2018 CANADIAN CHAMPIONSHIPS TRAMPOLINE GYMNASTICS DIRECTIVE

Transcription

1 2018 CANADIAN CHAMPIONSHIPS TRAMPOLINE GYMNASTICS DIRECTIVE ENMAX CENTRE LETHBRIDGE, ALBERTA JULY 4 8, GYMNASTICS CANADA Gymnastics Canada Gymnastique (GCG) 1900 Promenade City Park Dr. Suite 120 Ottawa, ON K1J 1A3 Tel: (613) info@gymcan.org Peter Nicol President and CEO pnicol@gymcan.org Ian Moss High Performance Director imoss@gymcan.org (613) ext. 237 Niki Lavoie TG Program Coordinator nlavoie@gymcan.org (613) ext. 226 Mariève Reid Director of Events mreid@gymcan.org (613) ext. 231 Julie Forget Director of communications & marketing jforget@gymcan.org (613) ext. 233 Mylaine Doré Coordinator, Events and Marketing mdore@gymcan.org (613) ext. 239 ORGANIZING COMMITTEE ENMAX Centre + X-Finity Trampoline & Tumbling 2510 Scenic Drive S Lethbridge, Alberta T1J 0Y2 Chair: Kyla Bedard Chief Scorer: Gail Kabbeke Venue Operation Contact: Robin Sakamoto 1

2 DATE July 4 8, 2018 CITY OF LETHBRIDGE Hospitality/Marketing/Sponsorship: Amber Rebbitt Volunteer Chairs(s): Knud Peterson and Michelle Day Events Director: Scott Whiteside Technical Director: Victoria Bedard Event Production Manager: Tanya Whipple Finance Manager: Kim Gallucci If you have any questions prior to the event please contact our committee chair at 2018ttnationalsyql@gmail.com Lethbridge is a beautiful city with tremendous community pride. Located just two hours south of Calgary and close to the Rocky Mountains and U.S. border, the City of Lethbridge is family-oriented and culturally vibrant, where residents can enjoy an affordable lifestyle with many amenities of a larger city. With a proven track record for hosting successful large scale sporting events, Lethbridge residents enjoy watching the fun, the excitement and the competition each event brings to the community. Visit for more information on our great city! VENUE Competition and Training sites: ENMAX Centre 2510 Scenic Dr. S Lethbridge, AB, T1K 1N2 Parking: Available at venue/no charge 2

3 APPARATUS SUPPLIED INVITED MEMBERS EVENT PURPOSE & ELIGIBILITY The official supplier for the event is Gymnova S.A. Trampoline Gymnastics 4 Eurotramp Trampoline (2 on the competition floor and 2 in the warm-up gym) 1 Double mini-trampoline - Eurotramp 1 Tumbling - Gymnova *Note: clubs are NOT authorized to bring their personal equipment. All members who meet the eligibility requirements according to this document and anyone invited by Gymnastics Canada. Purpose: To identify Junior and Senior athletes for the competitive year and to rank athletes as part of the system to have access to National team status and Sport Canada Athlete Assistance Program (AAP Carding-Trampoline). Second trial for National Team selection (all events). Second trial for 2018 World Championships Team selection (all events). Last trial for 2018 World Age Group Team selection (all events). Athletes National level athletes in the categories listed below in trampoline (individual (TRA) and synchronized (SYN)), tumbling (TUM), and/or double mini trampoline (DMT) who are in good standing with their provincial/territorial federation/association and GCG are eligible to register. TRA & DMT: L5 Novice (16U), L5 Novice (17+), L6 Espoir (17U), L6 Espoir (18+) Junior (15-18), Senior (17+) SYN: L5 Novice (11+), Senior (15+) TUM: L5 Novice (15U), L5 Novice (16+), L6 Espoir (11+), Junior (13+), Senior (17+) NOTE: All athletes must have met the minimum score for finals applicable to their regular competitive category in order to participate in finals. Coaches All registered coaches must be certified NCCP Level 3 in trampoline in order to coach trampoline or double mini trampoline. Coaches registered to coach in tumbling must be certified NCCP Level 3 in either trampoline or artistic gymnastics. A one-time exemption may be requested in writing from the Trampoline Gymnastics Program Manager. A coach who is employed on a full-time basis by an organization based outside Canada is exempted from this requirement. 3

4 NEW SAFE SPORT REQUIREMENTS AS OF JANUARY 2018 All coaches, support staff (head of delegation, chef de mission, team manager and chaperone), judges, and integrated support team (IST) who will participate in GCG national competitions must have completed the following requirements. Failure to do so will result in a withholding of your accreditation and you will be denied access to the field of play and training venues. Please submit proof of completion to the trampoline gymnastics program manager by June 20 th, 2018 (nlavoie@gymcan.org). One with all proofs of completion per coach, support staff, judge and IST is highly preferred. If you have submitted proof of completion for Canada Cup and your criminal record check is still valid, you do not need to submit again. Requirement Completed Enhanced Background Check, Canada-wide and/or International Police Checks Complete Respect In Sport online e- learning module package True Sport Clean101 UNTRACKED e- learning course ed CAC Making Headway online learning module. Comments Must be issued and valid within 12 months of the date of the activity being attended. Cost is the responsibility of the individual. Required for coaches, support staff, judges and IST. If not provided by your PTO, GCG will cover the cost of this for 2018 only to transition our members into these new requirements. Required for coaches, support staff, judges and IST. Free module. Required for coaches and IST. Free module will be included in coach NCCP records on the Locker. Required for coaches and IST. DEADLINES & FEES Registration Deadlines To: Electronic registration deadline June 4, 2018 GCG & LOC 100% payment of GCG fee and registration deadline June 4, 2018 GCG P/TO statutory declaration deadline (waivers and medical forms) June 20, 2018 GCG Late individual registration deadline with penalty and no refund June 20, 2018 GCG Level changes deadline June 20, 2018 GCG Refund deadline June 20, 2018 GCG Safe Sport Requirement Submission June 20, 2018 GCG DD Sheets June 25, 2018 LOC 4

5 Registration Fee Send to: Registration fee $140 per person GCG Banquet $25 per person GCG $1000 fixed fee plus $250 per Late provincial entry additional day that a registration is penalty late/incomplete GCG Late individual entry penalty GCG fee Completed Registration Checklist $50 per person GCG $35 per athlete, coach and support staff GCG #1- The completed excel registration spreadsheet is submitted electronically to GCG at mdore@gymcan.org AND to Kyla - Event Chair at 2018ttnationalsyql@gmail.com by the set deadline. #2-100% payment of the Registration, GCG fee and banquet fee are RECEIVED at the GCG office by the set deadline. Accepted methods of payment: Credit Card Please call the Gymnastics Canada office ext. 239 Cheque a hard copy of the Financial Info tab must accompany the cheque. Cheque made payable to: Gymnastics Canada Gymnastics Package to be mailed to: Gymnastics Canada Attn: Mylaine Doré 1900 City Park Drive, suite 120, Ottawa, ON, K1J 1A3 #3- Each P/TO must submit their Statutory Declaration (for waivers and medical forms) by the set deadline to the GCG Office. ATTN: Mylaine Doré. Please advise GCG directly of any major medical issue. Definition of Late Provincial Entry Penalty A Provincial/Territorial Federation/Association will be charged the Late Provincial Entry Penalty if the above-mentioned checklist items #1, 2, and/or 3 are not fulfilled by the set deadlines. Definition of Late Individual Entry Penalty A Provincial/Territorial Federation/Association will be charged the Late Individual Entry Penalty if a delegate is registered between the set registration deadline and the late registration deadline. 5

6 Note - No entries will be accepted after the late registration deadline unless written approval is given by Gymnastics Canada s TG High Performance Director. There is no Late Individual Entry Penalty for substitutions. Level Changes Level changes will be accepted until June 20 th. No changes will be accepted past this date. Refund Policy Written request for a refund can be made to the attention of Mylaine Doré until June 20, After this date, there will be NO reimbursement of the registration fees (injuries included). DD SHEETS All DD sheets are to be submitted to organizing committee by June 25 th, Please send them to Kyla at 2018ttnationalsyql@gmail.com by June 25 th, The 2018 DD Sheets can be found HERE. PRELIMINARY SCHEDULE Trampoline & DMT Wednesday July 4, 2018 Thursday July 5, 2018 Friday July 6, 2018 Saturday July 7, 2018 Sunday July 8, 2018 Monday July 9, 2018 Arrival Training, Technical Meeting & Qualifications Qualifications Qualifications & Finals Finals Departure Tumbling Thursday July 5, 2018 Friday July 6, 2018 Saturday July 7, 2018 Sunday July 8, 2018 Monday July 9, 2018 Arrival Training & Technical Meeting Qualifications & Finals Finals Departure Note: Training for tumbling will be offered on Thursday July 5 th as well. 6

7 FRIENDS AND FAMILY EVENT PASSES PROMOTIONAL OPPORTUNITIES TRAVEL WestJet is happy to confirm that for the upcoming Canadian Championships in Trampoline Gymnastics, we are able to offer 5% off Econo and Flex and 10% off Plus base fares for Domestic Travel and 2% off Econo*, 5% off Flex and 10% off Plus base fares for Trans-border Travel ** for travel between Lethbridge and anywhere WestJet flies in North America (including our Delta code-share partner network). To take advantage of this offer, you will need the discount code listed below. Coupon code: Promo code:*for call in reference only J14HI73 WEE32 Changes/cancellations You can change or cancel reservations within 24 hours of booking at no charge. Further changes or cancellations can be made up to 2 hours prior to the flight; please note additional fees or charges may apply for each guest depending on fare 7

8 LOCAL TRANSPORTATION class booked and differences in fare. Check out our service fees page for more information. Delegations are responsible for their own local transportation. Judges Transportation: Transportation will be arranged for judges between the venue, the judges host hotel (Holiday Inn Express), and the Lethbridge airport by the organizing committee. HOST HOTELS Details on how to book the shuttle to follow. The Lethbridge Lodging Association has sponsored this event. Please select your hotel stay based on the following options: Coast Hotel and Conference Centre Rates starting at $114 Room Type: 2 Double Beds Group Name: Canadian Championships in Trampoline Gymnastics Group Code: CLH-GFC2379 Hotel Contact: , k.gibson@coasthotels.com, Hotel Benefits: Complimentary Wi-Fi, indoor pool, hot tub, fitness room, Firestone Restaurant. Distance to Venue: 10 minute drive Booking deadline: June 8, 2018 Best Western Plus Service Inn & Suites Rates starting at $ Room Type: 2 Queen Beds Group Name: Canadian Championships in Trampoline Gymnastics Group Code: 1242 Hotel Contact: , info@bestwesternlethbridge.ca, Hotel Benefits: Hot complimentary breakfast, fridges and microwaves in all rooms, complimentary Wi-Fi, two story waterslide with pool and hot tub. Distance to Venue: 10 minute drive Booking deadline: June 8, 2018 University Lux Hotel Rates starting at $200 Room Type: 4 bedroom apartments Group Name: 2018 Canadian Championships in Trampoline Group Code: CTC Hotel Contact: or cnf@uleth.ca Hotel Benefits: The University Lux Hotel and Campus Accommodations, offers fully furnished accommodations in one, two and four bedroom suites. Each apartment unit has a common kitchenette with refrigerator, stove, microwave, and flat screen television. Weekly housekeeping services are included, complete with full linens and fresh towels for each guest. Distance to Venue: 13 minute drive. Booking deadline: June 8,

9 MEALS Delegations are responsible for their own meals at the 2018 Canadian Championships. Snacks + light meals will be available for coaches during competition. Judges meals: Breakfast is included at the judges host hotel. Lunch and dinner will be served by the organizing committee at the venue during training and competition days. SOCIALS/ BANQUETS There will be various activities planned for different nights during the competition. Chefs Meeting and Social The Chefs meeting will be combined with a welcome social on Thursday July 4. More details to follow. Athlete/Adult wrap up party July 8, Details to Follow Cost per person is $25. MEDICAL There will be a medical team on-site throughout the competitions. Doping control may be conducted for senior athletes. For information on doping control procedures and banned substances, please go to ACCREDITATION The GCG accreditation protocol will apply. The system consists of color coded categories. GCG reserves the right to take away any accreditation if the rules are not followed. Accreditation for provinces will be distributed to Chefs during the first Chefs meeting. The accreditation must be worn to access the venue, the competitive and training areas and the hosting areas. PROTOCOL & AWARD CEREMONIES There will be a welcome ceremony. Details will be included in the Delegates Handbook. 9

10 Award Ceremonies Awards will be presented according to the schedule. However, should a competition block finish early, awards will be presented immediately following competition. We ask your cooperation to ensure that athletes are ready on time. All disciplines and categories- Top 6 athletes Dress code for athletes: Competitive uniform The following special awards will be presented during Canadian Championships: Athlete of the year Coach of the year International Achievement Certificates JUDGES Provincial Judges allocation for the 2018 Canadian Championships is as follows: TRA TUM DMT PTO Total BC Alberta Saskatchewan Manitoba Ontario Québec New Brunswick Nova Scotia TOTAL These are the number of judges each province must provide for each discipline. Three panels will run at the same time. The schedule will not allow judges to combine disciplines. All judges need to be N1 (senior) ranked judges. Trampoline judges must be available for all sessions; that is the same judge cannot be sent for both TRA and DMT or for DMT and TUM. Provinces are responsible for sending the minimum number of judges outlined above, or finding a replacement judge to act on their behalf. The fine for not providing the required number of N1 judges is $1,000 for each missing judge. Gymnastics Canada will provide funding for some FIG judges selected by GCG. A letter to the provinces inviting the selected judges will follow. 10

11 From AB $600 From BC $800 From NS $1,200 From ON $1,000 From QC $1,000 From SK $800 Provinces who are not required to send any judges but who are sending athletes to Canadian Championships are encouraged to send one judge. This will ensure that the information that is being discussed at judges meetings and on panels can be brought back to the provinces to aid in the development of the athletes and judges in their own provinces. Please complete the judges tab of the registration form. The TRA & DMT judges meeting will take place on Thursday July 5 th, 2018 at 2pm (time subject to change). The TUM judges meeting will take place on Friday July 6 th, 2018 at 4pm (time subject to change). Please note that there will be a Judging Chairs of Canada meeting that will take place on Thursday July 5 th, 2018 from 9am to 1pm. Location is TBA, and the agenda will be circulated closer to the meeting date. Provinces are responsible for travel and the cost of accommodations of their judges at the 2018 Canadian Championships. Judges must stay at the designated judges host hotel Holiday Inn Express. Judges Hotel Block Holiday Inn Express Rates starting at $115 Room Type: 2 Queen Beds Group Name: CTC Canadian Trampoline Championships Hotel Contact: Hotel Benefits: Free Hot Continental Breakfast. Pool, Waterslide, Hot tub, and fitness center on site. Located in downtown Lethbridge and walking distance to Park Place Mall. Distance to Venue: 10 minute drive Booking deadline: June 8, 2018 WEBCAST SOCIAL MEDIA The 2018 Canadian Championships in Trampoline Gymnastics will be webcasted live at GYMCAN.TV. Facebook: YouTube: 11

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