SPIRIT TORCH RELAY HOST COMMUNITY CELEBRATION WORKING GROUP ACTION ITEMS TRACKING TABLE

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1 S TRACKING TABLE STAGE ENTERTAINMENT CHAIR: Sharon Carrington Stage Dimensions: Inform S. Carrington of stage dimensions and green room size, once revealed by VANOC. Poi Ball Demonstration: Contact NEXUS to see if they are interested in doing a Poi Ball demonstration Dance of Lights. Update, 2009: NEXUS has agreed to perform and would start training up to 30 participants for the event. The poi ball demonstration could be choreographed to music and either fire or LED lights could be used on the poi balls. ACTION: Firm up concept and details with NEXUS on demonstration. Update, 2009: NEXUS needs to have music selected for the Poi Ball Demonstration. Contact VANOC to see if another copy of the Vancouver 2010 Torch Relay DVD is available and obtain permission to use the theme song Lights Will Guide Them home in the demonstration. Entertainment Chair: Contact Sharon Carrington (Valentinos) and Jim Senka (Main Street Lounge event) to see if they are interested in being the Entertainment Chair. Update, 2009: Sharon Carrington has agreed to take on the portfolio of Entertainment Chair for organizing the stage performance/ entertainers. Alex Cuba: Contact Alex Cuba to see if he is available to perform. Dan Hamhuis: Contact Marty Hamhuis be contacted to see if his son Dan Hamhuis would be available to participate in the event. Update, 2009: Councillor Benson will ask if Dave Tucker would contact Dan Hamhuis. Update, 2009: Dave Tucker was able to contact Dan Hamhuis and stated that Dan will be trying out for the Olympic Hockey team and if he is not selected, he will be on vacation and not in Smithers. He will mark the date on his calendar. Cheryl Ann Cheryl Ann Heather Gladys Sharon Gladys Councillor Benson

2 S TRACKING LIST Page 2 COMMUNITY EVENTS CELEBRATION CHAIR: Sea Cadets Honour Guards: The Sea Cadets have expressed interest in being Honour Guards to flank the final torch bearer corridor. Curling Club Dance: Contact the Curling Club to see if they are interested in hosting a dance. UP : Julie Froese, Curling Club, has agreed to sit on the Working Group. RBC and Coca Cola Promotional Materials: Contact RBC to see if they would be providing promotional materials for the event, for example: flags, balloons, stickers, etc. Contact Coca Cola to see if they would be providing promotional materials for the event, for example: flags, balloons, stickers, etc Mascots: Does the Group want the 2010 Mascots to come up again this year for the Fall Fair parade (last year s cost $4,000) Heather Ian COMMUNICATIONS CHAIR: RBC -Meet an Olympian-Torch Promotion: Tuesday, April 7, 2009, from 1:30 p.m. to 3:00 p.m., at the RBC Branch Main Street. Promotional cards to encourage the public to enter the RBC contest to carry the Olympic Torch will be made available by RBC. Ian

3 S TRACKING LIST Page 3 COMMUNICATIONS CHAIR: Events Calendar: G. Atrill brought in a calendar to record on the upcoming Smithers/Telkwa events. This will allow the Working Group to be aware of local events in order to promote the Torch Relay. Create a 2009/2010 Smithers/Telkwa Events Calendar (include the following events: Telkwa BBQ, Fall Fair, Midsummer Festival, RCMP Musical Ride, Canada Day, Round Lake Opening, Property Tax Season, Smithers Trade Expo, Ski hill events, Clubs Day, District Sports Day, Minor Hockey Tournaments). Create a Communication/Promotional Materials Kit for display at local events. Research costs of Torch Relay Banners, etc. from VANOC. Smithers Trade Expo: Set up information display at the Smithers Trade Expo to promote the Torch Relay, Games Town 2010, Health Challenge. Provide computers to allow for on-site registration for the above. Hudson Bay Mountain Adventures Events: Provide a Spirit banner for the top of the mountain for the Schuss Boomer Downhill, April 4, and Schnai Day, April 12. Round Lake Hall Opening: Find out when the opening is happening. Update March 26: The Round Lake Hall Grand Re-Opening is being held on Saturday, April 25, 1-5pm. Town of Smithers Display: Create a Torch Relay display in the Town of Smithers lobby for the duration of the year; include information on becoming a Torch Bearer, Games Town 2010, and the Health Challenge. Penny Heather Gladys/ Jamie Rimas

4 S TRACKING LIST Page 4 COMMUNICATIONS CHAIR: Permanent Torch Relay Banner Displays: Place a banner at the Fall Fairgrounds, Smithers Public Library, Smithers Regional Airport, and BV Nordic Centre. Spirit Week 2010: Research the dates of Spirit Week in Update March 30, 2009: The dates are not expected to be announced until after the May 12 Provincial Election. Andrew Gladys LUMINARY CHAIR: Smithers Art Gallery: The Sarah Doyle, Smithers Art Gallery, has expressed interest in participating in the luminary ceremony; she will be going to the Board for approval. Ask the Smithers Art Gallery if they would like to be the Luminary Chair. Gladys School Luminary Ceremony: Contact the School District and private schools, to see if they would be interested in decorating a section of Andrew the park and participating in a luminary ceremony. Create a vision of what the Park should look like. Recruit a Luminary Chair. FOOD CHAIR:

5 S TRACKING LIST Page 5 Food Court: Contact local service clubs to see if they are interested in setting up concession stands/food court on Main Street. Recruit a Food Coordinator for the event. Working Group VOLUNTEER RECRUITMENT CHAIR: Tisha Witt, Volweb Volweb Registration: Register the Town of Smithers Spirit 2010 Torch Relay Host Community Celebration with Volweb. Volunteers Recruit volunteers for the Working Group. Winter Sports Clubs: Recruit some members of the winter sports clubs, including the minor hockey, figure skating, ski clubs, etc. to help out with organizing the events. Update, 2009: Minor Hockey and Figure Skating Club have requested to be kept informed of the planned events, but have not sent a volunteer to sit on the Working Group at this time. Cheryl Ann

6 S TRACKING LIST Page 6 TOWN TASK FORCE: Bassett 2010 Torch Relay DVD: Present the 2010 Torch Relay DVD for viewing at the April 22 nd meeting. n:\wordpro\follow up & to do\follow up 2009 other\follow up spirit torch relay host community celebration working group#03 mar 25.doc