Dragon Boats NSW Inc.

Transcription

1 Dragon Boats NSW Inc. (Incorporated under the Associations Incorporation Act, 2009) (Registered Number: Y ) (ABN ) Regatta Application Form This form may be used by DBNSW affiliated clubs to apply for their regatta to be accredited by Dragon Boats NSW Inc. This request form includes application for use of DBNSW s $20million P.L insurance. Additional information on hosting regattas can be found in the Regatta Hosting Handbook on the DBNSW website. An accredited regatta provides: Access to $20 million Public Liability Insurance for the regatta Attending sweeps can participate in races which will count towards their sweep accreditation/records Attending officials can officiate at the regatta which will count towards their official s accreditation/records Event advertised by DBNSW as an accredited event including publishing of entry forms and results Advice and support of DBNSW staff which can include assistance in recruiting volunteers & officials, construction of race draw, hire of regatta boats/equipment, provide template regatta forms, etc. Use of the DBNSW logo SECTION 1 - Applicant Details Organising Club/Body Regatta Contact Person Address Phone Number Page 1 of 5

2 SECTION 2 - Regatta Information Name of regatta Proposed date of regatta Proposed Venue Regatta Description (1 2 sentences advertising the event) Venue approved & booked with local council/land owner? Aquatic License Applied for? Will the regatta have sport club participation? Will the regatta have community team participation? Will the regatta fulfil all Accreditation Requirements? (pg. 4) If No you may be asked to provide further details Will the regatta utilise the DBNSW logo? Racing Distances 200m 500m 2000m OTHER Number of boats being used per race Proposed Entry Fee Adult Junior Sport Team Community Team Is there any additional support you require from DBNSW in the organising of your regatta? (if yes please describe) Page 2 of 5

3 SECTION 3 - Regatta Application Fees Application Deposit - $50.00 (GST incl.) Accredited Fee - $ (GST incl.) paid post event minus application deposit Non-DBNSW Registered Participant Insurance Levy - $6.80 per person (GST incl.) paid post event Payment by EFT, deposit or Cheque. Account Name: Dragon Boats NSW Account #: BSB: DBNSW postal address: PO Box 3162, North Strathfield NSW 2137 Completed Regatta Application Form should be ed to office@dbnsw.org.au (form and payment must be received by DBNSW to complete the process). SECTION 4 Declaration I confirm that all of the details I have provided are true and correct. I understand that I will need to submit a new application for each regatta event. In signing this form I acknowledge that I have read and accepted the Accredited Regatta Requirements (Page 4) and the Sanctioned/Accredited Regatta Conditions (Page 5). Full Name: Signature: Position: Date: Office Use Only Application Accepted: Yes No Date: Application Deposit Received: Amount: Date: Accreditation Fee Paid: Amount: Date: Insurance Levy Paid: Amount: Date: Page 3 of 5

4 ACCREDITED REGATTA REQUIRMENTS Upon approval of the regatta as an accredited event the following requirements must be met by the host: Before the Regatta Regatta Application Form completed and sent to DBNSW (minimum 3 months before regatta date) Copy of aquatic activity operation plan provided to DBNSW Copy of aquatic license provided by RMS sent to DBNSW Copy of council event/venue approval sent to DBNSW Copy of regatta entry form provided to DBNSW for approval prior to publishing During the Regatta Regatta must be conducted under AusDBF Regulations & Rules of Racing and the DBNSW Bylaws (request for exemption can be included in application form) DBNSW Sweep coordinator must be present to observe races Regatta officials must have the minimum level of accreditation All participants in sport racing categories must be financial members of a state governing body (current member ID required) After the Regatta The number of community (non-club member) teams that attended the regatta must be communicated to DBNSW Copy of official race results should be sent to DBNSW for online publication The Chief Official should complete a post-regatta report for the host club and a copy should be provided to DBNSW Page 4 of 5

5 ACCREDITED REGATTA CONDITIONS 1. Insurance The organising club will only be issued with a copy of $20million P.L. certificate upon approval as an accredited regatta. The organising club must advise DBNSW immediately after the regatta of the number of the non-dbnsw members that participated so that an invoice for their insurance cost can be raised. 2. Aquatic License & Council Approval The Organising club must forward a copy of event approval from the relevant council/land owner and the Aquatic License issued by Roads & Maritime Services. The event organiser must ensure all council and aquatic license conditions for the event are met. 3. First Aid & Safety Management An event risk assessment should be conducted to ensure that the equipment used, the venue and waterway is fit for purpose and safe for participants and spectators. At least one rescue craft should be used (IRB preferred) and four qualified first aid providers (two on land, two on water) should be present at the regatta. Emergency services should be notified of the regatta prior to the day and suitable venue access should be provided. The regatta organisers should record injuries & incidents and provide a copy to DBNSW post-event. 4. Regatta Management The sweeps competing at the regatta must have a minimum L2 accreditation for sport club racing and L3 accreditation if community team racing is organised. If the event is an accredited regatta it must comply with the AusDBF Rules & Regulations and DBNSW by-laws including approved race distances (200m, 500m, 2000m). Page 5 of 5