La Leyenda del Dorado: Race Rules

Transcription

1 La Leyenda del Dorado: Race Rules Last updated 7th August DEFINITION La Leyenda del Dorado (La Leyenda) Mountain Bike Race is a 7 day stage event in Colombia. Riders will ride ride over 450 km in 7 days with over 15,000 m of ascent. Participants will also be exposed to the following extreme conditions: temperatures possibly as low as - 3 C and as high as 40 C with a maximum elevation of 4000 m. It is an extreme prolonged physical endurance test for all participants no matter what their sporting experience is. The Terms and Conditions, which follow shall govern the entire event and shall determine, but not be limited to, the relationship between each participant and the organiser. It is each and every participant s duty to be familiar with them and to ensure absolute compliance within reason. When mentioning La Leyenda it will be understood to mean La Leyenda del Dorado and/or the organisation responsible for the race. 2. DISCLAIMER Each participant recognises that the race requires a minimum level of training and that he/she must be medically fit and appropriately conditioned to participate. By accepting the registration conditions, each participant takes full and complete responsibility in case of an accident that could occur during the outgoing or return trip to and from La Leyenda or during La Leyenda itself. Each participant also takes responsibility for the risks linked to such an event, including but not limited to, accidents with other participants, bad weather, road traffic conditions, or any other unforeseen event that could put at risk the health and safety of the rider, other riders, race personnel or general public. Bike riding and bike racing is an inherently dangerous sport and self evidently exposes each participant to a number of risks [the Risks], in particular but not limited to personal injury or mechanical damage to bike equipment. This is a fundamental and trite observation and it is not therefore deemed necessary, in these circumstances, to make a list [comprehensive or otherwise] of all or any of these so-called Risks. Suffice to say therefore, it must be understood that each participant accepts that there are the above-mentioned Risks, and other Risks involved in participating in La Leyenda, and that these Risks are the Participants and not the Organisations. In signing up to the event, each participant acknowledges and accepts the above proposition, and further accepts the following propositions, namely that: Each participant shall be responsible for obtaining his or her own health insurance cover. Each participant absolutely and completely absolves the Organisation for all responsibility with regard to the loss or damage to any personal property regardless of the circumstances. The Organisation, whilst having made every effort [the Effort] to (a) make the event as safe as possible for each and every participant, and (b) having addressed and or reduced and or eliminated or having attempted to eliminate as many of the Risks as it is possible to have anticipated and or foreseen, is nevertheless not able to control, or anticipate, or foresee all events, and this is accepted by all participants. The Efforts are a continuing and ongoing process. In light of this, the Organisation will at its absolute discretion make changes to the course and or itinerary at short notice if it is deemed to be necessary to secure the objective of safety. This also includes modifying and/or suspending a stage if the organisers consider it necessary for the health and safety of the riders, staff and spectators involved in the event. La Leyenda reserves the right to cancel the event in case of insufficient participant registration. In this circumstance the full amount of registration fee, bank charges or any other expense incurred would be refunded. The organisation may propose an alternative form of another format of event participants already registered. If the event is cancelled by circumstances not attributable to La Leyenda del Dorado (force majeure), the participant will not be entitled to any refund of the fee or compensation for other losses such as travel costs or accommodation. Mythical Colombia - Where Legends are Made 1 of 8

2 3. REQUIREMENTS OF PARTICIPATION La Leyenda is open to all cyclists, racers and non-racers (aged 19 or older on 31 December of the year in which the race takes place) from any country. The participation of La Leyenda is subject to the presentation of a suitable sports licence carrying the attestation of a medical certificate confirming an appropriate level of fitness for cycling in a competition. The cyclists holding such a competition licence need to send a copy / need to show a copy of their licence to validate their registration (2019 licence clearly showing the mention cycling ). All the other participants will need to send La Leyenda medical form signed and dated by a qualified doctor to register@la-leyenda.com. Participants must also fill out the online registration form correctly including medical and emergency sections containing all the information that could be necessary in case of an emergency during the race. All participants must have Medical/Health Insurance. All participants must read, understand and adhere to the official La Leyenda del Dorado Race Rules which complements this document. 4. CATEGORIES La Leyenda is a mountain bike race for teams of 2 riders. The available categories are the following: UCI Male Elite riders are both male and both riders must be in possession of a valid and current international UCI elite or U23 racing license UCI Female Elite riders are both female and both riders must be in possession of a valid and current international UCI elite or U23 racing license Open Male riders are both male and both riders must be 19 years or older on 31 December of the year in which the race takes place Open Female riders are both female and both riders must be 19 years or older on 31 December of the year in which the race takes place Open Mixed 1 male and 1 female rider and both riders must be 19 years or older on 31 December of the year in which the race takes place Masters both riders must be 40 years or older on 31 December of the year in which the race takes place Grandmasters both riders must be 50 years or older on 31 December of the year in which the race takes place At the start of each stage (except for the first one), a leaders jersey will be worn by both members of the leading team in each of the 7 categories. A category will be considered official if it has at least 5 registered teams. If the above is not fulfilled, the registered competitors in this category will be informed and integrated into the next most suitable category. 5. RACE REGISTRATION Five stages must be completed before retrieving your official race number and registration pack at registration the day before the Prologue begins: 1. The registration form must be filled out online on the official website. To validate this first stage, the entry fees must accompany the registration form. 2. The participant then receives by a payment confirmation. 3. The participant must then send the accompanying required documents (photocopy of valid license or medical form signed and dated) by to register@la-leyenda.com. 4. The participant receives his registration confirmation by The participant will pick up his race numbers at registration, the day before the event with his registration confirmation, one piece of Photo ID (passport, national identity card, driving license etc). For the avoidance of doubt, it is essential that all of the above referred to 5 stages are completed. If they are not then the consequence will be that no race number will be issued, and without the race number it will not be possible to participate in the event. Some additional details: With the exception of race numbers that are already reserved, the assignment of race numbers will be handled in chronological order of registration. A participant will have the same number for all the stages. It will not be possible to get the number without the registration confirmation. Registration of one person cannot under any circumstances be transferred to another person without written confirmation from the Organisation. Infringements of this rule will be penalised with immediate exclusion from La Leyenda del Dorado. Please note: Race Registration will take place in Manizales, Caldas on 27/7/19 between 10 am and 4 pm. Mythical Colombia - Where Legends are Made 2 of 8

3 6. ENTRY FEES Entry fees for individual registration to La Leyenda are displayed in the relevant section of the website and the online registration form. La Leyenda has been designed to offer racers and supporters packages that will please a range of tastes and budgets, all of which offer a full, professional level of race service. We offer 3 packages for racers Altiplano and Nevado (both racers must have the same package). Altiplano Package The Altiplano Package Entry Fee for 2019 Includes the following: Registration Pack - Leyenda Drawstring Bag, Numbers and Sponsors Gifts Leyenda Race Jersey Leyenda Racebook Race Bag Transfer * GPS Route Data Aid Zones - Hydration, Nutrition and Mechanical Support 24 Hour Medical Support Defensa Civil Rescue and Paramedic Support Police Support Electronic timing with online results Broom Wagon Bike Wash ** Secure Bike Storage Leyenda Finishers T-Shirt and Medal End of Race Party Public Liability Insurance * All racers (except for Nevado) will need to pick up their luggage from the designated area after each stage and drop it off before each stage. Suitable ID will be required to check in and check out luggage. ** At each stage finish there will be a nearby bike wash area. La Leyenda will not be responsible for objects left in bicycles such as bike computers, pumps, tool bags, etc. If your bike requires additional work you can take it to the Specialized/ Shimano mechanics and discuss this matter and the subsequent cost of the spare parts with the Head Mechanic who speaks English. Once your bike has been cleaned it will given given back to you for revision and you can then drop it off at the bike storage area which will be nearby for secure overnight storage. You can then pick up your La Leyenda duffle bag and locate your accommodation. The bike drop off point will be open until 7pm. La Leyenda del Dorado is not liable for any bike thefts or vandalism. In the morning you will be able take out your bike upon presentation of your identification and race number from 6am onwards. Your race number must be identical to the race number on the bike. The Altiplano Package Entry Fee for 2019 does NOT include the following: Airport transfers * Luggage and bike bag storage during the race Main meals (Breakfast, Lunch and Dinner) Accommodation before, during and after the race Bike servicing beyond washing, drying, chain lubrication and brake testing ** Daily massages sold separately Laundry service. Alcohol will be available to buy in all locations if required Medical/Health Insurance (obligatory) Personal Accident insurance (optional and highly recommended) Property Damage insurance And anything that is not outlined in What s Included Mythical Colombia - Where Legends are Made 3 of 8

4 * Manizales will be the start of the second edition of La Leyenda and is located in the department of Caldas, La Nubia is the nearest Airport (MZL) and is a short 20 minute taxi ride to the city centre. Alternatively Pereira located 1 hour to the south of Manizales also has the Matecaña Airport (PEI). ** Riders should be able and prepared to perform regular maintenance on their bicycles during the race (fixing punctures, replacing brake pads, fixing broken chains etc). We strongly recommend getting your bike comprehensively serviced prior to the race. Technical support will available only at selected Aid Stations during the stages. There will be technical support available with spare parts for purchase (subject to availability) at the end of each stage. Any spare parts will be at an additional cost to the rider and must be paid for before the final stage. Failure to pay for any parts or service will result in you not being able to start the final stage. The Organisers take no responsibility for any additional parts purchased or services carried out on bicycles. Nevado Package The Entry Fee for 2019 includes everything within the Altiplano Package and the following for the Nevado Package : 6 Nights Accommodation - clean and comfortable twin style accommodation in local hotels/hostels, guesthouses or municipal buildings. Luggage and bike bag storage during the race Registration Pack - Leyenda 100 L Race Bag, Numbers and Sponsors Gifts Breakfast, Lunch and Dinner The Nevado Package Entry Fee for 2019 does NOT include the following: Accommodation after Stage 6 and before the Prologue * Laundry service will be available at most hotels Alcohol will be available to buy in all locations if required Medical/Health Insurance (Obligatory) Personal Accident insurance (optional and highly recommended) Property Damage insurance And anything that is not outlined in What s Included * Manizales will be the start of the second edition of La Leyenda and is located in the department of Caldas, La Nubia is the nearest Airport (MZL) and is a short 20 minute taxi ride to the city centre. Alternatively Pereira located 1 hour to the south of Manizales also has the Matecaña Airport (PEI). Supporters Package The Entry Fee for 2019 includes the following for the Supporters Package: 6 nights accommodation Breakfast, Lunch and Dinner 2 optional activities on non-transfer days All transportation and transfers in exclusive air conditioned vehicle Private tour leader for duration of tour and race Transport to spectator points Catering with delicious local snacks on route Finish-line track-side hospitality to watch finish and daily awards presentation The Supporters Package Entry Fee for 2019 does NOT include the following: Airport transfers * Accommodation after Stage 6 and before the Prologue Laundry service will be available at most hotels Alcohol will be available to buy in all locations if required Medical/Health Insurance (Obligatory) Personal Accident insurance (optional and highly recommended) Property Damage insurance And anything that is not outlined in What s Included * Manizales will be the start of the second edition of La Leyenda and is located in the department of Caldas, La Nubia is the nearest Airport (MZL) and is a short 20 minute taxi ride to the city centre. Alternatively Pereira located 1 hour to the south of Manizales also has the Matecaña Airport (PEI). Mythical Colombia - Where Legends are Made 4 of 8

5 7. CANCELLATION, TRANSFER AND POSTPONEMENT OF REGISTRATION CANCELLATION If a participant is unable to take part in the La Leyenda that he/she has registered for, he/she will be able to cancel the registration up until the 30th of April 2019 your registration fee will be refunded minus an administration fee of 25%. No refunds will be given for cancellation from 1st of May 2019 onwards. TRANSFER If a participant is unable to take part in the La Leyenda 2019 that he/she has registered for, he/she will be able to transfer the registration to an alternative person whom they must find. There will be no administration fee for this however transfer of funds between the two parties for the registration is not the responsibility of La Leyenda organisation. POSTPONEMENT If a participant is unable to take part in the La Leyenda 2019 that he/she has registered for, he/she will not be able to postpone the registration to the year If you wish to cancel your registration from the race once signed up you must send an to register@la-leyenda.com. Where, for whatever reason, a participant registered in La Leyenda wishes to cancel, the individual must give written notification by to La Leyenda at register@la-leyenda.com before 11:59pm, April 30th, (Bogota, Colombia time zone). 8. WITHDRAWAL Withdrawal during a stage: if a participant is unable to complete a stage for any reason, the participant can use the sweep /broom wagon to get to the finish. In that case the participant will be permitted to take part in the next stages but will no longer be ranked in the official classifications, as there will be no attributable time. If a participant abandons a stage for medical reasons, the participant cannot start the next stage unless the chief race doctor provides authorisation. During the race, any participant wishing to withdraw for any reason must notify the Race Office either in person or via any Official Race Marshall at any point of the route. Emergency during a stage: in the event of an emergency, you must either call the emergency number located on your race number or communicate with the first possible Race Marshall. Failure to start a stage: if a participant fails to start a stage for medical reasons, because of a mechanical problem or any other personal problem, but wants to continue to ride in the event in the following stages, the participant must make his/ her own arrangements to get to the start line of the next stage. The organisation will try to assist with travel plans. In such a case the participant will not be eligible for placement in the overall ranking. Withdrawal from La Leyenda: in case of complete withdrawal, the participant will be responsible for leaving La Leyenda del Dorado and returning home, along with his/her equipment and luggage (including his/her bike bag/cover which will be at the finish). The organisation will try to assist with travel plans. The participant will not be entitled to a refund for any unused services. In addition - see section 26 of La Leyenda del Dorado Race Rules 9. COLLECTING YOUR RACE PACK (BAG, BIB etc) The race pack can be collected in Manizales, Caldas on 27/7/2019 by presenting the confirmation of your registration and a photo ID. No race pack will be sent by post. It is mandatory for each participant to retrieve his/her race pack him/herself. Mythical Colombia - Where Legends are Made 5 of 8

6 10. SAFETY DURING THE RACE The route will not always be closed to vehicles but it will be secured and the riders will benefit from a right of way during some sections of the race. Marshals will be present on the side of the road to ensure the peloton s safety. On top of the race management cars, motorbikes specialised in cycling races will surround La Leyenda Route participants. In some regions, the La Leyenda will benefit from Police support to secure strategic parts of the route. End of race vehicles will close the race. In Colombia, the traffic law requires that all vehicles travel on the right hand side of the road. All riders must respect the traffic laws (see the Código de Tránsito Colombiano, Artículo 95: Normas Específicas para Bicicletas y Triciclos ): To cycle on the right hand side of the road, at any time; To respect the road signs put in place by the organisation; To respect other road users who are not involved in the race. Each rider has the duty to wear their number on their back and their handlebars at all times. They must not be modified, defaced, cut or reduced in size. Penalties shall apply. Some of the stages will start by a secured convoy of all the participants, at a regulated speed, until the real start line (when racing starts). Each rider will have to scrupulously respect the instructions given by the race management team. When the real finish line of the stage (when timing stops) is located before the host city, the cyclists will have to abide the traffic laws for the remaining distance, especially as they won t be benefiting from a right of way. If it takes the view that it is necessary for the safety of the riders and/or conducive to safety, the Organisation may introduce speed limits in descents, or may decide to stop timing in the descents, in its complete and unfettered discretion. 11. ROUTE INFORMATION, BIKE COMPUTERS, ALTIMETERS AND GPS UNITS The 7 stages will be fully sign posted so riders can follow the signals and check points. All distance and altitude data for each stage is published on the website and will be in the race handbook. Data may vary due to differences in personal calibrations, methods of measurement and different types of devices. 12. PERSONAL BAG TRANSFER When you pick up your race pack in the race village, you will receive the official La Leyenda 100 L bag. This official bag will be your unique travel luggage for the whole length of the event. This bag should be used to store all personal items and clothing for the duration of the race. Each participant must drop off their bag at the designated luggage spot on the morning of each stage. The bags will then be transported to the next stage location where they can be picked up on arrival in the finish area on the display of suitable identification. We can only transport one bag for each participant. When you arrive at the start location we ask that you transfer the necessary contents from your traveling bag into the bag that is provided by La Leyenda del Dorado. Since the organisation cannot control the content of each participant s official bag, it is suggested not to carry valuable items. There is no possibility to make a claim regarding damage or loss. In no case can the responsibility of the organisation be engaged. Each participant will remain responsible for the content of their bag, including during stages. Racers with a Nevado package will have their baggage delivered directly to their accommodation. The same conditions apply to Nevado package racers regarding the contents of race bags as mentioned above. 13. OFFICIAL PRIZEGIVING CEREMONIES An official prize giving ceremony will take place, at the end of each stage in the race village and at 7pm during dinner. The presence of the participants below is mandatory: The first 3 three teams in each of the 7 categories in that days stage The overall leading teams in each of the 7 categories Mythical Colombia - Where Legends are Made 6 of 8

7 14. PRIZES The main motivation and reward for participating in La Leyenda del Dorado is the shared experience, the beautiful trails and a love for mountain biking. Apart from that, there is a selection of goodies in the riders bag, and prize money will be awarded. Prize money for the UCI Male Elite and UCI Female Elite Categories will be awarded to UCI licensed teams only - UCI Elite Categories will be paid in Euros (EUR). Refer to rules 5.1 to 5.5 and Section C which specifically apply to UCI racers. Prize money is awarded per team. Per Stage Ranking UCI Male Elite (EUR) UCI Female Elite (EUR) 1st nd rd th th General Classification Ranking UCI Male Elite (EUR) UCI Female Elite (EUR) 1st nd rd th th th th th th th DAILY SAFETY BRIEFINGS The organisers of La Leyenda will call the participants each day to a briefing organised in the race village in order to give information concerning safety and other relevant information to the riders and organisers regarding the following day s stage. The attendance of every participant is mandatory. 16. AMENDMENTS TO INDIVIDUAL STAGE ARRANGEMENTS For each stage of La Leyenda, the organisation reserves the right to change at any time the course and/or the position of the aid stations and/or the day time limit. In case of bad weather and/or any other difficulty that the organisers consider relevant to ensure the safety of participants, the organisation reserves the right to postpone the time of departure, to stop the current stage or to cancel it. Mythical Colombia - Where Legends are Made 7 of 8

8 17. ENVIRONMENTAL By entering La Leyenda del Dorado, the participants commit to respect the environment and the natural areas visited. It is strictly forbidden to abandon any type of waste (paper, plastic packaging...), or pick up biological or animal material or commit any other act that could negatively affect the ecosystem of the area on the race course. Some bins are available at each aid station and it is imperative to use them. Random checks will be made on the racecourse. Any rider caught throwing some waste on the race course will be subject to the penalties laid out in La Leyenda del Dorado race rules. Environmental and Ethical - see section 27 of La Leyenda del Dorado Race Rules 18. INSURANCES What follows below is subject to the general disclaimer set out above in Point 2. Civil Liability: In conformance with all relevant current legislation of the dominant and governing jurisdiction [please see Point 2], the organiser has taken out insurance that protects against the financial consequences of actions against the organiser, its staff and the participants in the race. With respect to the personal liability coverage of the participants, it is limited to the accidents they could cause during the race from the start line to the finish line of the timed sections. This insurance will take effect either as a complement to other insurance the participants might have or if participants do not have any insurance. Personal Accidents: We highly recommend that all participants of the La Leyenda 2019, with or without a license from a sports federation, take out an insurance guaranteeing the payment of a lump sum in case of injury (death or permanent invalidity) due to an accident that may occur during La Leyenda. The compensation, depending on the damages suffered, will be paid only if the participant who suffers the accident during the race is insured. It is an optional insurance but highly recommended. Damage to personal possessions: the organisation declines all responsibility for loss or damage to any of a participant s personal belongings. The organiser s insurance contract does not cover loss or damages suffered by participants due to loss of or damage to personal possessions including the bicycle and related equipment. To protect against costs and damages related to theft or damage to a bike or related equipment, all participants are responsible for obtaining their own insurance. The Organisation cannot be held responsible for any possible accidents whether the rider is the cause or victim. Such accidents and the consequences of them, must be covered by the insurance policy of the rider. The Organisation will accept no responsibility for debts, costs that the rider incurs, the repair and damage costs to the bikes, or the loss of any other material owned by the rider. The participant absolves the Organisation of all responsibility regarding the loss or damage to any personal property regardless of the circumstances. 19. IMAGE RIGHTS By participating in La Leyenda del Dorado, each entrant expressly allows the organisation (or subsequent organisers) to use, reproduce or have reproduced his name, image, voice and sports performance through the race for any direct use or as a derivative of the race and this, in any material, in the world, by any means known or unknown to date, and for the duration of protection currently granted for such use direct or derived by the law or regulations, judicial decisions and/or arbitration of any country and by current or future international agreements, including any extensions that may be made at this time. 20. ACCEPTANCE OF THE TERMS AND CONDITIONS By entering La Leyenda del Dorado, each participant acknowledges having read and accepted these regulations explicitly and without reservation. Mythical Colombia - Where Legends are Made 8 of 8