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2 Table of Contents Important Dates... 4 Playing Rules and Regulations... 5 Conduct in Competition... 5 Postseason Competition... 5 NAIA Policy Handbook Information Sunday Play Policy Ratings Manual Awards Coaches Association NAIA Men s Golf Officers and Representatives NAIA Men s Golf Coaches Association Constitution and Bylaws NAIA-MGCA Business Meeting Minutes APPENDICES A. NAIA Men s Golf Hard Card Click here for more information on NAIA Corporate Partners For Ratings/Championship Selection/Coaches Association/Rules/National Championship Event Administration contact: Justin Glenn, jglenn@naia.org The NAIA Volleyball Coaches Handbook is published annually by the National Association of Intercollegiate Athletics. The name National Association of Intercollegiate Athletics, initials NAIA, logo, and other NAIA symbols and insignia are registered in the United States patent and Trademarks Office. The name, initials, and marks are fully protected and are the exclusive property of the Association. Expressed, written approval by the NAIA President/CEO is required for the use of the NAIA initials, name or marks in connection with any items offered for commercial sale, awards, or promotion, including such use at NAIA events. NAIA National Office 1200 Grand Blvd., Kansas City, MO NAIA Men s Golf Coaches Manual / / page 3

3 IMPORTANT DATES August 28 November 6 December 7-9 December 8 April 29 April 29 May 11 May 11 May 11 May 12 May 12 May 22 May May 26 May 31 June 3 June 30 RELEASE of preseason men s golf rating RELEASE of first men s golf rating GCAA National Convention & NAIA-MGCA Business Meeting NAIA-MGCA Business Meeting - Planet Hollywood, Las Vegas, NV RECEIPT DEADLINE for Buffalo Funds Five Star Champions of Character Award nominations RECEIPT DEADLINE for NAIA-Daktronics Scholar-Athlete nominations (National Office) DEADLINE for completion of conference/independent/unaffiliated tournaments RECEIPT DEADLINE for national tournament entries RECEIPT DEADLINE for postseason rosters RELEASE of final men s golf rating RELEASE of national championship qualifiers RATERS MEETING at the National Championship 65 th ANNUAL NAIA MEN'S GOLF NATIONAL CHAMPIONSHIP TPC Deere Run, Moline, Illinois RELEASE of Daktronics-NAIA Men's Golf Scholar-Athletes RELEASE of NAIA Men's Golf All-Americans RELEASE of postseason men s golf rating RECEIPT DEADLINE for Scholar Team Nominations NAIA MEN'S GOLF NATIONAL CHAMPIONSHIP FIVE-YEAR CALENDAR 2016 May 11 Conference Championship Deadline May th Annual National Championship, TPC Deere Run, Moline, IL 2017 May 3 May May 2 May May 8 May May 6 May Conference Championship Deadline 66 th Annual National Championship, TPC Deere Run, Moline, IL Conference Championship Deadline 67 th Annual National Championship, Creekside Golf Club, Salem, Oregon Conference Championship Deadline 68 th Annual National Championship, Creekside Golf Club, Salem, Oregon Conference Championship Deadline 69 th Annual National Championship, TBD NAIA National Office 1200 Grand Blvd., Kansas City, MO NAIA Men s Golf Coaches Manual / / page 4

4 PLAYING RULES AND REGULATIONS A. PLAYING RULES Rules governing NAIA regular-season and postseason play are the Official United States Golf Association (USGA) Rules. To order a USGA Rulebook, contact USGA, P.O. Box 708, Far Hills, NJ 07931, (908) See the Postseason Competition section of this manual for NAIA modifications. B. OFFICIAL BALL No official ball is designated for NAIA postseason play. Competitors must report the brand and type of ball they are using prior to the start of every postseason competitive round. C. INDIVIDUALS IN TOURNAMENTS Should an institution choose to enter an individual(s) in a regular-season tournament, that player will be designated as an individual for the entire tournament. (i.e., his score cannot be used towards the team score for any round.) D. FORMAT The number of players a team may use in a tournament is limited to five, using the four lowest scores. Additional players may be entered but will follow the guidelines listed above in C. Eligibility Requirements Bylaws, Article V, Section C. CONDUCT IN COMPETITION A. EJECTIONS AND SUSPENSIONS An ejection is an action enforced in conjunction with competition by a game official consistent with the playing rules in that sport. A suspension is required by NAIA bylaws (Article 6, Section B, Item 7) as an additional consequence related to ejections in conjunction with competition. Ejections are not subject to appeal. Some sport rules allow protests through an official process outlined in each sport rule book. Suspensions may be appealed starting with the Conference/Association of Independent Institutions. An institution must submit an appeal to their conference within 72 hours of the completion of contest. The conference will submit a recommendation to the national office within 72 hours of receiving the appeal from the institution. The Conduct and Ethics Committee is responsible for all appeals related to suspensions due to ejections of a coach and/or student-athlete. Once an appeal with appropriate signatures has been submitted to the conference, the student-athlete/coach may continue to participate through the appeal process. If the appeal is not approved, then the student-athlete/coach must sit out of the next scheduled contest(s). A suspended person cannot be in the competitive venue the day of the contest or communicate with any team personnel or game officials the day of the contest. The student-athlete/coach will be normally removed from the venue during a suspension. However, the game manager will use their best discretion on what is appropriate to risk management procedures regarding their venue. Ejection reports must be completed by the NAIA game official ejecting a student-athlete or coach and the athletic director of the ejected student-athlete or coach. The form must be submitted to the NAIA within 48 hours after the completion of the contest. Complete the form by clicking here. POSTSEASON COMPETITION NAC interpretation Fulfilling declaration of intent For the sport of golf, the National Administrative Council (NAC) has implemented the following policies: 1. If an institution declares in the sport of golf, it must field a team (minimum of 4 players) for postseason competition. A team must start and finish with a minimum of 4 players in order to fulfill a team s declaration of intent in the sport of golf. 2. Should an institution undeclare from the sport in the manner above, the institution may still send an individual(s) to participate in postseason competition by including written notification to the national office at the time it undeclares (4 weeks prior to postseason). NAIA National Office 1200 Grand Blvd., Kansas City, MO NAIA Men s Golf Coaches Manual / / page 5

5 3. If the institution fails to undeclare from the sport in the manner above, but then sends an individual(s) to participate in postseason competition, they are in violation of their declaration of intent. Responsibilities of Participating Institutions A. OFFICIAL PARTY The official party for each team participating in postseason play is 7 for expense purposes and all official functions. However, teams may have up to 5 players in uniform. Official Postseason Roster forms will now be filled out via the SIDHelp admin website at and sent to the NAIA national office. If you do not have a log-in account, please go to the link and sign up. You must have an account in order to fill out the roster forms as the forms will no longer be available through coaches manuals. Once you log-in, please follow these instructions: 1. There will be a section titled Forms and Rosters. Click on the link 2. Official Postseason Rosters. 3. Fill out the roster form. 4. After the roster form is completed for the entire team, you are required 5. To print out the form(s) and gather the appropriate signatures. 6. You may either scan the printed form (with signatures) and as an attachment or fax the printed form with signatures to the national office. 7. If using , send to jglenn@naia.org. If using fax, use this number ( ) in c/o of the Sport Manager. If you have trouble with the on-line nomination form, please contact the NAIA Sports Information Department at cwaller@naia.org. Any other general questions related to the official postseason rosters, please contact the Sport Manager. A copy of this roster form MUST be hand-carried to the site of the conference/a.i.i./unaffiliated grouping and national tournaments, and presented to the tournament supervisor (respective men's golf chair for conference/a.i.i./unaffiliated grouping tournament and NAIA Site Supervisor/Tournament Committee for the national championship) prior to that institution's participation in the tournament. The deadline for certifying the official roster of 7 players is prior to the first tee time of any tournament (conference/a.i.i./unaffiliated grouping or national). Once the tournament begins, no player may play that is not on the official roster. B. ROSTER CHANGES A player may be replaced on the official roster between the affiliated conference/a.i.i./unaffiliated grouping tournaments and the national championship by any eligible player whose name is included on the NAIA Official Eligibility Form for men s golf for the current season. Any change made to a roster must be reported to the NAIA. Postseason rosters will be processed entirely electronically. The administrator completing the postseason roster will sign electronically. Postseason rosters no longer need to be sent to the NAIA National Office. Do not send postseason rosters via or fax to the national office. It is still required to carry a copy of the official roster to the site of the conference/a.i.i./unaffiliated group and national championship, and presented to the tournament supervisor prior to that institution s participation in the tournament. For unaffiliated group qualifying tournament plans that call for preliminary competition between conference teams, roster changes cannot be made once this preliminary competition begins. Unaffiliated group tournaments will follow the same roster change policies used for affiliated conference/a.i.i. tournaments. Each institution must designate the five (5) players that will comprise their team prior to the beginning the first round of the national championship (regardless of the teams tee-times). Conference/A.I.I./Unaffiliated Grouping Championships Each of the 17 NAIA conferences and 3 unaffiliated groupings shall qualify one team representative and one individual medalist (if his team does not qualify) to the national championship (provided there are six teams competing within the conference). Each conference/a.i.i./unaffiliated grouping will determine the format and qualification procedures for the conference/a.i.i./unaffiliated grouping championships. Click here for a participating school. NAIA National Office 1200 Grand Blvd., Kansas City, MO NAIA Men s Golf Coaches Manual / / page 6

6 A. DATES AND SITES The dates and sites of conference/a.i.i./unaffiliated grouping golf tournaments are determined by each conference/a.i.i./unaffiliated grouping. B. WEATHER CONTINGENCY PLAN Every Conference/A.I.I./Unaffiliated grouping Management Committee must submit a weather contingency plan. Conference/A.I.I./unaffiliated grouping tournament deadlines will not be extended for weather delays. C. ADMINISTRATION Conference/A.I.I./unaffiliated grouping tournaments are under the direct control and supervision of the leadership of the individual conference/a.i.i./unaffiliated groupings. It is recommended that the conference/a.i.i./unaffiliated grouping chair or a representative of the Conference/A.I.I./Unaffiliated grouping Management Committee be present at all conference/a.i.i./unaffiliated grouping tournament rounds as the tournament supervisor. National Championship A. ADMINISTRATION The NAIA Men s Golf National Championship is under the direct control and supervision of the NAIA Men s Golf Tournament Committee. The tournament committee is comprised of the officers of the NAIA-Men s Golf Coaches Association and/or a total of three coaches whose teams did not qualify for nationals, the local PGA Professional, and the tournament director. The tournament committee is responsible for carrying out the policies approved by the National Administrative Council (NAC), such as the selection and approval of participating teams, the management of the national championship and the general welfare of the participating athletes and coaches. Other responsibilities include conducting a tournament coaches meeting, working with the tournament director and local PGA professional and coordinating both pre- and post-championship ceremonies. All national champions should be determined in competition, with national championships played to conclusion. Playability should be determined by the onsite games committee in consultation with the national office, making every effort to conclude on schedule. The committee should make every possible effort to finish in the timeliest fashion possible. B. FORMAT The NAIA Men's Golf National Championship is a four-round, stroke play tournament consisting of a maximum of 156 golfers. Each team competes with five golfers (minimum of four) and the top four scores posted each day are counted toward the team standings. The tournament field is cut after 54 holes and reduced to the top 17 teams and 40 individuals (including ties). Pairings and starting times shall be established by the tournament director in consultation with officers of the NAIA-MCGA. Playing groups will be made in threesomes throughout the event unless the number of entrants requires differently. First and second day groupings will be made prior to the arrival of the participants and will be available upon registration. Participants are divided into four groups. Group one will tee off the number one tee and group two will tee off the number 10 tee the first morning; while group three will tee off the number one tee and group four will tee off the number 10 tee the first afternoon. On day #2, morning players from day one will start in the afternoon on the opposite tee, and afternoon players from day one will start in the morning on the opposite tee. The tee-time format will be consecutive by team beginning with the #5 player on and concluding with the #1 player. The field will be re-grouped and divided into four groups for the third round. Golfers will be grouped according to the standing of their teams and individual scores. (Individuals on each team are to be re-ordered based on their scores through the second round.) Individual medalists will be grouped together except when necessary to fill out a threesome. Following the third round, the field will be reduced to the top 17 teams and 40 individuals (including ties for both). Teams and individuals will be regrouped for the 4th and final round. (Individuals on each team are to be re-ordered based on their scores through the third round.) NAIA National Office 1200 Grand Blvd., Kansas City, MO NAIA Men s Golf Coaches Manual / / page 7

7 The NAIA-MGCA has adopted the following procedures for breaking ties for the pairing of teams (and individuals) between rounds: 1) Team or individual that posts the score(s) first will be seeded higher the next day; 2) If the tied teams or individuals posted scores at the same time, then the 5th-man score will break the tie; 3) If a tie still exists, then the tournament director breaks the tie(s) with a coin toss. C. TIE-BREAKING PROCEDURES Team Ties - In the case of a tie for the team championship at the conclusion of regulation play, the teams tied for the championship will proceed to a hole designated by the tournament committee as the first play-off hole. All five players on each team involved in the play-off will play the hole and count the best four balls. This process will continue until a champion is determined. For team playoffs involving three or less teams, all teams shall play together (using the teeing sequence). For playoffs involving four or more teams; teams will be paired in groups of two and the current tie-breaking guidelines are used to determine teeing/playing order Individual Tie - In the case of a tie for the medalist championship at the conclusion of regulation play, the individuals tied for the championship will proceed to a hole designated by the tournament committee as the first play-off hole. Play will continue from designated holes until a champion is determined. In the case of a golfer tied for individual medalist and also competing in a team tie-breaker, that golfer will compete in the team tie-breaker (playoff) until the team championship is decided. Once the team competition is completed, the individual (medalist) playoff will take place and the golfer in question will compete as an individual. The tournament committee will designate different holes for the team and individual playoffs. The committee will also draft specific playoff procedures before the tournament begins and include them in the coaches packets. D. QUALIFICATION 1. Automatic Qualifiers - Qualification for the NAIA Men's Golf National Championships shall take place through conference/a.i.i./unaffiliated grouping tournaments by the following methods: A. The championship team from each conference/a.i.i./unaffiliated grouping tournament shall qualify a minimum of four and a maximum of five individuals to represent the institution in the national tournament. An institution may enter four individuals as a team entry and MUST count each individual's score. B. The individual medalist from a conference/a.i.i./unaffiliated grouping tournament shall also qualify for the national championship if his institution does not win the team championship (or receive an at-large berth). An individual may not play as a medalist entry in the national championship if his institution has a team berth. Should the team champion or medalist from a conference/a.i.i./unaffiliated grouping tournament declare not to participate in the national championship, the runner-up team and/or medalist WILL NOT automatically qualify for the national championship as the conference/a.i.i./unaffiliated grouping representative. C. All ties for team and individual championships must be broken in conference/a.i.i./unaffiliated grouping tournaments by an approved playoff or manner designated by the Conference/A.I.I./Unaffiliated grouping Management Committee. Only one team champion and only one medalist may represent a conference/a.i.i./unaffiliated grouping in the national championship as automatic qualifiers. D. In the event a conference/a.i.i./unaffiliated grouping does not conduct a tournament to determine its champions, a berth will be awarded to the top rated team in the top 25 national poll used for selection. E. If a conference/a.i.i./unaffiliated drops below the threshold of 6 sponsored teams, leaving 5 teams remaining, the conference/a.i.i./unaffiliated group must contest its postseason qualifying event as scheduled. The winning team will still receive an automatic bid to the national championship. However, the individual medalist does not qualify if they represent a different team other than the team qualifier if the conference/a.i.i./unaffiliated group dropped below 6 teams. If the conference/a.i.i./unaffiliated group has 5 teams from the start, the winning team will need to be rated in the Top 25 of the final poll in order to receive an automatic bid. If the conference/a.i.i./unaffiliated group drops to 4 or fewer sponsored teams, the remaining teams are only eligible for qualification to the national championship through the at-large selection process. There are no limits on the number of at-large berths an affiliated conference or the Association of Independent Institutions may receive. NAIA National Office 1200 Grand Blvd., Kansas City, MO NAIA Men s Golf Coaches Manual / / page 8

8 F. All-Tournament Team honorees from the previous national championship (top fifteen players including ties) may participate in the national championship if they compete in a conference/a.i.i./unaffiliated grouping tournament and do not qualify in any other manner (medalist, team champion, at-large, host berth). G. The host institution, if one exists for the national championship, shall automatically qualify its five-member team for the championship should it not qualify as the conference/a.i.i./unaffiliated grouping representative. 2. At-Large Team Berths - At-large berths will be awarded to the highest ranked teams from the final men s golf top 25 rating that have not qualified by winning a conference/a.i.i./unaffiliated grouping tournament. The highest ranked team in the final men s golf top 25 poll that is not an automatic qualifier will receive the first at-large bid. This procedure will continue until no more than 5-player teams can be added to the field. In the event there is a tie in the final rating for the final at-large spot, the tournament committee will break the tie taking the following into consideration (in the following order until the tie is broken): a. Head-to-Head (at any point throughout the current season, including postseason). b. Golfstat Adjusted Scoring Average c. Season Results (including postseason) 3. At-Large Individual Berths - Individual at-large berths will be awarded in the event that the field is not completely filled after all the conference medalists, conference team champions, at-large team berths, host team berth, and returning all-tournament team members have been designated. Individuals who are rated by Golfstat (Top 50 Adjusted Scoring Average) and whose teams do not qualify for the National Championship will also be considered by the NAIA-MGCA Executive Committee. 4. Tournament Selection Process Appeals If there is misapplication of NAIA policy and procedures regarding tournament selection, an institution may appeal to the NAIA national office. Criteria for filing an appeal a. A written appeal citing the specific NAIA policies and/or procedures that have been misapplied must be submitted to the NAIA National Office - Department of Championships within 24 hours (or noon (central time) of the next business day if the end of the 24-hour period falls on a non-business day) from the time the tournament field has been released. b. Once an appeal has been submitted, a response will be provided within 24 hours from receipt of appeal. c. Appeals must be submitted and signed by the Athletics Director and President of the institution. NOTE: The National Administrative Council sport liaison will be on the selection conference call to listen to the discussion of tournament selection. The liaison will report any concerns to the National Office immediately following the conclusion of the conference call. The National Oversight Committee will review ratings to prevent any ratings process violations or unethical use of the ratings process. 5. Mixed Teams A mixed team is an intercollegiate team on which at least one individual of each gender participate. Mixed teams are considered as a men s team for sponsorship and postseason qualification purposes. If a mixed team qualifies as a team for post-season competition, the woman golfer must participate in the men s postseason tournament with her team. Where individuals as well as teams may qualify, a woman competing on a mixed team may be eligible for the women s championship only if the institution does not sponsor a women s team and if she does not qualify for the men s competition. In such cases, if the woman qualifies as an individual for postseason competition, she will participate in women s postseason play. If there is no women s national championship, she can compete in the men s national championship. (NAC) NAIA National Office 1200 Grand Blvd., Kansas City, MO NAIA Men s Golf Coaches Manual / / page 9

9 E. POSTSEASON PROCEDURES 1. USGA rules govern NAIA regular and postseason play, supplemented by any local rules and the following NAIA modifications: A. Special equipment may be transported to players by a designated coach during a competitive round such as umbrella, cap, rain gear, etc., but no golf clubs may be added or exchanged other than allowed under USGA rules. B All players must carry their own bag during competitive rounds. Use of a power cart is strictly prohibited unless a player and/or coach has a documented handicap that falls under the Americans with Disabilities Act of If needed, an individual is allowed a power cart to participate in the NAIA National Championship in an equal manner as all others. C. The NAIA Men s Golf Tournament Committee is comprised of the officers of the NAIA-Men's Golf Coaches Association and/or a total of three coaches whose teams did not qualify for nationals, the local tournament director and the host PGA professional. It shall be the sole responsibility of the PGA professional to make all decisions relative to USGA rules and the suspension of play due to weather conditions unless USGA rules officials are specifically assigned and designated for this purpose. D. The Tournament Committee shall assist in regulating the speed of play, monitor player and coach conduct and assist the PGA professional in the administration of the rules. E. The Tournament Committee serves as an "appeals committee" for any participating institution. Appeals of any decision must be made in writing by the golf coach or his/her designated representative. F. The national championship has adopted the following Advice Rule. Each team will have two persons who may give advice to participants. They must be a non-playing individual. If the individuals are someone other than the head coach, an "Advice Form" must be signed and returned to the tournament director prior to the team teeing off. Penalty per USGA rules. Players returning to the golf course to follow team members must not communicate with team members at any time during the round or a violation of the advice rule will occur. G. A player may obtain distance information by using a device that measures distance only. However, if, during a stipulated round, a player uses a distance-measuring device that is designed to gauge or measure other conditions that might affect his play (e.g., gradient, windspeed, temperature, etc.), the player is in breach of Rule 14-3, for which the penalty is disqualification, regardless of whether any such additional functions are actually used. 2. The NAIA-MGCA has established a Hard Card (Appendix A) to be used at every NAIA Men s Golf National Championship. The Hard Card will improve consistency in tournament rules from year-to-year and will allow the rules committee at each championship to know what rules the NAIA coaches have approved and how to enforce them. NAIA coaches have the option of using this hard card at their regular-season and conference/a.i.i./unaffiliated grouping tournament, thus allowing their athletes to play under the same conditions as the national championship. 3. The official practice round is the Monday before the championship begins. Teams are allowed one additional practice round either Saturday or Sunday before the championship week. Play prior to Saturday will not be monitored by the tournament committee. 4. Yardage measurement books may be made available for sale to participants prior to the practice round. Pin placement sheets will be distributed each day by the official starter to indicate the quadrant of the green the pin is to be located, and distance (in yards) placement from the green's front edge and nearest edge. The green should be indicated as a round circle with depths shown in yards. 5. The host course must be equipped with a method of calling the participants off the course in case of bad weather. This should be outlined at the designated rules meeting prior to the championship. 6. The Tournament Committee shall be responsible for determining the resumption or termination of a round of play; including any decision to resume play from the point of suspension on the same day or another day, and/or the complete cancellation of a round of play. A decision to resume play from the point of stoppage on the same day, or another day which could result in the alteration of starting times is also the decision of the Tournament Committee. The committee has the prerogative to shorten the length of the event if conditions require. The final round will not extend beyond the established ending date. NAIA National Office 1200 Grand Blvd., Kansas City, MO NAIA Men s Golf Coaches Manual / / page 10

10 7. The use of alcohol, tobacco and/or illegal drugs by the participants, coaches and officials is strictly prohibited on the golf course. The NAIA-MGCA and the NAC approved the following policy as it relates to a participant violating the aforementioned: Violators will be subject to an official warning, followed by assessment of a two stroke penalty for a second offense and disqualification from the tournament for the third offense. All violations will also be reviewed by the NAIA Conducts and Ethics Committee for additional sanctions. F. NATIONAL CHAMPIONSHIP TEAM DESIGNATION & SCORING Each institution must designate the five (5) players that will comprise their team prior to the beginning the first round of the national championship (regardless of the teams tee-times). Of the five scores that are posted for each round, the lowest four (4) will count towards the team score for each round. G. RESPONSIBILITIES OF PARTICIPATING INSTITUTIONS 1. It is important for competing institutions to cooperate fully in providing publicity and program materials to the national championship site by the published deadline. 2. All national championship qualifiers must pay the established entry fees prior to participation. Participating teams and individuals must also pay the established fee for room and meals arranged by the tournament host as a prerequisite for participation. Failure to pay required entry/housing fee will result in disqualification for the event. 3. Each participating institution shall be responsible for its own travel expenses, meals and lodging while participating in the national tournament. 4. The official party for expense purposes for all official functions shall be limited to all participating student-athletes and one coach. 5. The coach or other designated person for each participating team must be in attendance and is responsible for his/her team at all times while at the site of the championship. This person shall accept the responsibility for the conduct of his/her student-athletes at the championship site, during the championship and at all activities connected with the team's championship participation. In case of property damage, the offending institution shall be held financially responsible. 6. Each participating team shall provide its own medical, hospitalization, travel and accident insurance for all members of its official party. H. TEAM TRAVEL & HOUSING POLICIES Championship events are to be financially independent in that income from those events is to be used to cover expenses of the event. A program of national and local sponsors is to be developed for the purpose of providing sufficient funds (together with event income) to allow schools to participate in national championships at minimum expense. The NAIA will not reimburse meal costs of participating teams or individuals. 1. Transportation All travel expenses incurred shall be the financial responsibility of the institution. 2. Lodging/Housing - All teams will be assigned to the headquarters hotel, and a maximum of five rooms will be blocked for each of the team's official party. Teams pay all room, tax and incidental charges. All participating teams must stay at the assigned property designated by the NAIA to be eligible for participation. Housing information will be sent to potential qualifier coaches in April. I. PARTICIPATION IN FUNCTIONS AT NATIONAL CHAMPIONSHIPS All participating teams and individuals competing in a national championship, including opening rounds, must attend all functions including; Parade of Champions, coaches meetings, opening round celebrations, and Champions of Character nominations. Failure to comply will result in a penalty of a $1,500 fine to the institution. J. ADDITIONAL INFORMATION Prior to the championship, an information packet will be distributed to all potential qualifiers, which will include specific instructions regarding transportation, housing, practice rounds and all responsibilities upon qualification. NAIA National Office 1200 Grand Blvd., Kansas City, MO NAIA Men s Golf Coaches Manual / / page 11

11 1. Notification to NAIA National Office - Immediately upon qualifying for the national championship, teams should the NAIA National Office (jglenn@naia.org) their conference/a.i.i./unaffiliated grouping tournament results to identify the team champion and individual medalist. Coaches need to submit their official entry online via SID Help upon qualifying for the national championship. 2. Banquet - There will be a banquet on the Monday evening prior to the championship to recognize the participating teams and any NAIA Hall of Fame inductees. All teams and individual qualifiers are required to be in attendance at this function and appropriate dress is required. Each participating team shall be given seven complimentary banquet tickets and each individual participant will be given two complimentary banquet tickets 3. Pre-tournament Meeting - There will be a pre-tournament meeting for all coaches prior to the practice round on Monday. This meeting shall serve as an informational forum and will include a briefing by the tournament director and the head rules official. Coaches are required to attend this meeting. 4. World University Games - The NAIA-MGCA will select a coach to serve as the NAIA coach/representative at the World University Games. The NAIA coach will establish criteria for team qualification, assist the NAIA student-athlete representatives in preparations before the event, supervise and coach the NAIA players at the Games, and submit a summary report to the NAIA-MGCA at the annual business meeting. 5. Radio and Television - The broadcast of any tournament round is governed by broadcast policies as established by the NAIA Department of Sports Information. For information relative to these policies, contact: Chad Waller, NAIA Director of Sports Information, 1200 Grand Blvd. Kansas City, MO Travel A. SHORTS TRAVEL MANAGEMENT Qualifying institutions are responsible for making their own travel arrangements to the National Championship. The Official Travel Bureau of the NAIA is Short s Travel Management. Please visit to upload team rosters and contact information, then call Short s Travel at to book your travel arrangements. In order to be eligible for reimbursement, all schools are expected to use Short s Travel for any air travel. Short s Travel has contacts with Charter air travel as well as charter buses for ground travel. Short s Travel Management can also be used for regular season travel planning. B. NATIONAL CAR RENTAL National Car Rental/Enterprise Rent-a-Car is offering special rates for the NAIA National Championship. Teams will be able to access these special rates by providing the special NAIA contract ID #: XZ C. MASTER S TRANSPORTATION Master's Transportation is the official provider of all shuttles/buses for your sales, lease and rental needs. Please contact Matthew Winston at (816) or Matthew@MastersTransportation.com for more information. NAIA POLICY HANDBOOK INFORMATION The NAIA POLICY HANDBOOK can be found at Please refer directly to the NAIA policy handbook for the following: Competition: A. Declaration of Intent to Participate Bylaws, Article I, Section L B. Frequency of Play and Scheduling Bylaws, Article I, Section F C. Criteria for Countable Contests National Administrative Council, Article XXV, Section A, Item 12 D. Reporting Results National Administrative Council, Article XXV, Section A E. Forfeits National Administrative Council, Article XI F. Conduct in Competition Guidelines National Administrative Council, Article IV G. Ejection Policy Bylaws, Article VI Section 7 Eligibility: NAIA National Office 1200 Grand Blvd., Kansas City, MO NAIA Men s Golf Coaches Manual / / page 12

12 A. Definitions for Eligibility Bylaws, Article V, Section B B. Eligibility Requirements Bylaws, Article V, Section C C. Transfer Rules Bylaws, Article V, Sections F-H D. Amateur Rules and Reinstatement Bylaws, Article VII Recruiting & Financial Aid A. Recruitment Bylaws, Article II, Section D B. Campus Visitations and Tryouts of Prospective Students Bylaws, Article II, Section C C. Financial Aid Rules Bylaws, Article II, Section B D. Financial Aid Limits Council of Presidents, Article XI SUNDAY PLAY POLICY As a matter of policy, NAIA national qualifying and national championship competition will not be scheduled on Sunday. See NAIA Policy Handbook for additional information. RATINGS MANUAL A. GENERAL INFORMATION 1. Frequency of Ratings: NAIA Men s Golf ratings are conducted on a bi-monthly basis. A postseason rating (post-championship) will be conducted in all sports. The final rating (AFTER affiliated conference/group national qualifying tournaments) used for seeding and/or at-large selection will still be referred to as the final rating; and the post-championship rating will be referred to as the postseason rating. The postseason rating will follow the same process conference/group rating and national recommendation followed by national ballot and national ratings oversight) as all other bi-weekly ratings. The only stipulation in the postseason rating is that the national championship team MUST be the #1-rated team in both their conference/group rating AND the postseason national rating. National raters will be required to rate the national champion #1 on their final ballot/rating. 2. Total Number of Raters: The men s rating committee is comprised of 20 raters. Each affiliated conference/unaffiliated group and the Association of Independent Institutions (A.I.I.) have one rater. 3. Rating Procedure: Each rater submits their conference/group rating from which national raters use to compile a Top 30 ballot to produce a top 25 national rating and a list of other teams receiving votes. Conference/group raters must send their weekly conference/group rating to their commissioner and conference oversight committee for review before submitting it to the NAIA national office (via SID Help). Raters can rate any team (and any number of teams) that merit top-30 national rating consideration from their respective group in their conference/group rating. 4. Ongoing Weekly Ratings Deadlines Weekly Rating Schedule: Starting on Thursday 12 a.m. (CDT) SIDHelp opens to submit Conference/Independent/Unaffiliated Rankings By Thursday Noon (CDT) Submit Conference/Independent/Unaffiliated Rankings using SIDHelp ( Thursday 12-2 p.m. (CDT) Raters, Conference Oversight, Sport Manager can send concerns to National Oversight Thursday 2-4 p.m. (CDT) Conference Oversight (ie, Commissioner) available for rationale requests from National Oversight Thursday 4:01 p.m. (CDT) National voting open in SIDHelp Friday 10 a.m. (CDT) National ballots due in SIDHelp Friday 10 a.m. - Noon (CDT) National Oversight reviews grid Friday Noon - 2 p.m. (CDT) Raters available for rationale requests - raters should have access to their during this time. Friday by 5 p.m. (CDT) National Office release of national rating on-line at 5. Reporting Period: All varsity contests/competition played Thursday through Wednesday. 6. Ratings Calendar Preseason August 28 (Friday) #1 November 6 #2 March 11 #3 March 25 #4 April 8 NAIA National Office 1200 Grand Blvd., Kansas City, MO NAIA Men s Golf Coaches Manual / / page 13

13 Final May 12 (Thursday) Postseason June 3 B. EXPECTATIONS OF RATERS 1. The NAIA expects every rater to have an unbiased opinion as to conference/group status. Each rater is expected to rate the top-30 teams in the nation, regardless of affiliation (conference/a.i.i./unaffiliated group). 2. The NAIA expects every rater to submit requested information by the designated deadlines. Any ratings submitted after the deadline or incomplete ratings will not be counted. 3. Raters will monitor teams in their bi-monthly conference/group rating to make sure they are posting results and updating their win/loss records within 24 hours after each scheduled contest. If the rater finds that a team is NOT reporting scores/updating their record, they must contact the institution (Head Coach and Athletic Director) in writing and copy the Conference/Group Commissioner(s) and the NAIA Sport Manager. 4. Encourage communication with coaches within their conference/a.i.i./unaffiliated group. 5. Share their conference/group report with all institutions in their conference/group bi-monthly (in addition to sending group rating to conference/group oversight committee). 6. Share their top 30 national rating with institutions in their conference/group bi-monthly. 7. If a rater is unable to fulfill this commitment, the NAIA Sport Manager must be notified immediately. C. RATINGS A bi-monthly national rating will be conducted for Men s Golf. The ratings are compiled from ballots submitted by national raters. There will be a three person oversight committee charged with upholding the integrity of the national ratings. In addition, each conference/a.i.i./unaffiliated grouping will be responsible for oversight of their specific rating reports. In order to be eligible for ratings and honors, all contest results must be reported to the NAIA scoreboard at within 24 hours of completion. Institutions failing to report team and/or individual statistics and/or results for any 2 consecutive weeks, or a total of 4 weeks, during the reporting period will not be eligible for the national statistical reports or ratings for the remainder of the season. This policy was created and mandated by Council of Affiliated Conferences and Independents (CACI) before the season. Campaigning for ratings votes for one s own team or for votes for one s own players for postseason awards shall be considered inappropriate and unethical. Campaigning shall be construed as using fax, mail, or telephone to contact a coach or group of coaches to solicit support for one s team or players. Organized public relations campaigns dedicated to that same end shall also be deemed unethical. The final rating will take place AFTER the deadline for postseason qualifying tournaments. D. REPORTING SCORES A. Mandate for reporting scores: In order for schools to be eligible for conference/group or national ratings, results from games must be reported to the NAIA Scoreboard (via SIDHelp) within 24 hours of completion of contest. It is the responsibility of each school to report its scores. Institutions failing to report statistics and/or results for two consecutive weeks. or four total weeks during the season will not be eligible for the national statistical reports or ratings for the remainder of the season and subject to a monetary penalty. The first violation will continue to be a warning. Any second violation (first penalty) will be a $500 fine. The third violation will be a $1,000 fine and a loss of postseason awards. The fourth violation will be a $1,000 fine and will be dealt with at the discretion of membership services. Fines will be due within 30 days of notification. (Refer to Reporting Results section of Coaches Manual for more detailed information.) B. Avenues for reporting: Scores can manually be entered at 1. To register for the NAIA Scoreboard, visit and click on Don t have a password? Click here to register now. 2. Complete the information and enter a school-based and a password of your choice. 3. All registrations must be approved by the NAIA prior to access being granted, so please allow ample time for approval. 4. If you have an active SIDHelp account you do not have to re-register. Your username/password is saved in the system. NAIA National Office 1200 Grand Blvd., Kansas City, MO NAIA Men s Golf Coaches Manual / / page 14

14 All results must be reported online to the NAIA Scoreboard within 24 hours of completion of competition to be eligible for that week s ratings. Please coordinate with your sports information personnel to report using only one of the following methods. Reporting at more than one level can cause previously submitted results to be overwritten. 1) School websites that use SIDHelp: Reporting here automatically reports to the conference scoreboard (if the conference uses SID Help) and national scoreboard. 2) Conference Websites that use SIDHelp: reporting here automatically reports to the national scoreboard. 3) National SID Help website ( report here only if neither the school nor the conference uses SID Help. (All SIDHelp websites (school, conference, NAIA) admin sections use the domain name and then add /admin/ to the end of it. Eg. Schools in the Mid-Central Conference can log into the MCC conference website, E. RATING PROCEDURES A. Conference/Group Ratings 1. Both the conference/group and national ballots will be submitted in SIDHelp ( for all ratings. Conference/group ratings are to be submitted in SIDHelp no later than Noon (CST) on Thursdays during the rating season. Raters will have access to all conference/group ratings after noon on Thursdays. The following information must be included for every team: a. Team s overall win/loss/tie record b. Result of each contest for the rating period win/loss/tie and the score c. Site and opponent d. Opponent affiliation, if not an NAIA member institution (NCAA DI, DII, DIII, NCCAA, Other) e. Team s rating in the previous week s national poll (the NAIA s and other affiliations) 2. Conference/group ratings received after the deadline will not be included in the weekly report and affected teams will not be eligible for national ratings that week. 3. Raters are allowed one tie at any position in their conference/a.i.i. ballot. Ties are limited to two teams only. There are no limits to the number of teams a rater can rate in their conference/group bi-monthly rating. Raters MUST use tie-breaking criteria listed below (see VIII. C below) to determine the team order when listing tied teams in their bimonthly report. NEW FOR : When a conference submits a tie for any rating period in sports that allow ties, the rater is required to submit rationale pertaining to those ties. 4. Raters MUST send their bi-monthly conference/group rating to their designated three-person conference/group oversight committee for review and approval PRIOR to submitting their bi-monthly rating to the NAIA. B. Top 30 National Ballots Top 30 national ballots are due by 10:00 a.m. (Central) on Fridays. Please keep the following in mind when submitting ballots: 1. Raters must vote in rank order specified by each conference/group rater (i.e. the #2-rated team in a conference/a.i.i./unaffiliated group rating cannot be ranked higher than the #1 team in that same group on any national ballot). 2. No ties are allowed on national ballots/ratings. 3. ONLY on-line ballots will be accepted. National ballots received after the deadline will not be included in rating. 4. Prior to tabulating each weekly rating by the national office, the highest and lowest ratings (a non-rating is a low rating) for each team (including those receiving votes) will be removed and the rating will be recalculated with an additional rating point added to each team for every ballot (including discounted ballots) that appear on the weekly tabulation. Non-submitted ballots and/or removed ballots are NOT factored into the above tabulations (i.e. a non-submitted ballot cannot serve as a low rating). 5. A rating will not be conducted if 50% of the raters do not submit a national ballot. C. Corrections/Concerns with Conference/Group & National Ratings 1. For incorrect information regarding win-loss records and/or scores in conference/group reports, contact the respective rater. 2. For incorrect information regarding overall win-loss record for nationally-rated teams, contact both the conference/group rater and the NAIA Sport Manager. 3. For concerns regarding the conference/group rating, contact the respective rater and the conference/group oversight committee. NAIA National Office 1200 Grand Blvd., Kansas City, MO NAIA Men s Golf Coaches Manual / / page 15

15 4. For concerns regarding national rating, contact your respective conference/group rater, a National Oversight Committee member and/or the NAIA Sport Manager. D. Recommended Ratings Criteria from the NAC Rules & Ratings Committee If a sport-specific ratings committee does not have established group and national ratings criteria that has been approved by the NAC Rules & Ratings Committee, then the NAC Rules & Ratings Committee recommends that each sport ratings committee use the following (non-weighted) criteria when compiling both conference/group and national polls: 1. Overall win-loss record 2. Head-to-head results (with most recent result taking precedence) 3. Win-loss record vs. common opponents 4. Win-loss record vs. nationally-rated teams 5. Strength of schedule (based on the NAC-approved strength of schedule component per sport) F. NATIONAL OVERSIGHT COMMITTEE A. National Oversight Committee to consist of three (3) members: 1. A member of NAC Ratings Committee. 2. Two coaches from appropriate sport with the following criteria: a. One coach must have prior rating experience and can be an active or former coach still involved in the NAIA. b. One coach must be current officer in coaches association 3. The NAIA Sport Manager will work with officers to recruit/appoint National Oversight Committee members. B. The NAC Ratings Committee liaison is an active member of each National Oversight Committee. C. Each conference/group must designate a three-person oversight committee to monitor their weekly ratings. The Conference/group Commissioners must provide names and contact information for their respective conference oversight committee members to the national office prior to the preseason rating. If a conference/group does not have a designated oversight committee in place, they will not be able to submit conference/group and national top-30 ratings. D. Between 12:01 p.m. and 2:00 p.m. (CDT) on Thursday, each rater and conference oversight member has an opportunity to raise concerns with any conference rating to the National Oversight Committee. If they so choose to raise concerns, an will be sent to each member of the 3-person National Oversight Committee ( s are found in the Coaches Manual) and carbon copied (CC) to the sport manager. The sport manager will not facilitate this process, it will be up to the person bringing a concern to communicate with the National Oversight. The concern will be processed by the National Oversight Committee and does not guarantee a request for rationale going out to the specific conference oversight involved. This must be sent before 2:00 p.m. (CDT) on Thursday and must include: 1. Conference/Unaffiliated Group 2. Specific concern(s) 3. Proposed changes a. If written rationale is requested from rater(s), oversight will include specific request(s) on the oversight form. b. If written rationale is requested, then the rater(s) in question will have until 2:00 p.m. (CST) on Friday to provide written rationale for rating. E. Between 2:01 p.m. and 4:00 p.m. (CDT) on Thursday, National Oversight Committee will request rationale (if applicable) of the Conference Oversight (Conference Commissioner will be the point of contact). F. If the Conference Oversight (i.e. Commissioner) does not provide written rationale prior to the deadline - a. 1st instance written warning (ballot is still included in that week s rating) b. 2nd instance rater(s) ballot is removed for that week c. The NAIA Sport Manager copies all parties (rater, national oversight, conference/group Commissioners) in each instance. No completed oversight form from a National Oversight Committee member for two-week period constitutes NAIA National Office contact. National Oversight Committee members are held to the same guidelines as conference/group/national raters in terms of completing their biweekly responsibilities. G. National Oversight Committee has authority to remove a rater s ballot if the ballot is deemed to jeopardize the integrity of the rating. Removal of ballot must be approved by at least two National Oversight Committee members. In the event of the removal of a ballot, the rater, Conference/Group Commissioner(s), NAIA Director of Sports Information and all Oversight Committee members will be notified. H. Removal of a rater is authorized when any combination of the following three incidents occur two (2) times during a ratings calendar year: 1. Failure to submit a conference/group OR national ballot. 2. Failure to represent conference/group on a rating conference call. NAIA National Office 1200 Grand Blvd., Kansas City, MO NAIA Men s Golf Coaches Manual / / page 16