Welcome/Intro board 7:00-7:05 Minutes approved Treasurer Report 7:05-7:10

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2 Welcome/Intro board 7:00-7:05 Minutes approved Treasurer Report 7:05-7:10 1 st Co-VPs Volunteers/Committees 7:10-7:25 WCPSS Volunteer Registration Communication: Sign Up Genius/Google Groups/Mentoring Parent Volunteers for Upcoming Events Band Camp: Parent Assistants, Parent Preview Uniforms and Spirit Wear Preview Football Preview (including new drop off/pick up notes) 2 nd Co-VPs Fundraising Status and Goals for :25-7:30 PNC: Goals for :35-7:45 Questions 7:45-8:00 Adjournment 8:00

3 Board Members President Gerry Martinez de Andino Treasurer, Bookkeeper Karen Marchese John Pride Budget, Invoicing 1st Vice Presidents Robert Toler Michael Bozzano Volunteers 2nd Vice Presidents Jeff Walls Jamie Brooks Fund Raising Secretary Beth Gaughan Recording Member at Large Bryan Fazekas Special Projects Contact information on Website!

4 Committee Members Currently Staffed: Uniforms and accessories - Beth Gaughan, Jane Krovetz, Jen Flanagan Pit Crew Chief Garrett Nigg New Member Mentor - Sandy Mueller Percussion Parent Liaison Jen Flanagan, Jamie Brooks Guard Parent Liaison Beth Martinez de Andino Webmaster - Byran Fazekas Website Special Project

5 Holly Springs Golden Hawks Regiment TREASURERS REPORT- AUGUST 2013

6 Student's Name: Date: Instrument: Grade: Parent's Name: Phone: Parent's ITEM Size Qty Price Total Date Rcv'd Rcv'd By Given By FREE Show Shirt (S, M, L, XL,2XL) Extra Show Shirt (S, M, L, XL,2XL) Shoes: Marching (sized at fitting) Sizes 5-14, Wide and Half Sizes GHR Hoodie (S, M, L, XL,2XL) GHR Rain Poncho (One Size Fits All) Recorded in Class (Circle one): M F 1 FREE FREE $12.00 $ required $37.00* required $30.00* Provided $ FREE GHR Bag required $19.00* $ All Gloves Sized: S, M, L, XL (to be sized at fitting) Gloves: Regular Clarinets/Flute/Piccolo 1 Provided FREE Gloves: SureGrip All other ins trum ents except Percus s ion Extra Gloves regular suregrip 1 Provided FREE $2.50 $3.50 Total Amount Due $ Checks Payments Submitted $ Check # payable to: $ Cash HSHS Band Boosters $ Student Account Balance Due $ Form Verified By: *New Marchers have been billed $86 for shoes, hoodie and bag.

7 2013 GHR Fairshare Cost= $500 per Marcher What does Fairshare include: Individual Marcher: Band Camp Band Camp Lunches/ Dinners/ Snacks Marching Uniform/ Color Guard Costume Concessions during home football games GHR Regiment: Instructors- ex. Percussion, Guard, Marching Music Choreographer Competition Fees Transportation to and from competitions and parades

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9 Volunteer Update

10 Quick Update on Activities! WCPSS Volunteer Registration Communication: Sign Up Genius Football Preview (including new drop off/pick up notes)

11 Upcoming Volunteer Opportunities 1. Band Camp 2. Parent Assistants Band Camp 3. Uniform Fitting 4. Football Game # 1

12 Uniform Fitting Preview Dates: August 19 1 to 4pm - Seniors & Juniors August 20 1 to 4pm - Sophomores August to 4pm - Freshmen & New Marchers Help Needed: Check Sign-Up Genius! You do not need to know how to sew! Students need to wear a t-shirt and thin black athletic shorts under uniform bibs for fittings, and black crew socks to try marching shoes on. Show Shirts: Every year a new t-shirt is designed by the Band Council VP, based on the show theme. This year's theme is The Element of Four, and the shirt has been designed by Junior Ryan Wing. All marchers receive one FREE show shirt, which is worn under their uniform bibs during football games and competitions. Since these events often happen back to back (Friday night / Saturday morning), we highly suggest that each marcher purchase an additional show shirt. We will be ordering these FREE show shirts so they will arrive in time for the Parent Preview next Friday, August 16. We will also take orders for everyone who wants to purchase a 2nd Show Shirt for their child, and parents who want to purchase one to wear to show your support of the Golden Hawks Regiment Marching Band! Spirit Wear: There has also been some discussion about other Spirit Wear for the Band, and it is currently under development. Keep checking the Google Groups for updates.

13 New Student Accessory Order Form.

14 Why we do what we do 2012 White Oak Band Classic: Superior Rating AAAA 2011 Fuquay Varina Festival of the Bands: Grand Champions A/AA, Class Champions AA 2011 Lumberton Band Day: Grand Champions A/AA, Class Champions AA 2011 Christopher Newport University Captains Classic: 1 st Place AAA 2010 Northern Nash Roundtable Tournament of Bands: Overall Grand Champion Panther Creek Invitational: Class AA Champions 2008 Fuquay Varina Festival of the Bands: 1 st Place AA 2007 White Oak Classic : 1 st place percussion, 1 st Place Marching and Maneuvering.

15 Volunteer Update 1. Band member drop off and pick is now to be done at the front of the high school. Please do not drop or pick off behind the school. 2. The band room and the area outside the band room (near the truck) will be off limits to parents who are not wearing a volunteer badge. This will ensure quicker set up and breakdown pre and post game. 3. Volunteering opportunities 1. Band Camp Parent Assistants 2. Football Games ( 1 st Game is August 30 th ) 3. Competitions (1 st Competition is September 28 th ) 4. Why we need your help 1. In order for the band to be prepared to perform during the football game over 50 tasks must be completed by the volunteers. Many of those tasks will be need to be executed more than once during the night.

16 Primary source of communications for classroom and marching band Join at Goldenhawksband.org, Contacts page HSHS-Band Group: General band information HSHS GHR Group: Marching band information If in marching band, join both groups. Find Links at the bottom of each message that enable you to: Visit the Group website where you can change your or review past messages Unsubscribe Contact Sandy Mueller at with questions.

17 ARE YOU A NEW MEMBER!! Experienced Band Boosters paired with New Boosters Distributed the Band Booster Guide in PDF form New Boosters now have a GoTo person for questions If you are new and have not been contacted by a mentor, contact Sandy Mueller at sfmuellr@gmail.com to be added. PROGRESS REPORT: 40 New Names on Sandy s List Mailed Guide to 18 New Parents, spoken with 10 directly

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19 Fund Raising Update Upcoming Opportunities to Raise Funds 1. Go Play Save Books 2. Spirit Cups 3. Yankee Candles (TBA) 4. Car Washes 5. Local Restaurant Spirit Nights

20 Fund Raising Update Upcoming Opportunities to Serve 1. Sprit Cups 3 to 4 counting 4 to 5 sorting 2. Car Washes Adult Leaders/Chaperones Bring old towels

21 PNC Arena Fundraising: Point of Contact = Glenn Oliver gnboliver@yahoo.com, ) What is PNC fundraising? VAB Catering has the concessionaire rights to the PNC arena. This company has its own hourly employees, but they allow community organizations (like ours) to supplement the workforce through volunteers. There are two types of concessions: Stands and Carts. The philosophy of the fundraising is that the people who work the events should have a predetermined credit go toward the appropriate student accounts. Any extra money goes toward the band at large. The pre-determined credit amount must be set such that the band does not lose money. We know most of the opportunities to work through Christmas except NC State Basketball (9-12 games to be scheduled). Minimum worker age = 18 for non-alcohol events, 21 for alcohol events

22 PNC Arena Fundraising: Point of Contact = Glenn Oliver gnboliver@yahoo.com, ) Some basic things to know about volunteering at the PNC: With the exception of NC State Games and some concerts, we serve beer when working a concession stand. To do this, workers have to go through ALE training which covers the appropriate laws and shows you how to check IDs. This is provided by VAB catering in September, and you must complete this prior to any alcohol event. Training dates have not been announced yet, but we will know them soon. This training is not paid. Duties of a cashier are counting inventory, ringing up sales, serving food/drinks, and cleaning up. A cashier will work about 4-5 hours at an event. Hockey games typically 5 hours and basketball games typically 4 hours The leader is responsible for the money and for reconciling the inventory at the end of the night. A stand leader will work about 1 hour more than the cashiers per night.

23 PNC Arena Fundraising: Point of Contact = Glenn Oliver gnboliver@yahoo.com, ) What do we know and what don t we know? The Hurricanes schedule is posted. Sometime in mid-august, we will know the NC State Basketball Schedule. These teams define most of the events at the PNC. There are other events like concerts, circus, Disney on Ice, etc. that we may be allowed to work. We will not know what events we will be allowed to work until we sign a contract with VAB catering in September. The more people we have to commit to work, the more events we can contract and more certainty is provided by VAB in scheduling. If we commit few people, then we essentially get scheduled for leftovers not taken by the prime groups and usually we will not know if we will be allowed to work until a week or so prior to the event. Since this is the classic chicken and egg scenario, we will not know how many events we will be allowed to work until we know how many we can commit to work. Also, it may turn out that other organizations may be able to commit more people and we may only be allowed to work limited events because of high supply of volunteers. Regardless of how many volunteers we have commit, it is imperative that we have an accurate estimate so we maximize fundraising and minimize risk.

24 PNC Arena Fundraising: Point of Contact = Glenn Oliver gnboliver@yahoo.com, ) Some basic things to know about volunteering at the PNC: Dress code is Band Boosters Polo Shirt / Hat and black pants. No denim pants allowed. Only allowed shoes are black, closed toed, closed back. For each event, you ll get to take a break and VAB catering provides a snack and tea/lemonade to eat during your break. Parking is free for workers at the PNC arena. SPECIAL BENEFIT: Working the stand is pretty fun and mindless. It is a great way to get to know your fellow band parents.

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26 QUESTIONS? We have computers available in the band room for all parents that need to complete Volunteer Registration!!