{EVERYTHING YOU NEED TO KNOW ABOUT SOUTHWEST SUMMER NATIONALS}

Transcription

1 2016 Last Updated 6/28/2016 {EVERYTHING YOU NEED TO KNOW ABOUT SOUTHWEST SUMMER NATIONALS}

2 Coaches, Parents, Players, Families, & Friends, Thank You for choosing to play in the 2016 Southwest Summer Nationals. This will be the 2 nd year of the tournament in Austin, Round Rock, Taylor and Georgetown. Attached is a guide of almost everything you need to know about the tournament. Read through it carefully. Don t hesitate to express your concerns, feedback, and compliments to our Triple Crown staff at each of your ballparks. Please remember to approach them in a respectful manner. From the umpires, staff, coaches, players, and fans, we will all make mistakes during the course of the event however, we re all here for the same reason.fun and the love of the game. We look forward to meeting you and your team in Austin. Travel safe and we will see you at the ballpark! Sincerely, Jonathan Lampl & Kelly Berry Event Directors Event Sponsored in Part by Austin Sports Commission Austin CVB Round Rock CVB

3 Table of Contents 1. Business Items a. Online Roster Submitted b. Enter Team Insurance Info c. Report Team Lodging 2. Staff 3. Umpires and UIC s 4. Manager/Coach Meetings- a. Session 1- Wednesday, July 13 Dell Diamond- Intel Club b. Session 2- Wednesday, July 20 Embassy Suites Austin Central 5. Opening Ceremonies- a. Session 1- Wednesday, July 13 Dell Diamond b. Session 2- Wednesday, July 20 Krieg Complex 6. Scores and Weather Updates 7. Facilities a. Practice fields will NOT be available at any of our ballparks prior to the start of the event 8. Tournament Merchandise 9. Game Schedules 10. Connie Clark Skills Camp 11. At the Ballpark-Game Days 12. Scorecard & Lineup Sample

4 1. Business Items DEdrADLINE TO COMPLETE THE FOLLOWING ITEMS IS July 1 st a. Online Team Rostero Log in to your team account to add/delete/change players and coaches. Send authorizations to parents. o Must be Verified with all online parent signatures by July 1 st b. Team Insurance Informationo Enter information online (Policy # and Expiration Date) o Must be completed online by July 1 st C. Report Team Lodgingo Select approved hotel partner online and enter confirmation # s. o Lodging Surcharge- if you are electing to stay at a non-approved hotel or other lodging option you will need to pay a surcharge. Pay online under event store o Local teams- if you are a local team, please notify us and we will validate your lodging. o Reported online by July 1 st 2. Staff Each of our facilities will be staffed by a professional, consistent, and predictable Triple Crown Site Director. They will be wearing a NAVY BLUE staff shirt with a name tag and will be set up at each park under a white/blue tent, with a table, and Triple Crown banner. Please address them with any questions, concerns, or compliments. Triple Crown Staff TBA 3. Umpires Umpire in Chiefs Dora Martinez 4. Managers/Coaches Meetinga. Session 1- Wednesday, July 13 Dell Diamond- Intel Club b. Session 2- Wednesday, July 20 Embassy Suites Austin Central

5 5. Opening Ceremonies a. Session 1- Wednesday, July 13 Dell Diamond b. Session 2- Wednesday, July 20 Krieg Complex c. RSVP to jonathan@triplecrownsports.com with the following; i. Will you be attending opening day? Yes or no ii. How many coaches and players? # iii. Approximately how many parents, siblings, fans in your group? # Session 1- Wednesday, July 13 th - Dell Diamond July 13th- 8am pool play games start. Last round will start at approximately 1:15pm. Opening Dell Diamond home of the Round Rock Express Click Here for the Dell Diamond Layout and where to enter. (see the last page for diagram) 4:00pm- Managers Dell Diamond- Intel Club Room 5:20pm- Teams start arriving to line up for the parade - Enter through the East entrance at Dell Diamond. All players and coaches will turn right and head to the staging area for the parade of teams around the warning track. Parents will turn left and head to the stands. - Each team will parade around the warning track to designated seats in the stands. -Bring your team banner. -Costumes welcome, show your team pride! -Please DO NOT bring any items to throw or that will disrupt or collect trash on the playing field. 6:00pm- Parade of teams around the warning track. - After all teams have been announced, Jennie Ritter (former Michigan pitcher, ESPN analyst, and Slugger representative) will address the crowd. - Bring your pins to trade Food on Site: Players and coaches will eat for FREE. Parents, fans, siblings, other will be $10/person paid at the concession at Dell Diamond. Your meal deal will include a Dell Diamond Dog, Chips, Cookie, and a bottle of water. On the mezzanine concourse inside the stadium there will be vendors, tournament t-shirts and apparel items for sale. There will also be entertainment provided by local Austin musicians, Aaron Navarro Band. If you or anyone on your team PRE ORDERED t shirts, these can be picked Dell Diamond during opening ceremonies. Items will be bundled by team purchases into ONE bag(s) to be picked up by ONE person. Session 2- Wednesday, July 20 th - Krieg Complex July 20th- 8am pool play games start. Last round will start at approximately 1:15pm. 4:00pm- Managers Meeting and Team Check Embassy Suites Austin Central N Interstate 35 Frontage Rd, Austin, TX 78723

6 6:00pm- Opening Night at the Park for ALL teams -Team Check in continued if you did not check in at the Embassy -Vendors, tournament t-shirts and apparel items for sale. -Pin Trading -Live music entertainment provided by local Austin musicians, Aaron Navarro Band. -BBQ food available for purchase. 7:00pm- Connie Clark players skills Camp, Krieg Complex. Sign up online. Open to all participants. -If you or anyone on your team PRE ORDERED t shirts, these can be picked Krieg Complex during opening night. Items will be bundled by team purchases into ONE bag(s) to be picked up by ONE person. 6. Scores, Weather Updates, and Pocket Updates During the tournament, there will NOT be a weather hotline or phone number to call with questions and/or concerns. All updates for weather and scores will be on our website or via our mobile site from your phone. You may also ask your Triple Crown Site Director for information. Session 1-10u,12u,16u- Summer-Nationals-Fastpitch-Texas.aspx Session 2-14u,18u- Nationals-2-Fastpitch-Texas.aspx Weather Updates will be posted on the website and will be an orange colored box on the website. Pocket Updates- any coach, parent, or fan can sign up for pocket updates. Choose if you want weather updates, scores, or both. Schedules and Results are always posted online, with up to date scores and updates. 7. Playing Facilities Please respect the rules at your ballparks. Some may be more strict than others. Every facility will have concessions No Gate Fees will be charged. For a full listing of playing fields, please visit the tournament website under FACILITIES & Directions

7 8. Tournament Merchandise If you pre ordered shirts, these can be picked up at Dell Diamond or Krieg Complex on Opening Ceremony day. o Individual orders will be bundled into ONE TEAM BAG for pick up of all items together. T-shirts, hats, and other merchandise available. Cash or Credit Card only. No checks. Merchandise will be available once the tournament begins at the following locations, while supplies last: o Krieg Complex, Austin o Havins Park, Austin o Old Settlers Park, Round Rock o Taylor Regional Park, Taylor 9. Game Schedules: Game schedules will be posted online under Schedules. Schedules will remain online and also be displayed at your playing facility. Check back often for updates or changes. 10. Connie Clark Player Skills Camp It will provide basic fundamental instruction and help participants maximize their potential as softball players. Few coaches can boast of successful 20-year spans in their careers, and even fewer can claim such a run at the beginning of their head coaching days. Since starting The University of Texas softball program in 1996, head coach Connie Clark has built one of the most successful programs in college softball. In 18 varsity seasons, Clark has given Texas Softball its reputation for having the best players, facilities, traditions and coaches. When people talk about Texas Softball, they talk about only one thing: success. Per NCAA rules, sports camps and clinics conducted by The University of Texas are open to all entrants. Enrollment is limited only by age, grade level, gender, and capacity restrictions as specified by each clinic

8 To sign up for the Skills Camp- Click on the links below. The camp is open to all ages. Session 1-Tuesday, July 12 Krieg Complex- Camp-Fee.aspx Session 2- Wednesday, July 20 Krieg Complexhttps://triplecrownsports.com/Sports/Fastpitch/Southwest-Summer-Nationals-2-Fastpitch-Texas/Session-2-Connie-Clark- Camp-Fee.aspx 11. At the ballpark- Game Days General Game Day rules: Pool Play can end in a tie. Pool play to double elimination bracket play. 1. Game Time Limits: 1 hour 30 minute, finish the inning 2. Run Rule for ALL age groups: 10 runs after 4, 8 runs after 5 3. It is NOT free substitution or bat your lineup during any game. Each team will need to turn in a lineup at the home plate meeting. o See TC Lineup options on the website under Rules (Straight 9, DP/Flex, 10 hitters, DP/FLEX/EH options) 4. Basic ASA rules with line up modifications. 5. ALL GAMES will flip for home team, except in the Championship game. The undefeated team will take home. In and if game, coin flip. 6. Game balls will be provided 7. Championship Games will be 7 innings. If necessary games will be timed 1:30 finish the inning. 8. Umpires will have ONE scorecard at the beginning of each game given to them by the TC site director. Coaches are to verify the score after the game. TC site directors will enter the score provided to them from the scorecard from the game umpire. 9. NO PROTEST TOURNAMENT Pool Play Tie Breaker Rules: (max run differential is +/-7 runs (Ex. If you beat a team 13-3, you only get a +7 win or -7 loss) 1. Win/Loss 2. Head to Head (If there is a 3-way tie, tie breaker goes straight to Run Differential) 3. Run Differential 4. Runs Against

9 5. Runs Scored 6. Coin Flip Teams Listed first or on top of the bracket will occupy 3 rd base unless playing back to back. Scorecards will be used for all games. EACH team is responsible for verifying the score after the game with the umpires. ASA rules with Triple Crown lineup modifications (use of DP/Flex & EP(the EP can either be an extra player or extra hitter (EH)) Click here for sample lineup options. In pool play and bracket, It is NOT free substitution and it is NOT bat your lineup. See lineup options for ways to utilize your lineup. If you are forced to play with 8 players in pool play, it will not be an out for the 9 th position. If at any point during bracket play you start or finish with 8, the 9 th position will be considered an out. 11. Sample Lineup Options for tournament games a. Each team will be responsible for verifying the score in between innings and AFTER the game with the home plate umpire. This will be official once entered. See Next Page for Sample Lineup Options

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11 Session 1- Opening Ceremonies Map