Five Seasons Swim Team Handbook

Transcription

1 Five Seasons Swim Team Handbook Informational Meeting & Walk-In Registration Saturday, May 21, :00-4:00 pm Suit Fitting Saturday, May 21, :00-3:00 pm

2 Table of Contents Parent Information... 3 Parent Board... 8 Coaching Staff... 9 Volunteer Descriptions Practice Schedule Summer Swim Season Schedule Registration Form Spirit Wear Order Form 15 2 of 19

3 3 of 19 Five Seasons Sharks Parent Information Welcome to Five Season's Sharks Swim Team! The goal of Five Season's Sharks Swim Team is to teach and motivate our swimmers in a positive and nurturing environment. We strive for improvement and, most importantly, we hope all participants have FUN while doing so! Our objectives are to: Registration Develop and improve strokes, starts, and turns Experience competition Encourage team spirit Build confidence and self esteem Increase strength and endurance Make new friends and memories Have FUN! A registration form must be completed before swimmers can start practicing with the team. All new swimmers must be approved by a member of the coaching staff. Swimmers must be able to swim the length of the pool once on their front and once on their back. Swimmers ages 8 and under can stop no more than two times each lap. For safety reasons, a coach will be in the water with the swimmer during their swim test. Clinics and private lessons should be scheduled before the start of the season for swimmers who need pre-season preparation. Please note that clinics or lessons prior to the start of the season do not guarantee team membership. How many events will my child participate in? Depending on the size of each age group, the number of events your child can participate in will vary. This is because we have limits on the number of competition lanes available for each event. In the case that an age group is very small, each child will swim an optimal number of events (up to three individual events and two relays.) In the case that an age group is very large, each child will swim a minimal number of events (at least one individual event or one relay.) Exhibition (non-scoring heats) will also be utilized as available to create more competition lanes. This allows all swimmers, no matter their age group size, to be guaranteed at least one event per meet. It is important to keep in mind that the coaching staff will always do their best to optimize a swimmer's meet participation.

4 How do I register? Simply fill out the registration form in the back of this packet and submit it to the front desk. When is registration due? The deadline for registration is Friday, May 27, Registrations received after this date will only be accepted if space is available within the requested age group(s). What is the Refund Policy? 100% to first-time swimmers prior to first swim meet (6/7/16). What are the fees? $115 for the 1st swimmer, $85 for the 2nd swimmer, $35 for the third swimmer, and $10 for each additional swimmer per family. Registration requires that the family have an active membership to Five Seasons Sports Club. The swim team fees cover coaches' salaries, practice five days a week (Monday thru Friday) for 2+ months, a latex swim cap, end of season awards, and a team T-shirt for the swimmer. Additional spirit-wear and personalized silicone caps are available for purchase. Invitational and championship entry fees will be charged if swimmer competes. Expectations Our meets are run by parents and the more help we have, the smoother they run. There are a variety of volunteer opportunities available. Swim meets can be long and the time passes much more quickly when you are working! In addition, it s a great way to meet other parents and get to know the swimmers! Following are expectations: All swimmers will swim in a minimum of two meets. This is a league requirement for championships and there are no exceptions, even for rain outs. In order to swim an event at championships, a swimmer must have completed the event legally in a meet during the regular season. There are also no exceptions to this rule. All parents are REQUIRED TO WORK AT 3 MEETS. ***A fee of $50 will be charged for each meet not worked, but we would rather have your help than your money!*** Please don t try to talk with the coaches during swim team practices. It can be very distracting and the swimmers deserve the coach s undivided attention. Please contact the coaches via phone, , or in person after all practices are completed. Please your child's coach about any important information. Hard copies are best for future reference of vacation dates, camp dates, ect. Participation in the Rolling Hills Invitational and/or the Beckett Ridge Invitational is strongly encouraged. These meets allow swimmers to swim in more events and in events of their choice. 4 of 19

5 5 of 19 Five Seasons Sharks Regular attendance and punctuality at practices is expected. Your child will benefit greatly from attending as many practices as he or she can. In addition, we need to be able to see what your child can do to select the events for them to swim in meets. Swimmers must have practiced at least once with Five Seasons in the week before a meet to swim at the meet unless otherwise cleared by the coaching staff. All parents and swimmers will treat the coaches with respect, especially when they disagree with the coach. Parents will be enthusiastic and offer encouragement to swimmers at meets. Parents will bring any comments or concerns regarding coaching directly to the president of the swim team board. Their telephone number and are listed in the volunteer parent board section of this handbook. Feel free to direct any compliments directly to the coaching staff. In compliance with the Tri-County Swim League Sportsmanship Policy, any ridicule, derogatory remarks, taunting, bullying, and/or physical violence by a swimmer or parent toward another swimmer or parent will result in banishment from pool deck and/or swim meets and practices for a period of time to be determined by the Board. There will be no exceptions to this policy as we must ensure a safe environment for our all swimmers and families. Swim Team Bathing Suits SWIMVILLE USA is the official supplier of our swim team bathing suits. Our team suit fitting is scheduled for Saturday, May 21st from 2:00-3:00 PM at Five Seasons. Suits must be purchased directly from SWIMVILLE USA, and you are not required to attend the team fitting. If you are unable to make the team swim suit fitting, you can call Swimville directly at the number below to order your suit. Simply state you are ordering a suit for Five Seasons Cincinnati. You can also go directly to the store to be fitted. If they have your size in stock, you can walk out of the store with your suit that day! **This year the Five Seasons logo will be directly on the suit. Therefore, once you order your suit, you will not be able to return it if the size is incorrect. Please make sure your size is accurate prior to ordering your suit. If you are concerned, you may order the suit without the logo. SWIMVILLE USA is located at: Ft. Thomas Plaza 90 Alexandria Pike Ft. Thomas, KY ( ) SWIMVILLE USA Website:

6 Communication 6 of 19 Five Seasons Sharks In order that parents, swimmers and coaches have the latest information, the following communication vehicles are used: Online Volunteer Signup Forms Once you are on the Five Seasons Swim team, you will be put on our distribution list. You will receive s with links to: Signup swimmers for each swim meet Volunteer for all swim meets Signup for Invitationals Signup for Championships YOU MUST SIGNUP YOUR CHILD TO SWIM BY THE FRIDAY BEFORE EACH SWIM MEET. The online signup forms for a meet will be deleted the Friday before each meet. NO changes will be made to the lineup after this time. Websites: The swim team website is located at Please bookmark this on your computer, as we will frequently communicate important information and alerts, sign-ups, schedule changes, etc. via the team website. The league website is This website includes directions to all league pools, information concerning the Invitationals and Championships. A private team site will be setup up for photographs. This site will be sent to you via once the season starts. Contacting the Coaches Please do not interrupt the coaches during practice times. Contact information for the head coach is available in this handbook. is preferred. The Parent Board is available for any questions that are not directly swimming related. Contacting the Parent Board Please feel free to contact any Board member either by phone or with any concerns, comments or suggestions. The board will use a weekly to communicate social events and reminders concerning swim meets, Invitationals, and Championships.

7 Championships Five Seasons Sharks Championships are held at Miami University in Oxford, Ohio. Deck space at the meet is limited so only the swimmers, coaches, and registered volunteers are allowed on the pool deck. Spectators are seated in the balcony area. During the 8 & under session of the meet we will have parent volunteers on deck to manage the swimmers. Sessions are divided as follows: 13 & up Friday, July 22 morning Friday, July 22 afternoon 9-10 Saturday, July 23 morning 8 & under Saturday, July 23 afternoon High point awards are awarded to each age group in divisions I & II. A spirit trophy is awarded for each session to one team. Teams can earn spirit points by dressing up, sporting team colors, cheering, and even by tweeting in support of their team during the meet. Tri-County Swim League will post frequent updates and contests to their twitter and spectators are encouraged to tweet at the league s twitter account as well. Points are awarded for both the spirit on deck and in the spectator stands. Pysch sheets and results are posted live to the Meet Mobile app, and heat sheets are also available for purchase via Meet Mobile. Paper copies of the heat sheets will also be available for purchase at the pool. Teams are assigned to either Division I or II based on the overall results of last year s championship meet (Five Seasons is a Division II team for the 2016 Swim Season). Divisions will also be scored separately to determine standings in each division. Complete meet information, as well as results, will be posted on 7 of 19

8 2016 Parent Board President: Leah Cadek Social Chairs: Two Parent Volunteers Still Needed Website Coordinator: K Goodman Data/Hytek/Records Management: Marsha Mays Head Official/Coordinator: Jim Eglseder Timer Coordinator(s): Parent Volunteer Still Needed If you are interested in being on the Five Seasons Swim Team Parent Board, or one of the committee positions, please contact Leah Cadek. * Please note Parent Board Members serve 2-year terms.* 8 of 19

9 Head Coach: Nicole Malofsky Five Seasons Sharks 2016 Coaching Staff Nicole is currently a rising sophomore at Lehigh University. She is studying Biomedical Engineering on a Pre-Med Track and hopes to add a Business Minor next fall. Nicole graduated from The Seven Hills School where she swam varsity for four years. She swam competitively with the Cincinnati Aquatic Club for ten years. Nicole spent seven years swimming with the Harper's Point Hurricanes and has competed with the Five Seasons Sharks for the past five years. This summer is her fifth season coaching the Sharks and she can't wait for another unforgettable summer! Nicole can be found lifeguarding and teaching swim lessons when she isn't coaching the Sharks. Nicole has a strong passion for swimming and enjoys sharing this love with others every day! Go Sharks! nicole.malofsky@gmail.com Cell: (513) Assistant Coach: Ellen Nettleton Assistant Coach Ellen Nettleton is new to the Five Seasons Sharks, but is no stranger to swimming and coaching! She began competitive swimming at the age of 6 on the Wyoming Sea Dragons team, as a part of a local swim league every summer. She enjoyed swimming with the team until she retired at age 18 when she was no longer eligible to compete. She stayed involved by coaching for a summer after freshman year of college and is excited to start working with the team here at the club. She attended Miami University for undergrad and Western Michigan University for grad school, earning both BM and MM in music performance. Currently she maintains a position with the Dayton Philharmonic Orchestra as well as a group EX instructor, private swim teacher, and personal trainer at the club. While this may seem like an odd combination of skills, she believes that using her knowledge of music and the discipline it has taught her over the many years has and will continue to inspire her skills as a coach and fitness trainer. Assistant Coach: Becca Nissen Becca is a rising sophomore at Miami University in the business program studying marketing and graphic design. She swam competitively for thirteen years through her club, Countryside YMCA, and her high school, Ursuline Academy. Her favorite events are mid-distance freestyle and breastroke and she is ready to bring her skills back to Five 9 of 19

10 Seasons. Becca is returning for her second year of coaching after a very rewarding first season, and is excited to be back with the Sharks for another successful season. Assistant Coach: Hope Whiteside Hope is a rising senior at CHCA where she has swum for the past three seasons. She has swum competitively for twelve years on many teams, including Green Mountain Aquatics, the CCB Swordfish, the Upper Valley Aquatic Center, and the Five Season Sharks. Hope also recently completed a three-week intensive training swimming session in Australia. She excels in the freestyle and backstroke, qualifying for high school districts the past three years. In her free time, Hope enjoys playing with her two rescue dogs, Lucy and Alex. She is looking forward to lifeguarding, coaching, and teaching swim lessons this summer. Hope loves all things water and is thrilled to be joining the Sharks coaching staff again this summer! Volunteer Coach: Evan Schell ***Additional coaches TBA at our May 21, 2016 meeting Volunteers In order to maintain our low registration fees, parent involvement is a must! The success of our team depends upon the support of our coaching staff and the active involvement of all parents. Our swim meets are parent run. Therefore, all parents must work at least three meets or 3 volunteer positions (e.g. two parents can volunteer at the same dual meet each in a different position which would cover 2 of 3 commitments per family). The positions are not difficult or challenging. However, they are difficult to do with a toddler by your side. We recommend that parents switch off with each other to ensure the safety of their children or use the childcare services offered by Five Seasons. The positions and brief descriptions are as follows: A TIMER is present at the end of each lane. Each timer uses a stopwatch to time each swimmer in his or her lane for each race. The team supplies stopwatches. There are 3 timers per lane for a swim meet. The home team provides two timers per lane and the away team provides one timer per lane. 10 of 19

11 The HEAD TIMER starts their stopwatch and if a timer in a lane should not start their stopwatch on time (they will raise their hand), the head timer will go to that lane and time the swimmer for that particular race. AGE GROUP PARENTS are responsible for getting swimmers to their appropriate starting block. For all meets, we will have specific age group parents for 6 & under, 7-8, 9-10, and year olds. RIBBON WRITERS assist in putting the pre-printed label on the ribbon. Each ribbon has the swimmer's name and time on it. SCOREKEEPERS work with the Hytek Coordinator helping with computer work, scoring and recording the reasons for disqualifications. Hytek training resources can be found at nager%20training-66.ppsx&page=resources&folder=media RUNNERS pick up each slip from the timers after they have recorded their times, and the runner takes the slips to the scorekeeper. There is a separate runner for officials to deliver DQ sheets to the scoring table. MEET PHOTOGRAPHER will take photos of all Five Seasons Swimmers (all age groups) during dual meets (action photos, group photos, etc.). It is suggested the person volunteering to do this for a dual meet has a camera capable of capturing high-speed action photos as well as stills (i.e. swimmers diving off the block, swimming mid-heat, friends posing, etc.) A digital SLR camera is one such camera. The Meet Photographer will then be responsible for uploading all the photos to the Official Swim Team Photo Site for sharing with all families within 3 days of the meet s end. OFFICIALS (**Additional training is necessary to perform these jobs. Please see a board member if you are interested in learning more about becoming an official.) The Starter ensures that the meet is run smoothly and begins each race. The Referee works with the starter to run the meet. The Stroke Judges (2 per meet) ensure that the rules relating to the style of swimming designated for the event are being observed and shall report any violations to the referee. The Turn Judges (2 per meet) ensure that when turning or finishing, the swimmer complies with the turning and finishing rules applicable to the stroke used. 11 of 19

12 **Additional training is necessary to perform these jobs. Please see a board member if you are interested in learning more about becoming an official. Turn and Stroke judging is not as hard as it sounds and there is the added benefit of making the meets go by faster! There are two Officials Training Meetings available for you to get the necessary training to perform this volunteer position. You must attend 1 of the 2 meetings to be qualified to do Turn and Stroke judging at a meet. Option 1: Wednesday, May 16th at Landen (8873 Creekwood Lane, 45039) 7:30-8:30 PM Option 2: Wednesday, June 7th at Lakota YMCA (6703 Yankee Road, 45044) Time is TBD 12 of 19

13 Practice Schedule Monday, May 23 Friday, June 3, 2016: Most swimmers attend schools that are in session until early June. In order to accommodate these swimmers, practices are held in the evening, from Tuesday, May 24 Friday, June 3. Practices will be outdoors unless weather prohibiting. 8 & unders: 6:00 pm 7:00 pm 9-18 year olds: 7:00 pm 8:00 pm Monday, June 6 Thursday, July 21: Practices are offered during the regular season Monday Friday with the exception of July 4th. Any changes or cancellations will be communicated through postings and the swim team website. Monday Tuesday Wednesday Thursday Friday 11 & Ups 7:30-9:00 7:30-9:00 7:30-9:00 7:30-9:00 7:30-9:00 9 & 10s 9:00-10:00 9:00-10:00 9:00-10:00 9:00-10:00 9:00-10:00 7 & 8s 9:45-10:45 9:45-10:45 9:45-10:45 9:45-10:45 9:45-10:45 5 & 6s 10:00-10:45 10:00-10:45 10:00-10:45 10:00-10:45 10:00-10:45 Please try to arrive 5-10 minutes before your designated practice start time. This allows your swimmer ample time to be gather their cap and goggles, apply sunscreen, ect. before getting into the water. Any changes concerning practice times will be communicated via and/or through our swim team website. If you have any concerns related to these practice arrangements, please contact Coach Nicole. 13 of 19

14 Event Schedule May 21, 2:00-3:00 PM Team Suit Fitting at Five Seasons May 16, 7:30 PM Option 1 Officials Training at Landen May 23, 6 PM or 7 PM Optional practices begin May 27 Swim Team Registration DUE May 27 Supplemental Spiritwear (Hoodies and Silicone Caps) orders due June 7, TBD Option 2 Officials Training at Lakota YMCA June 4, 8:00-11:00 AM Intrasquad Mini Swim Meet at Five Seasons with BAGEL BREAKFAST June 6, 7:30 AM Morning practices start June 7, 6 pm (arrive by 4:45 pm) Home Meet vs. Dutchland Woods June 14, 6 pm (arrive by 5:30 pm) Away Meet vs. Wetherington June 17, TBD Finding Dory at the Regal Cinemas Deerfield Towne Center 16 in lieu of morning practice June 17-18, TBD Rolling Hills Invitational June 21, 6 pm (arrive by 4:45 pm) Home Meet vs. Montgomery June 28, 6 pm (arrive by 5:30 pm) Away Meet vs. Four Bridges July 5, 6 pm (arrive by 4:45 pm) Home Meet vs. Landen July 12, 6 pm (arrive by 5:30 pm) Away Meet vs. Harpers Point July 14, 7 pm Ice-cream bar and tie-dye night July 16, TBD Beckett Ridge Invitational July 18, 6 pm (arrive by 4:45 pm) Home Meet vs. Lifetime (MONDAY) July 22-23, TBD Championships at Miami University July 27, 6:30 pm Awards Dinner 14 of 19

15 PARENTS CODE OF ETHICS FOR THE TRI-COUNTY SWIM LEAGUE TO PROMOTE BETTER SPORTSMANSHIP 1. I will not force my child to participate in swimming. 2. I will remember that my child swims for his/her enjoyment not mine. 3. I will place the emotional and physical well being of my child ahead of a personal desire to win. 4. I will teach my child that doing one s best is as important as winning, so that my child will never feel defeated by the outcome of an event. 5. I will make my child feel like a winner every time by offering praise for competing fairly and trying hard. 6. I will never harass, ridicule, or yell at my child, his/her teammates, or opponents for any reason or for making mistakes or losing a competition. 7. I will remember that children learn best by example. I will applaud good performances by my child, his/her teammates, and their opponents. 8. I will never question or approach an official on any call. All questions are to be directed to the meet referee BY THE COACH. 9. I will respect and show appreciation for the many volunteers and paid staff who give their time to provide sport opportunities for my child, understanding that I have a responsibility to be a part of my child s development. 10. I will get involved with my child s team in a positive way. 11. I will refrain from drinking alcohol and from using tobacco products within the swimming venue. 12. I hereby pledge to provide positive support, care, and encouragement for my child(ren) participating in competitive swimming by following this Parents Code of Ethics Pledge. 15 of 19

16 Member Number: Parents Names: Five Seasons Sharks 2016 Five Seasons Sharks Swim Team Registration Form Phone Numbers: Home: Mother s Cell: Father s Cell: Address(es)*: *Required to sign up and volunteer for meets Emergency Contact Name: Child Caretaker's Cell: Number: Team T-shirts are offered in youth sizes small (YS), medium (YM), and large (YL) as well as adult sizes small (AS), medium (AM), large (AL), and extra-large (AXL). Please specify youth or adult size. Child s Name Sex Date of Birth # years swimming Other swim teams T-Shirt Size Price Total 1. $115 $ $85 3. $35 4. $10 5. $10 6. $10 Limit of 12 boys and 12 girls in the 6&under age group. Total Please list if child has any known allergies, special needs, or conditions that need to be known by coaches or pool staff: 16 of 19

17 Five Seasons Sharks Spirit Wear Order Form All spirit wear orders will be charged to the member account. If you wish to write a check, please write a check against your member account at the member services desk. Orders must be turned into the member services desk by May 27, 2016 and no changes or cancellations can be made after this date. T-shirt and Sweatshirt designs Extra team T-shirts are offered in youth sizes small (YS), medium (YM), and large (YL) as well as adult sizes small (AS), medium (AM), large (AL), and extra-large (AXL). Please specify youth or adult size. Program enrollment fee includes one T-shirt for the swimmer, any shirts ordered on this form are in addition to the shirt given for participation. Mid-weight hoodies will have same design as T-shirt on the front and the back. In addition, your name will be imprinted on the back. Please specify name(s) to be printed. Hoodies are offered in the same sizing as the T-shirts. Silicone swimming caps are great for kids with long and/or thick hair as they do not pull and snag hair like latex caps do, and they are a must for those with a latex allergy. There is a minimum order of two caps. Please specify the name to be printed on the cap. Parent s Name: Member Number: Item Qty Size(s) Name(s) Price Each Price Team T-shirt N/A $10* Team Hoodie $28* Silicone Caps (2 min) N/A $13.50 ($27 min) Total * Prices may vary by a few dollars depending on total quantities ordered by team. 17 of 19

18 << Note: Parents must read and sign the commitments listed on the following page. >> 2016 Five Seasons Sharks Swim Team Registration Form I certify that my child/children are in good health and have my permission to participate in practice, competition, and special events for the Five Seasons Sports Club Swim Team. It is expressly agreed that all use of Five Seasons Sports Club s facilities/programs shall be undertaken at the participant s sole risk, and the Club shall not be liable for injuries or damages to participants or users, including, without limitation, those injuries or damages resulting from acts of active or passive negligence on the part of the Club, its owners, officers, employees or agents. Each participant, for himself/herself and family members, and on behalf of his/her executors, administrators and assigns, expressly releases, forever discharges and waives any claims against the Club, its successors and assigns, as well as its owners, officers, employees and agents, from all such claims, injuries, damages, actions or causes of action. Parent Signature: Date: Fee for this program is $ for the first child in each family. Additional children from the same family are $85.00 for the second child and $35 for the third, and $10 for each additional child. Registration requires that the family have an active membership to Five Seasons Sports Club. Please initial that you agree and understand each of the following: I have read and understand the Swim Team Information Packet. Volunteer Commitment: All parents are REQUIRED TO WORK AT 3 MEETS. A fee of $50 will be charged for EACH meet not worked. Swim Meet Signup: To swim at a meet, swimmers must be signed up via the online signup form the Friday prior to the meet. No changes to the lineup will be made after the Friday prior to the meet. ALL SWIMMERS MUST SWIM AT 2 MEETS. This is a league requirement. Swimmers must have practiced at least once with Five Seasons in the week before a meet to swim at the meet unless otherwise cleared by the coaching staff. Refund Policy: 100% to first-time swimmers prior to first swim meet (June 7, 2016). No refunds will be given after this date, regardless of whether or not the swimmer swims in the first swim meet. Please contact a member of the coaching staff to remove your child from the roster. Parent Signature: Date: Please check this box if you do NOT wish your contact information to be published in the Swim Team Family Roster. 18 of 19

19 Please check this box if you do NOT wish to have your child(ren) s photos included on team bulletin boards, website, awards banquet slide show, etc. 19 of 19