV for the concession stand (will display the Menu as well as the class pictures from the years before Fundraisers: T-shirt sales Enchiladas may try this again at some point HTC Athletic window stickers we have 100 to sell out of the concessions stands (charging $5, they cost us $2) Capital Improvements: Sound System for soccer and baseball fields AD Reports 17 home dates for basketball Thank-yous: Weisinger Family Next Meeting: In Ft. Madison, TBA Adjournment: Motion by Bryan 2 nd by Doug