TEAMGYM 9th European Championships - Aarhus October 2012

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1 Bulletin no. 2 for the 9 th TeamGym European Championships Preface With a couple of months to the 9 th Teamgym Championships the LOC is working hard to make this event memorable. We are well on track and look forward to welcome you all to the competitions. In this second bulletin you ll get information about booking accommodation, the equipment for the tournament and the competition format. We have also included a list with important information for you. Please also notice the deadline for registration and payments. Information Preface 1 Provisional entry summary...2 Competition format....2 Equipment...5 Accomodation 6 Important information 6 Important dates and deadlines 9 Contact information.9 Jytte Storm, President of the Local Organizing Committee 1

2 Provisional Entry 13 different federations have registered for the event. In terms of number of teams we have made this summary: Event Men s team Women s team Mixed team Senior Junior Competition format At the 9th European Championships the competition format will be slightly different from the former championships. We have made a comparison below so you can learn the new format and prepare the gymnast in the best way. Former competition format To previous competitions a team had a running order of practice just before the competition in one discipline and then a new practice in a new discipline. This was a rhythm of practice floor competition floor, practice tumbling competition tumbling, practice trampet competition trampet. The new competition format To this competition a team will do its full practice in all disciplines in the same rotation as it will compete and then go to competition in that specific rotation. The rhythm will be practice floor, tumbling and trampet competition floor, tumbling and trampet. The competition will be running in rotations of either 4, 5, 6, or 7 teams. Hereafter a new rotation begins with the rest of the teams (4, 5, 6, or 7 teams) depending on the number of teams in the competition in total. As an example, if the competition consists of 8 teams in total it will be split in two rotations with 4 teams in each. If a team withdraws from a competition the rotation order and times will be the same. It will then give some breaks in the competition where the withdrawn team should have performed. This ensures that the competing teams will have same routine as they have practiced. 2

3 The practice will begin approximately 1 hour before competition starts. This gives a team about minutes from the end of practice until the competition starts for the team. This will ensure the team enough time to get from the practice to the competition hall and prepare properly for their performance in competition. During the competition the teams will have a dedicated area so the gymnast can change dressing, rest and do minor warm up routines. The area is located in the basement of the competition hall and just outside of the competition arena. We have made the schedules below to show how a competition will run. It is made with 10 minutes for all three disciplines in competition and 10 minutes for each discipline in the practice. The schedule for the championships is published after drawing of lots in august and will be included in bulletin no. 3. The rotation with 4 teams Team: Floor Tumbling Trampet Rounds Floor Tumbling Trampet Team Round 1 Team 1 Team2 Team3 Team Round 2 Team 4 Team 1 Team 2 Team Round 3 Team 3 Team 4 Team 1 Team Round 4 Team 2 Team 3 Team 4 Example of time schedule for competition day Training Competition Team: Floor Tumbling Trampet Rounds Floor Tumbling Trampet Team Team Team Team Team Team Team Team

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5 Equipment For the Championships the UEG Equipment Regulative 2004 is effective. Message from President of the UEG TeamGym Committee:: Although we have been trying to upgrade the equipment directives and in particular the standards for trampets, we have been unable to get them finalized for this Championships. We are therefore continuing with the 2004 Directives. The committee has declared that the MD Super Elite and the Dorado are both acceptable under these regulations. As the LOC and organizers have an agreement for MD to supply the official equipment only and there are no performance specifications, it has been agreed that it would be unfair if teams were not allowed to bring their own trampets this year, if necessary. In the unlikely event that a team wish to use a different trampet to these, they need to inform the organizers in advance and complete the relevant form. I hope that this will be the last time we allow teams to bring their own trampets. Keith Hughes President UEG TG TC LOC has an exclusive agreement with Eurogym Equipment that ensure an identic setup in both the training hall and competition hall. This means that we can provide all teams with the best equipment during the championships. For the trampet we will use the new MD Super Elite and have both a 40 springs and a 36 springs available. The tumbling track will be with a steel frame. The color of the floor will be blue. Further information about the equipment for these championships is available here: 5

6 Accommodation TEAMGYM It is time to make the booking for the delegation. The booking opens on July 18 th and is made on this website: We have the following three packages for you to choose Package EUR per person / day Accommodation in 2-Star hotel (2-4-beds/room) Package EUR per person / day Accommodation in 3-star hotel (2-4-beds/room) Package EUR per person /day Accommodation in 4-star hotel (double/ triple room) In each package we also have a limited number of single rooms at our disposal. Please see the booking form for the prices. Please notice that there is a limited capacity for each category of hotels. The earlier you book and make the necessary payments, the more chance you have of getting the package of your choice. The website is also for delegations that only need accreditation and meals. Important information Cancellation policy In case of cancellations the LOC refunds until August 20th 2012 the complete amount of cancelled packages. If a cancellation arrives later, the LOC refunds 50% of the amount until September 27th If cancellation arrives later than September 27th no claims of refunds will be accepted. 6

7 Insurance The Head of Delegation have to present a valid written confirmation about health and accident insurance for all delegation members at the accreditation. Without this the accreditation process is not possible. If delegations are not in the possession of these documents, the LOC offers an adequate insurance for the delegation to buy. VISA Please check if VISA is required for your travel to Denmark. Upon request, the LOC will assist in issuing VISA for all delegations. The following information should be sent to the LOC office for each member of the delegation: Full name, Date of Birth, Passport number and Date of Expiration of passport. Music and Tariff To facilitate the handling of music and ensure quality, we ask you to send your music to the LOC office in advance. Music shall be submitted in mp3-format. We also ask all teams to bring a backup of their music on 2 CDs to be used in case of troubles with the submitted file. Regarding Tariff forms, there will be an internet link available for entering the tariffs online. You will find more detailed information about music and tariffs in the bulletin no. 3. Photos All delegation members will receive an accreditation ID Card. The accreditation ID card is personal, non-transferable and compulsory to get access to the training and competition arena. All participants and officials are required to wear the ID Cards at all times. In order to make a smooth accreditation each delegation is requested to send in photos to the LOC office at the same time as the Nominative entry on 27 September Photos should have passport size and be sent in jpg format. Remember to file each picture with the gymnast s name. Photos should be uploaded through the booking system. Delegations who omit to send in photos at the Nominative Entry deadline will have to pay 5 EUR for each photo that has to be taken by the LOC during accreditation. Payment in Denmark Payments during your stay in Aarhus are in Danish Kroner. This means that we do not accept payment in Euro during your stay in Denmark. 7

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9 Tickets Tickets can be brought at Prices: Qualification per day: 110 DKK Finals: 260 DKK Children u. 3 years free admission without own seat Important dates and deadlines July 18th The booking system for packages and definitive entry opens (50% payment) August 20th Booking system for packages closes - Payment (100%) for packages September 7th Transportation Form September 27th Nominative Entry - Rooming list - Insurance form and declaration of medical insurance - The booking system closes Program We have updated the preliminary program with times. It is visible at our official website under event. Beware, that times might be changed in terms of an hour sooner or later. Contact information If you have any questions to the championships please do not hesitate to contact our event manager. Official Contact Eventmanager Mads Elbrønd Phone: mel@dgf.dk 9

10 Please visit our website for more information Or join our Facebook group 10