CONNECTICUT REGIONAL SERVICE COMMITTEE MEETING MINUTES October 29, 2011

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1 CONNECTICUTREGIONALSERVICECOMMITTEEMEETINGMINUTES October29,2011 VISITORQUESTION&ANSWERSESSION JoeyC.introducedherselfandwaswelcomedtotheRSC. CALLTOORDER TheCTRSCNAmetatCCAR,40CannonSt.,Bridgeport,CT.Themeetingwascalledtoorderat2:05pm bystevej.withamomentofsilencefollowedbytheserenityprayer.the12traditionsand12 Conceptswereread. ROLLCALL Chair BobF. absent Vice Chair SteveJ. present Secretary LisaC. absent Treasurer Woodsy absent AlternateTreasurer KeithT. present RegionalDelegate JimmyC. present RegionalDelegateAlt. AdamH. present Webservant RichG. absent BoardofDirectors CarlH. absent Convention DyanF. present H&I DanE. present Literature OuttotheFellowship APPROVALOFLASTMONTH SMINUTES PI/PL DebbieD. present WSR GerryP. present CCA BillS.(RCM) present GDA GayH.(RCM) present GHA CindyC.(Alt.RCM) present GNHA LouD.(RCM) present GWA RobertH.(RCM) present MSUA DonnaH.(RCM) present SFCA TommyB.(RCM) present TVA StephanieB.(RCM) present USA JillT.(RCM) present PolicyAd Hoc AdamH. present AdamreadtheOldBusiness,ElectionsandNewBusinesssectionsoftheSeptemberminutes.Cindy commentedthataddictsinthegreaterhartfordarealovedtheglossaryandtheactivitiessheet. Theminuteswerethenaccepted EXECUTIVECOMMITTEEREPORTS Chair BobF.absent ViceChair SteveJ.readthereport.HeprintedthebusinesscalendarforNovemberandcirculateda housecopy forcorrections.madecontactwithinsuranceagentandobtainedthreecertificates. Treasurer sreport Woodsywasabsentduetothestormsowehadnowrittenreport.KeithT.had thetotalsthoughandreadthoseoff. OpeningBalance: $3, DonationsReceived: $2, ExpendituresTotal: $ DonationtoWSO: $ ClosingBalance: $3, ScheduleReserve: $6, CheckbookTotal: $10, Wedidnotvotetoacceptthefinancialstatementsinceitwasverbal.

2 RD&RDAReport JimmyC.readthereport.AdambookedroomforNortheastZonalForumin December.Jimmycan tattend.therscmaywanttoconsiderhavingsomeoneelseattendwith Adam.WewanttogiveapresentationontheServiceSystemProposals(*thisdidn thappenthis monthduetothestorm).workshoptimesecuredatthectrscna. WebservantReport RichG.wasabsentbut edareport.ContactedbyamemberinSFCAabout gettinginfoonwebsite.meetingupdateshaven tbeengettingonthewebsite. SUBCOMMITTEEREPORTS BOD CarlH.absentbut edareport.Technicaldirectorisputtingtogetheramanualforthe position.votedtohavetheconventionatthestamfordhiltonin2013and2014.otherbusinesstaken careofincluded:giveroomstocomedians,selectavendorformerchandise,reducethe2012room block,setpricesformealsandauthorizetechnicaldirectorytosecurewalkietalkiesandcashregisters. Convention DyanF.readthereport.Everythingisonschedule.Onlineregistrationisupand running Pleaseannounceatgroups.WalkthroughofthehotelwillbeNov.20,2011.Hotels& Hospitalitysubcommitteeislookingforvolunteerstobeserenitykeepers. H&I DanE.readthereport.SecretaryisOTF.Thecommitteethankseveryonewhoattendedthe2 nd annualregionalh&icookout.thesubcommitteeismovingbacktotheymcainnewbritain. Literature ChairisstillOTF.SteveJ.readthereport.16,975schedulesonhand.Nextmeetingis scheduledfornovember16,2011atbethanylutheranchurch,50courtst.,cromwell,ct. PI/PL DebbieD.readthereport.Only4areaspresentatlastmeeting.Thecommitteeisplanninga learningdayanddance.alsolookingtopurchasemerchandiseforpipresentations(pens,notebooks, etc.withthe800number). WSR GerryP.readthereport.MinutesweresenttoastepguideinCanada.Thereisan inconsistencyinqualificationsforcommitments.thesubcommitteeisindireneedofsupportfromthe Fellowship.AlmostallofthetrustedservantpositionsinthesubcommitteeareOTF. PolicyAd Hoc AdamH.gaveaverbalreport.Thead hocmeetsat1:00pmbeforetherscmeeting eachmonth.finishedmergingallofthepreviouslymissingpoliciesintothedocumentandthead hoc reviewedit.a finaldraft willbecreatedandputonthewebsitesoeveryoneisonthesamepage,so tospeak,beforethedocumentisreviewedforclarityandconsistency.itwasaskedthatpeopleplease printthemselvesanewcopy(whenavailable).ifyoucan t, adamandalimitedamountof copiescanbebroughttotherscnextmonth.itwasdiscoveredthatapositionofalternate Webservantshouldhavebeenupforelectionandthat sbeingaddedtothelist.also,adamaskedthe subcommitteestopleasereviewtheirowninternalguidelines(sectionviofthepolicy).itwillmake theprocessquickerifthesubcommitteesdotheirownbeforethead hocgetsthatfar. Page2

3 Page3 AREAREPORTS CentralConnecticutArea BillS.(RCM) PositionsOuttoArea:ViceChair,Alt.Sec.,Alt.RCM,Webservant Activities:None FundFlow:$0.00,AreaConcerns:None GreaterDanburyArea GayH.(RCM) PositionsOuttoArea:Chair,Vice Chair,LiteratureChair,ActivitiesChair,Secretary. Activities:ThanksgivingMarathon(seeActivitiesList) FundFlow:$0.00,AreaConcerns:None GreaterHartfordArea CindyC.(Alt.RCM) PositionsOuttoArea:ViceChair,Alt.Treasurer,ActivitiesChair Activities:2 nd SaturdayMovieNight,ManchesterParkadeCinema FundFlow:$523.90,AreaConcerns:None GreaterNewHavenArea LouD.(RCM) PositionsOuttoArea:Alt.RCM,RCM,Alt.Secretary Activities:None FundFlow:$0.00,AreaConcerns:None GreaterWaterburyArea RobertH.(RCM) PositionsOuttoArea:LiteratureChair,PolicyChair Activities:SpeakerJam&Dance(fundraiserforBasketballShootout)(seeActivitiesList) FundFlow:$0.00,AreaConcerns:None Mid StateUnityArea DonnaH.(RCM) PositionsOuttoArea:PI/PLChair Activities:FeastBeforetheFeast(seeActivitiesList) FundFlow:$?,AreaConcerns:None SouthernFairfieldCountryArea TommyB.(RCM) PositionsOuttoArea:ActivitiesChair,PolicyChair,Alt.RCM,GSRLiaison Activities:None FundFlow:$0.00,AreaConcerns:None TunxisValleyArea StephanieB.(RCM) PositionsOuttoArea:ViceChair Activities:HalloweenDance,October29,7 12midnight,WestMainSt.,NewBritain FundFlow:$400.00,AreaConcerns:None UnitedShorelineArea JillT.(RCM) PositionsOuttoArea:Alt.Treasurer Activities:Sponsor/SponseeBreakfast,ThanksgivingEvening(seeActivitiesListforboth) FundFlow:$479.67,AreaConcerns:USAishostingareaforthenextthreemonths.Wehavetomake amodestdonationtofellowshiphall.

4 BREAK SHARINGSESSION ProceduretoPutActivitiesonWebsite(GayH.) Peoplearehavingtroublefindingactivities onthewebsite.itseemsliketheinfoisn tgettinguponthesite.thecurrentprocedureisn t working.whatistheprocedure?discussion:maybethere sconfusionastowhose responsibilityitistogettheinfotothewebservant.iftheareadoesn thaveawebservant(or someonewhoseresponsibilityitis)thenmembersshouldjust theinfotothewebservant directly.wasn ttheareawebservantonlysupposedtobe ingtheregionalwebservant infofortheareapagebutactivitiescouldbe inbyanyone?originallyrichhadaskedfor onepointofcontactfromeacharea,evenforactivities,butthenhesaidhewouldcontinueto takeactivitiessubmissionsfromanyone.thisissuealsocameupattheghaandtheirarea webservant sattitudewas wellit sontheareawebsite. Butpeopledon twanttohaveto checkmultiplesitestofindtheinformation.someoneaskedifit sanissuewithnavigatingto thecorrectsectionofthewebsite?no,there sjustlittleinformationthere.anothercomment wasthatpeopledon tplanandgetthewordoutwellingeneral.there speoplethatdon t evenknowactivitiesarehappeningintheirownarea.arercm sgettingtheinfotothe webservant?that snottheissue.whatisthe information? Flyers, s.Someonechecked thewebsiterightthenandtherewere9activitiesontheoctobercalendarsosomeonemust be inginformationin.maybeweneedawrittenproceduretoeliminateconfusion.also, ifsomethingisn tworking,thercmshavetherighttodecideonaprocedurethatworks.the webservantisatrustedservantoftherscandisdirectlyresponsibletothersc. WebservantAbsences?(GayH.) Thishasbeentwoconsecutiveagain(and5outofthelast 6).Discussion:Richtoldusheprobablywouldn tbeabletobehereeverymonth.sure,but thatimpliedhewouldbeheresomemonthsandhehasn tbeensincethen.iftherscwants himtostepdownamotionwouldneedtobemade.istheissueabouttheflyersandactivities infonotgettingonthewebsiterelatedtohisabsences?notreally.wewentbacktothe activityissueandmorewassharedonthat.questionsaboutwhetherthewebservantshould automaticallybecollectingtheflyersattherscmeetingandscanningandputtingthemupon thesite.ortakingtheactivitiespagefromtheminutesandatleastgettingthoseuponthesite evenifaflyerisn tavailable.thenbacktheabsencesissue.istherscdoinganyjusticetoitself byallowingthewebservanttocontinuetonotshowup?we remakingassumptionsasto wheretheactivitiesissueprocessisbrokenbutthewebservantisn theretoanswerquestions, explainthings,etc. DecemberRSCmeeting(AdamH.) JustwantedtopointoutthelastSaturdayinDecemberis the31 st (NewYearsEve).Ifwewanttodosomethingaboutthatweshoulddiscussanddecide nowandnotnextmonth.discussion:oneyearwehadtherscmeetingduringtheconvention. Thatwashectic.Also,eachsubcommitteehasworkshoptimesthroughoutthedayandone subcommitteewouldprobablybehavingtheirworkshopduringthetimewedecidedtohave therscmeeting.also,itsortofimpliesthatyouhavetopaytoattendtherscmeetingsince youhavetohavearegistrationbadgetobeattheconvention.wediscussedthepossibilites: Don tchangeanything.meetearlierintheday(11am)sowecouldbedoneandpeoplecould gettowheretheywantedtobe.meettwoweeksearlieronthe17 th.skiptherscmeetingin Decemberaltogether.Wetookastrawpolland8peoplewouldliketomeetat11:00amthe sameday,5wantedtoskiptherscmeeting,4wantednochangeand0wantedtomeeton the17 th.jillwillchecktoseeifthechurchisavailablefor11:00am. Page4

5 Newcomer Info (Gerry P.) Gerry was out in San Jose and they have a weekly newcomer information workshop. They answer questions, etc. for newcomers about NA. He had a flyer/business card thing they hand out (picture included). OLD BUSINESS Motion # 1 (08/31/2011) Make line item for money for Unity Day in regional budget Intent: Fiscal responsibility M/S: Alfred D. RCM GHA / Lou D. RCM GNHA Voted 3/3/1, re voted to be tabled for 60 days (until October) Due back for vote at the October RSC Meeting Question was asked whether this is to add the monies spent on the Unity Day to our current budget or just to make a note to add it to next year s budget? This is just to make a note to add it to next year s budget. Motion was withdrawn by unanimous consent ELECTIONS Literature Chair OTF. 3 yrs clean time required. SFCA BOD seat Ron B. is the Area s recommendation. Approved by the RSC. Congratulations Ron! RSC Chair Steve J. nominated, accepted and ELECTED! Congratulations Steve! RSC Vice Chair Lou D., Buddy O, Gay H., Donna H. all nominated and declined. Leonard S. was nominated, accepted and ELECTED! Congratulations Leonard! RSC Secretary Joey C. and Ron B. nominated and declined. OTF. 3 yrs. clean time required RSC Treasurer Keith T. nominated, accepted and ELECTED! Congratulations Keith! RSC Alternate Treasurer Joey C. nominated, accepted and ELECTED! Congratulations Joey! RSC Alternate Webservant Lou D. nominated and declined. OTF. 4 yrs. clean time required. Page 5

6 NEWBUSINESS None TheMeetingclosedat4:23pm.ThenextRSCmeetingwillbeonNovember26,2011,2:00pmatthe CenterbrookMeetingHouse(FellowshipHall),49MainSt.,Centerbrook,CT06409 InService, AdamH.(fillingin) GLOSSARYOFABBREVIATIONS OTF OuttotheFellowship ASC AreaServiceCommittee CCA CentralConnecticutArea GDA GreaterDanburyArea GHA GreaterHartfordArea GNHA GreaterNewHavenArea GWA GreaterWaterburyArea MSUA Mid StateUnityArea SFCA SouthernFairfieldCountyArea TVA TunxisValleyArea USA UnitedShorelineArea RCM RegionalCommitteeMember RSC RegionalServiceCommittee CTRSCNA ConnecticutRegionalServiceCommitteeofNarcoticsAnonymous CTRCNA ConnecticutRegionalConventionofNarcoticsAnonymous RD RegionalDelegate RDA RegionalDelegateAlternate BOD BoardofDirectors(fortheCRCC,Inc. ConnecticutRegionalConventionCorporation) H&I Hospitals&Institutions PI/PL PublicInformation&PhoneLine WSR WritingStepsforRecovery WSO WorldServiceOffice Page6

7 Connecticut Region of N.A. Activities Calendar Event/Activity Date Time Place HostedBy ContactNumber Steppin ThruItAll 21 st Anniversary (FeastBeforetheFeast) 11/23/2011 6:00pm 9:00pm BethanyLutheranChurch 50CourtSt. Cromwell,CT AllAboutChange& Steppin ThruItAll groups GeneF Santos ThanksgivingMarathon Meetings 11/24/2011 9:00am 7:00pm ChurchoftheCommunity 7MadisonAve. Danbury,CT GreaterDanbury Area SpeakerJam&Dance (fundraiserforgwana BasketballShootout) 11/12/2011 1:00pm 7:00pm& 9:00pm 1:00am FirstLutheranChurch 88CookeSt. Waterbury,CT GreaterWaterbury Area AThanksgivingEvening 11/24/2011 6:00pm 9:00pm ChristUnitedMethodistChurch 200HazelnutHillRd. Groton,CT SesameStreet Group 2 nd SaturdayMovieNight 11/12/ /10/2011 1/14/2012 ParkadeCinemas 308BroadStreet Manchester,CT GreaterHartford Area BecameWillingRetreat 4/12 14/2012 IncarnationCenter Ivoryton,CT Mid StateUnity Area