Game Scheduling Orientation

Transcription

1 Game Scheduling Orientation

2 Timeline Dec 4th Dec 7th thru Dec 9th Dec 10 Jan 18th Boys Scheduling Ends Jan 22nd Girls Scheduling Ends 6PM Registration Closes Conferences Set Game Scheduling Begins Boys Schedules into NCJLA Website Girls Schedules into NCJLA Website Why wait until December 10 to begin? Need to schedule conference games first, conferences might change up through Dec. 10. Providing neutral format, so every club arrives on the 10 th with the same advantage to build good schedules. 2

3 Meeting Location Head-Royce School 4315 Lincoln Avenue, Oakland Free parking is available! We ll send out a map. 3

4 Meeting Logistics Boys 10AM to 12:30PM Girls 1:00PM to 4PM In Conference Scheduling 10AM to 11:30AM East Bay Gym West Cafeteria Central Valley - Library Out of Conference Scheduling 11:30AM to 12:30PM All together in the GYM 14U & 12U 1:00PM to 2:30PM All together in the Cafeteria 10U & 8U 2:30PM to 4PM All together in the CAFETERIA 4

5 What to Expect Large lively social gathering. Move around a lot and talk to many people. Have a great time. Schedulers collaboratively working to accomplish the same goals. Complete your conference schedule, at best. Good result would be ~60-70% of teams schedules complete. 5

6 Meeting Format Arrive 15 minutes early to check in and get settled. Conferences will be listed on the wall. WiFi is available, but have a backup plan if it's not working. First hour and a half reserved for conference scheduling only. Schedulers for both girls & boys programs must only work on their schedules during the designated times. Boys game schedulers should vacate the room by 12:50PM at the latest, to allow girls game schedulers to arrive. Conference scheduling: 3 rooms available for boys (Central Valley, East Bay, and West) 2 rooms for girls (East & West). 6

7 Things to bring - Summary Dates & Times you have to have: 1. Home field availability and times (turf and grass) 2. Blackout dates for your team 3. Spring Break for your school district 4. Holidays Supporting Information: 1. NCJLA Game Scheduling Appendix & Info Sheets 2. Conference opponents for each team in your club 3. For girls whether your teams are Rookie or Veteran for certain divisions 4. Non-conference teams in your division 5. List of clubs that you should travel to this season. 6. Scheduling goals for your organization 7. Any materials you need specific to your scheduling needs Wear club colors & logos to make yourself visible! 7

8 Things to Bring - NCJLA Scheduling Appendix Scheduling Appendix Contains the Following: Opening weekend per division League blackout dates Last weekend regular season play per division Playoff dates per division Scheduling requirements per division, # games etc 8

9 Game Scheduling Appendix - Boys NCJLA Boys 2017 HS/JV A' Division 14UB 12UB 10UB 8U Key Dates Play Date N/A N/A N/A N/A N/A 4-Mar Season Opens 24-Feb 24-Feb 24-Feb 24-Feb 4-Mar 4-Mar Season Ends 7-May 7-May 13-May 30-Apr 30-Apr 30-Apr Black Out Dates Easter: April 16th & Mother's Day: May 14th General Rules Play each team in conference once. Must play at least 2 inter-conference games. For RPI it behooves teams to play competitive teams. Must play at least 10 games to qualify for post season play. Inter-division games (A vs. B) DO NOT count towards the 10 game requirement. Play each team in conference at least once. Must play at least 2 inter-conference games. And must play at least 10 games to receive an official seeding for end of year flighted tournament. Play each team in No conference or interconference game conference at least once. Must play at least 2 requirements. Minimum inter-conference games. 10 games recommended And must play at least 10 games to receive an official seeding for end of year flighted tournament. No conferences or requirement for number of games played. Playoffs Quarterfinals 13-May 13-May Semi Finals 20-May 20-May N/A Finals 21-May 21-May End of Season HS/JV A' Division 14UB 12UB 10UB 8U Date Begins 13-May Begins 13-May May 7-May 6-May 6-May EOY Festival- 12Uv Plays The top 8 Varsity and JV Top 8 seeded teams - single teams participate in a elimination playoff. Higher single elimintation playoff. seed hosts quarter final. Quarter and semi finals at higher seed. Seeking venue for finals. Semi's and final location TBD. EOY Festival- 14Uv Plays Flighted tournament 6 or 8 teams in each flight. Teams play minimum of 2 games. 14Ur plays 2 game festival. Location TBD Flighted tournament 6 or 8 teams in each flight. NCJLA hosted two-game Teams play minimum of festival. Location TBD. 2 games. 12Ur plays 2 game festival. Location TBD NCJLA hosted two-game festival. Location TBD. Download from NCJLA website, review in advance of the meeting, and bring with you. 9

10 Game Scheduling Appendix - Girls NCJLA Girls 2017 HS 14UA 14UB 12UA 12UB 10U 8U Key Dates Umpire Training or Pre- Season Opener Sun, Feb 5 Sun, Feb 5 NA Sun, Feb 5 Sun, Feb 26 Sun, Mar 5 Sat, Mar 4 Season Opens Sat, Feb 25 Sat, Feb 25 Sat, Feb 25 Sat, Feb 25 Sat, Mar 4 Sat, Mar 11 Sat, Mar 11 Regular Season Ends Sun, May 7 Sun, May 7 Sat, May 13 Sun, May 7 Sat, May 13 Sun, Apr 30 Sun, Apr 30 Black Out Dates Easter: April 16 & Mother's Day: May 14th Game Scheduling Blocks 1 hr 30 min 1 hr 15 min 1 hr 15 min 1 hr 15 min 1 hr 15 min 1 hr 1 hr *Because of Umpire Shortages multiple girls games within the same divisions or close in age division (e.g. 14U & 12U) should be scheduled back to back to General Rules ensure that your games will have umpires. Teams must play all Teams must play all Teams must play all Teams must play all Teams must play all There are no conference teams at conference teams at conference teams at conference teams at conference teams conferences at this least once and at least two non-conference least once, play at least two nonconference least once and have a least once, play at minimum of 12 games least two non- at least once, play at least two non- level. Teams must play at least 10 games to be eligible games, to be eligible for end conference games, conference games games in order to for end of year activities. of year activities. Inter-division games and have a total of 12 and have a regular season games minimum of 10 be eligible for end of season events. End of Season Type Date Championship Tournament Semi-finals: Sat, May 13 Championship: Sat, May 20 Teams must play all conference teams at least once and have a minimum of 12 games to be eligible for end of year activities. Inter-division games will not count towards standings but will count towards total game count. Championship Tournament Semi-finals: Sat, May 13 Championship: Sat, May 20 and have a total of 12 regular season games to be eligible for end of year events. Flighted Tournament Sun, May 21 will not count towards standings but will count towards total game count. Championship Tournament Semi-finals: Sat, May 13 Championship: Sat, May 20 to be eligible for end of year events. Flighted Tournament games in order to be eligible for end of season events. Flighted Tournament Download from NCJLA website, review in advance of the meeting, and bring with you. Festival Sat, May 20 Sat, May 7 Sat, May 6 10

11 Game Scheduling Info Sheets Summarizes this presentation in short handout form. Available on NCJLA website. Provides detailed instructions and important web links. Includes minimum & maximum time blocks for games. 11

12 Time Blocks for Game Scheduling Boys HS 1hr 40 min 14U 1 hr 30 min 12U 1 hr 30 min 10U 1 hr 8U 1 hr Girls HS 1hr 30min 14U A & B 1 hr 15min 12U 1 hr 15min 10U 1 hr 8U 1 hr 12

13 Officials Considerations Boys and Girls Officials Considerations: Games must be stacked back to back, without any additional time in between games. Keep boys blocks separate from girls blocks, not intermingled. Schedule in blocks of youth vs. high school, best to schedule in blocks of teams close in age level. For example, schedule B12U, then B14UB, then your G14UA round robin. Don t schedule 8U games (no officials) in between older teams games. Girls Umpire Considerations: Girls games must be scheduled in a blocked fashion, not necessarily round robins BUT multiple games at each site. 13

14 Things to Bring - Home field info Dates and times fields are available. Designate time blocks for girls and boys programs (e.g., Boys from 8AM-12PM, Girls from 12:30PM-5PM). Consider the weather and the type of field you have when locking in host dates. Do not schedule a game if you do not have a field reserved! 14

15 Things to Bring - Team Blackout Date Spring Break (try to not blackout both weekends of spring break, just one) School trips/events (Plays/musicals, grade specific field trips, proms/dances, etc ) Group events Coaches availability Discuss in advance with coaches and team managers! 15

16 Things to Bring - Scheduling Goals Questions to consider: Do 8U Boys only want to play Saturdays? Does your girls U12A team want to save tough matchups before or after Spring Break? Do you owe any other clubs a travel trip? How many games do your coaches want for their teams? What is the furthest this team is willing to travel? 16

17 Prepare a Plan that works for you Some schedulers use Excel worksheets Some schedulers print calendars Some use a separate sheet of paper for each home game Some use a separate sheet for each team, with available dates as blanks to be filled in 17

18 As simple as calendar pages With blackout dates entered. 18

19 Or more complex spreadsheet This example is a google doc that multiple schedulers can access. 19

20 You must have a plan! There is no one right way to do this. All of the previous plans are great. Use a system most familiar to you as a scheduler. Talk with a experienced schedulers for ideas and tips. 20